Page 1 MFC-5440CN MFC-5840CN ®...
Page 2 Register your product on-line at http://www.brother.com/registration By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ■...
Page 3: Brother Numbers
Machine/Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother driver updates.
Page 4: Ordering Accessories And Supplies
Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
Page 5: Compilation And Publication Notice
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Page 6 (collectively referred to in this warranty as "this Product"). • If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to...
Page 7 AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. • This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.
Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
Page 9: Safety Precautions
Safety precautions To use the MFC safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.
Page 10 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location.
Page 11: Choosing A Location
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C).
Page 12: Quick Reference Guide
Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Black Start Press Color Start Storing numbers Storing Speed-Dial numbers Menu/Set Press Using the dial pad, enter a two-digit Speed-Dial...
Page 13: Table Of Contents
Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Turning the MFC on and off... 1-5 On/Off Setting... 1-6 Load documents ... 1-7 Using the automatic document feeder (ADF) ...
Page 14 Setting the Ring Volume ... 2-5 Setting the Beeper Volume... 2-5 Setting the Speaker Volume ... 2-6 Turning on Automatic Daylight Savings Time... 2-6 Setting the LCD Contrast... 2-7 Setting the Tray Use for Copy mode (MFC-5840CN only) ... 2-7 Setting the Tray Use for Fax mode (MFC-5840CN only) ...
Page 15 Setup Receive ... 4-1 Basic receiving operations ... 4-1 Choosing the Receive Mode ... 4-1 To select or change your Receive Mode ... 4-2 Setting the Ring Delay... 4-2 Setting the F/T Ring Time (Fax/Tel mode only)... 4-3 Easy Receive ... 4-4 Printing a reduced incoming fax (Auto Reduction) ...
Page 16 Making copies ... 8-1 Using the MFC as a copier ... 8-1 Enter Copy mode... 8-1 Making a single copy ... 8-2 Making multiple copies ... 8-2 Stop copying ... 8-2 Using the temporary Copy keys... 8-3 Increasing copy speed or quality ... 8-4 Enlarging or reducing the image copied ...
Page 17 Replacing the ink cartridges ... 11-25 Appendix A ... A-1 Setting up telephone services ...A-1 Distinctive Ring...A-1 What does your telephone company’s ‘Distinctive Ring’ do? ...A-1 What does Brother’s ‘Distinctive Ring’ do? ...A-2 Do you have Voice Mail?...A-2 TAR ® Compliance Statement ... 10-5 NERGY...
Page 18 Before you choose the ring pattern to register ... A-3 Registering the Distinctive Ring pattern... A-4 Turning off the Distinctive Ring... A-4 Caller ID... A-5 Viewing Caller ID List... A-6 Printing Caller ID List ... A-6 Advanced receiving operations... A-7 Operation from extension telephones...
Page 19 Specifications ...S-1 Product description ...S-1 General...S-1 Print media ...S-3 Copy ...S-4 PhotoCapture Center (MFC-5840CN only) ...S-5 Fax...S-6 Scanner ...S-7 Printer ...S-8 Interfaces ...S-8 Computer requirements ...S-9 Consumable items...S-10 Network (LAN) ...S-11 Optional External Wireless Print/Scan Server (NC-2200w) ...S-11 Index ... I-1 Remote Retrieval Access card ...
Page 20: Introduction
Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.
Page 21: Control Panel Overview
Control panel overview MFC-5440CN MFC-5840CN 1 - 2 INTRODUCTION...
Page 22 Fax and Telephone keys: Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start. Redial/Pause Redials the last number you called. It also inserts a pause in quick dial numbers.
Page 23 Navigation keys: Menu/Set The same key is used for Menu and Set operations. Lets you access the Menu to program and store your settings in the MFC. When using the one-way speaker or during ringing in fax mode, you can press these keys to adjust the volume.
Page 24: Turning The Mfc On And Off
Turning the MFC on and off When the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no MFC operations will be available. Even if you turned the MFC off, it will periodically clean the print head to preserve print quality.
Page 25: On/Off Setting
On/Off Setting You can customize the MFC’s On/Off key. The default setting is Fax Receive:Off . Your MFC will not work when it is switched Off, but it will purge the ink head periodically. If you turn this setting to On , you can receive faxes or calls even when the MFC is switched Off .
Page 26: Load Documents
Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the automatic document feeder (ADF) The ADF can hold up to 35 pages and feeds each sheet individually. Use standard (20 lb) paper and always fan the pages before putting them in the ADF.
Page 27 Unfold the ADF Document Support. Fan the pages well. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap.
Page 28: Using The Scanner Glass
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter size (8.5 inches to 11 inches). To use the scanner glass, the ADF must be empty. Lift the document cover.
Page 29: About Paper
Recommended Paper To get the best print quality, we suggest using Brother paper. (See table below.) We recommend using “3M Transparency Film” when you print on transparencies.
