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Sharp MX-M950 Software Manual

Image send guide
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MODEL:
MX-M850
MX-M950
MX-M1100
Image Send Guide

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Summary of Contents for Sharp MX-M950

  • Page 1 MODEL: MX-M850 MX-M950 MX-M1100 Image Send Guide...

  • Page 2: Table Of Contents

    TABLE OF CONTENTS ABOUT THIS MANUAL ......5 TRANSMITTING AN IMAGE • MANUALS PROVIDED WITH THE MACHINE . . . 6 SENDING AN IMAGE IN SCAN MODE .
  • Page 3 SPECIAL MODES SPECIAL FAX FUNCTIONS SPECIAL MODES ......87 CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) .
  • Page 4 RECEPTION FUNCTIONS SYSTEM SETTINGS RECEIVING AN INTERNET FAX ....148 ACCESSING THE SYSTEM SETTINGS ..172 • RECEIVING INTERNET FAXES MANUALLY . . 149 SYSTEM SETTINGS LIST .

  • Page 5: About This Manual

    SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

  • Page 6: Manuals Provided With The Machine

    MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide...

  • Page 7: Before Using The Image Send Function

    BEFORE USING THE IMAGE SEND FUNCTION This chapter provides information that you should know before using the image send function of the machine. To use the image send function of the machine, an expansion kit is required for each mode. See "Required expansion kits"...
  • Page 8 USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 43) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode ☞ SENDING A FAX IN INTERNET FAX MODE (page 48) Internet fax transmission The scanned file is sent as an Internet fax.

  • Page 9: Preparations For Using The Image Send

    PREPARATIONS FOR USING THE IMAGE SEND FUNCTION MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.

  • Page 10: Storing Sender Information

    STORING SENDER INFORMATION Before using Scan to E-mail Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected.

  • Page 11: Storing Destination Addresses For Each Scan Mode In The Address Book

    STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail, Internet fax, and fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these types of destinations in the address book makes it easy to select them.

  • Page 12: Storing A Destination For Scan To Desktop

    STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the network scanner expansion kit. To scan an image to your computer, Network Scanner Tool must be running on your computer.

  • Page 13: Preparations For Fax

    PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. Connection to the telephone line Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack. Connect the end of the line cord that has the core to the "LINE"...

  • Page 14: Setting The Telephone Line Type

    Setting the telephone line type The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator). The machine will automatically set the dial mode to the type of line you are using.

  • Page 15: Base Screen

    BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and fax mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.

  • Page 16: Base Screen

    BASE SCREEN This screen is used to select settings and operations in each mode. Base screen of scan mode Base screen of USB memory mode DOCUMENT MANUAL DOCUMENT MANUAL COPY IMAGE SEND COPY IMAGE SEND FILING FINISHING FILING FINISHING Ready to send. Ready to send.
  • Page 17 (14) [I-Fax Manual Reception] key Touch this key to specify a destination using a search Touch this key to receive an Internet fax manually. ☞ number RECEIVING INTERNET FAXES MANUALLY (page * 3-digit number assigned to a destination when it is 149) stored.
  • Page 18 Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.

  • Page 19: Address Book Screen

    ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) (11) AAA AAA 0123456789 Condition (12) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III JJJ JJJ...

  • Page 20: Changing The Display Of One-Touch Keys In The Address Book Screen

    • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 11). • To store destinations for Scan to Desktop, Network Scanner Tool must be installed from the CD-ROM that accompanies the network scanner expansion kit.
  • Page 21 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination.

  • Page 22: Image Send Sequence

    IMAGE SEND SEQUENCE This section explains the basic procedure for sending an image. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original.
  • Page 23 Select settings Settings can be selected for scanning the original. ☞ Scan Internet Fax Data Entry USB Mem. Scan IMAGE SETTINGS (page 68) ☞ Address Book Original Scan: Auto 8½x11 Send: Auto Send Settings Address Entry Exposure Auto Text • Scan mode, Data entry mode: page 40 •...

  • Page 24: Original Sizes

    ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size Using the automatic document feeder 5-1/8" (height) x 5-1/2" (width) 11" (height) x 31-1/2"* (width) (140 mm (height) x 140 mm (width)) (297 mm (height) x 800 mm* (width)) Using the document glass 11"...

  • Page 25: Entering Destinations

    ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.

  • Page 26: Retrieving A Destination

    RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax Data Entry USB Mem. Scan Address Book Original Scan: Auto 8½x11 Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review...

