Sharp ORGANIZER Link4 Operating Instructions Manual
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Sharp ORGANIZER Link4 Operating Instructions Manual

Sharp ORGANIZER Link4 Operating Instructions Manual

Sharp operation manual organizer link4
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  • Page 2: Operating Instructions

    Operating Instructions Organizer Link 4 from Version 2.0 The computer link between SHARP Organizers and Personal Computers with integrated data processing and synchronization option to Microsoft Outlook Copyright 1999 - 2000 by Yellow Computing Computersysteme GmbH Postfach 1136 D-74173 Bad Friedrichshall...

  • Page 3: Table Of Contents

    Connecting the SHARP Organizer to the PC ... 9 2.1.1 Connecting the link cable to the PC ... 9 2.1.2 Connecting the link cable to the SHARP Organizer ... 9 Preparations ...11 Installation ... 11 Uninstallation ... 11 First steps... 11 3.3.1...
  • Page 4 Organizer Link 4 General function ... 19 4.2.1 Register a new Organizer ... 19 4.2.2 Loading data ... 19 4.2.3 Copying and moving data records via the clipboard ... 19 4.2.4 Deleting data records ... 20 4.2.5 Using categories ... 20 4.2.6 Searching in the application window ...

  • Page 5: General

    3D dialogues, clearly depicted toolbars and situational help (electronic manual, online help) enable you to get started very quickly. The basic idea of the program is to exchange data between the SHARP Organizer and the Windows personal computer. Various transfer functions permit both selective and complete data transfer.

  • Page 6: Minimum Pc Requirements

    ‘ Indicates a menu command to be selected on the personal computer. 1.5.2 Various SHARP models For ease of use, Organizer Link 4 automatically adapts its user interface to the SHARP models set. You therefore have precisely the same functions as your SHARP Organizer. For this reason the...

  • Page 7: Using Online Help

    Organizer Link 4 1.6 Using online Help Our online help will make it considerably easier for you to start working with the program, initially as an introduction and later as a clear reference work. Online help can be opened in the following ways: •...

  • Page 8: Search By Specific Help Topics

    Organizer Link 4 Operating the search function Enter a keyword as search text in the text field. With each letter entered, online help will immediately attempt to find a suitable keyword. When you have found your keyword via the search text, select it with the mouse and open the corresponding help page via [Display].

  • Page 9: Connecting The Link Cable

    2.1.2 Connecting the link cable to the SHARP Organizer There are various link cables for connecting your SHARP Organizer to a PC depending on the SHARP model. Please see the table in Chapter 5.1 to find out which link cable is appropriate for which Organizer.
  • Page 10 Organizer Link 4 Docking-Station CE- 61T Models : ZQ-570M, ZQ-630M, ZQ-640M, ZQ-650M Cable: CE – 61T For connection via a docking station, first remove the removable cover from the underside of your Organizer. Now place the Organizer on the docking station as illustrated so that it engages in the station.

  • Page 11: Preparations

    Organizer Link 4 3.1 Installation Installation under Windows 95/98 After switching on your computer, wait until Windows 95/98 has finished loading. Now insert the program CD into the drive. The automatic start function ‘Autorun’ then begins the installation. If you have disabled this function, start Windows Explorer and switch to your CD ROM drive.

  • Page 12: Registering A New Organizer

    Organizer Link 4 3.3.2 Registering a new Organizer With Organizer Link 4 the various SHARP Organizers can interoperate. You therefore need to tell Organizer Link 4 which Organizer you are currently using. Organizer Link 4 then creates a file in which not only your data is stored, but also your settings.

  • Page 13: Transferring The Organizer Data

    Organizer, to be edited with Organizer Link 4 too, it must first be downloaded from the SHARP Organizer with the link cable (see Chapter 2). This is done either by means of synchronisation (see Chapter 4.5) or simply by data transfer (see Chapter 4.6).

  • Page 14: Using The Data In Organizer Link 4

    The transfer can be cancelled by clicking the [Cancel] button on the PC or pressing the [ON] button on the SHARP Organizer. If the transfer is stopped on the PC, the Organizer automatically interrupts the transfer.

  • Page 15: Working With Organizer Link 4

    The main elements of this window are the application bar (left-hand side), which corresponds to the application buttons on your SHARP Organizer, and the application window which corresponds to the display on your Organizer. Organizer Link 4 adapts the application window to the specific functions of the respective application.
  • Page 16 The application bar is one of the most important elements in the user interface. Depending on the SHARP Organizer set up, each application is represented here by an icon. You can move directly between the individual applications with just a mouse click.

  • Page 17: Main Window

    Organizer Link 4 4.1.3 Main window The application window, which displayed all the data in the individual applications, takes are central position in the main window. It consists of a view field and a list field. List field The list field displaying the records in the current data range forms the lower part of the application window.