Page 30: Handling And Using Special Paper
Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. ■ The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side.
Page 31 1 - 12 INTRODUCTION...
Page 32: Paper Weight, Thickness And Capacity
Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies Up to 50 sheets for Legal size paper (20 lb). Up to 100 sheets of 20 lb. Up to 250 sheets of 20 lb.
Page 33: Printable Area
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 1Top 0.12 in. Cut Sheet (0 in.)* Envelopes 0.47 in. *1 When you set the Borderless feature to On.
Page 34: How To Load Paper, Envelopes And Post Cards
How to load paper, envelopes and post cards For Tray#2, see To load paper in paper tray#2 (MFC-5840CN only) on page 1-17. To load paper or other media Pull the paper tray completely out of the MFC and remove the output paper tray.
Page 35 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.
Page 36: To Load Paper In Paper Tray#2 (Mfc-5840Cn Only)
To load paper in paper tray#2 (MFC-5840CN only) You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2. Pull the paper tray completely out of the MFC. Press and slide the paper side guide and paper length guide to fit the paper width and length.
Page 37 For Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Fan the stack of paper well to avoid paper jams and mis-feeds. 1 - 18 INTRODUCTION Universal Guide Release Button...
Page 38 Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Make sure the paper side guides and paper length guide touch the sides of the paper.
Page 39: To Load Envelopes
To load envelopes ■ Use envelopes that weigh from 75-95 g/m ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below. DO NOT USE ENVELOPES: ■...
Page 40: To Load Post Cards
Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap.
Page 41: About Fax Machines
MFC is set to answer after four, your Voice Mail will stop your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer after the same number of rings, there is no way of knowing which one will answer first.
Page 42: Fax Tones And Handshake
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Color Start and they will continue for about 60 seconds after dialing.
Page 43: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error.
Page 44: Getting Started
Getting started Initial Setup Setting the Date and Time When the MFC is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.
Page 45: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. Menu/Set Press Enter your fax number (up to 20 digits). Menu/Set Press You cannot enter a hyphen in the fax number. To enter a space press once between numbers.
Page 46: General Setup
General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Scan and Copy. The PhotoCapture key (MFC-5840CN only) is also a temporary mode key. You can change the number of seconds or minutes that the MFC takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode.
Page 47: Setting The Paper Size
Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4" x 6" and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page.
Page 48: Setting The Ring Volume
Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. Menu/Set Press Press to select ▲ ▼ Low , Med , High or Off . Menu/Set Press Stop/Exit Press —OR— You can adjust the ring volume when your MFC is idle (not being used).
Page 49: Setting The Speaker Volume
Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. Menu/Set Press Press to select ▲ ▼ Low , Med , High or Off . Menu/Set Press Stop/Exit Press —OR— In Fax mode , you can adjust the speaker volume by pressing Hook , and then selecting a speaker volume level.
Page 50: Setting The Lcd Contrast
Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing. Menu/Set Press Press to select Light or ▲...
Page 51: Setting The Tray Use For Fax Mode (Mfc-5840Cn Only)
Setting the Tray Use for Fax mode (MFC-5840CN only) The MFC uses the paper in Tray#1 first. You can change the default tray that will be used for printing received faxes. Menu/Set Press Press to select Tray#1 Only , ▲ ▼...
Page 52: Setup Send
Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following ways. Manual dialing Press all of the digits of the phone or fax number.
Page 53: Speed-Dialing
Speed-Dialing Search/Speed Dial Press number. (See Storing Speed-Dial numbers on page 5-1.) If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial Search/Speed Dial memories.
Page 54: How To Fax (B&W And Color)
How to Fax (B&W and Color) Color fax transmission Your MFC can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the MFC will send it in real time (even if Real Time TX is set to Off ).
Page 55: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to letter size. To cancel, press Stop/Exit If it is not illuminated in green, press Load your document on the scanner glass.
Page 56: Automatic Transmission
Automatic transmission This is the easiest way to send a fax. Do not pick up the handset of the external phone or press to listen for a dial tone. If it is not illuminated in green, press Load your document. Enter the fax number using the dial pad, Speed-Dial or Search.
Page 57: Out Of Memory Message