  • Page 27: Checking And Deleting The Selected Destinations

    CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review...

  • Page 28: Using A Search Number To Retrieve A

    USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.

  • Page 29: Entering An Address Manually

    ENTERING AN ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. For manual entry (using the numeric keys) of fax destinations, see "ENTERING FAX NUMBERS" (page 34). Display the address input screen. (1) Touch the tab of the mode that you wish to Scan Internet Fax Data Entry...

  • Page 30: Retrieving A Destination From Aglobal Address Book

    RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK To use a global address book on the network to which the machine is connected, configure LDAP server settings in the Web pages. This will allow you to retrieve and use destinations that have been stored in the global address book. Open the global address search screen.
  • Page 31 Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA AAA@xx.xxx.com message and touch the [Search Again] key to search Search Again XXX BBB...
  • Page 32 Storing a destination from a global address book in the machine's address book A destination from a global address book can be stored in the machine's address book as a one-touch key. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 on page 31) to display information on the selected destination.

  • Page 33: Using The Resend Function

    USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Resend Scan Internet Fax...

  • Page 34: Entering Fax Numbers

    ENTERING FAX NUMBERS ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number. Entering a pause between digits of the number Enter a pause after the number used to dial out from a PBX (for example, after "0"), or after the country code when dialing an international number.

  • Page 35: Chain Dialing

    CHAIN DIALING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.

  • Page 36: Transmitting An Image

    TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
  • Page 37 Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global The icon on the key indicates the type of destination GGG GGG...
  • Page 38 Specify the orientation in which the original is placed. Scan/Original To enable the original to be scanned in the correct orientation (the orientation of the top edge of the original that is shown at Scan Size 100% Send Size the top of the display), specify the orientation in which the Auto Auto 8½x11...
  • Page 39 If the original was placed on the document glass, replace it with the next original and press the [START] key ( Repeat until all originals have been scanned. Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start].

  • Page 40: Changing The Subject, File Name, Reply-To, And Body Text

    CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
  • Page 41 To change the file name, touch the [File Send Settings Name] key. • The file name is entered in the same way as the subject. Subject Sub: Schedule coordination meeting • If you are sending to a Scan to FTP, Scan to Desktop, or File Name Scan to Network Folder destination, go to step 9.
  • Page 42 To change the body text, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Enter the body text and touch the [OK] Clear All Body Entry key.

  • Page 43: Sending An Image In Usb Memory Mode

    SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. • Consult your dealer or retailer for USB memory devices that can be used. •...
  • Page 44 Switch to USB memory mode and display the image settings screen. Scan Internet Fax Data Entry USB Mem. Scan (1) Touch the [USB Mem. Scan] tab 8½x11 Original Send: Scan: Auto Auto File Name Exposure Auto Text (2) Touch the [Original] key. Resolution 200X200dpi File Format...
  • Page 45 Press the [START] key ( Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7. To scan more pages, go to the next step. •...
  • Page 46 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.

  • Page 47: Entering A File Name

    ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "7. ENTERING TEXT" in the User's Guide. Scan Internet Fax Data Entry...

  • Page 48: Sending A Fax In Internet Fax Mode

    SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
  • Page 49 Display the original settings screen. (1) (2) (1) Make sure that Internet fax mode is Scan Internet Fax Data Entry USB Mem. Scan selected. Address Book 8½x11 Original Scan: Auto Send: Auto If Internet fax mode is not selected, touch the [Internet fax] Address Entry Exposure Auto...
  • Page 50 Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.

  • Page 51: Changing The Subject, File Name, And Body Text

    CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
  • Page 52 To change the file name, touch the [File Send Settings Name] key. The file name is entered in the same way as the subject. Subject Sub: Schedule coordination meeting File Name Body Text To change the body text, touch the Send Settings [Body Text] key.
  • Page 53 Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.

  • Page 54: Sending An Image In Fax Mode

    SENDING AN IMAGE IN FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
  • Page 55 Display the original settings screen. (1) Make sure that fax mode is selected. Scan Internet Fax Data Entry USB Mem. Scan If fax mode is not selected, touch the [Fax] tab. Address Book Original Auto 8½x11 Auto Scan: Send: (2) Touch the [Original] key. Direct TX Exposure Auto...
  • Page 56 Touch the [Read-End] key. Place next original. (Pg.No.x) A beep sounds. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.

