Panasonic KX-FM280 Operating Instructions Manual
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Panasonic KX-FM280 Operating Instructions Manual

Panasonic KX-FM280 Operating Instructions Manual

Multi-function plain paper fax
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Multi-Function
Plain Paper FAX
Model No.
KX-FM280
OPERATING
INSTRUCTIONS
Please read these Operating Instructions
before using the unit and save for future
reference.
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
OR SEND A FAX TO 1-215-741-6376.
Quick Start
To get started,
please read the
Quick Start section
(pages 4 to 13).
This unit is designed for use in the United
States of America, and may not operate in
other countries. (See page 146 for more
details.)
Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 146 para tener más
detalles.)
Comienzo Rápido
(p. 147)

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  • Page 1 Multi-Function Plain Paper FAX Model No. KX-FM280 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Quick Start To get started,...
  • Page 2 Dealer’s telephone number Caution: The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile; — Date and time of transmission, —...

  • Page 3: Important Safety Instructions

    15. Do not use this unit to report a gas leak, when in the vicinity of the leak. SAVE THESE INSTRUCTIONS INSTALLATION: 1. Never install telephone wiring during a lightning storm. 2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
  • Page 4 Quick Start Installation Remove the shipping tape from the unit and paper stacker, and install as follows. Shipping tape Film cartridge Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the leaflet from the unit.
  • Page 5 Paper stacker (See page 25.) Lift the front of the unit, insert the paper stacker into the slots and slide it until it stops. Slots Bottom For assistance, call 1-800-435-7329. Quick Start Paper tray (See page 26.) Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit.

  • Page 6: Handset Cord

    For assistance, call 1-800-435-7329. Handset cord Connect to the unit. Connect to the handset. Telephone line cord Connect to “LINE” on the unit. Connect to a single telephone line jack. RJ11C Line surge protector Power cord Connect to the unit.
  • Page 7 Voice calls - making/answering Voice calls - making Lift the handset. Dial the number. When finished, hang up the handset. For further details, see page 34. If you have problems making a call, see page 125. Voice calls - answering When the unit rings, lift the handset.
  • Page 8 Quick Start Fax - sending/receiving Fax - sending Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE Dial the fax number.
  • Page 9 Fax - receiving When the unit rings, lift the handset. When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET Hang up the handset. For further details, see page 70. You can select which way to receive calls according to your needs.
  • Page 10 Quick Start Copy - making Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Make sure the handset is on the unit.
  • Page 11 Operating the answering device Setting the unit to receive voice messages and fax messages automatically Press AUTO ANSWER AUTO ANSWER light turns on. AUTO ANSWER TAD/FAX ON Make sure that the display shows “TAD/FAX MODE”. If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the TAD/FAX mode.

  • Page 12: Listening To Recorded Messages

    Quick Start Listening to recorded messages Press PLAY MESSAGES PLAY MESSAGES light is flashing or on. When the PLAY MESSAGES light is: — flashing, the unit will only play the new messages. — on, the unit will play all the messages. PLAY MESSAGES FLASH/ON...
  • Page 13 PC information Connecting to a computer (See page 106.) 25 Pin Male KX-FA180 or a RS232C cable (Not included, see page 18 to order.) Installing the Multi-Function Center software (See page 107.) Using as a printer, fax or scanner. Printer functions Printing documents from Windows 3.1, 3.11 or Windows 95 (See pages 110 and 111.) Printing received documents (See page 116.)

  • Page 14: Table Of Contents

    Calling back from the Caller ID list ....46 Storing a telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list ..47 Erasing a name/number from the Caller ID list .
  • Page 15 ..76 Extension telephone ......80 Fax activation code .
  • Page 16 Thermal head and black bar ..... . 138 Printing the feature settings, telephone numbers, the journal, printer test list and Caller ID list ..139 Fax voice guidance .

  • Page 17: Accessories

    Save the original carton and packing materials for future shipping and transporting of the unit. To use this unit with your PC Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male). To order a KX-FA180, call toll free 1-800-435-7329 or see fax order instructions on page 18, or purchase at any computer supply store.

  • Page 18: Accessory Order Information

    Note: The film is not reusable. Do not rewind and use the film again. The products listed above are the recommended films for the KX-FM280, even though the KX-FM280 model number may not be listed on the film’s box. To order accessories, call toll free 1-800-435-7329.

  • Page 19: Help Function

    Help function You can print a quick reference for assistance as follows. Press HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the JOG DIAL directory and how to dial them 2.JOG/AUTO DIAL 3.

