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Brother DCP-4020C User Manual

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USER 'S GUIDE
DCP-4020C

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Summary of Contents for Brother DCP-4020C

  • Page 1 USER ’S GUIDE DCP-4020C...

  • Page 2: Compilation And Publication Notice

    The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

  • Page 4: Safety Precautions

    Safety Precautions To Use the DCP Safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the DCP. Before you clean the DCP or clear a paper jam, make sure you have unplugged the power cord from the power outlet. To prevent injuries, be careful not to put your hands on the edge of the DCP under the...
  • Page 5 WARNING Install equipment with a power cord near a socket-outlet that is easily accessible. Caution Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line, or unplug the line during a lightning storm. Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

  • Page 6: Choosing A Location

    Choosing a Location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a standard grounded power outlet. Choose a location where the temperature remains between 10° and 35°C. Caution Avoid placing your DCP in a high-traffic area.

  • Page 7: Table Of Contents

    Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 DCP Part Names and Functions ... 1-2 DCP-4020C control panel overview ... 1-6 Paper ... 2-1 About paper ... 2-1 Handling and using special paper ... 2-1 Recommended paper...
  • Page 8 Making copies ... 5-1 Using the DCP as a copier ... 5-1 Single or multiple copies... 5-2 Out of memory message ... 5-2 Using Copy Options key (Temporary Settings) ... 5-3 No. of Copies... 5-5 Quality ... 5-5 Enlarge/Reduce... 5-6 Paper Type ...
  • Page 9 Using the DCP as a printer ... 7-1 Using the Brother DCP-4020C printer driver ... 7-1 Features ... 7-1 Choosing the right type of paper ... 7-2 How to print your document... 7-2 Simultaneous printing ... 7-3 Clearing data from the memory ... 7-3 Checking the Print Quality ...
  • Page 10 How to access the scanner... 9-11 Scanning a document... 9-12 PreScanning to crop a portion you want to scan .. 9-13 Brother Scanner Utility... 9-15 Using the scan key ... 9-16 Scan to E-mail ... 9-17 Scan Image ... 9-17 Scan/OCR...
  • Page 11 Using the Brother Control Center for Windows 98SE/Me/2000 Professional 10-1 Brother MFL-Pro Control Center ... 10-1 AutoLoad the Brother Control Center ... 10-2 How to turn off AutoLoad... 10-2 Brother Control Center features ... 10-3 Auto Configuration... 10-3 Scan to key operations ... 10-4 Scan to File...
  • Page 12 Using your DCP with a Macintosh Setting up your USB-equipped Apple G4, iMac Mac OS X 10.1/10.2.1 or greater... 13-1 Using the Brother printer driver with your Apple Macintosh Using the Brother Printer Driver with Your Apple Macintosh Choosing page setup options ... 13-4 Printing a document...
  • Page 13 Troubleshooting and routine maintenance ... 15-1 Troubleshooting... 15-1 Error Messages ... 15-1 Printer Jam or Paper Jam... 15-3 If you are having difficulty with your DCP ... 15-6 How to improve print quality ... 15-8 Cleaning the print head ... 15-8 Print Quality Check...

  • Page 14: Introduction

    Introduction Using this Guide Thank you for buying a Brother DCP. This DCP is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your DCP by taking a few minutes to read this Guide.

  • Page 15: Dcp Part Names And Functions

    DCP Part Names and Functions Front view 6 Paper Support 5 Paper Tray 4 Paper Guide ™ 3 PhotoCapture Media Slots 2 Output Paper Support 1 Output Paper Support Extension No. Name Output Paper Support Extension Output Paper Support The printed paper exits the machine and ™...
  • Page 16 Rear View No. Name USB Interface Connector 11 USB Interface Connector Description Connect the USB Cable here. INTRODUCTION 1 - 3...
  • Page 17 Internal View (Document Cover Open) 14 Document Cover 13 Document Guidelines 12 Scanner Glass No. Name Scanner Glass Document Guidelines Document Cover White Film 1 - 4 INTRODUCTION 15 White Film Description Put the original to be scanned here. Use to center the original on the scanner glass.
  • Page 18 Internal View (Scanner Cover Open) 16 Machine Window No. Name Machine Window Scanner Cover Tube Ink Cartridge Cover 18 Tube 19 Ink Cartridge Cover Description Use to remove small paper jammed inside the DCP without pulling the tube. Open to install ink cartridges or remove jammed paper.

