Page 1 USER ’S GUIDE MFC-640CW Version A...
Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2005 Brother Industries, Ltd.
Page 3: Compilation And Publication Notice
FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Page 4: Safety Precautions
Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
Page 5 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
Page 6: Choosing A Location
Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution ■...
Page 7: Quick Reference Guide
Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Mono Start Press Colour Start Storing numbers Storing Speed-Dial numbers Menu/Set Press Using the dial pad, enter a two-digit Speed-Dial...
Page 8 Dialling operations Speed-Dialling If it is not illuminated in green, press Load your document. Search/Speed Dial Press press , and then press the two-digit Speed-Dial number. Mono Start Press Colour Start Using Search If it is not illuminated in green, press Load your document.
Page 9 User’s Guide that is on the CD-ROM. To view Documentation (For Windows From the Start menu, select Brother, MFL Pro Suite MFC-640CW from the Programs Group, and then select User’s Guide. —OR—...
Page 10 Click the documentation you want to read. ■ Quick Setup Guide: Setup and Software Installation Instructions ■ User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide ■ ® PaperPort User’s Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents.
Page 11 Quick Setup Guide. For more information, or if your access point supports SecureEasySetup please see the Network User’s Guide. ® . Insert the Brother CD-ROM labelled (Mac OS ® X 10.2.4 or greater) ®...
Page 12: Table Of Contents
Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Power Save mode ... 1-4 Receiving faxes in Power Save mode ...1-5 Load documents ... 1-6 Using the automatic document feeder (ADF) ...
Page 13 Setting the Speaker Volume... 2-7 Setting the LCD Contrast... 2-8 Setup Send ... 3-1 How to enter Fax mode ... 3-1 How to dial ... 3-1 Manual dialling... 3-1 Speed-Dialling ... 3-2 Search ... 3-2 Fax Redial ... 3-2 How to Fax ... 3-3 Colour fax transmission ...
Page 14 Setup Receive ... 4-1 Basic receiving operations ... 4-1 Choosing the Receive Mode... 4-1 To select or change your Receive Mode ... 4-2 Setting the Ring Delay ... 4-3 Setting Toll Saver (TAD mode)... 4-4 Setting the F/T Ring Time (Fax/Tel mode only)... 4-5 Setting the Fax/Tel Announcement ...
Page 15 Changing Remote Fax Options ... 6-4 Setting your Remote Access Code... 6-5 Remote Retrieval ... 6-6 Using your Remote Access Code... 6-6 Remote commands ... 6-7 Retrieving fax messages ... 6-9 Changing your Fax Forwarding number ... 6-9 TAD (Telephone Answering Device) ... 7-1 TAD mode ...
Page 16 Enlarging or reducing the image copied ... 9-6 Setting paper type ... 9-7 Setting paper size... 9-8 Adjusting brightness ... 9-8 Sorting copies using the ADF ... 9-9 Making N in 1 copies or a poster (Page Layout)... 9-10 Changing the default copy settings... 9-13 Increasing copy speed or quality ...9-13 Adjusting brightness ...9-13 Adjusting contrast ...
Page 17 International E Compliance Statement ... 12-2 Important safety instructions... 12-2 Important Information for New Zealand ... 12-4 Important Safety Instructions... 12-4 IMPORTANT-For Your Safety ... 12-7 Disconnect device ... 12-7 IMPORTANT NOTICE... 12-7 LAN connection ... 12-7 Important Information for Some Countries ... 12-8 Important Safety Instructions...
Page 18 Appendix A ... A-1 Telephone Service for Australia... A-1 Telstra What is the Advantage of using Telstra How does Telstra Set the Distinctive Ringing to ON ... A-3 Caller ID (Caller IDentification) ... A-3 Advantages of Caller ID... A-3 How Does the Caller ID Work?... A-4 The Caller ID Appears on the Display When The Caller ID is Stored in Your MFC Memory ...
Page 19 Connecting an external telephone answering device (TAD) ...A-18 Sequence ...A-18 Connections ...A-19 Recording outgoing message (OGM) on an external TAD ...A-20 Multi-line connections (PBX) (For Australia and New Zealand only) ...A-21 If you are installing the machine to work with a PBX ...A-21 Custom features on your phone line...A-21 Appendix B ...
Page 20: Introduction
Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.
Page 21: Control Panel Overview
Control panel overview TAD keys On/Off Lets you activate the TAD (Telephone Answering Device) and will blink if you have new messages. Play/Record Lets you listen to voice messages stored in memory. Also, lets you record telephone calls. Erase Lets you delete voice messages, all fax messages or all messages.
Page 22 Copy Options You can quickly and easily select temporary settings for copying. Fax Resolution Adjusts the resolution when you send a fax. Mono Start Lets you start sending faxes or make copies in black and white. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).
Page 23: Power Save Mode
Power Save mode When the machine is idle, you can put the machine into Power Save Power Save by pressing the machine will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-5.
Page 24: Receiving Faxes In Power Save Mode
Receiving faxes in Power Save mode You can customize the machine’s mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off.
Page 25: Load Documents
Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass (flatbed). Using the automatic document feeder (ADF) The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (80 gsm) paper and always fan the pages before putting them in the ADF.
Page 26 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap. DO NOT pull on the document while it is feeding.
Page 27: Using The Scanner Glass
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 216 mm wide and 297 mm long. To use the scanner glass, the ADF must be empty. Lift the document cover.
Page 28: About Paper
The surface may not be completely dry and may stain your fingers. Recommended Paper To get the best print quality, we suggest using Brother paper. (See table below.) If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.
Page 29: Handling And Using Special Paper