  • Page 57: Direct Transmission Mode

    DIRECT TRANSMISSION MODE If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmitted directly to the receiving fax machine without being scanned into memory. When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed (ahead of any previously reserved transmissions).
  • Page 58 Change to direct transmission mode and display the original settings screen. Scan Internet Fax Data Entry USB Mem. Scan (1) Make sure that fax mode is selected. Address Book Original Scan: Auto 8½x11 Send: Auto If fax mode is not selected, touch the [Fax] tab. Direct TX Exposure Auto...

  • Page 59: Transmission Using The Speaker

    TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. When the speaker is used and the original is sent from the document glass, only one original page can be sent per transmission.
  • Page 60 Specify the orientation in which the original is placed. Fax/Original When specifying the orientation of the image to be transmitted, specify the orientation of the original placed in step 1. Scan Size 100% Send Size Auto Auto 8½x11 (1) Touch the appropriate orientation key. If the top edge of the original is up, touch the key.

  • Page 61: Fax Destination Confirmation Mode

    FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [START] key ) is pressed to begin fax transmission.

  • Page 62: When The Line Is Busy

    WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.

  • Page 63: Sending The Same Image To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes (Scan to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations (including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations) can be selected in one broadcast operation.
  • Page 64 Specify the destination. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG HHH HHH...

  • Page 65: Broadcast Transmissions That

    Check the destinations and then touch Address Review the [OK] key. AAA AAA BBB BBB KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS TTT TTT If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination...

  • Page 66: Broadcast Transmissions That Include Internet Fax Or Fax Destinations

    BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX OR FAX DESTINATIONS When performing a broadcast transmission that includes mixed scan mode, Internet fax mode, and fax mode destinations, note the following: The orientation of Internet fax mode or fax mode is given priority. When "Rotation Sending Setting"...
  • Page 67 Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/04 010/003 NG000000 Job Queue transmission. Broadcast0002 10:05 04/04 001/001 Send OK Complete 10:22 04/04 004/004 Send OK Broadcast0003...

  • Page 68: Image Settings

    IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Example: Base screen of scan mode Base screen of fax mode Scan Internet Fax...

  • Page 69: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.

  • Page 70: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax Data Entry...
  • Page 71 Specifying the original scan size (by paper size) If you place a non-standard size original or wish to change the scan size, you must touch the [Original] key and specify the original size manually. Follow the steps below after placing the original in the document feeder tray or on the document glass.
  • Page 72 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 2-1/2" to 17" (64mm to 432mm), and the height can be from 2-1/2" to 11-5/8" (64mm to 297mm). Select the mode and display the image settings screen.
  • Page 73 Touch the [OK] key. Scan/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X17 Y11 Auto Image Orientation 2-Sided 2-Sided Booklet Tablet • When the scan size is specified by numerical values, the send size cannot be specified. •...
  • Page 74 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
  • Page 75 Specify the orientation in which the original is placed. Scan/Original (1) Touch the "Image Orientation" key with the Scan Size 129% Send Size same orientation as the original image. 11x17 Auto 8½x11 If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted.

  • Page 76: Changing The Exposure And Exposure Mode (Original Image Type)

    CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be changed to match the darkness of the original. In scan mode and USB memory mode, the exposure mode can be set to match the original type. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select...
  • Page 77 Select the exposure and original image type. Scan mode, USB memory mode (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. Scan/Exposure When the exposure is set to [Auto], the keys Auto cannot be used. Original Image Type Manual The exposure darkens when the key is touched,...

  • Page 78: Changing The Resolution

    CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. ☞ Scan mode, USB memory mode, Internet fax mode (see below) Fax mode (page 80)

  • Page 79: How To Select The Resolution

    For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
  • Page 80 Fax mode Switch to fax mode and display the resolution settings screen. (1) Touch the [Fax] tab. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 68) Select the resolution. (1) Touch the key of the desired resolution. Fax/Resolution (2) Touch the [OK] key. Standard Fine Super Fine...

  • Page 81: Changing The File Format

    CHANGING THE FILE FORMAT You can change the file format when sending an image. ☞ Scan mode, USB memory mode (see below) Internet fax mode (page 84) This function cannot be used in fax mode. Scan mode, USB memory mode The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the time of transmission.
  • Page 82 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. Scan/File Format File Type Compression Mode TIFF None Encrypt PDF MH (G3) Programmed MMR (G4) Color/Gray (1-99) Specified Pages per File ● Scanning in color/grayscale (1) Touch the indicated key to select [Color/Gray] mode.
  • Page 83 To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. File Type Compression Ratio (1) Touch the [Specified Pages per File] TIFF checkbox so that a checkmark appears. Encrypt PDF JPEG Medium Programmed...
  • Page 84 Internet fax mode The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen. (1) Touch the [Internet Fax] tab.

