Panasonic KX-FP145C Operating Instructions Manual
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Panasonic KX-FP145C Operating Instructions Manual

Panasonic KX-FP145C Operating Instructions Manual

Compact fax with digital answering system
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For assistance, please call
1-800-300-4644 or visit us at
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with Digital Answering System

Operating Instructions

Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in Canada.
Compact Fax
KX-FP145C

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Summary of Contents for Panasonic KX-FP145C

  • Page 1: Operating Instructions

    Compact Fax with Digital Answering System Operating Instructions KX-FP145C Model No. Please read these Operating Instructions before using the unit and save for future reference. For assistance, please call 1-800-300-4644 or visit us at This model is designed to be www.panasonic.ca...
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...

  • Page 3: Location Of Controls

    Location of Controls Please keep this page open when following operating instructions. For a description of each button, see page 9. TONE DIGITAL SP-PHONE FLASH Keys (Listed in alphabetical order) AUTO ANSWER F HELP M REDIAL R BROADCAST A MENU O SET K CALL DISPLAY B MUTE S...
  • Page 4 L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. Copyright: L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of PCC and its licensee.

  • Page 5: Important Safety Instructions

    Important Instructions Important Instructions Safety Instructions B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or Important safety water. D. If the unit does not work normally by instructions following the operating instructions. When using this unit, basic safety precautions Adjust only controls covered by the should always be followed to reduce the risk of...

  • Page 6: For Best Performance

    Important Instructions For best performance L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight.

  • Page 7: Table Of Contents

    Table of Contents 1. Introduction and 4. Fax 1. Table of Contents Installation Sending Faxes Sending a fax manually ....30 Accessories Documents you can send ....31 Included accessories......7 Sending a fax using the navigator Accessory information ......8 directory ........... 32 Finding the Controls Broadcast transmission ....
  • Page 8 Table of Contents 8. Programmable Features Features Programming ........50 Basic features........51 Advanced features......52 Direct commands for programming features..........55 9. Help Error Messages Error messages – Reports ....58 Error messages – Display ....58 Frequently Asked Questions When a function does not work, check here ..........

  • Page 9: Introduction And Installation

    1. Introduction and Installation 1 Introduction and Installation 1.1 Included accessories Item Part number Quantity Specifications Power cord PFJA1030Z ---------- Telephone line cord PQJA10075Z ---------- Handset PFJXH0430Z ---------- Handset cord PFJA04C001Z ---------- Paper tray PFZXFP145M ---------- Starter ink film (10 ---------- prints about 30 letter- metres long)

  • Page 10: Accessory Information

    Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. L Please contact your local Panasonic dealer for purchase. 1 Speaker 2 Document guides 3 Paper tray...

  • Page 11: Description Of Buttons

    1. Introduction and Installation {REDIAL}{PAUSE} L To redial the last number dialed. 1.4 Description of buttons L To insert a pause during dialing. L Keep the front cover page open for button {MUTE} locations. L To mute your voice to the other party during a conversation.

  • Page 12: Ink Film

    1. Introduction and Installation Installation L Make sure the blue gear (1) and white gear (4) are installed as shown. 1.5 Ink film 1.5.1 Installing the ink film Open the front cover by pulling up the centre part. Release the back cover by pushing the green button (1).

  • Page 13: Replacing The Ink Film

    See page 8 for accessory information. L We cannot be responsible for any damage to Tight the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film. Incorrect Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

  • Page 14: Handset Cord

    1. Introduction and Installation 1.6 Handset cord 1.8 Recording paper Connect the handset cord (1). The unit can hold: – Up to 30 sheets of 60 g/m to 80 g/m (16 lb. to 21 lb.) paper. – Up to 20 sheets of 90 g/m (24 lb.) paper.
  • Page 15 1. Introduction and Installation Push the tension plate back (1). L If the paper is not inserted correctly, readjust the paper, or the paper may jam. Correct Incorrect...

  • Page 16: Preparation

    2. Preparation 2 Preparation Connections and Setup If you use this unit with a computer or 2.1 Connections subscribe to an xDSL service Fax transmission/reception may be disturbed, or Caution: you may hear interference noise during L When you operate this product, the power telephone conversation.

  • Page 17: Selecting The Way To Use Your Fax Machine

    2. Preparation 2.2 Selecting the way to use your fax machine Depending on your situation, you can select the way you prefer to use your fax machine in Quick Setup feature #00. You can print out the Quick Setup Guide as a reference.