Handling and using special paper ■ Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. ■ The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side.
Page 30 1 - 11 INTRODUCTION...
Page 31: Paper Weight, Thickness And Capacity
Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies * Up to 50 sheets for Legal size paper (80 gsm). * Up to 100 sheets of 80 gsm. Paper capacity of the output paper tray Output Paper Up to 25 sheets of 80 gsm (A4)
Page 32: Printable Area
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 1Top Cut Sheet 3 mm (0 mm)* Envelopes 12 mm *1 When you set the Borderless feature to On.
Page 33: How To Load Paper, Envelopes And Post Cards
How to load paper, envelopes and post cards To load paper or other media Pull the paper tray completely out of the machine and remove the output paper tray. Press and slide the paper side guide to fit the paper width. Paper Side Guide Pull out the paper support and unfold the paper support flap.
Page 34 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.
Page 35: To Load Envelopes
To load envelopes ■ Use envelopes that weigh from 75 - 95 gsm. ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.
Page 36: To Load Post Cards
Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap.
Page 37: About Fax Machines
About fax machines Fax tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Colour Start and they will continue for about 60 seconds after dialling.
Page 38: Ecm (Error Correction Mode)
Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.
Page 39: Getting Started
Getting started Initial Setup Setting the Date and Time When the machine is not in use it will display the date and time. If you set up the Station ID, the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.
Page 40: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence: Menu/Set Press...
Page 41: Setting The Phone Line Type (For Australia And New Zealand Only)
Setting the Phone Line Type (For Australia and New Zealand only) If you are connecting the machine to a line that features a PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps. Menu/Set Press Press...
Page 42: General Setup
General Setup Setting the Mode Timer The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode.
Page 43: Setting The Paper Type
Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using. Menu/Set Press Press ▲ ▼ to select Plain, Inkjet, Glossy or Transparency. Menu/Set Press Stop/Exit Press The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine.
Page 44: Setting The Ring Volume
Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. Menu/Set Press Press to select Low, Med, High or Off. ▲ ▼ Menu/Set Press Stop/Exit Press —OR— You can adjust the ring volume when your machine is idle (not being used).
Page 45: Setting The Speaker Volume
Setting the Speaker Volume You can adjust the speaker volume. Menu/Set Press Press to select Low, Med, High or Off. ▲ ▼ Menu/Set Press Stop/Exit Press —OR— In Fax mode , you can adjust the speaker volume by pressing Speaker Phone , and then selecting a speaker volume level.
Page 46: Setting The Lcd Contrast
Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing. Menu/Set Press Press to select Light or Dark. ▲...
Page 47: Setup Send
Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the phone or fax number.
Page 48: Speed-Dialling
Speed-Dialling Search/Speed Dial Press number. (See Storing Speed-Dial numbers on page 5-1.) If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial Search/Speed Dial memory.
Page 49: How To Fax
How to Fax Colour fax transmission Your machine can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off).
Page 50: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. If it is not illuminated in green, press Load your document on the scanner glass. Dial the fax number.
Page 51: Automatic Transmission
Automatic transmission This is the easiest way to send a fax. If it is not illuminated in green, press Load your document. Dial the fax number you want to call. (See How to dial on page 3-1.) Mono Start Press Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.
Page 52: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press After each setting is accepted, the LCD will ask if you want to enter more settings: Press...
Page 53: Fax Resolution
Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode Fax Resolution Menu/Set press —OR— You can change the default setting: If it is not illuminated in green, press Load your document. Menu/Set Press Press to select the resolution you want.
Page 54: Dual Access (Monochrome Only)
Dual Access (Monochrome only) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a colour fax, the machine will send the document in real time (even if Real Time TX is Off).
Page 55: Real Time Transmission
Real Time Transmission When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending. If the memory becomes full, the machine will send the document in real time (even if Real Time TX is set to Off).
Page 56: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) Menu/Set Press If you have more than one job waiting, press through the list. Stop/Exit Press Cancelling a fax in progress...
Page 57: Advanced Sending Operations
Advanced sending operations Broadcasting (Monochrome only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. Menu/Set Press between each of the numbers.
Page 58: Overseas Mode
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 130 different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
Page 59: Delayed Fax (Monochrome Only)
Delayed Fax (Monochrome only) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. If it is not illuminated in green, press Load your document.
Page 60: Setup For Polled Transmit (Standard) (Monochrome Only)
Cancelling a job menu setting. (See Cancelling a waiting job on page 3-10.) You can use Secure Polling only with another Brother fax machine. 3 - 14 SETUP SEND...
Page 61: Memory Security
Memory Security Memory Security lets you prevent unauthorized access to the machine. While Memory Security is On the following operations are available: ■ Receiving faxes into memory (limited by memory capacity) ■ Fax Forwarding (If Fax Forwarding was already On) ■...