  • Page 85: Changing The Color Mode

    CHANGING THE COLOR MODE This procedure is used to change the color mode used to scan the original when the [START] key ( ) is pressed. • This function cannot be used in Internet fax mode and in fax mode. •...

  • Page 86: Sending A Computer File

    SENDING A COMPUTER FILE PC-I-Fax (When the Internet fax PC-Fax (When the facsimile expansion kit is installed) expansion kit is installed) A file on a computer can be sent via the machine as an A file on a computer can be sent via the machine as a Internet fax (PC-I-Fax function).

  • Page 87: Special Modes

    SPECIAL MODES This chapter explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
  • Page 88 Internet fax mode 1st screen 2nd screen Internet Fax/Special Modes Internet Fax/Special Modes (13) (14) Dual Page Verif. Transaction Program Erase Scan Stamp Report Timer 2in1 Card Shot Mixed Size Slow Scan Build Mode Original (10) (11) (12) Original File Quick File Count Fax mode...
  • Page 89 [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Scan/Special Modes Cancel Erase Edge Center Edge+Center Edge Erase Erase Erase (0 1) inch Side Erase (A) Enter the selected special mode setting and return to the base screen.

  • Page 90: Storing Fax Operations (Program)

    STORING FAX OPERATIONS (Program) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
  • Page 91 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞...

  • Page 92: Erasing Peripheral Shadows On The Image (Erase)

    ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
  • Page 93 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. (3) Touch the [Erase] key.
  • Page 94 Press the [START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key ( ).

  • Page 95: Sending An Original As Two Separate Pages (Dual

    SENDING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Faxing the left and right pages of a book Book or bound document The pages are scanned and transmitted...
  • Page 96 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) When scanning to USB memory in USB memory mode, there is no need to specify the destination. Go to step 3. Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected.
  • Page 97 Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End The [Configure] key can be touched to change the exposure, resolution and scan size for each original page scanned. The send size cannot be changed. To cancel scanning...

  • Page 98: Sending A Fax At A Specified Time (Timer)

    SENDING A FAX AT A SPECIFIED TIME (Timer) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. For fax, this function is convenient for performing a transmission reservation or broadcast transmission when you are not present or at night when telephone charges are less expensive.
  • Page 99 Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify the day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.

  • Page 100: Whitening Faint Colors In The Image (Suppress Background)

    WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode and in fax mode. •...
  • Page 101 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. (3) Touch the [Suppress Background] key.

  • Page 102: Sending Both Sides Of A Card As Asingle Page (Card Shot)

    SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front Back...
  • Page 103 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. (3) Touch the [Card Shot] key.
  • Page 104 Turn the card over so that the back is face down, and press the [START] key ) to scan the back of the card. The back of the card will be scanned using the same color mode as the front. Before scanning the back of the card, you can touch the [Configure] key in the touch panel to change the exposure.

  • Page 105: Sending A Large Number Of Pages

    SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.

  • Page 106: Build

    Select job build mode. (1) Touch the [Job Build] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase (2) Touch the [OK] key. Scan Suppress Timer Card Shot Background Mixed Size Slow Scan Build Original Mode Original File Quick File Count...

  • Page 107: Transmitting Originals Of Different Sizes (Mixed Size Original)

    TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you send originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
  • Page 108 Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key. ☞...

  • Page 109: Scanning Thin Originals (Slow Scan Mode)

    SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
  • Page 110 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Mixed Size Slow Scan Build Original Mode Original File Quick File...

  • Page 111: Checking The Number Of Scanned Original Sheets Before Transmission

    CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
  • Page 112 Press the [START] key ( Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. When scanning ends, check the number of original sheets scanned and touch the [OK] key. XX pages of original have been scanned.

  • Page 113: Stamping Scanned Originals

    STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink. Originals are Originals scanned •...
  • Page 114 Select "Verif. Stamp". (1) Touch the keys to switch through the Scan/Special Modes screens. Verif. Stamp (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. Press the [START] key ( Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning...