Out of Memory message If you get an Out of Memory message while scanning the first page Stop/Exit of a fax, press Memory message while scanning a subsequent page, you will have Black Start the option to press Stop/Exit or to press If the memory is full and you are faxing a single page, it will be sent in real time.
Page 58: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press After each setting is accepted, the LCD will ask if you want to enter more settings: Press...
Page 59: Fax Resolution
Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode Fax Resolution Menu/Set press —OR— You can change the default setting: If it is not illuminated in green, press Load your document. Menu/Set Press Press to select the resolution ▲...
Page 60: Dual Access (Not Available For Color Faxes)
Dual Access (Not available for color faxes) You can dial a number, and begin scanning the fax into memory— even when the MFC is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your MFC normally uses Dual Access.
Page 61: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the document in real time (even if Real Time TX is set to Off ).
Page 62: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) Menu/Set Press If you have more than one job waiting, press ▲ through the list. Stop/Exit Press Canceling a fax in progress...
Page 63: Advanced Sending Operations
Advanced sending operations Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.
Page 64: Overseas Mode
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 90 (MFC-5440CN) or 150 (MFC-5840CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
Page 65: Delayed Fax (Not Available For Color Faxes)
Delayed Fax (Not available for color faxes) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. If it is not illuminated in green, press Load your document.
Page 66: Delayed Batch Transmission (Not Available For Color Faxes)
Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 67: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. How it works The MFC automatically Fax Only answers every call as a (automatic receive) fax.
Page 68: To Select Or Change Your Receive Mode
To select or change your Receive Mode If it is not illuminated in green, press Menu/Set Press Press to select Fax Only , ▲ ▼ Fax/Tel , External TAD or Manual . Menu/Set Press Stop/Exit Press Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode.
Page 69: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Page 70: Easy Receive
Easy Receive When you use this feature, you don’t have to press Color Start , or the Fax Receive Code call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’...
Page 71: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) If you choose On , the MFC automatically reduces an incoming fax to fit on one page of Letter, Legal or A4 size paper. The MFC calculates the reduction ratio by using the page size of the document and your Menu/Set Paper Size setting ( If it is not illuminated in green, press...
Page 72: Polling
Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have someone poll your MFC. Everyone who is involved in Polling needs to set up their fax machines for Polling.
Page 73: Quick-Dial Numbers And Dialing Options
Quick-Dial numbers and dialing options Storing numbers for easy dialing You can set up your MFC to do two types of easy dialing: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Page 74: Changing Speed-Dial Numbers
Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored number.
Page 75: Setting Up Groups For Broadcasting
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( two-digit number, and fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number.
Page 76 Menu/Set Press Group. Use the dial pad and the chart on page B-12 to enter a name for the Group. Menu/Set Press (For example, type NEW CLIENTS). Stop/Exit Press You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the “GROUP”...
Page 77: Dialing Options
Dialing options There are three ways to dial. (See How to dial on page 3-1.) Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
Page 78: Tone Or Pulse
Tone or Pulse If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. Lift the handset of the external phone.
Page 79: Remote Fax Options (Not Available For Color Faxes)
Remote Fax Options (Not available for color faxes) You can only use one remote fax option at a time: Fax Forwarding—OR—Paging—OR—Fax Storage—OR— PC FAX Receive—OR—Off. You can change your selection at any time ( (See Turning off Remote Fax Options on page 6-4.) Setting up Fax Forwarding When you select Fax Forward, your MFC stores the received fax in the memory.
Page 80: Programming Your Pager Number
Programming your pager number When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory. Menu/Set Press Press...
Page 81: Setting Fax Storage
Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC, make sure your PC is connected and turned on. (For details, see Using Brother PC-FAX software on page 5-1 in Software User’s Guide on the CD-ROM.)
Page 82: Turning Off Remote Fax Options
Turning off Remote Fax Options If you set the Remote Fax Options to Off and there are faxes in your MFC’s memory, the LCD will give you two options. ■ If you press , all unprinted faxes will be printed and erased before the setting turns off.
Page 83: Remote Retrieval
Remote Retrieval You can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.
Page 84: Remote Commands