  • Page 20: Finding The Controls

    ¡Used to erase recorded messages (p. 92). ¡Used to erase your own recorded greeting messages (p. 90). ¡Used to record greeting messages (p. 89). ¡Used to record memo messages and a telephone conversation (p. 94). Dial keypad ¡Used to change from pulse to tone during dialing (p.
  • Page 21 Touch Dial (p. 38, 40, 53). ¡Used to keep the telephone number secret (p. 38, 39, 41). ¡Used to store or edit names and telephone numbers (p. 38, 41, 42, 64). ¡Used to initiate or exit programming. ¡Used to talk with the other party when using the speakerphone.

  • Page 22: Overview

    Finding the Controls Overview Document guides Document entrance Speaker Paper stacker Document exit Recording paper exit Document feeder tray Serial interface connector (Used to connect your PC with Cover a RS232C cable. For system requirements, see page 106.) Paper tray Recording paper entrance Recording paper...

  • Page 23: Setup

    The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages. Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine. Full size replacement film kits: KX-FA135 Film cartridge KX-FA136 Replacement film Two replacement film rolls only.
  • Page 24 Setup Remove the leaflet from the unit. If the film in the film cartridge is slack, tighten it by winding the bottom side gears. Install the film cartridge into the unit. Make sure that the blue label on the cartridge matches the one on the unit.

  • Page 25: Paper Stacker

    Paper stacker Remove the shipping tape from the paper stacker. Lift the front of the unit and insert the paper stacker into the slots. Confirm if the paper stacker is locked into the center slots. Slide the paper stacker until it stops. Using legal size paper Press the dotted area on the paper stacker extender.

  • Page 26: Paper Tray

    Setup Paper tray Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit. Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Recording paper Letter or legal size recording paper can be loaded.
  • Page 27 Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. The paper should not be over the tab.

  • Page 28: Connections

    CHECK LEVER Move the lever back (see step 3 on page 27). Automatic dialing mode setting When the telephone line cord and the power cord are connected, the unit will automatically start to detect the dialing mode. Display: CHECKING LINE Wait until one of the following messages is displayed.

  • Page 29: Date And Time, Your Name And Facsimile Telephone Number

    You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example:...

  • Page 30: Setting Your Logo

    Setup Setting your logo The logo can be your company, division or name. MENU Press Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press START/COPY/SET LOGO= Enter your logo, up to 30 characters, by using the dial keypad or JOG DIAL (see the next page).
  • Page 31 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch Dial keys INSERT key (Used to insert one character or one space.) key (Used to move the cursor to the left.) Arrow key (Used to move the cursor to the right.)

  • Page 32: Setting Your Facsimile Telephone Number

    Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press START/COPY/SET NO.= Enter your facsimile telephone number up to 20 digits using the dial keypad or If using , press JOG DIAL cursor. Example: NO.=1234567 Press START/COPY/SET...

  • Page 33: Volumes

    Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press » To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES: PRESS SET 2. Press START/COPY/SET To turn the ringer back on, press »...

  • Page 34: Making And Answering Calls

    Voice calls - making DIGITAL SP-PHONE Press or lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. DIGITAL SP-PHONE When finished, press...

  • Page 35: Voice Calls - Answering

    Voice calls - answering When the unit rings, press DIGITAL SP-PHONE or lift the handset. When finished, press DIGITAL SP-PHONE hang up the handset. Making and Answering Calls Handset MUTE DIGITAL SP-PHONE...

  • Page 36: Telephone

    Pressing REDIAL/PAUSE once creates a 5 second pause. Example 1: When your unit is connected to a host exchange, insert a pause before the telephone number to get an outside line. PAUSE Telephone number Line access code...

  • Page 37: Dialing Mode (Touch Tone Or Pulse)

    Press START/COPY/SET SETUP ITEM [ Press MENU Note: If you change to a different telephone company and this company uses a different dialing mode, reset the dialing mode. Making and Answering Calls Dial keypad START/COPY/SET MENU...

  • Page 38: One-Touch Dial

    Example: NAME=John Press START/COPY/SET Example: <S02>= Enter the telephone number up to 30 digits. To enter a hyphen in a telephone number, press HYPHEN (One-Touch Dial key 1). Example: <S02>=1114497 Press START/COPY/SET PRESS STATION OR USE JOG-DIAL To program other stations, repeat steps 2 to 6.
  • Page 39 To enter another character using the same number key, move the cursor to the next space. Note: A hyphen entered in a telephone number is counted as two digits. To select characters using the JOG DIAL Instead of pressing the dial keys, you can select characters using the JOG DIAL.

  • Page 40: Making A Voice Call Using The One-Touch Dial

    One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38). Press DIGITAL SP-PHONE or lift the handset. Display: TEL= Confirm that there are no documents in the document feeder tray.