  • Page 115: Sending Two Pages As A Single Page

    SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission A B C D This function can be used in Internet Fax mode and fax mode. Place the original.
  • Page 116 Specify the destination. ☞ 2. ENTERING DESTINATIONS (page 25) Select the special modes. If the base screen is not displayed, touch the [Condition Settings] key. (1) Make sure that the desired mode is selected. If the desired mode is not selected, touch the tab of that mode. (2) Touch the [Special Modes] key.
  • Page 117 Specify the orientation in which the original is placed. Internet Fax/Original (1) Touch the "Image Orientation" key with the Scan Size 100% Send Size same orientation as the original image. Auto Auto 8½x11 If this setting is not correct, a suitable image may not be transmitted.

  • Page 118: Changing The Print Settings For The Transaction Report (Transaction Report)

    CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
  • Page 119 Select print conditions. (1) Select the print conditions. Internet Fax/Special Modes Cancel Transaction Report (2) Touch the [OK] key. Always Print Print at Error Do not Print Print Original Image • The print conditions for a transaction report are as follows: "Always Print": A transaction report is printed no matter whether the transmission succeeds or fails.

  • Page 120: Adding Your Sender Information To Faxes (Own Number Sending)

    ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed APR/04/2010/Sun 3:00 PM AAAAA FAX No.

  • Page 121: Temporarily Changing The Fax Sender Information (Own Name Select)

    TEMPORARILY CHANGING THE FAX SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Fax] tab. (2) Touch the [Special Modes] key. (3) Touch the keys to switch through the screens.

  • Page 122: Special Fax Functions

    SPECIAL FAX FUNCTIONS This chapter explains special functions for fax, including polling, F-code communication, and using an extension phone. The explanations in this chapter assume that fax mode has been selected (the [Fax] tab has been selected in the send mode selection tabs).
  • Page 123 Enter the destination fax number. ☞ 2. ENTERING DESTINATIONS (page 25) • Multiple fax numbers can be entered. Polling will take place in the order that the numbers were entered. Polling multiple machines is called "Serial Polling". Up to 500 fax numbers can be entered. In this procedure, one-touch keys that have a sub-address and passcode cannot be used.

  • Page 124: Initiating Polling Reception Manually

    INITIATING POLLING RECEPTION MANUALLY • Make sure that an original is not placed in the machine when using the polling reception function. • This function cannot be used to poll multiple machines (serial polling). Enter the destination fax number. (1) Touch the [Speaker] key. Telephone mode.

  • Page 125: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)

    SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.

  • Page 126: Memory

    SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). A document cannot be scanned into the Public Box while it is in use for communication. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
  • Page 127 Select image settings and special Memory Box - Data Store modes. Memory Box Auto 8½x11 Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling, and document filing cannot be selected. •...

  • Page 128: Printing A Document Stored In The Public Box

    PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the Public Box for polling transmission, follow the steps below to print the document. Document data in the Public Box cannot be printed while the Public Box is in use for communication. Select the special modes.

  • Page 129: Deleting A Document From The Public Box

    DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Document data in the Public Box cannot be deleted while the Public Box is in use for communication. Select the special modes. (1) Touch the [Special Modes] key.

  • Page 130: F-Code Communication

    F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication. An F-code* is specified in each communication, enabling a higher level of security. *F-code is a communication function based on the G3 standard of the ITU-T.

  • Page 131: Creating Memory Boxes In The Machine For F-Code Communication

    CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.

  • Page 132: Confidential Communication Using

    CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.

  • Page 133: F-Code Confidential Transmission

    F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.

  • Page 134: Printing A Fax Received By F-Code Confidential Reception

    PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. The machine rings and the fax is Beep received.
  • Page 135 There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department.

  • Page 136: Polling Reception Using F-Codes

    POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
  • Page 137 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 138: Polling Memory Transmission Using

    POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.

  • Page 139: Polling Box

    Touch the [Data Store] key. Memory Box Exit Confidential Polling Memory Reception Data Store Print Data Print Data Delete Data Touch the key of the F-code memory Memory Box - Data Store Back polling box. Public Box Box 1 Box 2 Box 3 Box 4 Box 6...
  • Page 140 Press the [START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [START] key ( ).

  • Page 141: Printing A Document Stored For F-Code Polling Transmission

    PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.

  • Page 142: Deleting A Document Stored For F-Code Polling Transmission

    DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.

  • Page 143: Relay Request Transmission Using

    RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
  • Page 144 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 145: Relay Broadcast Transmission Using

    RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.