  • Page 18: Case 1: Tam/Fax

    2. Preparation 2.3.3 How to receive calls When receiving calls, the unit works as a 2.3 Case 1: TAM/FAX telephone answering machine and fax. (Telephone Answering L If the call is a phone call, the unit will record a voice message automatically. Machine/Fax) L If a fax calling tone is detected, the unit will receive the fax automatically.

  • Page 19: Case 2: Distinctive Ring (1 Phone Line With 2 Or More Phone Numbers)

    2. Preparation Press {A} or {B} repeatedly to display the following. 2.4 Case 2: Distinctive SELECT A SETUP =DIST. RING [±] Ring (1 phone line with 2 Press {SET}. or more phone numbers) L The {AUTO ANSWER} indicator turns 2.4.1 Your situation Press {MENU}.

  • Page 20: Case 3: Tel Only

    2. Preparation With the fax machine 2.5 Case 3: TEL ONLY 1. Press {DIGITAL SP-PHONE} or lift the handset to answer the call. 2.5.1 Your situation 2. When: You wish to use the fax machine and an – document reception is required, extension telephone in a different room.

  • Page 21: Case 4: Fax Only

    2. Preparation 2.6.3 How to receive faxes Leave AUTO ANSWER ON. When the other 2.6 Case 4: FAX ONLY party sends a fax, the fax machine will receive it automatically. 2.6.1 Your situation You wish to use the fax machine only for fax reception/transmission.

  • Page 22: Help Function

    2. Preparation Help Button Volume 2.7 Help function 2.8 Adjusting volume The unit contains helpful information which can be printed for quick reference. Basic settings: How to set the date, time, your logo and fax number. Feature list: How to program the features. Directory: How to store names and numbers in the {SET}...

  • Page 23: Date And Time

    2. Preparation Initial Programming L If you select French for the language (code #48 on page 54), the time is set using a 24 2.9 Date and time hour clock. Example: 15:15 You must set the date and time. Press {1}{5} {1}{5}. L The accuracy of the clock is approximately ±60 seconds a month.

  • Page 24: Your Logo

    2. Preparation Keys Characters 2.10 Your logo P Q R S p The logo can be your company, division or name. U V t W X Y Z < > " → % & ¥ ’ To change capital or lower- case letter.

  • Page 25: Your Fax Number

    2. Preparation 4. Press {5} 3 times. LOGO=Bi| 2.11 Your fax number To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.
  • Page 26 2. Preparation L To erase all of the digits, press and hold {STOP}.

  • Page 27: Telephone

    3. Telephone 3 Telephone Automatic Dialing To delete a character/number 3.1 Storing names and Press {<} or {>} to move the cursor to the character/number you want to delete, and press telephone numbers into {STOP}. the navigator directory L To erase all of the characters, press and hold {STOP}.

  • Page 28: Making A Phone Call Using The Navigator Directory

    3. Telephone Recording 3.2 Making a phone call 3.3 Recording a telephone using the navigator conversation directory You can record a telephone conversation. This conversation can be played back later, either Before using this feature, program the desired directly (page 43) or remotely (page 44). names and telephone numbers into the L Keep the front cover page open for button navigator directory (page 25).

  • Page 29: Call Display

    3. Telephone Call Display 3.4 Call Display service 3.5 Viewing and calling This unit is compatible with the Call Display back using caller service offered by your local telephone information company. To use this unit’s Call Display features, you must subscribe to a Call You can easily view caller information and call Display service.
  • Page 30 3. Telephone Display while viewing Another method to erase a specific caller’s L When the unit could not receive a name, the information display will show “NO NAME RCVD”. 1. Press {CALL DISPLAY}. L When no calls have been received, the 2.

  • Page 31: Storing Caller Information Into The Navigator Directory

    3. Telephone 3.6 Storing caller information into the navigator directory L Keep the front cover page open for button locations. Important: L This feature is not available in the following cases. – The telephone number includes data other than numbers (i.e., * or #). –...

  • Page 32: Fax

    4. Fax L Using the “FINE”, “SUPER FINE” and 4 Fax Sending Faxes “PHOTO” settings will increase transmission 4.1 Sending a fax manually time. L If the resolution setting is changed during feeding, it will be effective from the next page. To redial the last number 1.

  • Page 33: Documents You Can Send

    4. Fax L Do not send the following types of Journal report documents: (Use copies for fax A journal report provides you with a printed transmission.) record of the 30 most recent faxes. To print – Chemically treated paper such as carbon manually, see page 70.