  • Page 19: Dcp-4020C Control Panel Overview

    DCP-4020C control panel overview On/Off Let’s you turn the DCP on or off. Liquid Crystal Display (LCD) Displays messages on the screen to help you to set up and use your DCP. 1 - 6 INTRODUCTION Navigation key: Menu/Set Lets you access the Menu to program and store your settings in the DCP.
  • Page 20 ™ PhotoCapture Centre Print Index Press to print the Index of the Media Card (Thumbnails). Options You can quickly and easily select temporary settings for ™ PhotoCapture Center Print Image Press to print an individual image. Numeric keys Use the numeric keys to enter the number of multiple copies (99 maximum) and choose menus and functions in the function menu.

  • Page 21: Paper

    When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab in the printer driver. Also avoid stacking by removing each page after it exits the machine to avoid smudging.

  • Page 22: Recommended Paper

    Recommended paper The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the DCP-4020C. Paper capacity of the Paper Tray Paper Type Plain Paper...

  • Page 23: Paper Specifications For The Paper Tray

    Paper specifications for the Paper Tray Cut Sheet Paper Plain Paper / Inkjet Paper: 64 to 120 g/m Weight Glossy Paper: Up to 150 g/m Post card: Up to 170 g/m Index card: Up to 120 g/m Thickness Plain Paper / Inkjet Paper: 0.08 to 0.15 mm Glossy Paper: Up to 0.18 mm Envelopes: Up to 0.52 mm Post card: Up to 0.23 mm...
  • Page 24 2 mm or longer that are extremely shiny or highly textured that were previously printed by a printer that cannot be arranged uniformly when stacked that are made with a short grain Do not use envelopes:...

  • Page 25: Printable Area

    DL,C5, COM10, Monarch *1 When you set the Near Edge feature to ON in the printer driver. Printable area depends on the Printer driver setting. The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.

  • Page 26: How To Load Paper And Envelopes

    How to load paper and envelopes To load paper or other media Fan the stack of paper well to avoid paper jams and mis-feeds. Unfold the paper support, and press and slide the paper guide to fit the paper width. Paper Support Paper Guide PAPER 2 - 6...

  • Page 27: To Load Glossy Paper

    Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark. To load glossy paper Fan the stack of glossy paper well. Put a sheet of plain paper in the paper tray first, and then put the stack of glossy paper on top of it.

  • Page 28: To Load Envelopes

    To load envelopes Before loading, press the corners and sides of the envelopes to make them as flat as possible. If the envelopes are ‘double-feeding’, put one envelope in the paper tray at a time. Press and slide the paper guide to fit the width of the envelopes. Insert them into the paper tray with the address side toward you and pointed in the direction below.

  • Page 29: On-Screen Programming

    On-Screen Programming User-friendly programming Your DCP is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer. Since your programming is done on the LCD, we have created step-by-step on screen instructions to help you program your DCP.