  • Page 146: Using An Extension Phone

    • Use standard phone line cable to connect the phone. If other than a standard phone line cable is used, the connection may not work correctly. • If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department.

  • Page 147: Receiving A Fax After Answering Acall On The Extension Phone (Remote Reception)

    RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. For details on receiving faxes, see "RECEIVING FAXES"...

  • Page 148: Reception Functions

    RECEPTION FUNCTIONS This chapter explains how to receive faxes and Internet faxes, and how to use the forwarding functions. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received.

  • Page 149: Receiving Internet Faxes Manually

    RECEIVING INTERNET FAXES MANUALLY If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax Data Entry...

  • Page 150: Receiving Faxes

    RECEIVING FAXES To have the machine automatically receive and print faxes, set the reception mode to "Auto Reception". If faxes will be received at night, keep the main power switch in the "on" position. The machine rings and fax reception Beep begins automatically.

  • Page 151: Fax Reception Modes

    FAX RECEPTION MODES The fax reception mode is shown in the base screen. Normally the reception mode should be set to "Auto Reception". Select "Manual Reception" when an extension phone is connected to the machine. Scan Internet Fax Data Entry USB Mem.

  • Page 152: Printing A Password-Protected Fax (Hold Setting For Received Data Print)

    PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes or faxes are retrieved.

  • Page 153: Forwarding Received Faxes To An E-Mail Address (Inbound Routing Settings)

    FORWARDING RECEIVED FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) You can have received faxes and Internet faxes automatically forwarded to an e-mail address. For example, this function can be used to forward received faxes directly to a specified e-mail address without printing the faxes. The machine Forwarding Received fax...
  • Page 154 Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
  • Page 155 Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select the "Forward Activated" checkbox of each forwarding table that you wish to use.

  • Page 156: Metadata Delivery

    METADATA DELIVERY This chapter explains metadata delivery, which can be used when the application integration module is installed. METADATA DELIVERY (Data Entry) When the application integration module is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.

  • Page 157: Preparations For Metadata

    PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.

  • Page 158: Transmitting Metadata

    TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. USB Mem. Scan Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book 8½x11 Original...
  • Page 159 Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...

  • Page 160: Metadata Fields

    METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...

  • Page 161: Checking The Status Of Transmission/Reception Jobs

    CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of transmission jobs and reception jobs. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.

  • Page 162: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
  • Page 163 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/04 000/004 Waiting (1) (2) Displays the number (position) of the job in the job Time reserved/Time started queue.
  • Page 164 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" Reception completed but the fax has not been printed. (The received fax is being held by the print hold function.) "Printed" Finished printing the received fax "Forward OK" The received fax has been forwarded.

  • Page 165: Operation When A Job In The Job Queue Is Completed

    OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Reception jobs, timer transmission jobs, forwarding jobs, and retry jobs are handled as explained below in the job status screen.

  • Page 166: Checking A Reserved Job Or The Job In Progress (Fax Mode)

    CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (FAX MODE) The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...

  • Page 167: Checking Completed Jobs

    CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, inbound routing jobs and serial polling jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.

  • Page 168: Canceling A Job In Progress Or A

    CANCELING A JOB IN PROGRESS OR A RESERVED JOB Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Internet Fax...

  • Page 169: Giving Priority To A Reserved Job

    GIVING PRIORITY TO A RESERVED JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.

  • Page 170: Checking The Activity Log

    CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.
  • Page 171 Printed transmission result messages that may appear in fax mode Message Explanation Communication took place in G3 mode. Communication took place in G3 ECM mode. Communication took place in Super G3 mode. Forwarding The received data was forwarded. NO RESPONSE No response from the receiving party.

  • Page 172: System Settings

    SYSTEM SETTINGS This chapter explains the system settings for the image send function that can be configured by general users. For information on configuring the system settings, see the User's Guide. For system settings that require administrator rights, see the Administrator's Guide. ACCESSING THE SYSTEM SETTINGS Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel.

  • Page 173: System Settings List

    SYSTEM SETTINGS LIST A list of the system setting items explained in this manual and the factory default settings is shown below. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. ■...

  • Page 174: Address Control

    ADDRESS CONTROL Select this item to store, edit, and delete one-touch keys, group keys, program keys, user indexes, and F-code memory boxes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
  • Page 175 Settings Item Description General items stored Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. •...
  • Page 176 Item Description Items that appear when a fax destination is stored Fax Number Enter the fax number of the destination (maximum of 64 digits). Entering a pause between digits of the number Touch the [Pause] key at the place where you wish to enter a pause. To enter an F-code (sub-address and passcode)...