  • Page 41: Jog Dial

    Enter the name, up to 10 characters, by following the instructions on page 39. Example: NAME=Alice Press START/COPY/SET NO.= Enter the telephone number up to 30 digits. Example: NO.=5552233 Press START/COPY/SET NAME= To program other items, repeat steps 3 to 6.
  • Page 42 Edit the name by following the instructions on page 39. Press START/COPY/SET Example: NO.=0123456 If you do not need to edit the telephone number, skip to step 7. Edit the telephone number. For further details, see page 41. Press START/COPY/SET Erasing a stored name and number You can also erase a name and number stored in the One-Touch Dial by following the instructions below.

  • Page 43: Making A Voice Call Using The Jog Dial Directory

    Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 41). Rotate until the desired name is JOG DIAL displayed. Example: Lisa Press DIGITAL SP-PHONE or lift the handset.

  • Page 44: Caller Id

    Caller ID service. Caller ID and its capabilities Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.

  • Page 45: Viewing The Caller Id List On The Display

    — Viewing who has called you on the display (See below.) — Dialing a telephone number from the list (See page 46.) — Storing a telephone number for automatic dialing from the list (See page 47.) — Printing out a Caller ID list (See page 139.)

  • Page 46: Calling Back From The Caller Id List

    Caller ID Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...

  • Page 47: Storing A Telephone Number In The One-Touch Dial And Jog Dial Directory From The Caller Id List

    Storing a telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list. Important: This feature is not available in the following cases.

  • Page 48: Erasing A Name/Number From The Caller Id List

    Caller ID Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing a specific caller’s information Press CALLER ID SEARCH Example: 2 NEW CALLS Display: USE JOG-DIAL Rotate JOG DIAL until the desired name is...

  • Page 49: Storing Your Area Code

    Storing your area code When this feature is set, the caller’s telephone number is displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1”...

  • Page 50: Automatic Caller Id List

    NAME WENDY ROBERTS ALLAN STONE NAME MIKE TIMAR The NAME/TELEPHONE NUMBER/TIME OF CALL information are received through a Caller ID service. ANSWER: How the call was received by the unit. — FAX: Facsimile — TAD: Telephone answering device — TEL: Telephone —...

  • Page 51: Voice Contact

    Talking to the caller after fax transmission or reception You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact Press DIGITAL SP-PHONE...

  • Page 52: Sending Faxes

    Sending Faxes Sending a fax manually Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

  • Page 53: Sending A Fax Using The One-Touch Dial

    Sending a fax using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38). Open the document feeder tray. Adjust the width of the document guides to the size of the document.

  • Page 54: Sending A Fax Using The Jog Dial Directory

    Sending Faxes Sending a fax using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 41). Open the document feeder tray. Adjust the width of the document guides to the size of the document.

  • Page 55: Iq-Fax

    IQ-FAX This feature can only be used by those who apply to the FaxSav service. IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world.
  • Page 56 Sending Faxes Turning on the IQ-FAX function Before programming, confirm that your application has been processed by FaxSav. Press MENU Display: 1.SYSTEM SET UP Press , then IQ-FAX Press START/COPY/SET MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”. Press START/COPY/SET SETUP ITEM [...
  • Page 57 If the number you dialed is out of the FaxSav network service area, the unit will show the following messages and send the fax directly over the telephone line. OUT OF NETWORK SENDING NORMAL If “OUT OF NETWORK” is displayed when...

  • Page 58: Documents You Can Send

    Sending Faxes Documents you can send Minimum size Maximum size 128 mm (5w) 216 mm (8 ⁄ Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —...

  • Page 59: Sending Faxes By Following The Voice Guide

    Sending faxes by following the voice guide You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically. Press MENU four times. Display: 4.SEND GUIDE Press HELP Voice guide: To transmit, insert the document face down until you hear the beep.

  • Page 60: Sending Report For Confirmation

    Sending Faxes Sending report for confirmation The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). The sending report will always print out, indicating whether fax transmission is successful or not.

  • Page 61: Automatic Journal Report

    Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

  • Page 62: Delayed Transmission (Sending A Fax At A Specified Time)

    Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

  • Page 63: From Memory

    From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 146. Setting memory transmission Press MENU...

  • Page 64: Multiple Stations

    Sending Faxes Multiple stations This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in the One-Touch Dial and JOG DIAL directory frequently. You must program the desired parties into the BROADCAST key (One-Touch Dial key 1).
  • Page 65 Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No.

  • Page 66: Overseas

    Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Press MENU Display: 1.SYSTEM SET UP Press , then OVERSEAS MODE Press START/COPY/SET...

  • Page 67: Connecting Tone

    Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine.