Page 62: Setting Up The Password
■ If you have already set the password, you will not need to set it again. ■ If you forget the password, please contact your Brother dealer or Brother for assistance. Menu/Set Press Enter a 4-digit number for the password.
Page 63: Turning Memory Security Off
Turning Memory Security off Menu/Set Press Enter the registered 4-digit password. Menu/Set Press Memory Security is automatically turned off. If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure Mode until the registered password is entered. Faxing letter size documents from the scanner glass When documents are letter size, you need to set Scan Glass Size to...
Page 64: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. (See TAD mode on page 7-1 to set up the MC:MSG CTR mode.) How it works The machine Fax Only...
Page 65: To Select Or Change Your Receive Mode
To select or change your Receive Mode If it is not illuminated in green, press Menu/Set Press Press to select Fax Only, ▲ ▼ Fax/Tel, or Manual. Menu/Set Press Stop/Exit Press Press and hold until it lights. Current Receive Mode Fax : Fax Only F/T : Fax/Tel Mnl : Manual...
Page 66: Setting The Ring Delay
Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Msg Mgr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.
Page 67: Setting Toll Saver (Tad Mode)
Setting Toll Saver (TAD mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know you have no messages and can hang up to avoid a toll charge.
Page 68: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Page 69: Fax Detect
Fax Detect When you use this feature, you don’t have to press Colour Start , or the Fax Receive Code Zealand) when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Page 70: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting ( If it is not illuminated in green, press Menu/Set...
Page 71: Printing A Fax From The Memory
Printing a fax from the memory If you have selected Fax Storage ( print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-2.) Menu/Set Press Mono Start Press Reception into memory (Monochrome only) As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed;...
Page 72: Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Page 73: Setup For Polling Receive With Secure Code
Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu/Set Press Press to select Secure. ▲ ▼ Menu/Set Press Enter a four-digit secure code.
Page 74: Sequential Polling
Sequential Polling The machine can request documents from several fax machine in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu/Set Press Press to choose Standard, Secure or Timer.
Page 75: Quick-Dial Numbers And Dialling Options
Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up your machine to do following types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.
Page 76: Changing Speed-Dial Numbers
Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored number.
Page 77: Setting Up Groups For Broadcasting
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( two-digit number, and fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number.
Page 78 Use the dial pad and the chart on page B-14 to enter a name for the Group. Menu/Set Press (For example, type NEW CLIENTS). Stop/Exit Press You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column. (See Printing reports on page 8-3.) 5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS...
Page 79: Dialling Options
Dialling options For information on how to dial, see How to dial on page 3-1. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
Page 80: Pause
Pause Redial/Pause Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Tone or Pulse (Not available in New Zealand) If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below.
Page 81: Telephone (Voice) Operation
Telephone (voice) operation You can use the machine to make voice telephone calls by dialling manually or by using Search or Speed-Dial memory. You can use the Speaker Phone handset or When you dial a Quick-Dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
Page 82: Answering Calls With The Speaker Phone
Answering calls with the Speaker Phone When the machine rings, instead of lifting the handset, press Speaker Phone . Speak clearly, toward the microphone Speaker Phone the call, press If you have a bad telephone line connection, the other party might hear your voice echoed during the call.
Page 83: Remote Fax Options (Monochrome Only)
Remote Fax Options (Monochrome only) Setting up Fax Forwarding When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message. Menu/Set Press Press to select Fax Forward.
Page 84: Setting Fax Storage
Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Menu/Set Press Press to select Fax Storage. ▲...
Page 85: Changing Your Pc
Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details, see Brother PC-FAX software on page 6-1 in Software User’s Guide on the CD-ROM.)
Page 86: Turning Off Remote Fax Options
Turning off Remote Fax Options Menu/Set Press Press ▲ ▼ to select Off. Menu/Set Press If you set the remote fax options to Off and received faxes are left in your machine’s memory, further LCD messages appear after Step 3. (See Changing Remote Fax Options) Stop/Exit Press...
Page 87: Setting Your Remote Access Code
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- Menu/Set Press Enter a three-digit code using numbers...
Page 88: Remote Retrieval
Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.
Page 89: Remote Commands
Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by two short beeps and you must enter a remote command. Remote commands Playing Voice Messages 1 Repeat...
Page 90 Remote commands Change the Fax Forwarding or Fax Storage settings 1 OFF 2 Fax Forwarding 4 Fax Forwarding number 6 Fax Storage Retrieve a fax 2 Retrieve all faxes 3 Erase faxes from the memory Check the receiving status You can check whether your machine has 1 Document 2 Voice Change the Receive Mode...
Page 91: Retrieving Fax Messages
Retrieving fax messages You can call your machine from any touch tone phone and have your fax messages sent to a machine. Dial your machine. When your machine answers, during a period of silence enter your Remote Access Code (3 digits followed by one long beep, you have messages.
