Toshiba E-tudio190F Operator's Manual
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Toshiba E-tudio190F Operator's Manual

Toshiba E-tudio190F Operator's Manual

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PLAIN PAPER FACSIMILE
Operator's Manual for

Document Management

System and Printer

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Summary of Contents for Toshiba E-tudio190F

  • Page 1: Document Management

    PLAIN PAPER FACSIMILE Operator’s Manual for Document Management System and Printer...
  • Page 2 Novell and NetWare are registered trademarks of Novell, Inc. in the USA and other countries. All other trademarks identified herein are the property of their respective owners. Copyright c 2006 TOSHIBA TEC CORPORATION All rights reserved Unauthorized copying and distribution is a violation of law.

  • Page 3: Table Of Contents

    Table of Contents Before Starting External View and Control Panel .................. External View ....................Control Panel....................System Requirements....................Printer Section Installing the Printer Driver ................... 10 Installation Procedures................... 10 Connecting with a USB Cable (Windows 98) ..........17 Connecting with a USB Cable (Windows Me) ..........21 Connecting with a USB Cable (Windows 2000) ..........
  • Page 4 Table of Contents Document Management System Section Installing the Document Management System............92 Document Manager ......................96 Main Window ....................Basic Operations.................... Setting Plug-in....................100 File Menu ....................... 101 Edit Menu....................... 108 View Menu ..................... 109 Document Menu..................... 110 Image Converter ......................112 General Description ..................
  • Page 5 Table of Contents Document Management System Section Network Configuration Editor/Address Book Editor........... 186 General Description..................186 Activation Procedure ..................187 Create Shortcut Links..................188 Main Window....................189 Basic Operation....................191 Advanced Operation..................194 Troubleshooting Troubleshooting ......................204 Printing Operation Failure ................204 Document is Not Printed Correctly ..............

  • Page 6: Before Starting

    Before Starting External View and Control Panel External View USB Cable (USB cable is not included with the product) For peak performance and optimal data transmission, purchase an Universal Serial Bus (USB) Hi-Speed Cable. Consult with your service provider for further details. Note: The USB port is only available for printing.

  • Page 7: Control Panel

    External View and Control Panel Control Panel Name Function STOP Key Used to cancel the print job. Note: Make sure that the PRINT lamp is ON and printer is on line. If not, press PRINT button in advance to cancel the print job. Mailbox (See page 77) Secure Mailbox...

  • Page 8: System Requirements

    System Requirements • Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater) • Operating System : Windows 98* , Windows Me* , Windows NT 4.0* (With Service Pack 3 or later is required), Windows 2000* , Windows XP* , Windows Server 2003* •...
  • Page 9 memo...

  • Page 10: Printer Section

    Printer Section Installing the Printer Driver Installation Procedures This manual provides examples of instructions for installing, configuring and using the printer driver for your version of Windows OS. To use as a USB Printer: Windows 98 : Follow the procedures on pages .
  • Page 11 Installing the Printer Driver START_98 Insert the Document Management System CD-ROM. Click on the desired language. Note: If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.
  • Page 12 Installing the Printer Driver Select Local Printer and click the button. Next Select your machine's model(s) check box and click the button. Next Select how your machine will be used, either as a Network Printer or as a USB Printer. If Network Printer is selected, click the button and continue with Step 9.
  • Page 13 Installing the Printer Driver Click the button if you would like to change your current default printer to the one that you are installing. Note: This dialog box only appears if another printer is already installed. Select your new default printer from the New Printer List and click the button.
  • Page 14 Installing the Printer Driver USB Printer Only <Windows 2000> Click the button. When this message appears, turn the Power Switch of your machine ON and connect your machine to an available USB Port on your computer. Click the button. USB Printer Only <Windows XP/Windows Server 2003>...
  • Page 15 Installing the Printer Driver When this message appears, turn the Power Switch of your machine ON and connect your machine to an available USB Port on your computer. <Windows XP Service Pack 2> Select No, not this time and click the button.
  • Page 16 1. When installing on Windows NT 4.0, Windows 2000 , Windows XP or Windows Server 2003, NOTE logon to the computer/network using an account with administrator rights. 2. To remove the Printer Driver, select TOSHIBA e-STUDIO190F in Add/Remove Programs Properties in the Control Panel and click the button.

  • Page 17: Connecting With A Usb Cable (Windows 98)

    Installing the Printer Driver Connecting with a USB Cable (Windows 98) To use the printer by means of a USB cable connection, install the printer driver by following the steps below. Connect the printer to the PC with an USB cable. Turn the Power Switch of your machine ON.
  • Page 18 Installing the Printer Driver Connecting with a USB Cable (Windows 98) Select Specify a location and type D:\English\DMS\Driver\UsbDrv\Win9x (where "D:" is your CD-ROM drive). Click the button. Next Click the button. Next Click the button. Finish The New Hardware Found dialog box appears for a brief moment, followed by the Add New Hardware Wizard dialog box.
  • Page 19 Installing the Printer Driver Connecting with a USB Cable (Windows 98) Select Search for the best driver for your device. Click the button. Next Select Specify a location and type D:\English\DMS\Driver\Win9x (where "D:" is your CD-ROM drive). Click the button. Next Click the button.
  • Page 20 Installing the Printer Driver Connecting with a USB Cable (Windows 98) Click the button. Finish END_USB_98...

  • Page 21: Connecting With A Usb Cable (Windows Me)

    Installing the Printer Driver Connecting with a USB Cable (Windows Me) Connect the printer to the PC with an USB cable. Turn the Power Switch of your machine ON. (Rear View) The New Hardware Found dialog box appears for a brief moment, followed by the Add New Hardware Wizard dialog box.
  • Page 22 Installing the Printer Driver Connecting with a USB Cable (Windows Me) Click the button. Next Click the button. Finish The New Hardware Found dialog box appears for a brief moment, followed by the Add New Hardware Wizard dialog box. Select Specify the location of the driver. (Advanced).
  • Page 23 Installing the Printer Driver Connecting with a USB Cable (Windows Me) Click the button. Next Enter the Printer name and click the Finish button. Click the button. Finish END_USB_me...

  • Page 24: Connecting With A Usb Cable (Windows 2000)

    Installing the Printer Driver Connecting with a USB Cable (Windows 2000) Connect the printer to the PC with an USB cable. Turn the Power Switch of your machine ON. (Rear View) The Found New Hardware Wizard dialog box appears. Click the button.
  • Page 25 Installing the Printer Driver Connecting with a USB Cable (Windows 2000) Insert the CD-ROM included in your machine. Select Specify a location. Click the button. Next Type D:\English\DMS\Driver\WinXP-2K-2003 (where "D:" is your CD-ROM drive). Click the button. Click the button. Next Click the button.
  • Page 26 Installing the Printer Driver Connecting with a USB Cable (Windows 2000) Click the button. Finish END_USB_2000...