  • Page 68: Receiving Faxes

    (See page 87.) TAD/FAX ON To turn the AUTO ANSWER light on, press Option B You have a separate telephone line just for fax calls. Fax call FAX ONLY mode (See page 71.) AUTO ANSWER is ON. When the AUTO ANSWER light is on, AUTO ANSWER is on.
  • Page 69 D: Other triple ring (short-short-long rings) The unit will automatically answer calls received at your facsimile number. If a call is received at the other telephone number, the unit will operate based on the receive mode you selected. Other options Voice mail...

  • Page 70: Tel Mode (Answering All Calls Manually)

    Receiving Faxes TEL mode (answering all calls manually) Turn off the AUTO ANSWER mode by pressing until the AUTO ANSWER light turns off. AUTO ANSWER The display will show the following. Display: TEL MODE When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call.

  • Page 71: Fax Only Mode (All Calls Are Received As Faxes)

    The number of rings before a call is answered can be changed (see page 72). Note: This mode should not be used on a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.
  • Page 72 Only a fax machine is connected. Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see above).

  • Page 73: Setting Up With A Computer

    Setting up with a computer Always connect the fax machine directly to the wall jack. If you use the Multi-Function Center software, follow the instructions on pages 106 to 121. Fax machine Wall jack Note: Turn off the AUTO ANSWER mode on the fax machine. The device which has the shortest ring count will answer a call first.

  • Page 74: Distinctive Ring Service (Ring Pattern Detection Feature)

    This feature will work irregardless of the AUTO ANSWER or receive mode settings. What is a Distinctive Ring service? A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ringing pattern.
  • Page 75 Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. Press MENU Display: 1.SYSTEM SET UP Press , then RING DETECTION Press START/COPY/SET MODE=OFF Press to select the ring pattern to be assigned to the facsimile number.

  • Page 76: Tel/Fax Mode

    Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page.
  • Page 77 TEL/FAX delayed ring count: Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call. Note: The unit will display the following when the extension telephone starts to ring. Display: INCOMING CALL You must set the ringer to ON.
  • Page 78 Receiving Faxes Changing the AUTO ANSWER setting to the TEL/FAX mode Select “TEL/FAX” in step 4 of feature setting #77 (see page 71). The unit will print an information list. If the AUTO ANSWER light is off, turn it on by pressing AUTO ANSWER The unit will play the TEL/FAX greeting message...
  • Page 79 TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed.

  • Page 80: Extension Telephone

    Receiving Faxes Extension telephone When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

  • Page 81: Other Size Documents

    MENU Note: Documents usually have a heading on the top of each page which contains the sender’s name/telephone number. This increases the length of each page. Therefore, using the reduction mode is recommended. If the appropriate reduction rate is not programmed, the document will be divided.

  • Page 82: Memory Reception Alert

    Receiving Faxes Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press MENU Display:...

  • Page 83: Pager Call - When Your Unit Receives A Fax

    Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. Press MENU Display: 1.SYSTEM SET UP Press , then FAX PAGER CALL Press START/COPY/SET MODE=OFF Press to select “ON”.

  • Page 84: Film Detection

    Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: FILM NEAR EMPTY If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report.

  • Page 85: Copying

    Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (see page 58) can be copied. Open the document feeder tray. If the display shows “CHECK PAPER”, make sure you pull the recording paper set lever forward when installing paper.
  • Page 86 Copying Printing collated copies The unit will print uncollated copies. You can also print collated copies. See the example below. Example: Making two copies of a 4 page original document (Collated) (Uncollated) Choosing an enlargement/reduction rate The unit can make enlarged or reduced copies of a document. To enlarge a document: ZOOM Select “200%”...

  • Page 87: Setup

    TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.

  • Page 88: Pre-Recorded Greeting Messages

    Greeting Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. When you do not record your own greeting message (next page), the following message will be played.

  • Page 89: Recording Your Own Greeting Messages

    1. For the TAD/FAX greeting: For the TEL/FAX greeting: “This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”...

  • Page 90: Erasing Your Own Recorded Greeting Messages

    Greeting Erasing your own recorded greeting messages Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (see page 71). Press ERASE two times. The display will show one of the following according to your selection in step 1.

  • Page 91: Recording Time For The Tad/Fax Greeting Message

    Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. Press MENU Display: 1.SYSTEM SET UP Press , then GREETING TIME Press START/COPY/SET MODE=16s Press to select the desired setting. Press START/COPY/SET SETUP ITEM [ Press...

  • Page 92: Playing Messages Listening To Recorded Messages

    Playing Messages Listening to recorded messages When the unit receives voice messages; — the PLAY MESSAGES light will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (page 104) is set to “ON”. When the PLAY MESSAGES light is flashing Press PLAY MESSAGES...

  • Page 93: Repeating A Message

    Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate one click to the left while listening to JOG DIAL the message you want to repeat. If you rotate JOG DIAL within 5 seconds of the beginning of the message, the previous message will be played.