Page 92: Tad (Telephone Answering Device)
TAD (Telephone Answering Device) TAD mode TAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, the maximum number of messages the machine can store depends on how long each message is. The machine has a total of 29 minutes recording memory available, meaning that the shorter each message is, the more messages it can store.
Page 93: Recording Tad Outgoing Message
Recording TAD Outgoing Message Recording the TAD Outgoing Message (Msg Ctr OGM) is the first step you need to follow before you can turn on the TAD. Make sure your OGM is less than 20 seconds long. Menu/Set Press The LCD prompts you to choose an OGM. Press to select Msg Ctr OGM (or F/T OGM).
Page 94: Erasing Outgoing Message (Ogm)
Erasing Outgoing Message (OGM) Menu/Set Press Press to select Msg Ctr OGM (or F/T OGM). ▲ ▼ Menu/Set Press Press to select Erase MSG. ▲ ▼ Menu/Set Press Press to erase the OGM. —OR— Press to exit without erasing. Stop/Exit Press Activating TAD mode Press and hold...
Page 95: Playing Voice Messages
Playing voice messages Follow the steps below to listen to voice messages: Play/Record Press Adjust the Volume by pressing All messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages.
Page 96: Erasing Incoming Messages
Erasing incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually Play/Record Press The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. To erase a specific message, press Erase immediately after the two...
Page 97: Setting Maximum Time For Incoming Messages
Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. Menu/Set Press Press to select the maximum time setting for incoming ▲...
Page 98: Recording A Conversation
To stop recording, press Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. Although callers hear your announcement, they cannot leave a message.
Page 99: Printing Reports
Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax.
Page 100: Setting The Journal Period
Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes.
Page 101: Printing Reports
Printing reports Following reports are available: 1.XMIT Verify 2.Help List 3.Quick-Dial 4.Fax Journal 5.User Settings 6.Network Config How to print a report Menu/Set Press Press to select the report you want. ▲ ▼ Menu/Set Press —OR— Enter the number of the report you want to print. For example, press Mono Start Press...
Page 102: Making Copies
Making copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Copy Before making copies, make sure that ) is illuminated Copy in green. If it is not, press ) to enter Copy mode.
Page 103: Making A Single Copy
Making a single copy Copy Press Load your document. (See Load documents on page 1-6.) Mono Start Press To stop copying, press Making multiple copies Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 104: Using The Copy Options Key
Using the Copy Options key When you want to quickly change the copy settings temporarily for the next copy, use the combinations. Copy Options key The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Setting the Mode Timer on page 2-4.) You can save the copy settings you use most often by setting them as default.
Page 105: Changing The Temporary Copy Settings
Changing the temporary copy settings Copy Options Use the settings temporarily for the next copy. Press Menu Selections select Quality Enlarge/Reduce Paper Type Paper Size Brightness Stack/Sort Page Layout No. of Copies After you choose your settings by pressing shows Set temporarily. Mono Start Press settings.
Page 106: Increasing Copy Speed Or Quality
Increasing copy speed or quality You can select the copy quality. The default setting is Normal. Recommended mode for ordinary printouts. Good Normal copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Use Fast FAST to save time (document to be proof-read, large documents or many copies).
Page 107: Enlarging Or Reducing The Image Copied
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options to select Enlarge/Reduce Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 108: Setting Paper Type
Setting paper type If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 109: Setting Paper Size
Setting paper size If copying on paper other than A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo Card (10(W) cm x 15(H) cm) paper. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 110: Sorting Copies Using The Adf
Sorting copies using the ADF You can sort multiple copies. Pages will be sorted in the order 321, 321, 321, and so on. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 111: Making N In 1 Copies Or A Poster
Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster.
Page 112 If you are using the scanner glass: After the machine scans the page, the LCD shows: Press to scan the next page. Put the next document on the scanner glass. Menu/Set Press Repeat Steps 8 and 9 for each page of the layout. After all the pages of the document have been scanned, press to end.
Page 113 Place each page face down in the direction and sequence shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. MAKING COPIES 9 - 12...
Page 114: Changing The Default Copy Settings
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Menu/Set Press Press to select Normal, Best or Fast. ▲...
Page 115: Adjusting Colour Saturation
Adjusting colour saturation Colour saturation can only be changed through the default settings. Menu/Set Press Press to select Red, Green or Blue. ▲ ▼ Menu/Set Press Press to increase the colour saturation. ▲ —OR— Press to decrease the colour saturation. ▼...
Page 116: Legal Limitations
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.
Page 117: Walk-Up Photocapture Center
Walk-Up PhotoCapture Center Introduction Even if your machine is not connected to your computer, you can print photos directly from your digital camera media. Your Brother machine includes media drives (slots) for use with popular digital camera media: CompactFlash ™...
Page 118: Photocapture Center Requirements