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by beeps and you must enter a remote command. Remote commands Change the Fax Forwarding, Paging or Fax Storage settings...
Page 85: Retrieving Fax Messages
Retrieving fax messages You can call your MFC from any touch tone phone and have your fax messages sent to a fax machine. Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by beep, you have messages.
Page 86: Printing Reports
Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Page 87: Setting The Journal Period
Setting the Journal Period You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the steps on the next page. The default setting is Every 50 Faxes .
Page 88: Printing Reports
Printing reports Following reports are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.Transmission 5.User Settings 6.Network Config How to print a report For MFC-5440CN, press For MFC-5840CN, press Press to select the report you want. ▲ ▼ Menu/Set Press —OR— Enter the number of the report you want to print. For example, press Black Start Press...
Page 89: Making Copies
Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Copy Before making copies, make sure that ) is illuminated Copy in green. If it is not, press ) to enter Copy mode.
Page 90: Making A Single Copy
Making a single copy Copy Press Load your document. (See Load documents on page 1-7.) Black Start Press To stop copying, press Making multiple copies Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 91: Using The Temporary Copy Keys
Using the temporary Copy keys When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. Temporary Copy keys (For MFC-5440CN) Temporary Copy keys (For MFC-5840CN) These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying.
Page 92: Increasing Copy Speed Or Quality
Increasing copy speed or quality You can select the copy quality. The default setting is Normal . Press Normal Quality Fast Best Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99). Quality Press Press...
Page 93: Enlarging Or Reducing The Image Copied
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Enlarge/Reduce Press select Enlarge/Reduce Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 94: Setting The Paper Type (Mfc-5440Cn Only)
Black Start Press Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster are not available with Enlarge/Reduce. Setting the paper type (MFC-5440CN only) If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality.
Page 95 Using the Tray Select key (MFC-5840CN only) The MFC uses the paper in Tray#1 first. You can change the tray that will be used for next copy only. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 96: Changing The Temporary Copy Settings
Changing the temporary copy settings Options Use the key to quickly set the following copy settings temporarily for the next copy. Press Menu Selections Options select Paper Type (MFC-5840CN only) Paper Size Brightness Contrast Stack/Sort Page Layout No. of Copies After you choose your settings by pressing shows Set temporarily .
Page 97: Setting Paper Type (Mfc-5840Cn Only)
Setting paper type (MFC-5840CN only) If copying on paper other than plain paper, select the type of paper that you are using to get the best print quality. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 98: Adjusting Brightness
Options Press Menu/Set Press Press to select the size of paper you are using ▲ ▼ ( Letter , Legal , A4 , A5 or 4"(W)x 6"(H) ). Menu/Set Press Black Start Press Adjusting brightness You can adjust the copy brightness to make copies darker or lighter. Copy Press Load your document.
Page 99: Adjusting Contrast
Adjusting contrast You can adjust the copy contrast to help an image look sharper and more vivid. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99). Options Press Menu/Set Press Press to increase the contrast.
Page 100: Making N In 1 Copies Or A Poster
Making N in 1 copies or a poster (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages on one page, which allows you to save paper. It is also possible to create a poster. When you use the Poster feature your MFC divides your document into sections, then enlarges the sections so you can assemble them into a poster.
Page 101 If you are using the scanner glass: After the MFC scans the page, the LCD shows: Press to scan the next page. Put the next document on the scanner glass. Menu/Set Press Repeat Steps 8 and 9 for each page of the layout. After all the pages of the document have been scanned, press to end.
Page 102 If you are copying from the ADF, insert the document face up in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) MAKING COPIES 8 - 14...
Page 103 If you are copying from the scanner glass, place the document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph.
Page 104: Changing The Default Copy Settings
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Menu/Set Press Press to select Normal , Best ▲...
Page 105: Adjusting Color Saturation
Adjusting color saturation Menu/Set Press Press to select Red , Green or ▲ ▼ Blue . Menu/Set Press Press to increase the color saturation. ▲ —OR— Press to decrease the color saturation. ▼ Menu/Set Press Return to Step 2 to select the next color. —OR—...
Page 106: Legal Limitations
Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Page 107: Walk-Up Photocapture Center (Mfc-5840Cn Only)
Walk-Up PhotoCapture Center Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash ™...