  • Page 27: Connecting With A Usb Cable (Windows Xp/Windows Server 2003)

    Installing the Printer Driver Connecting with a USB Cable (Windows XP/Windows Server 2003) Connect the printer to the PC with an USB cable. Turn the Power Switch of your machine ON. (Rear View) <Windows XP Service Pack 2> Select No, not this time and click the button.
  • Page 28 Installing the Printer Driver Connecting with a USB Cable (Windows XP/Windows Server 2003) This message may appear if you have a previous version of the printer driver installed. Select the latest version of the ∗.inf file and click the button. Next Click the button.

  • Page 29: Installing The Lpr (Line Printer Remote) Monitor

    Installing the LPR (Line Printer Remote) Monitor Windows 98/Windows Me Insert the Document Management System CD-ROM. Click on the desired language. Note: If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.
  • Page 30 Installing the LPR (Line Printer Remote) Monitor Windows 98/Windows Me The M-LPR Port Monitor Setup dialog box appears. Click the button. The required files are copied. The setup program copies the necessary files onto the hard disk of your PC. When the setup process is completed, a message is displayed prompting you to restart your computer.
  • Page 31 Installing the LPR (Line Printer Remote) Monitor Windows 98/Windows Me The printer properties dialog box appears. The following step registers the LPR Port for network printing. Before proceeding, ensure that the printer is installed, connected to the network, turned ON and is operating properly.
  • Page 32 Installing the LPR (Line Printer Remote) Monitor Windows 98/Windows Me The M-LPR Port Monitor dialog box appears. Type the IP Address of the machine in the Host name or IP address window and the queue name (e.g. New105) in the Queue name: text box. Click the button.

  • Page 33: Windows Nt 4.0

    Installing the LPR (Line Printer Remote) Monitor Windows NT 4.0 Logon using an account with administrator rights. Click the Start button, select Settings, and click Control Panel. The Control Panel window appears. Double-click on the Network applet. The Network dialog box appears. Click the Services tab.
  • Page 34 Installing the LPR (Line Printer Remote) Monitor Windows NT 4.0 The Windows NT Setup dialog box appears. Insert the Windows NT 4.0 CD-ROM, and type D:\i386 (where "D:" is your CD-ROM drive). Click the button. Continue After the files have been copied into the hard drive of your PC, the display returns to the Network dialog box.
  • Page 35 Installing the LPR (Line Printer Remote) Monitor Windows NT 4.0 The following step registers the LPR Port for network printing. Before proceeding, ensure that the printer is installed, connected to the network, turned ON and is operating properly. Select the Ports Tab and click the Add Port...
  • Page 36 Installing the LPR (Line Printer Remote) Monitor Windows NT 4.0 The Printer Ports dialog box appears. Click the button. Close Select the printer port and click the button. The printer properties dialog box closes and you have now configured the printer as a network printer. END_LPR_NT...

  • Page 37: Windows 2000/Windows Xp/Windows Server 2003

    Installing the LPR (Line Printer Remote) Monitor Windows 2000/Windows XP/Windows Server 2003 Logon using an account with administrator rights. Open the Printers (Windows XP/Windows Sever 2003: Printers and Faxes) folder. Right-click on the desired printer icon and select Properties from the pop-up menu. The printer properties dialog box appears.
  • Page 38 Installing the LPR (Line Printer Remote) Monitor Windows 2000/Windows XP/Windows Server 2003 Select Standard TCP/IP Port and click the button. New Port ... Click the button. Next Enter the IP Address and the Port Name and click the button. Next Note: The Port Name is automatically entered together with the IP Address.
  • Page 39 Installing the LPR (Line Printer Remote) Monitor Windows 2000/Windows XP/Windows Server 2003 Select Custom and click the Settings... button. 1. In the Protocol section, select LPR. 2. In the LPR Settings section, enter the Queue Name (e.g. LPR1) and select the LPR Byte Counting Enabled.
  • Page 40 Installing the LPR (Line Printer Remote) Monitor Windows 2000/Windows XP/Windows Server 2003 Click the button. Finish Click the button. Close Click the button. Apply Click the button. The printer properties dialog box closes and you have now configured the printer as a network printer.

  • Page 41: Configuring The Printer Driver Settings

    Configuring the Printer Driver Settings Windows 98/Windows Me To change the printer settings, open the dialog box for the printer properties by performing the following steps. Click the Start button, select Settings, and then click Printers. Right-click on the desired printer icon in the Printers folder, and select Properties in the pop-up menu.
  • Page 42 Configuring the Printer Driver Settings Windows 98/Windows Me General Tab 1. Comment Enter comments to the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.
  • Page 43 Configuring the Printer Driver Settings Windows 98/Windows Me Details Tab 1. Print to the following port Displays either the port where the printer is connected or the path to the network printer. To change the printing destination, either select the printing destination port from the list or enter the network path here.
  • Page 44 Configuring the Printer Driver Settings Windows 98/Windows Me Spool Settings... button Specify the method of sending (spooling) documents from the program to the printer. button Port Settings... Modifies printer port settings.
  • Page 45 Configuring the Printer Driver Settings Windows 98/Windows Me Sharing Tab 1. Not Shared/Shared As Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered.
  • Page 46 Configuring the Printer Driver Settings Windows 98/Windows Me Device Options Tab 1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed. button Auto Configuration When your machine is connected onto the network (TCP/IP), click this button to set the Options Configuration automatically.
  • Page 47 Configuring the Printer Driver Settings Windows 98/Windows Me URL Title Enter an applicable URL title. Enter the URL address to be associated to the Support Contacts (W)... button of the Paper Tab. (See page 69) Contact Enter applicable contact information (i.e.: The email address of the contact person) 1.
  • Page 48 Configuring the Printer Driver Settings Windows 98/Windows Me Paper/Output/Quality/Secure Tab Refer to All Windows Common Settings (see pages 68 - 73).

  • Page 49: Windows Nt 4.0 (Administrator)

    Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Logon to the computer/network using an account with administrator rights. (See Note 1) Click the Start button, select Settings, and then click the Printers icon.
  • Page 50 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) General Tab 1. Comment Enter comments to the properties, if any. If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.
  • Page 51 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer). button Add Port... Delete Port Adds/deletes a new port or a new network path.
  • Page 52 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Scheduling Tab 1. Available Schedules when the printer is available for operation. Specify operating hours when From-To is selected. 2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99. 3.
  • Page 53 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Sharing Tab 1. Not Shared/Shared Select whether to display or share this printer with other computers. 2. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered.
  • Page 54 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Security Tab button Permissions Set printer access privileges. button Auditing Displays the users who have used this printer and how they used it. button Ownership Set the ownership of the printer. 1.
  • Page 55 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) Device Options Tab 1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed. 2. Halftone Setup Halftone Setup... button Select the halftoning method to be used (halftones specific to the printer). Select it according to the details of the data and your preference.
  • Page 56 Configuring the Printer Driver Settings Windows NT 4.0 (Administrator) • Device Gamma Adjust the gamma of print images (color intensities). • Pixel Diameter Adjust the darkness of the print image. Move the slider to specify the pixel size. You can choose between specifying the real size in inches or specifying it as a percentage relative to the printer resolution.