PhotoCapture Center Your machine is designed to be compatible with modem digital camera image files and media cards; however, please read the points below to avoid errors: ■ The DPOF file on the media card must be in a DPOF format. (For camera which supports DPOF format, see DPOF printing on page 10-8.) ■...
Page 119: Getting Started
Getting started Firmly insert the card into the appropriate slot. ™ SecureDigital ™ MultiMediaCard ® Memory Stick ™ Memory Stick Pro SmartMedia PhotoCapture key indications: ■ PhotoCapture light is ON, the media card is inserted properly. ■ PhotoCapture light is OFF, the media card is not properly inserted.
Page 120 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card into the proper slot, the LCD shows for example: The media active message will be shown for 60 seconds and...
Page 121: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.
Page 122: Printing Images
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 10-5.) Make sure you have inserted the media card. PhotoCapture Press Press to choose Print Images. ▲...
Page 123 Paper Type & Paper Size Press to select the type of paper you are using, ▲ ▼ Letter Glossy, 10x15cm Glossy, 13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 Inkjet or 10x15cm Inkjet. Menu/Set Press If you selected Letter or A4, go to Step 7. If you selected another size, go to Step 8.
Page 124: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Page 125: Changing The Default Settings
Changing the default settings You can save the PhotoCapture Center by setting them as default. These settings will remain until you change them again. Increasing print speed or quality Menu/Set Press Press ▲ ▼ to select Normal or Photo. Menu/Set Press Stop/Exit Press...
Page 126: Adjusting Contrast
Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. Menu/Set Press Press to increase the contrast. ▲ —OR— Press to decrease the contrast. ▼ Menu/Set Press Stop/Exit Press Colour enhancement You can turn on the colour enhancement feature to print more vivid images.
Page 127 ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.
Page 128: Cropping
Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off.
Page 129: Scan To Card
Scan to Card You can scan black and white and colour documents onto a media card. Black and white documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setting is Color 150 dpi and the default file format is PDF.
Page 130: Changing The Default Quality
Press to select the quality you want. ▲ ▼ To change the file type, press —OR— To start scanning, press Press to select the file type you want. ▲ ▼ To change the file name, press —OR— To start scanning, press The file name is set automatically however, you can set a name of your choice using the dial pad.
Page 131: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention.
Page 132: Software And Network Features
Software and Network features The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning). ■ Printing ® (For Windows , see Chapter 1 in the Software User’s Guide on the CD-ROM.) ®...
Page 133 ■ PhotoCapture Center ® (For Windows , see Chapter 7 in the Software User’s Guide on the CD-ROM.) ® (For Macintosh , see Chapter 12 in the Software User’s Guide on the CD-ROM.) ■ Network Printing ® (For Windows , see the Network User’s Guide on the CD-ROM.) ®...
Page 134: Important Information
Important information Important Information for Australia IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground.
Page 135: Nergy Tar
The purpose of the International E promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that this product meets the E efficiency. Important safety instructions Read all of these instructions.
Page 136 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet.
Page 137: Important Information For New Zealand
Important Information for New Zealand Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network.
Page 138 All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is to be used and what it disclosed to any other...
Page 139 Do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks. Refer all servicing to service personnel. Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions: ■...
Page 140: Important-For Your Safety
IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
Page 141: Important Information For Some Countries
Important Information for Some Countries Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product near water.
Page 142 Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: ■...
Page 143: Lan Connection
This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
Page 144: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2005 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S.
Page 145: Troubleshooting And Routine Maintenance
The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 146 ERROR MESSAGES ERROR CAUSE MESSAGE Document was not inserted or fed Document Jam properly, or the document fed from ADF was too long. The document is jammed in the machine. The print head is too warm. High Temperature One or more of the ink cartridges Ink Empty is empty.
Page 147 ERROR MESSAGES ERROR CAUSE MESSAGE The machine is out of paper. No Paper Fed The paper is jammed in the machine. The number you dialled does not answer or is busy. Response/Busy You tried to access a Speed-Dial number that is not programmed. Registered The machine’s memory is full.
Page 148 ERROR MESSAGES ERROR CAUSE MESSAGE The machine has a mechanical Unable to problem. Change —OR— A foreign obstacle, such as a clip Unable to or ripped paper, is in the machine. Clean Unable to Init. Unable to Print Unable to Scan 13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE ACTION...
Page 149: Document Jams
Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left. Close the ADF cover.
Page 150: Printer Jam Or Paper Jam
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. Paper is jammed inside the paper tray Pull the paper tray out of the machine. Pull out the jammed paper to remove it.
Page 151: Paper Is Jammed Inside The Machine
Paper is jammed inside the machine Remove the Jam Clear Cover. Pull the jammed paper out of the machine. Re-insert the Jam Clear Cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