Page 108: Photocapture Center Requirements
PhotoCapture Center To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 9-8.) ■ The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). ■...
Page 109: Getting Started
Getting started Firmly insert the card into the appropriate slot. ™ SecureDigital ® Memory Stick SmartMedia PhotoCapture key lights: ■ PhotoCapture light is ON, the media card is inserted properly. ■ PhotoCapture light is OFF, the media card is not properly inserted. ■...
Page 110 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card into the proper slot, the LCD shows.
Page 111: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.
Page 112: Printing Images
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 9-5.) Make sure you have inserted the media card. PhotoCapture Press Press to choose Print Images . ▲...
Page 113 Paper Type & Paper Size Press to select the type of paper you are using, ▲ ▼ Letter Glossy , 4"x 6" Glossy , 5"x 7" Glossy , A4 Glossy , Letter Plain , A4 Plain , Letter Inkjet , A4 Inkjet or 4"x 6"...
Page 114: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Page 115: Changing The Default Settings
Changing the default settings You can save the PhotoCapture Center by setting them as default. These settings will remain until you change them again. Increasing print speed or quality Menu/Set Press Press ▲ ▼ Photo . Menu/Set Press Stop/Exit Press Setting the paper &...
Page 116: Adjusting Brightness
Adjusting brightness Menu/Set Press Press to make a lighter print. ▲ —OR— Press to make a darker print. ▼ Menu/Set Press Stop/Exit Press Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. Menu/Set Press Press...
Page 117 Press to select White Balance , Sharpness or ▲ ▼ Color Density . Menu/Set Press Press to adjust the degree of the setting. ▲ ▼ Menu/Set Press Stop/Exit Press ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white.
Page 118: Cropping
Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On . If you want to print the whole image, turn this setting to Off .
Page 119: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention.
Page 120: Using Photocapture Center From Your Pc
Using PhotoCapture Center your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. (See Using the PhotoCapture Center Software User’s Guide on the CD-ROM or Using the PhotoCapture ™ Center from a Macintosh MFC-5440CN) on page 8-45 in the Software User’s Guide on the...
Page 121: Important Information
Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
Page 122 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your MFC, call Brother Customer Service. (See Brother numbers on page i.) WARNING...
Page 123: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)
AC power outlet after checking the rating of the local power supply for the MFC to operate properly and safely. Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700...
Page 124: Important
Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Page 125: International E Nergy Star ® Compliance Statement
The purpose of the International E promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that this product meets the E efficiency. 10 - 5 IMPORTANT INFORMATION ®...
Page 126: Important Safety Instructions
Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
Page 127 Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call In USA: 1-800-284-4357 or In Canada: 1-877-BROTHER.
Page 128: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S.
Page 129: Troubleshooting And Routine Maintenance
MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 130 ERROR MESSAGES ERROR CAUSE MESSAGE The MFC is set to Distinctive Ring DR Mode in mode. You can not change the Receive Mode from Manual to another mode. The print head is too warm. High Temperature One or more of the ink cartridges Ink Empty is empty.
Page 131 ERROR MESSAGES ERROR CAUSE MESSAGE The number you dialed does not answer or is busy. Response/Busy You tried to access a Speed Dial number that is not programmed. Registered The document scanned from ADF Document Jam was longer than about 35.4 inches.
Page 132 To keep all faxes in the MFC’s memory, press 2. 4. After the faxes are transferred, disconnect the MFC from the power source for several minutes and then reconnect it. (For details see Using Brother PC-FAX software on page 5-1 in Software User’s Guide on the CD-ROM.)
Page 133: Document Jams
Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left. Close the ADF cover.
Page 134: Printer Jam Or Paper Jam
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray Pull the paper tray out of the MFC. Pull out the jammed paper to remove it. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6 Paper Tray Jammed paper...
Page 135: Paper Is Jammed Inside The Mfc
Paper is jammed inside the MFC Remove the Jam Clear Cover. Pull the jammed paper out of the MFC. (MFC-5440CN) Re-insert the Jam Clear Cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position.
Page 136 Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the MFC from the power source so you can move the print head and take out the paper. Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover.
Page 137: If You Are Having Difficulty With Your Mfc