  • Page 57: Windows Nt 4.0 (User)

    Configuring the Printer Driver Settings Windows NT 4.0 (User) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Select Print in the File menu of the application. Select the printer model in the name list box. Click the button in the Print dialog box.

  • Page 58: Windows 2000/Windows Xp/Windows Server 2003 (Administrator)

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) To change the printer settings, open the dialog box for the printer properties by performing the following steps. Logon to the computer/network using an account with administrator rights. Click the Start button, select Settings, and then click the Printers (Windows XP/Windows Server 2003: Printers and Faxes) icon.
  • Page 59 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) General Tab 1. Printer Name Name of the printer specified upon installation is displayed. 2. Location and Comment Enter a comment about the location of the printer and information about the printer. If a printer is shared, the location and comments specified in this field appear when another user sets up this printer on his/her computer.

  • Page 60: Sharing Tab

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Sharing Tab <Windows 2000> <Windows XP/Windows Server 2003> 1. Not Shared/Shared As (Do not share this printer/Share this printer) Specify if this printer is displayed or shared with other computers. For sharing a printer, specify the share name of a printer.
  • Page 61 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Ports Tab 1. Print to the following port(s) Displays a list of ports that allow printing, their status (description), and printers connected to the ports. button Add Port... Delete Port Adds/deletes a new port or a new network path.
  • Page 62 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Advanced Tab 1. Always available/Available from Specify the operating schedule for a printer. Selecting Available from allows specifying an available operation time. 2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Documents of higher priority are printed before those of lower priority.
  • Page 63 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) 10.Enable advanced printing features Enables advanced printing features. Optional features of the printer (page ordering, booklet printing, numbering on sheets) are enabled. These features can be disabled if a problem occurs due to incompatibility.
  • Page 64 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Security Tab Displays a list of users and groups to whom printer access is assigned to. A list of standard permissions for each group or user is displayed. Check or uncheck the checkboxes for permitting or prohibiting access. Gray checkbox indicates the permission inheritance.
  • Page 65 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) Device Options Tab 1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed. 2. Halftone Setup Halftone Setup... button Select the halftoning method to be used (halftones specific to the printer). Select it according to the details of the data and your preference.
  • Page 66 Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (Administrator) • Pixel Diameter Adjust the darkness of the print image. Move the slider to specify the pixel size. You can choose between specifying the real size in inches or specifying it as a percentage relative to the printer resolution.

  • Page 67: Windows 2000/Windows Xp/Windows Server 2003 (User)

    Configuring the Printer Driver Settings Windows 2000/Windows XP/Windows Server 2003 (User) Changes the printer settings. Display the printer settings dialog box by performing the steps below. Select Print in the File menu of the application. Select the printer model in the name list box. Click the button in the Print dialog box.

  • Page 68: All Windows Common Settings

    Configuring the Printer Driver Settings All Windows Common Settings Paper Tab 1. Paper Size Select a document size. 2. Copies (1-999) Specify the number of copies to be printed. If the number of copies to be printed can be specified within the application, indicate one copy here and specify the number of copies in the Print dialog box of the application.
  • Page 69 Configuring the Printer Driver Settings All Windows Common Settings Support Contacts (W)... button Open the Support window. The URL address(es) will be displayed if they were entered in the Device Options Tab. Click the button to open the Web page.
  • Page 70 Configuring the Printer Driver Settings All Windows Common Settings Output Tab 1. Paper Style Select duplex printing for printing on both sides of the paper. You can select the printing style among 1-Side/2-Sided (Long Edge) /2-Sided (Long Edge Margin) /2- Sided (Short Edge) /2-Sided (Short Edge Margin).
  • Page 71 Configuring the Printer Driver Settings All Windows Common Settings Button Advanced... • Print All Text as Black (Windows 98/Windows Me only). All colored text is printed as solid black • Print Blank Pages Select whether the blank pages are printed. •...

  • Page 72: Quality Tab

    Configuring the Printer Driver Settings All Windows Common Settings Quality Tab <Windows NT/Windows 2000/ <Windows 98/Windows Me> Windows XP/Windows Server 2003> 1. Halftone (For Windows 98/Windows Me only) Select either None or Dither. 2. Resolution Select the print resolution (300 dpi / 600 dpi). (See Note 1) 3.
  • Page 73 Configuring the Printer Driver Settings All Windows Common Settings Secure Tab 1. Mailbox (Available if an SD Memory Card (256MB or 512MB) is installed.) Check this checkbox and enter the User ID (up to 8 digits) when storing the print data into the mailbox of the machine.

  • Page 74: Print Operation

    Print Operation Printing from Windows Applications If the printer driver is installed properly and a printer is selected as the default printer (see Note 1) in the printer setup, printing can be accomplished from any Windows application with simple operations. To print from most Windows applications, use the Print...

  • Page 75: Printing On Network

    Print Operation Printing on Network When sharing a printer by connecting two computers via a crossover cable or using a hub, a connection among computers must be established. (See Note 1 and 2) Establishing a connection among computers can be verified by displaying the connected computers in Network Neighborhood on the desktop.
  • Page 76 Print Operation Printing on Network Remote (PC that uses another computer's printer) Click the Start button, select Settings, and then click Printers. Double-click Add Printer in the printers folder window. The Add Printer Wizard appears. Select Network Printer. Click the button.

  • Page 77: Mailbox And Secure Mailbox

    Mailbox and Secure Mailbox General Description Your machine has mailboxes that enable you to store print file(s) into them with a User ID (up to 10 users). To secure the file, a Password is required when printing the file (Secure Mailbox). Available if an SD Memory Card (256MB or 512MB) is installed.

  • Page 78: Printing A File From The Mailbox

    Mailbox and Secure Mailbox Printing a File from the Mailbox Follow the procedure below to print a file from a Mailbox on your machine. Print a file to the Mailbox (up to 20 mailboxes for each User ID) with the User ID (see page PRINTER ON LINE ENTER USER ID Enter the User ID (up to 8 digits) from the keypad (i.e.

  • Page 79: Deleting A File From The Mailbox

    Mailbox and Secure Mailbox Deleting a File from the Mailbox Follow the procedure below to delete a file on the Mailbox. PRINTER ON LINE ENTER USER ID Enter the User ID (up to 8 digits) from the keypad (i.e. ENTER USER ID 12345678) 12345678 ∨...

  • Page 80: Printing A File From The Secure Mailbox

    Mailbox and Secure Mailbox Printing a File from the Secure Mailbox Follow the procedure below to print a file from a Secure Mailbox on your machine. Print a file to the Secure Mailbox (up to 20 mailboxes for each User ID) with the User ID and a Password (see page PRINTER ON LINE ENTER USER ID Enter the User ID (up to 8 digits) from the keypad (i.e.