Page 152 Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scanner cover. 13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 153: If You Are Having Difficulty With Your Machine
If you are having difficulty with your machine If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 154 DIFFICULTY Printing (Continued) Smudged stain at the top center of the printed page. Printing appears dirty or ink seems to run. Stains appear on the reverse side or at the bottom of the page. There are some dense lines. The printouts are wrinkled. The machine cannot perform ‘2 in 1 or 4 in 1’...
Page 155 DIFFICULTY SUGGESTIONS Printing Received Faxes (Continued) Received colour fax prints only Replace the colour ink cartridges that are empty or nearly empty, and in black and white. then ask the other person to send the colour fax again. (See Replacing the ink cartridges on page 13-26.) Since the machine cannot store colour faxes in memory, make sure that Fax Storage is not turned on.
Page 156 Sometimes you may see vertical streaks on copies. Clean the scanner. (See Cleaning the scanner on page 13-23.) Try using the scanner glass. (See Using the scanner glass on page 1-8.) Make sure the Brother TWAIN/WIA driver is selected as the primary ® source. In PaperPort , click Scan in the File menu and select the Brother TWAIN/WIA driver.
Page 157 54926 for Network PC-Fax receiving), select ‘UDP’ and click ‘OK’. 4. Make sure if the new setting is added and is checked, and then click ‘OK’. ® XP SP1 users, please visit the Brother Solutions Center. ® user> ® users>...
Page 158: Setting Dial Tone Detection
Setting Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone.
Page 159: How To Improve Print Quality
The machine will clean the print head. When cleaning is finished, the machine will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call your Brother dealer for service. TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15...
Page 160: Checking The Print Quality
Checking the print quality If faded or streaked colours and text appears on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Ink Management Press Press...
Page 161 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. Caution Do NOT touch the print head. Touching the print head may cause permanent damage and may void the print head’s warranty.
Page 162: Checking The Printing Alignment
Checking the printing alignment You should rarely need to adjust the printing alignment; however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Ink Management Press Press to select Test Print. ▲...
Page 163: Checking The Ink Volume
Checking the ink volume You can check the ink that is left in the cartridge. Ink Management Press Press to select Ink Volume. ▲ ▼ Menu/Set Press Press to select the colour you ▲ ▼ want to check. The LCD shows the ink volume. Stop/Exit Press You can check the ink volume from your computer.
Page 164: Packing And Shipping The Machine
Packing and shipping the machine Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. Caution It is important to allow the machine to ‘park’ the print head after a print job.
Page 165 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Unplug the machine from the telephone wall socket and remove the telephone line cord from the machine. Unplug the machine from the electrical socket. Unplug the interface cable from the machine, if it is connected.
Page 166 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Close the carton. 13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 167: Routine Maintenance
Routine maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23 Document Cover...
Page 168: Cleaning The Machine Printer Platen
Cleaning the machine printer platen ■ Be careful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine from the electrical socket before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Page 169: Cleaning The Paper Pick-Up Roller
Cleaning the Paper Pick-up Roller Unplug the machine from the electrical socket and remove the Jam Clear Cover. Clean the Paper Pick-up Roller with isopropyl alcohol on a cotton swab. Re-insert the Jam Clear Cover. Reconnect the power cord. TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25...
Page 170: Replacing The Ink Cartridges
Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD will inform you which ink cartridge is low or needs replacing.
Page 171 Remove the protective yellow cap. Protective Yellow Cap Do not touch the area shown in the illustration above. If the protective yellow cap comes off when you open the bag the cartridge will not be damaged. Each colour has its own correct position. Keep the ink cartridge in an upright position when you insert it into the slot.
Page 172 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Black? 1.Yes 2.No. For each new cartridge you installed, press pad to automatically reset the ink dot counter for that colour.
Page 173 Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources.
Page 174: Uninstalling Or Installing The Handset And Handset Cradle
Uninstalling or installing the handset and handset cradle If you do not use the handset and the handset cradle, you can remove them. Uninstalling the handset and handset cradle Unplug the curled handset cord from the machine. Pull the tab outwards and hold it in position as you push the cradle to the back of the machine.
Page 175: Installing The Handset And Handset Cradle
Installing the handset and handset cradle Remove the side cover. If you cannot open the cover with your hand, use a coin to open. Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.
Page 176: A Appendix A
Appendix A Telephone Service for Australia ® Telstra FaxStream ® ® Telstra FaxStream Telephone Service (PSTS) offered by Telstra have an additional number on one phone line, with its own distinctive ® ring pattern. Telstra that helps users distinguish voice and facsimile calls. With ®...
Page 177: How Does Telstra Faxstream Duet Work
® How does Telstra Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.
Page 178: Set The Distinctive Ringing To On