  • Page 34: Sending A Fax Using The Navigator Directory

    4. Fax 4.3 Sending a fax using 4.4 Broadcast the navigator directory transmission Before using this feature, program the desired By programming items from the navigator names and telephone numbers into the directory (page 25) into the broadcast memory, navigator directory (page 25). you can send the same document to multiple L Keep the front cover page open for button parties (up to 20).
  • Page 35 4. Fax 4.4.3 Erasing a stored item from 4. Press {SET} to start programming the parties you want to transmit to. the broadcast memory 5. Press {A} or {B} repeatedly to display the desired party. Press {>}. 6. Press {SET}. Press {A} or {B} repeatedly to display L To program other parties, repeat steps 5 “<BROADCAST>”.

  • Page 36: Receiving A Fax Manually - {Auto Answer} Off

    4. Fax Receiving Faxes Extension telephone 4.5 Receiving a fax You can receive fax documents using an extension telephone. manually – {AUTO 1. When the extension telephone rings, lift the ANSWER} OFF handset of the extension telephone. 2. When: – document reception is required, –...

  • Page 37: Receiving A Fax Automatically - {Auto Answer} On

    4. Fax Press {AUTO ANSWER} repeatedly to display the following. 4.6 Receiving a fax TAM/FAX MODE 2 RINGS automatically – {AUTO L The unit will play the pre-recorded ANSWER} ON greeting message. L The display will show the ring setting in TAM/FAX mode.

  • Page 38: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    4. Fax will tell you if there are any new voice messages. The unit will answer on the 2nd 4.7 Junk fax prohibitor ring when there is at least one new recorded message. The unit will answer on the 4th ring (preventing fax reception when there are no new recorded messages.
  • Page 39 4. Fax Note: L If there is no space to store new items, “LIST FULL” is displayed in step 3 or step 5. Erase unnecessary items. To display the junk fax prohibitor list 1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.

  • Page 40: Distinctive Ring Service From Your Phone Company

    5. Distinctive Ring 5 Distinctive Ring Distinctive Ring If the incoming call is for the phone number: – the fax machine will keep on ringing in TEL 5.1 Distinctive Ring mode. – the fax machine will record a voice message service from your phone in TAM/FAX mode.

  • Page 41: Programming The Ring Pattern Assigned For Fax

    5. Distinctive Ring 5.4 Programming the ring pattern assigned for fax L Keep the front cover page open for button locations. Set feature #31 to “ON” (page 38). Press {MENU}. Press {#}, then {3}{2}. Press {A} or {B} repeatedly to select the ring pattern assigned for fax.

  • Page 42: Copy

    6. Copy 6 Copy Copying Quick scan feature 6.1 Making a copy This feature is helpful when you want to copy the document, then remove it for other uses. To use this feature, activate feature #34 (page 52) beforehand. L The document will be fed into the unit and scanned into memory.
  • Page 43 6. Copy Letter = 216 mm × 279 mm (8 " × 11") Legal = 216 mm × 356 mm (8 " × 14") A4 = 210 mm × 297 mm (8 " × 11 ") Note: L If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.

  • Page 44: Answering Machine

    7. Answering Machine 7 Answering Machine Greeting deleted. When a call is received, the pre- recorded greeting message will be 7.1 Recording your played. greeting message Checking the greeting message You can record your own greeting message for 1. Set feature #77 to “TAM/FAX” (page 55) TAM/FAX mode, for a maximum of 16 (default) or beforehand.

  • Page 45: Listening To Recorded Messages

    7. Answering Machine Incoming Messages Note: L The total recording time of all messages 7.3 Listening to recorded (greeting, incoming and memo) is about 15 minutes. If messages are recorded in noisy messages rooms, the time may be shortened. The display will show the total number of recorded messages.

  • Page 46: Remote Operation

    7. Answering Machine Remote Operation 7.4 Operating from a remote location You can call your unit from a remote location and access the answering machine. Important: L Program the remote operation ID beforehand (feature #11, page 51). L Set the unit to TAM/FAX mode before going out (page 35). L Use a touch tone telephone for remote operations.
  • Page 47 7. Answering Machine unit will ask you to leave a marker message Turning message transfer ON or OFF (page 45). You must program a transfer telephone number 7.4.3 Other remote operations beforehand (feature #60, page 54). Press {8}{1} to turn ON the message transfer. Press {8}{2} to turn OFF the message transfer.