  • Page 81: Deleting A File From The Secure Mailbox

    Mailbox and Secure Mailbox Deleting a File from the Secure Mailbox Follow the procedure below to delete a file from a Secure Mailbox on your machine. PRINTER ON LINE ENTER USER ID Enter the User ID (up to 8 digits) from the keypad (i.e. ENTER USER ID 12345678) 12345678...

  • Page 82: Setting Your Machine

    Setting Your Machine Network Parameters When your machine is used as a Network Printer, the following parameters should be set properly in advance. • IP Address • Subnet Mask • Default Gateway IP Address If your network has already been setup with DHCP service, set the Fax Parameter No. 169 (DHCP CLIENT) to Valid so that the parameters are set automatically.

  • Page 83: Printer Settings

    Setting Your Machine Printer Settings Make sure that the PRINT lamp is ON. Press to set the Printer Settings. FUNCTION Modes Function Initial Setting NUMBER OF PRINTS Sets the initial number of prints 1-999 PAPER SIZE Sets the paper size setting. LETTER / INVOICE / FLS1 / FLS2 / A4 / B5 / A5 / LEGAL PAPER TRAY...
  • Page 84 Setting Your Machine Printer Settings The following Parameter Settings require to input the Key Operator Password. Modes Function Initial Setting PRINTER SETTINGS Prints the printer settings. PRESS SET TO PRINT COMPLETION TIME Sets the job completion time. 180SEC 1-999SEC (seconds) PAGE PROTECTION Selects whether to enable automatic compression 1:OFF...

  • Page 85: Specification

    Specification Available Paper Type and Paper Size Paper Type Paper Size Print from Print from Print from 2nd Print by Paper Tray Sheet Bypass Paper Tray 2-Sided Print (Optional) Mode Plain Paper Letter Legal Invoice FLS1 FLS2 Thick Paper Letter Legal Invoice FLS1...

  • Page 86: Available Paper Weight And Capacity

    Specification Available Paper Weight and Capacity Paper Type Print from Print from Print from 2nd Paper Tray Sheet Bypass Paper Tray (Optional) Paper Weights Plain Paper 16 – 28 lb 16 – 28 lb 16 – 28 lb (60 – 105 g/m (60 –...

  • Page 87: Transparencies And Labels

    Specification Transparencies and Labels You may also print on high quality labels and transparencies that are made specifically for Laser printers. We recommend using the following types. Paper Type Paper Size Recommended Type Transparency Letter/A4 3M CG3300 Label Letter Avery 5160 – 5163, Avery 5660 – 5663 Avery L7159 –L7164 •...

  • Page 88: Envelopes

    Specification Envelopes It is recommended that you purchase only high quality envelopes with diagonal seams as shown below. High quality envelopes have the following characteristics: • A thin, sharply creased leading edge. • Paper weight of 24 lb (90 g/m •...
  • Page 89 Specification Envelopes Do not attempt to print on any of the following types of envelopes. These may cause damage to your printer. • Envelopes with clasps, snaps or tie strings (see Figure 1) • Envelopes with transparent windows (see Figure 2) •...

  • Page 90: Loading The Envelopes

    Specification Loading the Envelopes Sheet Bypass only Flap Flap Printing side up Printing side up (International C5- opening on the shorter edge)

  • Page 91: Printer Specifications

    Specification Printer Specifications Printing Speed 19 sheets/minute (Letter size plain paper, simplex printing) 18 sheets/minute (A4 size plain paper, simplex printing) Resolution (dots per inch) 300 x 300, 600 x 600 Interface USB 1.1 Ethernet (10Base-T/100Base-TX) Applicable OS Windows 98, Windows Me, Windows NT 4.0 (With Service Pack 3 or later is required), Windows 2000, Windows XP, Windows Server 2003 Printer Working Memory...

  • Page 92: Document Management System Section

    Document Management System Section Installing the Document Management System Insert the Document Management System CD- ROM. (See Note 1 on page 95) Select the language. Note: If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD- ROM icon.
  • Page 93 Installing the Document Management System Click Typical. Note: The Document Fax is not installed with the Typical Installation selection. If you wish to install it, choose Custom Installation and check the Document Fax selection box. Verify the installation destination and click the button.
  • Page 94 Installing the Document Management System Select Start with Windows and click the button if you want to register the Next Port Controller to start with Windows. Select Document Viewer and click the button if you want to set the Next Document Viewer as the default application to view TIFF files.
  • Page 95 Installing the Document Management System The required files are copied. When the setup process is completed, a message is displayed prompting you to restart your computer. Click the button to restart your Finish computer. When installing Document Fax on Windows 98/ Windows NT, after rebooting your PC, the Microsoft Data Access Components are automatically installed.

  • Page 96: Document Manager

    Manager and Document Viewer (see page 115) in combination, a number of documents (image files) can be classified, managed, browsed, and edited. → → Selecting TOSHIBA TOSHIBA Document Management System Document Manager from Programs on the Start menu displays the main window of the Document Manager. 1.Title Bar Displays the title of the screen.
  • Page 97 Document Manager Main Window 7.Document Window Displays a list of documents in the selected folder. Documents are displayed in thumbnails (reduced images). Page number and buttons are displayed at the bottom of a thumbnail image for grouped documents (configured with two or more pages).

  • Page 98: Basic Operations

    Document Manager Basic Operations The Document Manager allows editing and managing documents displayed in thumbnail images by dragging and dropping. The function enables various operations as described below: • Selecting Documents Clicking thumbnail images in the document window allows selection of documents. Dragging a mouse pointer on the screen or clicking with the Shift key held down allows selecting two or more documents at one time.
  • Page 99 Document Manager Basic Operations • Copying/Moving Documents Dragging a thumbnail image from the document window and dropping it onto a folder in the folder window moves the document to the folder. Drag-and-drop with the Ctrl key held down to copy a document. Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.

  • Page 100: Setting Plug-In

    Document Manager Setting Plug-in • Import document (from file) Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows importing image files saved in a computer as documents into the folder. An attempt to import files that cannot be handled by Document Manager results in displaying an error shown below.

  • Page 101: File Menu

    Document Manager File Menu • New Folder Create a new folder under the folder that is currently selected. Path of a folder to be created can be specified as required. • Shared Folder Create a new shared folder. Documents in the shared folder can be shared through the network from different computers.
  • Page 102 Document Manager File Menu • Properties Displays the file properties. • Backup Creates a back up of the documents stored in the selected folder. • Acquire Image • Select Source These menus are not available for your machine. • Print Prints the document selected in the document window.
  • Page 103 Document Manager File Menu • Print Setup (See Note 1) Specify layout and printing size for a document to be printed. 1. Horizontal Position and Vertical Position Adjust the printing position on the sheet. 2. Print Size Select printing in original size or printing in accordance with the sheet size.
  • Page 104 Document Manager File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup displays a dialog box for adding/changing/deleting applications. (See Note 1) Clicking the Add button displays the Add External Application dialog box.
  • Page 105 Document Manager File Menu Open Details Click the button to set the detail parameters when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3.
  • Page 106 Document Manager File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays files in it. Selecting documents and clicking the Undo button restores documents that have been discarded. Note: Ensure that your PC has access to the Shared Directory before restoring the files onto the shared folder by using the Undo...
  • Page 107 Document Manager File Menu • Environment Setup - Thumbnail Set the thumbnail size on the Document Manager. - Application File Set the thumbnail image creation course of action when importing a file. - Dropout Set the file format when moving/copying the file on the Document Manager to another directory.