Set the Distinctive Ringing to ON Menu/Set Press The screen displays the current setting of this feature. Press to select On (or Off). ▲ ▼ Menu/Set Press Stop/Exit Press Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings.
Page 179: How Does The Caller Id Work
How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller’s phone number or name if the name has stored in the Speed-Dial. Once you pick up the external handset, the caller’s ID disappears.
Page 180: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 181: Telephone Service For New Zealand
Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.
Page 182: How Does Faxability Work
How Does FaxAbility Work? Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine.
Page 183: How To Turn Faxability Off Or On
How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either On or Off. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions.
Page 184: Caller Id (Caller Identification
Caller ID (Caller IDentification) Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number and name if available as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your MFC memory.
Page 185: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 186: Telephone Service For Some Countries
Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing.
Page 187: Caller Id (For Singapore And Hong Kong
Caller ID (For Singapore and Hong Kong) The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings.
Page 188: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.
Page 189: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code machine starts to receive the fax.
Page 190: Fax/Tel Mode In The Power Save Condition
Fax/Tel mode in the power save condition When the machine is in Fax/Tel mode and pseudo/double-rings to alert you to pick up a voice call, you can only answer by picking up the machine’s handset. If you answer before the machine answers with pseudo/double-ringing, you can pick up the call at an external or extension phone.
Page 191: Using A Cordless External Handset
Using a cordless external handset If the base unit of cordless telephone is connected (see page A-17) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. Changing the remote codes Remote activation lets you send commands to your machine from an extension or external phone.
Page 192: Connecting An External Device To Your Machine
Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. (Example for Australia) When you are using an external or an extension telephone, the LCD shows Ext. Tel in Use. A - 17 APPENDIX A Extension Telephone...
Page 193: Connecting An External Telephone Answering Device (Tad
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens”...
Page 194: Connections
Do not connect a TAD elsewhere on the same phone line. (Example for Australia) When you are using a TAD, the LCD shows Ext. Tel in Use. Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD.
Page 195: Recording Outgoing Message (Ogm) On An External Tad
Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Page 196: Multi-Line Connections (Pbx) (For Australia And New Zealand Only
Multi-line connections (PBX) (For Australia and New Zealand only) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.
Page 197: B Appendix B
Appendix B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Page 198: Navigation Keys
Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Select an option by pressing the LCD.
Page 199 Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size 4.Volume 5.P.Save Setting 6.LCD Contrast The factory settings are shown in Bold. Select & Set Menu Options Selections — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec —...
Page 200 Main Menu Submenu 2.Fax 1.Setup Receive (In Fax mode only) The factory settings are shown in Bold. B - 4 APPENDIX B Menu Options Selections 1.Ring Delay Ring Delay 02-10 (02) (Example for Australia) Toll Saver 2.F/T Ring 70 Sec Time 40 Sec 30 Sec...
Page 201 Main Menu Submenu 2.Fax 2.Setup Send (Continued) (In Fax mode only) The factory settings are shown in Bold. Menu Options Selections 1.Contrast Auto Light Dark 2.Fax Standard Resolution Fine S.Fine Photo — 3.Delayed 4.Batch TX 5.Real Time Next Fax Only 6.Polled TX Standard Secure...
Page 202 Main Menu Submenu 2.Fax 3.Set Quick-Dial (Continued) 4.Report Setting 5.Remote Fax The factory settings are shown in Bold. B - 6 APPENDIX B Menu Options Selections — 1.Speed-Dial — 2.Setup Groups 1.Transmission On+Image Off+Image 2.Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours...
Page 203 Main Menu Submenu 2.Fax 6.Remaining (Continued) Jobs 7.Setup TAD 0.Miscellaneous 3.Copy 1.Quality 2.Brightness 3.Contrast The factory settings are shown in Bold. Menu Options Selections — — 1.OGM TAD Message F/T Message 2.ICM 180 Sec Max.Time 120 Sec 60 Sec 30 Sec 3.ICM Rec.Monitr —...
Page 204 Main Menu Submenu 3.Copy 4.Color Adjust (Continued) 4.PhotoCapture 1.Print Quality 2.Paper & Size 3.Brightness 4.Contrast The factory settings are shown in Bold. B - 8 APPENDIX B Menu Options Selections 1.Red 2.Green 3.Blue — Normal Photo — Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain...
Page 205 Main Menu Submenu 4.PhotoCapture 5.Color Enhance (Continued) 6.Cropping 7.Borderless 8.Scan to Card The factory settings are shown in Bold. Menu Options Selections 1.White Balance 2.Sharpness 3.Color Density — — 1.Quality B/W 200x100 dpi B/W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi 2.B/W File TIFF...
Page 206 Main Menu Submenu 5.LAN 1.TCP/IP (Wired) The factory settings are shown in Bold. B - 10 APPENDIX B Menu Options Selections 1.BOOT Auto Method Static RARP BOOTP DHCP [000-255]. 2.IP Address [000-255]. [000-255]. [000-255] [000-255]. 3.Subnet Mask [000-255]. [000-255]. [000-255] [000-255].
Page 207 Main Menu Submenu 5.LAN 2.TCP/IP (Continued) (WLAN) The factory settings are shown in Bold. Menu Options Selections 1.BOOT Auto Method Static RARP BOOTP DHCP [000-255]. 2.IP Address [000-255]. [000-255]. [000-255] [000-255]. 3.Subnet [000-255]. Mask [000-255]. [000-255] [000-255]. 4.Gateway [000-255]. [000-255]. [000-255] 5.Node Name BRW_XXXXXX...