  • Page 30: Navigation Key

    Navigation key You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Copy menu —OR— Press for PhotoCapture menu —OR— Press for Maintenance menu —OR— Press for Print Reports menu —OR—...
  • Page 31 Press to scroll to your next menu selection. Menu/Set Press When you finish setting an option, the LCD shows ACCEPTED. to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option without a “?”. 3 - 3 ON-SCREEN PROGRAMMING...
  • Page 32 Press the Menu numbers. (ex. Press 1, 1 for) Paper Type — — select Main Menu Submenu 1 . GENERAL 1 . PAPER TYPE SETUP 2 . DATE/TIME 3 . VOLUME 4 . LCD CONTRAST 5 . POWER SAVE 0 . LOCAL LANGUAGE (Not available for UK machines)
  • Page 33 Press the Menu numbers. (ex. Press 1, 1 for) Paper Type — — select Main Menu Submenu 2 . COPY 1 . QUALITY 2 . BRIGHTNESS 3 . CONTRAST 4 . COLOUR ADJUST 3 - 5 ON-SCREEN PROGRAMMING select accept Menu Options Selections...
  • Page 34 Press the Menu numbers. (ex. Press 1, 1 for) Paper Type — — select Main Menu Submenu 3 . PHOTOCAPTURE 1 . PRINT QUALITY 2 . PRINT SIZE 3 . BRIGHTNESS 4 . CONTRAST 5 . COLOUR ENHANCE select accept Menu Options Selections...
  • Page 35 Press the Menu numbers. (ex. Press 1, 1 for) Paper Type — — select Main Menu Submenu 3 . PHOTOCAPTURE 6 . SCAN TO (Continued) CARD 4 . MAINTENANCE 1 . TEST PRINT 2 . CLEANING 3 . INK VOLUME 5 .

  • Page 36: Initial Setup

    Initial setup Getting started Setting the Paper Type To get the best print quality, set the DCP for the type of paper you are using. Menu/Set Press Press to select PLAIN, INKJET, GLOSSY or TRANSPARENCY. Menu/Set Press If you selected GLOSSY, press GLOSSY:4-COLOUR or GLOSSY:3-COLOUR.

  • Page 37: Setting The Date And Time

    Setting the Date and Time If there is a power failure, you may have to reset the date and time. All other settings will not be affected. Menu/Set Press Enter the last two digits of the year. Menu/Set Press Enter two digits for the month. Menu/Set Press (For example, enter 09 for...

  • Page 38: Setting The Beeper Volume

    Setting the Beeper Volume You can change the beeper volume. When the beeper is on, the DCP beeps every time you press a key or make a mistake. Menu/Set Press (LOW, MED, HIGH or OFF) Press to select your option. Menu/Set Press Stop/Exit...

  • Page 39: Power Save

    Power Save Setting Power Save Mode reduces power consumption by turning off the CPU etc. inside the machine. If Power Save Mode is switched ON, when the machine is idle for approximately 10 minutes, it drops into power save mode automatically. The machine will display SLEEP instead of the date and time.

  • Page 40: Printing Reports

    Printing reports Printing reports Two reports are available: PRINT REPORTS 1.HELP PRINT REPORTS 2.SYSTEM SETUP To print a report Menu/Set Press Press to select the report you want. Menu/Set Press —OR— Enter the number of the report you want to print. For example, press Mono Copy Press...

  • Page 41: Making Copies

    Making copies Using the DCP as a copier Your DCP allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full colour. Always make sure you have paper in the paper tray before making copies.

  • Page 42: Single Or Multiple Copies

    Single or multiple copies You can make multiple copies using the scanner glass. Use the Options key to choose more settings. (See Using Copy Options key (Temporary Settings) on page 5-3.) Lift the Document Cover. Document Guidelines Using the document guidelines on the left, center the original face down on the scanner glass and close the document cover.

  • Page 43: Using Copy Options Key (Temporary Settings)

    Using Copy Options key (Temporary Settings) When you want to change the settings only for the next copy, use the Copy Options key. Copy Options Key You can use different combinations. For example, if you want to copy a photograph on glossy paper with best print quality, press Copy Options to select BEST in the Quality setting and GLOSSY in the Paper Type setting.
  • Page 44 Press Menu Selections Copy Options select QUALITY ENLARGE/REDUCE PAPER TYPE PAPER SIZE BRIGHTNESS PAGE LAYOUT NO. OF COPIES:01 After you finish choosing settings using Copy Options key, the LCD shows: Press to select more settings. —OR— Mono Copy Press if you’re finished choosing settings. These settings are temporary, and the DCP returns to its default settings 60 seconds after it finishes copying.