  • Page 94: Recording

    Note: This feature is not available when using the DIGITAL SP-PHONE button. There may be legal restrictions in your state on recording two way telephone conversations. Inform the other party that the conversation is being recorded. RECORD STOP START/COPY/SET...

  • Page 95: Remote Operation

    Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Set the unit to the TAD/FAX mode before going out (see page 87). Dial key Remote command Skips the greeting message...

  • Page 96: Setting The Remote Operation Id

    Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. Press MENU Display: 1.SYSTEM SET UP Press , then REMOTE TAD ID Press START/COPY/SET ID=111...

  • Page 97: From A Remote Touch Tone Telephone

    From a remote touch tone telephone Listening to messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. — The voice guide will tell you the number of new recorded messages and play them automatically. You can repeat the new recorded messages by pressing in the same call.

  • Page 98: Erasing All Messages

    Remote Operation Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. — A long beep and the voice guide will be heard. Then the unit will continue with the next message. Erasing all messages Press to erase all messages.
  • Page 99 2. Enter your remote operation ID. 3. Press Turning the message transfer/pager call on or off You must pre-program a transfer telephone number or a pager number (see page 102) before using this feature. Press to turn ON the message transfer/pager call.

  • Page 100: Options

    Options Transferring recorded messages to another phone This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call. Message transfer: Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred.
  • Page 101 The unit will play your message. To exit the program, press MENU “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for the remote operation.” Dial keypad To erase your message in step 4, Select “ERASE”...
  • Page 102 START/COPY/SET Press Dial keypad REDIAL/PAUSE (Pause) Note: This feature can be turned on/off remotely from a touch tone telephone (see page 99). Your pager company Your pager A few minutes later, your pager company will will display the same message call your pager.

  • Page 103: Ring Count In The Tad/Fax Mode

    Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages.

  • Page 104: Incoming Message Recording Time

    Options Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. MENU Press Display:...

  • Page 105: Recording Time Alert (Beeps When Memory Is Almost Full)

    Recording time alert (beeps when memory is almost full) When there are less than 60 seconds of recording time for incoming message, the unit will alert the user with slow beeps. Press MENU Display: 1.SYSTEM SET UP Press , then REC.

  • Page 106: Connecting To A Computer

    Setup (PC) Connecting to a computer To run the Multi-Function Center software, you need the following software and hardware. ¡IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended) ¡Microsoft Windows 3.1, 3.11 or Windows 95 ¡Hard Disk drive with at least fourteen (14) MB of available storage ¡RS232C Serial Port Note:...

  • Page 107: Installing The Multi-Function Center Software

    Installing the Multi-Function Center software Start Windows 3.1/3.11/95 and close all applications. Insert the CD into your CD-ROM drive. ¡The Welcome window will automatically appear after 4 or 5 seconds. If the Welcome window does not appear, follow the instructions below. »...

  • Page 108: See Pages 110 And

    Message Center application contains five windows that may remain open or be minimized to one icon within the Message Center main window. » Register Used to register your unit with Panasonic by fax, mail, phone or E-mail. » ReadMe Please read this file before using the Multi-Function Center software.

  • Page 109: Computerized Directory For Fax And Phone Numbers

    Computerized directory for fax and phone numbers The Address Book is your personal information database for fax and phone numbers. To make the Address Book: Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Address Book.

  • Page 110: Using As A Printer

    Open the document you wish to print. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Print from the Name field in the Printer group. <Fig. 1> Set the Page range and enter the number of collated copies.
  • Page 111 ¡The Print Setup dialog box will appear. Select Panasonic MFC Print from the Specific Printer field. <Fig. 2> Select the Options button. ¡The Panasonic MFC Print dialog box will appear. <Fig. 3> Set the Page Size, Resolution and Orientation. Then click the OK button.

  • Page 112: Pc Fax

    Open the document you wish to send. Select Print from the File menu. ¡The Print dialog box will appear. Select Panasonic MFC Fax from the Name field in the Printer group and select Properties. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear.
  • Page 113 ¡The Setup dialog box will appear. Select Panasonic MFC Fax from the Specific Printer field and then select Options. <Fig. 1> ¡The Panasonic MFC Fax dialog box will appear. <Fig. 2> Set the Page Size, Resolution and Orientation. Then click the OK button.

  • Page 114: Pc Receiving

    PC Receiving Receiving faxes on your PC Setting up receiving faxes on your PC If you wish to receive faxes on your PC automatically, turn on the AUTO ANSWER mode on the fax machine by pressing (AUTO\ANSWER). Start Windows. Open or minimize the Message Center application.

  • Page 115: Viewing Faxes On Your Screen

    Viewing faxes on your screen To view a fax in your Inbox Select the fax you wish to view from the Inbox window. <Fig. 1> Select View from the File menu of the Message Center Inbox window or click the VIEW button on the toolbar.