Page 208 Main Menu Submenu 5.LAN 3.Setup WLAN (Continued) 4.WLAN Status 5.Setup Misc. 6.Network 0.Factory Reset 6.Print 1.XMIT Reports Verify 2.Help List 3.Quick-Dial 4.Fax Journal 5.User Settings 6.Network Config The factory settings are shown in Bold. B - 12 APPENDIX B Menu Options Selections —...
Page 209 Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse (Not available in New Zealand) 5.Dial Tone 6.Phone Line (for Australia and New Zealand) The factory settings are shown in Bold. Menu Options Selections — Fax Only Fax/Tel Manual —...
Page 210: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want.
Page 211: Glossary
Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of the machine or pressing Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Page 212 External phone A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 213 Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs.
Page 214 Pause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press as many times as needed for longer pauses. PhotoCapture Center digital camera at high resolution for photo quality printing or to scan documents to a media card. Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs.
Page 215 Speed-Dial A pre-programmed number for easy dialling. You must Search/Speed Dial press the Mono Start Colour Start Standard resolution 203 x 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages.
Page 216: Specifications
Specifications Product description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions S - 1 SPECIFICATIONS 16 MB Up to 10 pages 100 Sheets (80 gsm) Ink Jet Piezo with 74 ×...
Page 217: Print Media
Weight Noise Temperature Humidity Print media Paper Input Paper Output 6.1 kg Operating: 42.5 to 51 dB* * It depends on printing conditions Operating: 10 - 35°C Best Print Quality: 20 - 33°C Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Paper Tray ■...
Page 218: Copy
Up to 11 pages/minute (A4 paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks/Sorts up to 99 pages...
Page 219: Photocapture Center
PhotoCapture Center Available Media File Extension (Media Format) (Image Format) Number of Files Folder Borderless ™ ® CompactFlash (Type I only) ™ (Microdrive is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) ®...
Page 220: Fax
Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ”Pages” refers to the ”ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code).
Page 221: Scanner
Scanner Colour/Black TWAIN Compliant WIA Compliant Colour Depth Resolution Scanning Speed Document Size Scanning Width Gray Scale Colour/Black ® Yes (Windows 98/98SE/Me/2000 Professional/XP) ® ® Mac OS 9.1-9.2/Mac OS ® Yes (Windows 36 bit colour processing (Input) 24 bit colour processing (Output) Up to 19200 ×...
Page 222: Printer
20 pages/minute (Black)* up to 15 pages/minute (Colour)* * Based on Brother standard pattern. A4 size in draft mode. Does not include the time it takes to feed the paper. 204 mm (216 mm)* * When you set the Borderless feature to ON.
Page 223: Interfaces
Interfaces LAN cable Wireless LAN A Full-Speed USB 2.0 cable that is no longer than 2.0 m.* Ethernet UTP cable category 5 or greater. Your machine supports IEEE 802.11 b/g wireless communication with your wireless LAN using infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc mode.
Page 224 S - 9 SPECIFICATIONS...
Page 225: Consumable Items
Cartridge Replacement Consumables Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Page 226: Network (Lan
BRAdmin Professional is not supported in Mac ® ■ BRAdmin Light is available for Mac OS 10.2.4 or greater users. For more information, please visit the Brother Solutions Center. (http://solutions.brother.com) ■ Network Scanning and Remote Setup are ® available for Mac OS ®...
Page 227: Index
Index Access codes, storing and dialling ... 5-5 ADF (automatic document feeder) ...1-6, 3-3 ADF cover ... 13-5 Answering machine (TAD) ...A-18 connecting ...A-19 Automatic fax receive ... 4-1 Fax Detect ... 4-6 fax redial ... 3-2 transmission ... 3-5 Broadcasting ...
Page 228 manual ... 3-1 Speed-Dial ... 3-2 Dual Access ... 3-8 ECM (Error Correction Mode) ... 1-19 Envelopes ... 1-13 Equalization ... 13-14 Error messages on LCD ... 13-1 Comm. Error ... 13-1 Ink Empty ... 13-2 Near Empty ... 13-2 No Paper Fed ...
Page 229 Gray scale ... S-5, S-6 Groups for Broadcasting ... 5-3 HELP LCD messages ...B-1 using navigation keys ...B-2 Menu Table ... B-1, B-3 Hold ... 5-8 Ink cartridges checking ink volume ... 13-19 replacing ... 13-26 Ink Dot Counter ... 13-26 Jams document ...
Page 230 DPOF printing ... 10-8 ® Memory Stick ... 10-1 MultiMediaCard™ ... 10-1 paper & size ... 10-7 Printing images ... 10-6 Printing Index ... 10-5 SecureDigital™ ... 10-1 ® SmartMedia ... 10-1 specifications ... S-4 xD-Picture Card™ ... 10-1 Power failure ... B-1 Print area ...
Page 231 dialling ... 3-2 storing ... 5-1 TAD (telephone answering device), external ... 4-1, A-18 connecting ... A-18, A-19 receive mode ... 4-1 recording OGM ...A-20 ® ® Telstra FaxStream Duet ...A-1 Temporary copy settings ... 9-3 Text, entering ...B-14 special characters ...B-14 Troubleshooting ...
Page 232: Remote Retrieval Access Card
Remote Retrieval Access card If you plan to retrieve voice or fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s Fax Forwarding, and Remote Retrieval features.
Page 233 R - 2...
Page 234 Warranty – For details about the warranty on your Brother Product, please visit: www.brother.com.au Repair – For warranty service for your Brother Product you will need evidence of original purchase (e.g. a copy of the sales docket). Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au.
Page 235 Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ...

Brother MFC-640CW User Manual

Introduction

Getting Started

Setup Send

Setup Receive

Quick-Dial Numbers and Dialling Options

Remote Fax Options (Monochrome Only)

TAD (Telephone Answering Device)

Printing Reports

Making Copies

Walk-Up Photocapture Center

Software and Network Features

Important Information

Troubleshooting and Routine Maintenance

Glossary

Specifications

Quick Links

Related Manuals for Brother MFC-640CW

Summary of Contents for Brother MFC-640CW