  • Page 48: Allowing Callers To Leave Private Messages

    7. Answering Machine Voice Mailbox 7.5 Allowing callers to 7.6 Recording your leave private messages mailbox greeting messages This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. The recording time of each greeting is limited to Only the person who knows the password can 16 seconds for each mailbox.

  • Page 49: Listening To Recorded Mailbox Messages

    7. Answering Machine To erase your mailbox greeting message 7.7 Listening to recorded 1. For mailbox 1: Press {MENU}, then {#}{5}{5}. mailbox messages For mailbox 2: Press {MENU}, then {#}{5}{6}. L Keep the front cover page open for button locations. 2.

  • Page 50: Listening To Recorded Mailbox Messages From A Remote Location

    7. Answering Machine Option 7.8 Listening to recorded 7.9 Transferring recorded mailbox messages from a messages to another remote location telephone This feature allows your unit to call a designated Call your unit from a remote touch tone telephone number each time an incoming voice telephone.
  • Page 51 7. Answering Machine Press {SET}. 6. Press {SET}. L The unit will dial the stored number. Speak clearly about 20 cm (8 inches) away 7. Check that your pager received the pager from the microphone. test call. L The display will show the remaining recording time.

  • Page 52: Programmable Features

    8. Programmable Features 8 Programmable Features Features L The setting you selected is set, and the next feature will be displayed. 8.1 Programming To exit programming, press {MENU}. Programming by entering the program code number directly You can select a feature by directly entering the program code (# and a 2-digit number) instead of using {<} or {>}.

  • Page 53: Basic Features

    8. Programmable Features To change the number of rings before the unit answers a call in FAX ONLY mode. 8.2 Basic features You can select “1”, “2”, “3” (default) or “4”. Note: Code #00: Setting the Quick Setup L Set feature #77 to “FAX ONLY” (page 55) beforehand.

  • Page 54: Advanced Features

    8. Programmable Features 8. Press {SET}. 9. Enter the transmission start time. 8.3 Advanced features L Press {*} repeatedly to select “AM” or “PM”. Code #22: Setting the journal report to print L If you select French for the language automatically (feature #48 on page 54), the time is set using a 24 hour clock.
  • Page 55 8. Programmable Features To alert you when a new voice message is Code #36: Receiving oversized documents recorded. The unit beeps slowly until you listen RCV REDUCTION to the recorded messages. =92% [±] “ON”: You will be alerted to new messages by a beeping sound.
  • Page 56 8. Programmable Features Code #48: Selecting the language Code #56: Greeting message for mailbox 2 LANGUAGE BOX2 GREETING =ENGLISH [±] CHECK [±] The voice guidance, display and reports will be in See page 46 for details. the selected language. Code #60: Setting the message transfer “ENGLISH”...

  • Page 57: Direct Commands For Programming Features

    8. Programmable Features “OFF”: Deactivates this feature. Note: 8.4 Direct commands for L If the ring back tone continues, the other programming features party’s machine may not be a facsimile or may have run out of paper. Check with the You can also select the desired setting by directly other party.
  • Page 58 8. Programmable Features {#}{0}{6} TAM ring count {#}{3}{4} Quick scan – {1}: “1” – {1}: “ON” – {2}: “2” (default) – {2}: “OFF” (default) – {3}: “3” {#}{3}{6} Receiving reduction – {4}: “4” – {5}: “TOLL SAVER” – {1}: “92%” (default) –...
  • Page 59 8. Programmable Features {#}{5}{5} Greeting message for mailbox 1 – {1}: “CHECK” (default) – {2}: “RECORD” – {3}: “ERASE” {#}{5}{6} Greeting message for mailbox 2 – {1}: “CHECK” (default) – {2}: “RECORD” – {3}: “ERASE” {#}{6}{0} Message transfer – {1}: “ON” –...

  • Page 60: Help

    9. Help 9 Help Error Messages PRESSED THE STOP KEY L {STOP} was pressed and fax communication 9.1 Error messages – was cancelled. Reports L Fax communication was successful. If a problem occurs during fax transmission or reception, one of the following communication messages will be printed on the sending and 9.2 Error messages –...
  • Page 61 CHECK FILM SLACK page 10) and install again. L The fax machine is positioned near appliances such as TVs or speakers which OPEN CABINET CHECK FILM TYPE generate an intense magnetic field. L Please use genuine Panasonic replacement film (page 8).