  • Page 108: Edit Menu

    Document Manager Edit Menu • Undo Undoes the operation edited lastly. • Cut Deletes a selected document from a folder and copy it to the clipboard. • Copy Copies a selected document to the clipboard. • Paste Pastes a document from the clipboard into the selected folder. •...

  • Page 109: View Menu

    Document Manager View Menu • Tool Bar Switches between displaying/hiding the tool bar. • Status Bar Switches between displaying/hiding the status bar. • List Format/Thumbnail Format Switches between list display and thumbnail display in the document window. • Show Annotation Switches between displaying and hiding annotation.

  • Page 110: Document Menu

    Document Manager Document Menu • Open Opens a selected document, activates the Document Viewer (see page 115), and opens the document for editing. • Duplicate Makes a copy of the selected document in the folder. • Rotate Rotates the selected document. - Rotate Left - Rotate 180 Degrees - Rotate Right...
  • Page 111 Document Manager Document Menu • Ungroup Cancels the grouping for grouped documents. Either dividing all pages into individual documents or releasing only specified documents from a group can be selected. • Enhancement Applies the following correction to a selected document: - Correct Skew Detects any inclination of the document and automatically correct it.

  • Page 112: Image Converter

    Windows 98/Windows Me 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on TOSHIBA Document Manager and select Properties from the popup menu. The Properties dialog box appears. • Paper/Layout Tab - Paper Size Sets the document paper size.

  • Page 113: Windows Nt 4.0

    Image Converter Windows NT 4.0 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on TOSHIBA Document Manager and select Document Defaults from the popup menu. The Document Properties dialog box appears. • Page Setup Tab - Paper Size Sets the document paper size.

  • Page 114: Windows 2000/Windows Xp/Windows Server 2003

    Image Converter Windows 2000/Windows XP/Windows Server 2003 1. Click the Start button, select Settings, and then click Printers. 2. Right-click on TOSHIBA Document Manager and select Printing Preferences from the pop-up menu. The Printing Defaults dialog box appears. • Layout Tab Sets the document orientation.

  • Page 115: Document Viewer

    Double-clicking on the document (thumbnail) in the Document Manager screen or selecting Open in the Document menu displays the main window of the Document Viewer. (See Note 1) → NOTE 1. The program can be also activated by selecting TOSHIBA TOSHIBA Document → Management System...
  • Page 116 Document Viewer Main Window 1. Title Bar Displays the title of the screen and the name of the image file being displayed. 2. Menu Bar Displays the menus of the Document Viewer. 3. Tool Bar Displays tool buttons of the Document Viewer. Tool buttons correspond to functions of the menus in the menu bar.

  • Page 117: Basic Operations

    Document Viewer Basic Operations • Selecting Page Selecting a page, by clicking it in the page list, displays an image of the selected page on the image window. Dragging and dropping a page within the page list can change the order of the pages. •...

  • Page 118: Annotation Function

    Document Viewer Annotation Function Document Viewer provides functions to add various graphics and text to an image. The graphics and text added to an image are called <Annotation>. The annotation function, unlike those in usual image editing applications, does not change the image itself but lays graphics and text on the image.

  • Page 119: File Menu

    Document Viewer File Menu • Open Opens an image file saved in the computer. Files of the following formats can be opened on the Document Viewer. - DDM Document Manager file format. - BMP Windows standard bitmap format. - TIFF Tagged Image File Format (TIFF).
  • Page 120 Document Viewer File Menu • Print Prints a document under the editing operation. For a document containing two or more pages, pages from-to can be specified for printing. • Print Setup Specifies the layout, printing size, and printing of annotations for a document to be printed.
  • Page 121 Document Viewer File Menu • Launch To Another Application Opens the document selected in the document window with a specified application. Selecting External Application Setup (see Note 1) displays a dialog box for adding/changing/deleting applications. Clicking the Add button displays the Add External Application dialog box.
  • Page 122 Document Viewer File Menu Open Details Click the button to set the detail parameters when launching with an application. 1. Annotation Select Paste when launching with annotations. Select Paste Label if launching with Label Annotation. 2. File Format Set the file format when launching with an application. 3.
  • Page 123 Document Viewer File Menu • Trash Can - Open Trash Can Opens the Trash Can and displays any page in it. Selecting page and clicking the Undo button restores page that has been discarded. Note: Once you exit the Document Viewer, the pages in the Trash Can are deleted.

  • Page 124: Edit Menu

    Document Viewer Edit Menu • Undo Undoes the last editing operation done. • Cut Deletes a selected annotation and copies it to the clipboard. • Copy Copies a selected annotation on the clipboard. • Paste Pastes an annotation from the clipboard into the selected page.

  • Page 125: Page Menu

    Document Viewer Page Menu • Next Displays the next page. • Previous Displays the previous page. • Top Displays the top page. • Last Displays the last page. • Select Displays a specified page. • Auto Paging Turns the pages automatically. - Move Forward Automatically steps through pages forwards.
  • Page 126 Document Viewer Page Menu • Copy Page Copies the current page. • Add Page Adds new pages from file to documents. Adds new pages from TWAIN scanner to documents. (The TWAIN Mode is not available in this model.) • Insert Page Inserts a page from file to the current position.
  • Page 127 Document Viewer Page Menu • Copy Page to Clipboard Copies the entire page selected onto the clipboard. • Copy Select Area Copies select area to clipboard. • Select All Pages Selects all pages.

  • Page 128: View Menu

    Document Viewer View Menu • Drag Mode Sets to the Drag Mode. • Clip Mode Sets to the Clip Mode. • Edit Mode Sets to the Edit Mode. • Zoom In Zooms in on an image. • Zoom Out Zooms out on an image. •...