  • Page 177: Custom Index

    CUSTOM INDEX The name of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". PROGRAM If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program.
  • Page 178 Settings Item Description Program Number Set the number to be assigned to the program. The lowest available number is automatically entered. If you wish to change the number, enter a number from 01 to 48. A number that is already in use cannot be assigned. Program Name Enter a maximum of 18 characters for the program name.

  • Page 179: F-Code Memory Box

    F-CODE MEMORY BOX This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings Back F-Code Memory Box Add New Sort Polling Memory Box 1 Box 2 Box 4...
  • Page 180 • [ ] and [#] cannot be used in a sub-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP customer service center.

  • Page 181: Fax Data Receive/Forward

    FAX DATA RECEIVE/FORWARD This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. I-FAX SETTINGS These settings can be configured when the Internet fax expansion kit is installed. Reception Start The machine will connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed.

  • Page 182: Fax Settings

    FAX SETTINGS The following items appear when the "Fax Settings" are configured. Item Description Receive Setting Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. • Manual Reception:This can be used when an existing extension phone is connected to the machine.

  • Page 183: Troubleshooting

    TROUBLESHOOTING This chapter provides solutions to possible image sending problems. See the following table of contents to locate the appropriate page for your question or problem. PROBLEMS RELATED TO TRANSMISSION General problems common to all modes • Transmission does not take place........... . 185 •...
  • Page 184 This may damage the hard drive or cause the data being stored or received to be lost. • If you are unable to solve a problem using the information in this chapter, please contact your dealer or nearest SHARP Service Department.

  • Page 185: Problems Related To Transmission

    PROBLEMS RELATED TO TRANSMISSION General problems common to all modes Problem Point to check Solution Transmission does Did you select the correct destination? Make sure that the correct destination information is not take place. Is the correct information (e-mail stored for the destination and that the destination is address or FTP server information) correctly selected.

  • Page 186: Scan Mode, Usb Memory Mode, Internet Fax Mode

    Scan mode, USB memory mode, Internet fax mode Problem Point to check Solution Transmission does Does the image file exceed the e-mail If your administrator has set a limit on the size of not take place. attachment limit set in the system transmitted files, a file that exceeds the limit cannot be settings (administrator)? transmitted.

  • Page 187: Problems Related To Scan Results

    Problem Point to check Solution Cannot write to USB Is the USB memory device connected Make sure that the USB memory device is connected memory. securely to the machine? securely. (When using USB Memory Scan.) PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution...

  • Page 188: Problems Related To One-Touch Individual Keys/Group Keys

    Problem Point to check Solution The scanned image is Are Internet fax or fax destinations When performing a broadcast transmission that upside down or on its included? includes Internet fax or fax destinations, the side. transmission orientation of the Internet faxes or faxes is given priority, and thus an image file may not appear in the correct orientation on a computer.

  • Page 189: Problems Related To Reception

    Problem Point to check Solution You wish to delete or Are multiple group keys stored? If multiple group keys have been stored, print the Group edit an individual key List in "Sending Address List" in the system settings. but do not know which The list will show where the key is stored.

  • Page 190: Fax Problems

    FAX PROBLEMS Problems related to transmission Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line jack, the wall jack, and any not take place. securely? extension adapters to make sure that all connections are secure.

  • Page 191: Broadcast Transmission Is Not Possible

    Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...

  • Page 192: The Machine Does Not Begin Fax Reception

    Problem Point to check Solution The machine does not Has the reception mode been set to When the reception mode is set to "Manual Reception", begin fax reception. "Manual Reception" in the system the machine will not receive faxes automatically. To settings? have the machine receive faxes automatically, set the reception mode to "Auto Reception".

  • Page 193: Problems Related To Telephone

    Problems related to telephone Problem Point to check Solution Dialing is not possible. Is the extension phone connected? Check the telephone line jack, the extension phone jack, the wall jack, and any extension adapters to make sure that all connections are secure. You cannot talk to the Did you dial using the speaker? When you dial using the speaker, you will be able to...
  • Page 194 Image Send Guide MODEL: MX-M850 MX-M950 MX-M1100 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07430-1164. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MX1100-US-IMS-Z3...

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Mx-m850Mx-m1100

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