  • Page 62: When A Function Does Not Work, Check Here

    9. Help L The ink film is empty. Replace the ink film Frequently Asked Questions with a new one (page 11). 9.3 When a function does L The ink film is not installed. Install it (page 10). not work, check here L The ink film is slack.
  • Page 63 9. Help L The other party’s machine is not a fax The {REDIAL}/{PAUSE} button does not machine. Check with the other party. function properly. L The other party’s fax machine failed to L If this button is pressed during dialing, a answer the fax automatically.
  • Page 64 The printing quality is poor. Please do not reuse the ink film! Please do not reuse the ink film! Please use genuine Panasonic replacement Please use genuine Panasonic replacement film. Refer to page 8 for further details. film. Refer to page 8 for further details.

  • Page 65: Recording Paper Jams

    9. Help – For mailbox 2 password, see feature #52 Jams (page 54). 9.4 Recording paper jams The other party complains that they cannot 9.4.1 When the recording paper leave a voice message. L The memory is full. Erase unnecessary has jammed in the unit messages (page 43, 47).
  • Page 66 9. Help Open the front cover by pulling up the centre Turn the blue gear (1) in the direction of the part. arrow until the ink film is tight (2). Release the back cover by pushing the green button (1). Open the back cover.
  • Page 67 9. Help 9.4.2 When the recording paper Close the back cover securely by pushing down on the notched area at both ends (1). was not fed into the unit properly The display will show the following. CHECK PAPER Remove the recording paper and straighten. Pull the tension plate forward (1) and insert the paper.

  • Page 68: Document Jams - Sending

    9. Help Cleaning 9.5 Document jams – 9.6 Recording paper sending feeder cleaning Clean the recording paper feeder when: Open the front cover by pulling up the centre – The recording paper frequently misfeeds. part. Remove the jammed document Important: carefully (1).

  • Page 69: Document Feeder/Scanner Glass Cleaning

    9. Help Open the recording paper feeder cover (1). 9.7 Document feeder/scanner glass cleaning Clean the document feeder/scanner glass when: – Documents frequently misfeed. – Smudges or black/white lines appear on the original document when transmitting or copying. Disconnect the power cord and the telephone line cord.

  • Page 70: Thermal Head Cleaning

    9. Help Caution: L Do not use paper products, such as 9.8 Thermal head cleaning paper towels or tissues. If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust.
  • Page 71 9. Help Remove the ink film (1). Clean the thermal head (1) with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly. Caution: L To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

  • Page 72: General Information

    10. General Information 10 General Information Printed Reports 10.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 51 to page 55).

  • Page 73: Technical Data About This Product

    10. General Information Specifications 10.2 Technical data about this product Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm (8 ") in width, Max. 600 mm (23 ") in length Effective scanning width: 208 mm (8 ") Effective printing width: 208 mm (8 ") Transmission time...
  • Page 74 10. General Information Paper specifications Letter: 216 mm × 279 mm (8 " × 11") Recording paper size: Recording paper weight: 60 g/m to 90 g/m (16 lb. to 24 lb.) Note for recording paper: L Do not use the following types of paper: –...

  • Page 75: Limited Warranty

    5770 Ambler Drive, Mississauga, Ontario L4W 2T3 PANASONIC PRODUCT – LIMITED WARRANTY Panasonic Canada Inc. warrants this product to be free from defects in material and workmanship and agrees to remedy any such defect for a period as stated below from the date of original purchase.

  • Page 76: Important Information

    10. General Information Important Information 10.4 Important Information SAFETY PRECAUTIONS Users should ensure, for their own protection, This unit may only be connected to electrical that the electrical ground connections of the outlets that supply 120 V AC. power utility, telephone lines and internal metallic water pipe system, if present, are connected together.

  • Page 77: Index

    11. Index 11. Index C Call Display: 27 Calling back: 27 11.1 Index Storing: 29 Callers list (Feature #26): 27, 52 # #00 Quick Setup: 15 Caller’s recording time (Feature #10): 51 #01 Date and time: 21 Character table: 22 #02 Your logo: 22 Cleaning: 66, 67, 68 #03 Your fax number: 23...
  • Page 78 11. Index Message transfer (Feature #60): 48, 54 From memory: 30 Manually: 30 N Navigator directory Navigator directory: 32 Making a phone call: 26 Sending report (Feature #04): 30, 51 Selecting characters: 23 Storing Sending faxes: 32 Broadcast: 32 Storing: 25 Navigator directory: 25 O Overseas mode (Feature #23): 52 T Toll saver: 35...
  • Page 82 Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, Ontario L4W 2T3 www.panasonic.ca PFQX2025ZA CM0404DH0 PFQX2025ZA CM0304DH0...

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