If you are having difficulty with your MFC If you think there is a problem with your MFC, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 138 DIFFICULTY SUGGESTIONS Printing (Continued) Printing appears dirty or ink Make sure you are using the proper types of paper. (See About paper seems to run. on page 1-10.) Don’t handle the paper until the ink is dry. Stains appear on the reverse Make sure the Printer Platen is not dirty with ink.
Page 139 DIFFICULTY Phone Line or Connections Dialing does not work. (No dial tone) Receiving Faxes Cannot receive a fax Sending Faxes Cannot send a fax Transmission Verification Report says ‘Result:NG’ or ‘Result:ERROR’. Poor sending quality. Vertical black lines when sending. 11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE SUGGESTIONS Check the MFC is plugged in.
Page 140 Make sure the MFC is not showing an error message on the LCD. ‘Connect Failure’ If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows Double-click "\tool\warnOff.REG"...
Page 141 DIFFICULTY ™ PhotoCapture Center Difficulties (MFC-5840CN only) Removable Disk does not work properly. Cannot access Removable Disk from Desktop icon. Network Difficulties I cannot print over the Network 11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE SUGGESTIONS a)Have you installed the Windows If not, do the following: 1.
Page 142: Compatibility
Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility. The MFC adjusts the modem speed for fax operations. Menu/Set Press Press to select Normal , ▲...
Page 143: How To Improve Print Quality
MFC will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call Brother Customer Service (see Brother numbers on page i). 11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 144: Checking The Print Quality
Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Press Press to select Test Print .
Page 145 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page i). Caution Do NOT touch the print head.
Page 146: Checking The Printing Alignment
Checking the printing alignment You should rarely need to adjust the printing alignment however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Press Press to select Test Print . ▲...
Page 147: Checking The Ink Volume
Checking the ink volume You can check the ink that is left in the cartridge. Press Press to select Ink Volume . ▲ ▼ Menu/Set Press Press to select the color you ▲ ▼ want to check. The LCD shows the ink volume. Stop/Exit Press You can check the ink volume from your computer.
Page 148: Packing And Shipping The Mfc
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC properly, you could void your warranty. Caution It is important to allow the MFC to ‘park’ the print head after a print job.
Page 149 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Unplug the MFC from the telephone wall jack and remove the telephone line cord from MFC. Unplug the MFC from the AC power outlet. Unplug the USB cable or LAN cable from the MFC, if it is connected.
Page 150 Do not pack the used ink cartridges in the carton. (MFC-5440CN) If you are returning your machine to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts and printed materials to use with your “Exchange” machine.
Page 151: Routine Maintenance
Routine maintenance Cleaning the scanner Unplug the MFC and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip 11 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 152: Cleaning The Mfc Printer Platen
Cleaning the MFC printer platen ■ Be careful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Page 153: Replacing The Ink Cartridges
Replacing the ink cartridges Your MFC is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four cartridges. When the MFC detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD.
Page 154 Remove the cartridge covers. Cartridge Cover Do not touch the area shown in the illustration above. If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Each color has its own correct position. Keep the ink cartridge in an upright position when you insert it into slot.
Page 155 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Blck? 1.Yes 2.No . For each new cartridge you installed, press pad to automatically reset the ink dot counter for that color.
Page 156 Do not dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. ■ Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
Page 157: A Appendix A
If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
Page 158: What Does Brother's 'Distinctive Ring' Do
What does Brother’s ‘Distinctive Ring’ do? The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.
Page 159: Before You Choose The Ring Pattern To Register
Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother MFC. Register the one your telephone company gives you. Ring...
Page 160: Registering The Distinctive Ring Pattern
Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.
Page 161: Caller Id
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).
Page 162: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 163: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the MFC, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code , the MFC starts to receive a fax.
Page 164: Using A Cordless External Handset
Using a cordless external handset If your cordless telephone is connected to the EXT. jack on the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press call to the cordless handset.