  • Page 129: Annotation Menu

    Document Viewer Annotation Menu • Show Annotation The check box on/off setting specifies whether to display an annotation in the page list thumbnail. • Set Annotation Protects the annotation from reediting. • Annotation Order - Change Annotation Order to the Top - Change Annotation Order to the Last - Change Annotation Order to the Previous - Change Annotation Order to the Next...
  • Page 130 Document Viewer Annotation Menu • Header Edits a header common to each page. • Footer Edits a footer common to each page. • Edit Text Sets a format of the text in a selected annotation. • Properties Displays annotation properties.
  • Page 131 Document Viewer Annotation Menu • Text Creates a text annotation. Select text annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the display position. A dialog box for text setup will appear. Enter the text to display, and then specify text color and font.
  • Page 132 Document Viewer Annotation Menu • Ellipse Creates an ellipse annotation. Select ellipse annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw an ellipse. 1. To specify the thickness and colors of the ellipse border, select the desired icon depiction then NOTE select Properties in the Annotation menu.
  • Page 133 Document Viewer Annotation Menu • White block Creates a white rectangle (solid white fill color) annotation. Select white annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a white rectangle. •...
  • Page 134 Document Viewer Annotation Menu • Marker Creates a marker annotation. Select marker annotation in the annotation menu (or tool button (see Note 1)), and drag the mouse in the image window to draw a marker. • Label Creates a label annotation. Select label annotation in the annotation menu (or tool buttons (see Note 1)), and drag the mouse in the image window to draw label displays Text Format Setup dialog box.
  • Page 135 Document Viewer Annotation Menu • Stamp Creates a stamp annotation. The stamp annotation pastes another image file like a stamp. Select stamp annotation in the annotation menu (or tool button) and click the button. Then drag the mouse in the image window to specify the area, displaying the stamp.
  • Page 136 Document Viewer Annotation Menu • Date Creates a date annotation. Select date annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Specify the format, color, and font of the date to be displayed. (See Note 1) 1.
  • Page 137 Document Viewer Annotation Menu • Page No Creates a page number annotation. Select page number annotation in the annotation menu (or tool button), and drag the mouse in the image window to specify the area. Double-click the Page No area to display the text the settings dialog box.

  • Page 138: Window Menu

    Document Viewer Window Menu • Main Tool Bar Show/hide main toolbar. • Page Tool Bar Show/hide page toolbar. • Annotation Tool Bar Show/hide annotation toolbar. • Image Tool Bar Show/hide image toolbar. • Status Bar Show/hide status bar. • Page list Show/hide page list.

  • Page 139: Network Scanner

    Network Scanner Network Scanner Settings → → Startup Windows, and select TOSHIBA TOSHIBA Document Management System Port Controller in Programs from the Start menu. The Port Controller is activated and the icon appears on the Task Bar. • Scanner reception notification Right-click the Port Controller icon to the Scanner Reception Notification either Pop up Display or Icon Display.
  • Page 140 Network Scanner Network Scanner Settings The Scanner Configuration Window appears as shown below. • Launch application Select the application that will receive the scanner's data (Document Manager / Windows Explorer or Other Application). • Application Select the application program path to open the scanned image. •...
  • Page 141 Network Scanner Network Scanner Settings • Name Specifies your PC Name to be registered to the device(s). • Key Name Specifies the Key Name to be registered to the device(s). • Group ID Specifies the Group ID to register your PC's Address Information to the device(s) on your network. The Group ID will be compared with the General Settings on the device(s) when connecting to your PC.

  • Page 142: Port Controller

    Network Scanner Port Controller Right-click on the icon and select Port Controller. The Port Controller Window appears as shown below. Set to activate program when double-clicking the Port Controller Icon. • Scanner Configuration Open the Scanner Configuration Window. • Fax Recv log (When the Document Fax is installed) Open the Fax Receive Log Window.

  • Page 143: Document Fax

    Document Fax General Description Document Fax is a PC Faxing application specifically designed to compliment the TOSHIBA TEC line of multi-function products. Document(s) created on the PC can be easily faxed to a remote location directly, without having to print a hard copy first and then using the fax machine to send.

  • Page 144: Connection Configurations (For The Network Connected Models)

    Document Fax Connection Configurations (For the Network Connected Models) For the Network Connected Models There are two types of Document Fax configurations, Simple Send Only System and Send & Receive Network Shared System. Device Setting PC Fax Setting Simple Send Only System •...
  • Page 145 Document Fax Connection Configurations (For the Network Connected Models) Send & Receive Shared Network System Connection Diagram Document Fax Document Fax Document Fax Client PC Client PC Server PC Transmit Send FAX Transfer Transfer Fax Data Fax Data Email Server Document Fax Document Fax Document Fax...

  • Page 146: Installation And Setup (For The Network Connected Models)

    Document Fax Installation and Setup (For the Network Connected Models) For the Network Connected Models Document Fax uses the fax modem in the your machine connected on your network (LAN) for fax communication. Before using the Document Fax, it is necessary to activate the Fax Modem and to setup certain parameters.
  • Page 147 Document Fax Installation and Setup (For the Network Connected Models) Basic Setup (Send Only System /Send & Receive System) Double-click the icon on the Windows Desktop. The Document Fax appears. Click the button. Note: When the Document Fax has already been activated, the Main Window of the Document Fax is shown on your PC.
  • Page 148 Document Fax Installation and Setup (For the Network Connected Models) Starts searching for the PC Fax devices on the network. The Network connected PC Fax device(s) are listed in the PC Fax Device Locator. Select the desired Device and double-click or select Properties from the Device menu.
  • Page 149 Document Fax Installation and Setup (For the Network Connected Models) The PC Fax Properties appears. <General> Tab Input the PC Fax Settings. Send Only System: • Device's Email Address It is not necessary to enter any Email Address. • Device’s Relay XMT Password The Relay XMT Password of the device.
  • Page 150 Document Fax Installation and Setup (For the Network Connected Models) Confirm that the device's Condition is in Standby (It takes a little while) using the PC Fax Device Locator. Click the or select Device | Exit from the menu to close the PC Fax Device Locator.
  • Page 151 Document Fax Installation and Setup (For the Network Connected Models) The Detail Settings appears. • Fax Log Data Folder - Location Specify the location to save the Fax log data. The default setting is generally acceptable. • Shared Server Settings - The Shared and Account Name Set up when Document Fax is used in shared mode.
  • Page 152 Document Fax Installation and Setup (For the Network Connected Models) The PC Fax Properties appears. Click Transmission/Reception tab and check the "Makes Reception Effective" box. Click the button. Confirm that the Reception status displays "Yes". It takes a moment. Click the or select Device | Exit from the menu to close the PC Fax Device Locator.
  • Page 153 Document Fax Installation and Setup (For the Network Connected Models) Client Setup (Send & Receive System) Click the icon on the Windows Desktop. The Document Fax appears. Click the button. Device Search Ranges appears. Click on the [Shared Network Connected Device(s)] radio button.
  • Page 154 Document Fax Installation and Setup (For the Network Connected Models) Start searching the Server for Network connected Devices. The Network connected device via Server is listed in the PC Fax Device Locator. Click the or select Device | Exit from the menu to close the PC Fax Device Locator.

  • Page 155: Main Window And Toolbar

    Document Fax Main Window and Toolbar Main Window (10) (11) Fax No. Enter the destination fax number. Line Select Check the line type to dial the preset code before the telephone number. See the Dialing Setting Tab of Configuration Menu. Recipient When this is entered, reflected on the cover sheet.
  • Page 156 Document Fax Main Window and Toolbar Toolbar Used to start the transmission. Used to view the cover sheet or transmission file. Used to select the file to be sent. Used to show the Send/Receive Log Manager. Used to open your personal Phone Book. Used to create or edit a Cover Sheet.