  • Page 116: Printing Received Documents

    ¡The Print Setup dialog box will appear. <Fig. 3> If you want to use the fax machine as a printer, select Panasonic MFC Print from the Printer list. Choose the printer you wish to use by selecting the OK button.

  • Page 117: Send From Fax

    Faxing a document from the fax machine using the PC Place the document(s) on your fax machine. <Fig. 1> Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Send From Fax. Windows 3.1/3.11 Users: Double click Send From Fax in the Multi-Function Center program group.

  • Page 118: Scanning

    Your fax machine can be used as a scanner enabling you to incorporate image files into other Windows applications. The scanned file can be saved as a Panasonic .ALA (image) file (see note below), a .TIF, .PCX, .DCX, or .BMP file.

  • Page 119: More Information

    PC link (turning PC related functions on/off) The PC LINK feature is pre-selected to “ON”. If the AUTO ANSWER mode is turned on, all faxes will be received at your PC automatically. If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your fax machine, do one of the following.

  • Page 120: List Of Multi-Function Applications And Help Instructions

    More Information List of Multi-Function applications and help instructions To obtain information about the Multi-Function Center applications, use the help function. For help, follow these steps. For Windows 95 Users: 1. Click the Start button. 2. Click Programs. 3. Click Multi-Function Center. 4.
  • Page 121 Applications Functions Message Center ¡Cover page—Creating and Set up ¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night Delivery Time ¡Time/Date stamp on received faxes ¡Resending a fax ¡Automatically printing incoming faxes ¡Loading the Message Center automatically Received Faxes ¡Inbox Activity Log...

  • Page 122: Error Messages

    Error Messages Reports When your fax does not transmit, check the following items first. – The number you dialed is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (see pages 60 and 61).

  • Page 123: Lcd Display

    The recording paper set lever is released. Push it back to set the lever (p. 27). CHECK LEVER Memory (telephone numbers, parameters, etc.) has been erased. Re-program. CHECK MEMORY The recording paper is not installed or the unit ran out of paper. Install paper CHECK PAPER (p.
  • Page 124 Error Messages Display message The other party’s fax machine is busy or ran out of recording paper. Try again. NO FAX REPLY A recording paper jam occurred under the film cartridge. Clear the jammed paper PAPER JAMMED (p. 133). The fax function cannot be operated by the PC. The RS232C cable is not PC FAIL OR BUSY connected correctly, or the software is not running on the PC.

  • Page 125: When A Function Does Not Work, Check Here Before Requesting Help

    Problem I cannot send documents. For assistance, call 1-800-435-7329. Cause & Remedy The power cord or telephone line cord is not connected. Check the connections (p. 28). The dialing mode setting is wrong. Change to “TONE” or “PULSE” (p. 37).

  • Page 126: Fax Reception

    The glass or rollers are dirty. Clean them (p. 138). Use the overseas transmission mode (p. 66). Add two pauses at the end of the telephone number (p. 36) or dial manually. Cause & Remedy The receive mode is set to the TEL mode.
  • Page 127 Problem No voice messages have been recorded in the TAD/FAX mode. I cannot retrieve recorded messages from a remote telephone. For assistance, call 1-800-435-7329. Cause & Remedy Pull the recording paper set lever forward, make sure the paper is inserted correctly and push the recording paper set lever back.
  • Page 128 ¡The PC link feature (#14) on the facsimile unit is set to OFF. Set to ON (see page 119). ¡“Panasonic MFC Print” was not selected as your printer. Select it. ¡The print manager of Windows 3.1 was not used. Test using...
  • Page 129 Multi-Function Center Problem The facsimile unit cannot print the documents received on your PC. Documents are received by the facsimile unit but I want to receive them on the PC. Documents are received on the PC but I want to receive them on the facsimile unit.
  • Page 130 Operations Error codes on the PC when using the Multi-Function Center When using the Multi-Function Center software and an error occurs when the printer or scanner function is initiated, an 8 digit error code will be displayed on the status log window. See the printer 8 digit error code below.
  • Page 131 » Error code for “Scanner not ready.”: For example: If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem. e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window: Cause & remedy—The cover is open. Close it. For assistance, call 1-800-435-7329.

  • Page 132: If A Power Failure Occurs

    Operations If a power failure occurs The unit will not function. Transmission and reception will be interrupted. Check the transactions by printing a journal report. If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will be printed out stating which contents in memory have been erased.

  • Page 133: Recording Paper Jam

    Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 134. When paper has jammed under the film cartridge The display will show the following message.
  • Page 134 Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER Remove the jammed paper as follows. Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance.