Page 165: Connecting An External Device To Your Mfc
Connecting an external device to your Connecting an external telephone You can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the back of the MFC.
Page 166: Connecting An External Telephone Answering Device (Tad
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones.
Page 167 If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.
Page 168: Connections
Connections The external TAD must be plugged into the back of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the telephone wall jack into the back of the MFC, in the jack labeled LINE.
Page 169: Special Line Considerations
Special line considerations Roll over phone lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.
Page 170: Converting Telephone Wall Outlets
Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.
Page 171: Installing Mfc, External Two-Line Tad And Two-Line Telephone
Installing MFC, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps.
Page 172: Multi-Line Connections (Pbx
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 173: B Appendix B
Appendix B On-screen programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC.
Page 174: Navigation Keys
Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Select an option by pressing the LCD.
Page 175 Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size (MFC-5440CN only) 3.Paper Size (MFC-5840CN only) 4.Volume The factory settings are shown in Bold. B - 3 APPENDIX B Select & Set Menu Options Selections — 5 Mins 2 Mins 1 Min...
Page 176 Main Menu Submenu 1.General 5.Auto Setup Daylight (Continued) 6.On/Off Setting 7.LCD Contrast 8.Tray Use:Copy (MFC-5840CN only) 9.Tray Use:Fax (MFC-5840CN only) 2.Fax 1.Setup Receive (In Fax mode only) 1.Setup Receive (In Fax mode only) (Continued) The factory settings are shown in Bold. Menu Options Selections...
Page 177 Main Menu Submenu 2.Fax 2.Setup Send (Continued) (In Fax mode only) 3.Set Quick-Dial The factory settings are shown in Bold. B - 5 APPENDIX B Menu Options Selections 1.Contrast Auto Light Dark 2.Fax Standard Resolution Fine S.Fine Photo — 3.Delayed 4.Batch TX 5.Real Time Next Fax Only...
Page 178 Main Menu Submenu 2.Fax 4.Report Setting (Continued) 5.Remote Fax 6.Remaining Jobs 0.Miscellaneous The factory settings are shown in Bold. Menu Options Selections 1.Transmission On+Image Off+Image 2.Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes 1.Fwd/Page/ Store...
Page 179 Main Menu Submenu 3.Copy 1.Quality 2.Brightness 3.Contrast 4.Color Adjust The factory settings are shown in Bold. B - 7 APPENDIX B Menu Options Selections Best Normal Fast — — 1.Red 2.Green 3.Blue Descriptions Page Selects the Copy 8-16 resolution for your type of document.
Page 180 Main Menu Submenu 4.PhotoCapture 1.Print Quality (MFC-5840CN only) 2.Paper & Size 3.Brightness 4.Contrast 5.True2Life The factory settings are shown in Bold. Menu Options Selections — Normal Photo — Letter Glossy 4"x 6" Glossy 5"x 7" Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet...
Page 181 Main Menu Submenu 4.PhotoCapture 6.Cropping (Continued) 7.Borderless 8.Scan to Card 4.LAN 1.Setup (MFC-5440CN) TCP/IP 5.LAN (MFC-5840CN) The factory settings are shown in Bold. See the complete Software User’s Guide on the CD-ROM. B - 9 APPENDIX B Menu Options Selections —...
Page 182 Main Menu Submenu 4.LAN 1.Setup TCP/IP (MFC-5440CN) 5.LAN (Continued) (MFC-5840CN) (Continued) 2.Setup Misc. 0.Factory Reset 6.Print 1.Help List Reports 2.Quick-Dial (MFC-5840CN 3.Fax only) Journal 4.Transmission 5.User Settings 6.Network Config The factory settings are shown in Bold. Menu Options Selections 5.Host Name BRN_XXXXXX 6.WINS Auto...
Page 183 Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse 0.Local Language (Canada only) The factory settings are shown in Bold. B - 11 APPENDIX B Menu Options Selections — Fax Only Fax/Tel External TAD Manual — — — Fax: Name: —...
Page 184: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters.
Page 185: Special Characters And Symbols
Special characters and symbols Press , and then press the special character or symbol you want. Then press select it. Press Press Press B - 13 APPENDIX B to move the cursor under (space) ! " # $ % & ’ ( ) : ;...
Page 186: Glossary
Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without pressing Hook or picking up the handset of an external phone. Automatic Redial A feature that enables your MFC to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Page 187 External phone A telephone that is plugged into the EXT jack of your MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 188 Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Receive Code Press this code ( call on an extension or external phone. Fax Storage You can store faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information.
Page 189 Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Paging This feature enables your MFC to call your pager when a fax is received into its memory. Pause Allows you to place a 3.5 second delay in the dialing sequence stored on Speed-Dial numbers.
Page 190 Scan to Card (MFC-5840CN only) You can scan a black and white or color document into a Media Card. Black and white images will be in TIFF or PDF file format and color images may be in PDF or JPEG file format. Search An electronic, alphabetical listing of stored Speed-Dial and Group numbers.