  • Page 157: Sending Document

    Document Fax Sending Document Sending a Document via Windows Application You can send a fax directly from any Windows Application by simply printing to the Document Fax Driver. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
  • Page 158 Document Fax Sending Document Click the button to start the transmission.
  • Page 159 Document Fax Sending Document Sending a Document via the Document Fax You can send a fax directly from a file made in any Windows Application by simply attaching the file via the Document Fax. For example, compose a document from your word processor application. When you are finished and ready to fax it to a remote location, simply follow the procedure below.
  • Page 160 Document Fax Sending Document Click the button to start the transmission. Sending a fax memo by Document Fax You can send a fax memo directly from the Document Fax. This memo can be sent quickly and easily. Click the icon on the Windows Desktop. The Document Fax window appears.

  • Page 161: Receiving Document

    Document Fax Receiving Document Receive Setting Confirm the Port Controller icon is in the taskbar tray. Right-click the Port Controller Icon to show the menu and select the PC-Fax Reception Notification. • Popup Display • Icon Display • No Notice When a fax is received on the machine, it will proceed as follows: A receiving notice appears on the connected PC.

  • Page 162: Registering The Personal Phone Book

    Document Fax Registering the Personal Phone Book To register a recipient to the Personal Phone Book, follow the steps below: Click the icon to open the Phone Book dialog Box. Click the button. Note: 1. Click the Acquire Device's Phone Book button to enable the retrieval of the phonebook data from the device.
  • Page 163 Document Fax Registering the Personal Phone Book Click the button to save the entry. The maximum number of entries are 2000. To add another entry, repeat procedure from the step 2. To register a group of recipients, follow the steps below: Click the icon.
  • Page 164 Document Fax Registering the Personal Phone Book Select the desired recipients. Click the button to add the recipient(s) to the Member List. The maximum number of recipients are 999 for each group. To add another group, repeat the procedure from step The maximum number of group's are 100.
  • Page 165 Document Fax Registering the Personal Phone Book To Import/Export CSV (Comma Separated Value) data From/To your Personal Phone Book The telephone data in a CSV format file can be imported into your Personal Phone Book and the telephone data of your Personal Phone Book can be exported to a CSV file. Note: Though a pause usually is indicated as a comma (,) with Document Fax, it is changed into "p"...
  • Page 166 Document Fax Registering the Personal Phone Book Importing from the CSV file The telephone data of the CSV file is imported into your Phone Book. Exporting to the CSV file On the Phone Book dialog box, Select File | Export... from the menu.

  • Page 167: Cover Sheet

    Document Fax Cover Sheet The Cover Sheet is attached to the first page of every fax and contains information such as the recipient's name, sender's name, date, title, etc. Creating Cover Sheet Click the icon. The Cover Sheet Editor window appears. Edit the Cover Sheet.
  • Page 168 Document Fax Cover Sheet Enter the New Folder Name into the Cover Sheet File Name box. Enter any comments into the Comment box if you wish. Click the button to save the New Cover Sheet.
  • Page 169 Document Fax Cover Sheet [Edit] menu Undo Undoes the last editing operation. Deletes the selected text and copies it to the clipboard. Copy Copies the selected text onto the clipboard. Paste Pastes the text or object from the clipboard. Delete Object Deletes the selected object.

  • Page 170: Configuration Menu

    Document Fax Configuration Menu Configuration Setting Selecting Configuration... on the Tools menu, displays the configuration window. Send Option Tab Device Selection • Device Name: A device can be chosen here when more than one device is connected with network connected type devices.
  • Page 171 Document Fax Configuration Menu Dialing Settings Tab Specify the local, long distance and Inter-office call access numbers. These access numbers are dialed before the phone numbers that are registered in the Personal Address Book depending on the Call Type settings. Sender Details Tab Used to identify senders from various information on the Cover Sheet when sending a fax.

  • Page 172: Send Log/Receive Log

    Document Fax Send Log/Receive Log Send/Receive Log The transmission and the reception can be confirmed. Click the icon. Send/Receive Log window appears. Click Send Log icon and Receive Log icon to switch between the Log windows. Status column • Queuing: Send fax is queuing.
  • Page 173 Document Fax Send Log/Receive Log Save Log The Send/Receive Log can be saved to a separate file. At the default setting, when the log exceeds 999 transactions, the oldest entry is automatically deleted. The log can be saved by following the steps below. Manually Saving the Log In the Log window, select the log transactions that you wish to save and click the [Save Log] icon.
  • Page 174 Document Fax Send Log/Receive Log Automatically Saving the Log In the Log window, select Tools | Options from the menu. Option window appears. Set the Save Log settings accordingly.

  • Page 175: Network Status Monitor

    Network Device Locator → → → Select TOSHIBA TOSHIBA Document Management System Network MFP Utilities Network Device Locator in Programs from the Start menu. Upon activation of the Network Device Locator, the attached printers will be automatically searched and displayed in the list.
  • Page 176 Network Status Monitor Network Device Locator Device Search Condition → Select Search Device Search Ranges from the Device Menu. 1. Add Add a new search range of IP addresses. Click the button and enter the Start IP Address and End IP Address. 2.

  • Page 177: Task Display

    Network Status Monitor Task Display The Status Monitor is a Multi Functional Product (MFP) utility that monitors and displays the current status of connected devices. Upon activation, the icon of the Status Monitor (up to 10 different printers) appear on the System Tray next to the system clock.

  • Page 178: Taskbar Menu

    Network Status Monitor Taskbar Menu Right-clicking the Status Monitor icon in the System Tray displays the following pop-up menu. 1. Open Status Monitor Displays details about the current status of the device. 2. Start the Configuration Editor Activates the Configuration Editor. (See page 186) 3.
  • Page 179 Network Status Monitor Right-clicking the Status Monitor icon in the System Tray and selecting Open Status Monitor in the pop-up menu displays the Status Monitor dialog box. Status Tab 1. Model Displays the name and model number of the connected device. 2.

  • Page 180: Configuration Tab

    Network Status Monitor Configuration Tab 1. Model Displays the name and model number of the connected device. 2. Configuration Displays a list with the current device configuration (optional devices, etc.). 3. Status Displays the communication status between the Status Monitor and the device.
  • Page 181 Network Status Monitor Paper Tab The Paper tab displays the type, size, and paper status of each paper tray. A user comment can be entered in the Paper Type field.
  • Page 182 Network Status Monitor Network Tab 1. Model Displays the name and model number of the connected device. 2. Network Information Displays a list of the current network status. (Number of packets for Sending/Receiving etc.)
  • Page 183 Network Status Monitor Job List Tab 1. Model Displays the name and model number of the connected device. 2. Job List Displays the current print jobs.