  • Page 135: Sending Document Jams

    Sending document jams If the unit does not release the document during feeding, remove the document as follows. Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the jammed document carefully. Close the cover securely by pushing down on both ends.

  • Page 136: How Much Film You Have Left

    Remove the four gears from the used film cores. Caution: The film is not reusable. You can order a new film for replacement through your nearest Panasonic dealer or call 1-800-435-7329. For assistance, call 1-800-435-7329. FILM REMAINING while the unit is idle. The display indicates When the film indicator points to this position, the remaining film will...
  • Page 137 Insert the blue gear into the blue core of the new film. Insert the three green gears into the remaining cores of the new film. Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge. The shiny side should be facing up.

  • Page 138: Document Feeder

    Clean the white plate and glass with a soft dry cloth. Close the cover securely by pushing down on both ends. Connect the power cord and the telephone line cord. Caution: Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

  • Page 139: Printing The Feature Settings, Telephone Numbers, The Journal, Printer Test List And Caller Id List

    Feature list: provides you with the current settings of the basic and advanced programming features (see pages 168 to 170). Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial and JOG DIAL directory. The telephone number codes are as shown below.

  • Page 140: Fax Voice Guidance

    Fax Voice Guidance Fax voice guidance You can hear the transmission result by the voice guidance. One of the following messages will be heard if this feature is set to on. — Transmission is complete. — Transmission has failed. — Transmission has been interrupted. When friendly reception (see page 82) is activated, one of the following messages will also be heard.

  • Page 141: Display Contrast Changing The Lcd Display Contrast

    Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press MENU Display: 1.SYSTEM SET UP Press , then LCD CONTRAST Press START/COPY/SET MODE=NORMAL Press to select the desired setting.

  • Page 142: Fcc Information List Of Fcc Requirements And Information

    In most but not all areas, the sum of the REN’s of all devices connected to one line should not exceed five (5.0).

  • Page 143: Limited Warranty

    Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.

  • Page 144: Servicenter Directory

    3700 North 29 Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 Accessory Purchases:...

  • Page 145: Notes For Product Service And Shipping The Product

    Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized servicenter, prepaid and adequately insured. Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.

  • Page 146: Specifications Technical Data About This Product

    Voice memory: Approx. 18 minutes of recording time including the greeting Fax memory: Approx. 28 pages of memory reception ****Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the receiving unit. ****The 9 second speed is based upon the CCITT No. 1 Test Chart on the condition that memory transmission is performed.

  • Page 147: Comienzo Rápido En Español

    Instalación Quite la cinta de transporte de la unidad y del apilador de papel y haga la instalación de la forma siguiente. Cinta de transporte Cartucho de película Deslice hacia adelante la palanca de abertura de la cubierta. La cubierta está bajo tensión para mejorar la calidad de la impresión.
  • Page 148 Comienzo rápido en español Conexiones Cable del auricular Conéctelo a la unidad. Conéctelo al auricular. Cable de línea telefónica Conéctelo a “LINE” de la unidad. Conéctelo a una toma de línea telefónica sencilla. RJ11C Protector contra sobrevoltaje de la línea Cable de electricidad Conéctelo a la unidad.
  • Page 149 Programación inicial Ajuste de la fecha y la hora Pulse MENU Pulse , y luego Pulse START/COPY/SET Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o JOG DIAL . Si utiliza pulse para mover el cursor.
  • Page 150 Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque Pulse DIRECTORY PROGRAM Para las estaciones 1–5 Pulse una de las teclas de marcación de un toque. Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE”...
  • Page 151 Memorización de nombres y números de teléfono en el directorio JOG DIAL Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones). Pulse DIRECTORY PROGRAM Gire JOG DIAL e introduzca el nombre, hasta...
  • Page 152 Comienzo rápido en español Para hacer/contestar una llamada de voz Para hacer manualmente una llamada de voz Levante el auricular. Marque el número. Cuelgue el auricular cuando termine. Para hacer una llamada de voz utilizando la marcación de un toque Levante el auricular.
  • Page 153 Envío de un fax Envío manual de un fax Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Inserte el documento hasta que se oiga un pitido. Pulse DIGITAL SP-PHONE Marque el número del fax.
  • Page 154 Comienzo rápido en español Reciviendo un fax Recepción manual de un fax Levante el auricular cuando oiga el timbre de la unidad. Cuando: — sea necesario recibir un documento, — se oiga un tono de llamada de fax (pitido lento), o —...
  • Page 155 Operación del sistema de contestación Preparación del mensaje de voz y de la recepción de documentos AUTO ANSWER Pulse la luz AUTO ANSWER. Asegúrese de que el visualizador muestre “TAD/FAX MODE”. Escucha de mensajes grabados PLAY MESSAGES Pulse PLAY MESSAGES esté parpadeando o encendida. Cuando la luz PLAY MESSAGES esté: —...