Page 191: Specifications
Specifications Product description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Paper Tray#2 (MFC-5840CN only) Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption S - 1 SPECIFICATIONS 16 MB Up to 35 pages Temperature: 68°F - 86°F (20 Humidity: 50% - 70% Paper: 20 lb Letter size 100 Sheets (20 lb)
Page 192 Dimensions 10.6 inch (269 mm) Weight Noise Temperature Humidity (MFC-5440CN) 18.1 inch (461 mm) 9.3 inch (237 mm) 17.5 inch (444 mm) 15.6 inch (395 mm) 17.0 inch (433 mm) 16.5 lb (7.5 kg) (MFC-5440CN) 22 lb (10 kg) (MFC-5840CN) Operating: 42.5 to 51 dB* * It depends on printing conditions.
Page 193: Print Media
Print media Paper Input Paper Output S - 3 SPECIFICATIONS Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper* , transparencies* ■ Paper size: Letter, Legal* , Executive, A4, A5, A6, JIS_B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card.
Page 194: Copy
Up to 11 pages/minute (Letter paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks/Sorts up to 99 pages...
Page 195: Photocapture Center (Mfc-5840Cn Only
PhotoCapture Center (MFC-5840CN only) Available Media File Extension (Media Format) (Image Format) Color Enhancement Number of Files Folder Borderless S - 5 SPECIFICATIONS ® CompactFlash (Type Ι only) ™ (Microdrive is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) ®...
Page 196: Fax
Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed-Dial Broadcasting Automatic Redial Auto Answer Communication Source ITU-T Group 3 MH/MR/MMR/JPEG Automatic Fallback 33600 bps ADF Width: 5.8" to 8.5" ADF Height: 5.8" to 14" Scanner Glass Width: 8.5 in.
Page 197: Scanner
Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code).
Page 198: Printer
20 pages/minute (Black)* up to 15 pages/minute (Color)* * Based on Brother standard pattern. Letter size in draft mode. Does not include the time it takes to feed the paper. 8.03 inches (8.5 inches)* * When you set the Borderless feature to On.
Page 199: Computer Requirements
Microsoft Internet Explorer 5 or greater. Maximum 1200 x 1200 dpi scanning with Windows selected using the Brother Utility.) Dedicated “Scan” key and direct Network Scanning supported in Mac 10.2.4 or greater. PC Fax supports black and white faxing only.
Page 200: Consumable Items
Consumable items Service Life of Ink Cartridge The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Standard Black - Approximately 500 pages at 5% coverage High Yield Black - Approximately 900 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage...
Page 201: Network (Lan
Network types Support for Protocols S - 11 SPECIFICATIONS You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. ® Windows 98/98SE/Me/2000/XP ® Mac OS 8.6 - 9.2, Mac OS...
Page 202: Index
... 3-2 transmission ... 3-5 Broadcasting ... 3-12 setting up Groups for ...5-3 Brother accessories and supplies ...ii Brother numbers ... i Customer Service ... i fax back system ...ii Frequently asked questions (FAQs) ... i product support ... i Warranties ...iii, iv, vi...
Page 203 Date and Time ... 2-1 Delayed Batch Transmission ... 3-15 Dialing a pause ... 5-5 access codes and credit card numbers ... 5-5 automatic fax redial ... 3-2 automatic transmission ... 3-5 Groups ... 3-12 manual transmission ... 3-1 Speed-Dial ... 3-2 Distinctive Ring ...
Page 204 from PC See Software User’s Guide on the CD-ROM..from scanner glass ...3-4 manual ... 3-5 overseas ... 3-13 Polling Transmit ... 3-14 Real Time Transmission ...3-10 resolution ... 3-8 Fax/Tel mode answering at extension phones ...A-7 double-ringing (voice calls) ... 4-3 F/T Ring Time ...
Page 205 Networking printing See Software User’s Guide on the CD-ROM..scanning See Software User’s Guide on the CD-ROM..Options key (copying) Brightness ... 8-10 Paper Size ... 8-9 Paper Type ... 8-6, 8-9 Out of Area (Caller ID) ... A-5 Paging ...
Page 206 Group dial changing ... 5-2 setting up Groups for Broadcasting ... 5-3 Search ...3-2 Speed-Dial changing ... 5-2 setting up ... 5-1 using ...3-2 Receive Mode ... 4-2 External TAD ... 4-1 Fax Only ... 4-1 Fax/Tel ... 4-1 Manual ... 4-1 Redial/Pause ...
Page 207 Troubleshooting ... 11-1 checking ink volume ... 11-19 document jam ... 11-5 error messages on LCD ... 11-1 if you are having difficulty copying ... 11-12 incoming calls ... 11-12 Network ... 11-13 phone line ... 11-14 phone line difficulties ... 11-11 PhotoCapture Center ...
Page 208: Remote Retrieval Access Card
Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your MFC’s Paging, Fax Forwarding, and Remote Retrieval features.
Page 209 Fold Fold R - 2...
Page 210 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 211 ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend...

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Mfc-5440cn

Brother MFC MFC-5840CN Manual

Introduction

Getting Started

Setup Send

Setup Receive

Quick-Dial Numbers and Dialing Options

Remote Fax Options (Not Available for Color Faxes)

Printing Reports

Making Copies

Walk-Up Photocapture Center (MFC-5840CN Only)

Important Information

Troubleshooting and Routine Maintenance

Glossary

Specifications

Index

Remote Retrieval Access Card

Quick Links

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Summary of Contents for Brother MFC MFC-5840CN