  • Page 184: Job Completion Notice

    Network Status Monitor Job Completion Notice Before using the Job Completion Notice, choose the Status Monitor as follows: : Notifies with the Pop-up message. Pop up Display : Notifies with the Icon on the desktop and change the Status Monitor Icon (Notice) appearance icon.
  • Page 185 Network Status Monitor Job Completion Notice • Icon (Notice) and Icon (No Notice) Displays the Notification Icon on your desktop if Icon (Notice) is selected, and changes the Status Monitor icon. Status Monitor icon Select the Message Display to show a message.

  • Page 186: Network Configuration Editor/Address Book Editor

    Network Configuration Editor/Address Book Editor General Description These utilities allow you to edit the device’s Configuration or Address Book through a TCP/IP LAN network using the FTP protocol. The desired device is first selected from the device list of the Network Device Locator and then the Network Configuration Editor or Network Address Book Editor can be started.

  • Page 187: Activation Procedure

    Network Configuration Editor/Address Book Editor Activation Procedure Start the Network Device Locator. (See page 175) The Network Device Locator appears. From the Toolbar Select the device from the list and click the icon. From the Tools menu Select the device in the list and select Configuration Editor or Address Book Editor from the Tools menu.

  • Page 188: Create Shortcut Links

    Network Configuration Editor/Address Book Editor Create Shortcut Links Start the Network Device Locator. (See page 175) Click on the device and select Create → Shortcut Configuration Editor or Address Book Editor from the Tools menu. The Shortcut Preparation window appears. Select a Preparation Place and click the button.

  • Page 189: Main Window

    Network Configuration Editor/Address Book Editor Main Window Network Configuration Editor Address Book Editor Help Bar Status Indicator Help Bar Status Indicator Help Bar: Input or operation guide help is indicated. Status Indicator: Communication status and the latest communication result are indicated. Menus and Icons Toolbar Menu...
  • Page 190 Network Configuration Editor/Address Book Editor Main Window Toolbar Menu Description Icon Edit Removes selected lines and places them on the clipboard. Copy Copies selected lines to the clipboard. Pastes the contents of the clipboard at the insertion point of the Paste line.

  • Page 191: Basic Operation

    Network Configuration Editor/Address Book Editor Basic Operation Retrieve Data When Network Configuration Editor or Network Address Book Editor is started from Network Device Locator or the pre-installed shortcut, it connects to the device, retrieves the data, and then displays it automatically. A Process status is indicated in the bottom right side of the window.
  • Page 192 Network Configuration Editor/Address Book Editor Basic Operation Edit Data Network Configuration Editor Modify parameters using Network Configuration Editor. When a function is chosen in the left pane of the window, the display of the right pane changes. Note: Fields on the left show what items have been changed.
  • Page 193 Network Configuration Editor/Address Book Editor Basic Operation Write Data If you want to write the edited data to the device, click the icon, or select Write from the Transfer menu. Select the button to start writing to the device. Process status is indicated in the bottom right side of the window.

  • Page 194: Advanced Operation

    Network Configuration Editor/Address Book Editor Advanced Operation Save retrieved data file To save the retrieved setting data, click the icon, or select Save As from the File menu. To Save File: 1. Select an existing file from the list or enter a new file name.
  • Page 195 Network Configuration Editor/Address Book Editor Advanced Operation Create new file To create a new file, for example to perform registration of an address book without connecting to the device, click the icon, or select New from the File menu. Note: To start Network Editor, click [Configuration Editor] or [Address Book Editor] without selecting the...
  • Page 196 Network Configuration Editor/Address Book Editor Advanced Operation Registering the Device Address List To open the Device Address List, click the icon. Click the: button: Acquire To acquire the network address list of the Network Device Locator. button: Add... To enter a new address setting into the dialog boxes.
  • Page 197 Network Configuration Editor/Address Book Editor Advanced Operation Registering the Group List To open the Device Group List, click the icon. The Group Name List lists the registered groups. Click the: button: To create a new group. Enter a name and click the button.
  • Page 198 Network Configuration Editor/Address Book Editor Advanced Operation Using the Device Address List and Device Group List The destination can be specified in the Address Book or Group List. The confirmation window appears before retrieving or writing data. Click the button. Change Dest.
  • Page 199 Network Configuration Editor/Address Book Editor Advanced Operation Changing the Department Code Counter Data Follow the procedure below to write the Department Code Counter Data to the device. A confirmation window appears before retrieving or writing data. Click the button. Change Dest. Click the Options...
  • Page 200 Network Configuration Editor/Address Book Editor Advanced Operation Using Timer Communication A confirmation window appears before retrieving or writing data. Click the button. Change Dest. Timer section: Click Enable and select the time to start the communication. Click the button to create the job and hold it in the spooler until the specified start time.
  • Page 201 Network Configuration Editor/Address Book Editor Advanced Operation Editing the Address Book Editor – Copy and Paste Address Book data Open the source data file and the target data file. (See page 194, Open saved file) Select Window → Tile Horizontal. Select the range that you want to copy.
  • Page 202 Network Configuration Editor/Address Book Editor Advanced Operation Click on the number where to paste the data. Right-click and select Paste, or select Paste from the Edit menu. The data is pasted at the designated location. Note: The data that exceeds the maximum number of allowable address entries will be lost.
  • Page 203 Network Configuration Editor/Address Book Editor Advanced Operation Editing Address Book Editor – Import Address Book data from other application ® Address Book data created using other applications, such as Microsoft Excel, can be imported. Copy the Address Book data from the other application.

  • Page 204: Troubleshooting

    Troubleshooting Troubleshooting Printing Operation Failure If the printing operation fails, check the following items first: • The connecting cable (USB or Ethernet LAN cable) is properly connected. • Power of the device is turned ON. • Paper is loaded properly in the device. •...

  • Page 205: Document Is Not Printed Correctly

    Troubleshooting Document is Not Printed Correctly Problem Possible Cause / Solution(s) Incorrect printing position or printing • Paper size or printing orientation is different between the application settings is missing at the edge. and the printer driver settings - Specify the settings again. •...

  • Page 206: Error Messages Displayed On The Computer

    Troubleshooting Error Messages Displayed on the Computer Problem Possible Cause / Solution(s) Error writing to USB. Verify that the device is connected to the computer correctly. Unable to write to the Specified Verify that the power of the device is turned On. device.

  • Page 207: Appendix

    Appendix Appendix Printing Area When printing to the device, there is a 0.2 inches (5.0 mm) non-printable margin on all 4 sides. 0.2 (5.0) 0.2 (5.0) 0.2 (5.0) 0.2 (5.0) Bottom Unit: inches (mm)
  • Page 208 PLAIN PAPER FACSIMILE Operator’s Manual for Document Management System and Printer 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN PJQMC0758ZB R060520B7101-TTEC OME060075A0 2006 - 09 2006 TOSHIBA TEC CORPORATION All rights reserved...

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