  • Page 156: Requisitos Del Sistema

    Comienzo rápido en español Conexión a una computadora personal e instalación del Multi-Function Center Requisitos del sistema Para utilizar el programa Multi-Function Center deberá utilizar los siguientes software y hardware. —IBM PC 386, o más reciente, o uno compatible que cumpla con todas las especificaciones del bus AT (se recomienda DX de 33 MHz como mínimo).
  • Page 157 Podrá imprimir documentos creados dentro de las aplicaciones Windows de igual forma que si estuviera utilizando cualquier otra impresora. Seleccione Panasonic MFC Print como su impresora. Por ejemplo, para imprimir desde Microsoft Word, haga lo siguiente: » Para los usuarios de Windows 95: Abra el documento que desee imprimir.
  • Page 158 Utilizando el comando Print en el menú File, como lo haría en la función de la impresora, podrá tener acceso a una función de fax desde una aplicación Windows. Seleccione Panasonic MFC Fax como su impresora. Por ejemplo, para enviar un documento creado con Microsoft Word, haga lo siguiente: »...
  • Page 159 Abra el documento que desee enviar. Seleccione Print en el menú File. Seleccione el botón Setup. ¡Aparecerá la casilla de diálogo Setup. Seleccione Panasonic MFC Fax en la lista desplegable Specific Printer. Seleccione Options. ¡Aparecerá la casilla de diálogo Panasonic MFC Fax.
  • Page 160 Comienzo rápido en español Preparación para recibir faxes en su computadora personal Si desea recibir automáticamente faxes en su computadora personal, active el modo AUTO RECEIVE en el facsímil pulsando (AUTO\RECEIVE) o utilice el modo MANUAL RECEIVE ajustado a TEL/FAX. Empiece con Windows.
  • Page 161 Para ver en la pantalla los faxes » Para ver un fax en su Inbox Para los usuarios de Windows 95: Seleccione el botón Start. Señale a Programs, señale a Multi-Function Center, y luego haga clic en Message Center. Seleccione Message Center en la barra de tareas de la parte inferior de la pantalla Windows.
  • Page 162 ¡Aparecerá la casilla de diálogo Print Setup. Si desea utilizar el facsímil como una impresora, seleccione Panasonic MFC Print en la lista desplegable Specific Printer. Si la impresora identificada es realmente la que usted desea utilizar, seleccione el botón OK.
  • Page 163 Envío de un documento cargado en el facsímil Ponga el(los) documento(s) en su facsímil. Para los usuarios de Windows 95: Seleccione el botón Start. Señale a Programs, señale a Multi-Function Center, y luego haga clic en Send From Fax. Para los usuarios de Windows 3.1/3.11: Haga dos veces clic en el icono Send From Fax del grupo de programas Multi-Function Center.
  • Page 164 Comienzo rápido en español Exploración y almacenamiento de documentos Su facsímil puede ser utilizado como un escáner para permitirle añadir archivos de imágenes a otras aplicaciones Windows. El archivo explorado podrá ser almacenado como un archivo .ALA (imagen), o como un archivo .TIF, .PCX, .DCX, o .BMP.
  • Page 165 Ayuda para obtener más Si necesita más información acerca de las aplicaciones Multi-Function Center, utilice la función de ayuda. Para obtener ayuda siga estos pasos. Para los usuarios de Windows 95: Haga clic en el botón Start. Haga clic en Programs. Haga clic en Multi-Function Center.

  • Page 166: Index

    Error messages ....122–124 Extension telephone ... . . 77, 80 Facsimile telephone number ..32 Fax activation code .
  • Page 167 TEL/FAX mode ....76–79 Telephone line cord ....6, 28 Telephone number list .

  • Page 168: Features Summary Summary Of User Programmable Features

    Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the ring count in the TAD/FAX mode...

  • Page 169: Advanced Features

    Advanced features Code Feature & Display Setting the journal report to print automatically AUTO JOURNAL Sending documents overseas OVERSEAS MODE Sending a fax at a specified time DELAYED SEND Setting the Caller ID list to print automatically AUTO CALL. LIST Setting the silent fax recognition ring count SILENT FAX RING Setting the Distinctive Ring pattern...

  • Page 170: Features Summary

    RECORD message. Erases the greeting message. ERASE Activate Deactivate Activate Deactivate Activate Deactivate Activate Deactivate Telephone Answering Device/ TAD/FAX Facsimile mode Facsimile only mode FAX ONLY Telephone/Facsimile mode TEL/FAX 1 to 4 rings 1, 2, 3, 4 Activate Deactivate Reset Will not reset.
  • Page 172 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a...

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