  • Page 18: Editor

    Organizer Link 4 The “Configure list” dialogue box has a menu on the left in which you can select the column you want to configure. Once you have clicked on the appropriate field names, you can decide whether the name should be visible or invisible as a column. For each visible field name you can use the [Up] and [Down] buttons to specify the position at which it should be displayed at the width of the column.

  • Page 19: General Function

    SHARP Organizer and your personal settings. For this reason a new file must be created for every new SHARP Organizer and every new user of Organizer Link 4. To register a new Organizer and create a new file, select the ‘New’ menu option under the ‘File’...

  • Page 20: Deleting Data Records

    If you use a password on your SHARP Organizer but have not yet defined a password in Organizer Link 4, the software asks you to enter a password the first time you transfer data.

  • Page 21: Settings

    Organizer Link 4 You can delete the password by deleting the characters (asterisks) in the appropriate text field at the same place you set up the password. Using password protection To classify an entry as secret, select the ‘Hide’ menu option under the ‘Edit’ menu. The secret status is then identified by the corresponding icon has a closed padlock next to it.

  • Page 22: Functions And Applications

    4.3 Functions and applications 4.3.1 Calender The calendar in Organizer Link 4 resembles the one in your SHARP Organizer. Hence, once you have moved to the ‘Calendar’ application, it always displays the last view selected. The following views are available which you can select either via the toolbar or via the ‘Calendar’...

  • Page 23: Telephone Database And User Database

    However, the appointment reminder with the display of a reminder window and, if the alarm sound is switched on, also with a signal is only possible on the SHARP Organizer. To enter recurring appointment, first record the first appointment in the appointment chain.

  • Page 24: Memo

    5 The entry is saved by closing the editor using the 4.3.3 Memo The ‘Memo’ function is just as simple as on your SHARP Organizer and is therefore easy to operate. Start the ‘Memo’ application by clicking on the Memo icon in the application bar, or alternatively you can select the ‘Memo’...

  • Page 25: Expenses

    Organizer Link 4 Entering a new memo: 1 Change to the ‘Memo’ function via the application bar. 2 Click on the icon. The editor opens for entry of a new record. 3 Enter your text in the input field. 4 Specify whether the record is to be defined as “secret”. To do this click on the closed padlock indicates that the entry will now be saved as “secret”.

  • Page 26: Search

    4 Start the search function by clicking on [Start]. 4.3.6 My Programs The functionality of the SHARP ZQ-700 and ZQ-750 organizers can be extended by loading small BASIC programs. The My Programs application was integrated into Organizer Link 4 to support this function.

  • Page 27: Data Backup And Restore

    SHARP Organizer. With the backup function, all the data is downloaded from the Organizer and saved in compressed form in your file. The data can also be restored to your SHARP Organizer just as simply in the reverse direction.

  • Page 28: Data Synchronisation

    3 Organizer Link 4 now starts the data backup. Restoring data 1 In the list field of the application, select the backup you want to restore to the SHARP Organizer. 2 Click on the [Restore] button.

  • Page 29: Data Transfer

    4.6 Data transfer You can also move data to and from the SHARP Organizer by means of a simple data transfer. The advantage of this is that you can specifically transfer individual data ranges or even all data ranges.

  • Page 30: Import And Export

    Organizer Link 4 4 If you choose the ‘Replace data’ option, note that the data previously stored on the Organizer is irreversibly overwritten! 5 Start the data transfer by clicking on the [Send] button. 4.7 Import and Export In order for data from external applications to be used in Organizer Link 4 and reverse, Organizer Link 4 has an import and an export function.

  • Page 31: Print

    Organizer Link 4 With the exception of the ‘Text’ (TXT/RTF), ‘Business card files’ (vCard) and ‘Calendar file’ (vCALENDAR) data formats, you can assign the individual data fields in Organizer Link 4 to a specific data field in the import file. To do this, edit the field name in the right-hand column. 7 Now start the import process with the [Next] button.

  • Page 32: Appendix

    Business card files vCARD 5.3 Troubleshooting 1 Check that the link cable is connected correctly to the PC and the SHARP Organizer (as described in Chapter 2)! 2 Ensure that the interface to which you have connected the link cable is correctly specified in the Organizer Link 4 program.

  • Page 33: Index

    Organizer Link 4 5.4 Index Alarm time 23 Application bar 15, 16 Application window 15, 17, 18, 20, 32 Appointments view 22 Cancel editor 18 Clipboard 18 Configure lists 18 Copy 18, 19 Cut 18, 19 Data export 30 Data import 30 Data input 15 Data synchronisation 13 Data transfer 13...
  • Page 34 Organizer Link 4 To Do list 22 View field 17, 20, 24, 25 Week view 22 Windows 95/98 11 Windows NT 11 Word break 18, 24...

  • Page 35: Note

    Organizer Link 4 Note Copyright © 1999-2000 by Yellow Computing Computersysteme GmbH. The instructions and program are protected by copyright. They may only be amended, reproduced, translated into other languages or recorded in data processing systems with the written permission of Yellow Computing Computersysteme GmbH.

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