  • Page 45: No. Of Copies

    No. of Copies Place the original face down on the scanner glass. Copy Options Press select NO. OF COPIES:01. Press the number of copies using the dial pad. Menu/Set Press To start copying now, press —OR— Press for more settings. Quality Place the original face down on the scanner glass.

  • Page 46: Enlarge/Reduce

    Enlarge/Reduce You can select the following enlargement or reduction ratios. MANUAL allows you to enter a ratio from 25% to 400%. Copy Options Press to select ENLARGE/REDUCE Place the original face down on the scanner glass. Copy Options Press select ENLARGE/REDUCE. Menu/Set Press Press...

  • Page 47: Paper Type

    Paper Type You can change the paper type only for the next copy. Select the type of media that you are using to get the best print quality. Place the original face down on the scanner glass. Copy Options Press Menu/Set Press Press...

  • Page 48: Paper Size

    Paper Size You can change the paper size setting only for the next copy. You can copy only on A4 and Post Card (10X15) paper. Place the original face down on the scanner glass. Copy Options Press Menu/Set Press Press to select the size of paper you are using (A4 or 10(W) 15(H)CM).

  • Page 49: Page Layout

    Page Layout You can save paper by copying either two or four pages onto one page, or you can make a poster size copy. Place the original face down on the scanner glass. Copy Options Press Menu/Set Press Press to select 2 IN 1, 4 IN 1, POSTER (or OFF (1 IN 1)).
  • Page 50 4 in 1 Poster You can make a poster size copy of a photograph. For 2 in 1 or 4 in 1 copies, you cannot change the enlargement or reduction ratio or print on glossy paper. For colour 2 in 1 or 4 in 1 copies, you can use A4 size paper. You cannot make more than one copy.

  • Page 51: Changing The Default Copy Settings

    Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections — 1.QUALITY — 2.BRIGHTNESS — 3.CONTRAST 4.COLOUR ADJUST 1.RED 2.GREEN 3.BLUE 5 - 11 MAKING COPIES Options Factory Settings...

  • Page 52: Copy Quality

    Copy Quality Menu/Set Press Press to select NORMAL, BEST or FAST. Menu/Set Press Stop/Exit Press Brightness Menu/Set Press Press to make a lighter copy. —OR— Press to make a darker copy. Menu/Set Press Stop/Exit Press Contrast You can change the contrast to help an image look sharper and more vivid.

  • Page 53: Colour Adjustment

    Colour Adjustment Menu/Set Press Press to select RED, GREEN or BLUE. Menu/Set Press Press to increase the colour saturation. —OR— Press to decrease the colour saturation. Menu/Set Press Return to Step 2 to select the next colour. —OR— Stop/Exit Press 5 - 13 MAKING COPIES COPY 4.COLOUR ADJUST...

  • Page 54: Legal Limitations

    Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 55: Walk-Up Photocapture Center

    Walk-Up PhotoCapture Center Introduction Your Brother DCP includes three media drives (slots) to use with popular digital camera media: CompactFlash ® Memory Stick ® CompactFlash The PhotoCapture Center your digital camera at high resolution to get photo quality printing. PhotoCapture Center To avoid error conditions, please remember: The DPOF file on the media card must be in a valid format.

  • Page 56: Basic Flow

    Basic flow Insert the media card firmly into the media drive (slot). (See Getting started on page 6-3.) Print the index (Thumbnails) of all the images on your media card by pressing Print Index. The images will be numbered. (See Printing the Index (Thumbnails) on page 6-6.) To print the images, press Print Image.

  • Page 57: Getting Started

    Getting started There are separate slots on your DCP, for a CompactFlash card, a SmartMedia Use only Smart media cards with a 3.3 voltage. The left slot is for a CompactFlash ® Memory Stick and the right is for a SmartMedia Firmly insert the card into the appropriate slot.
  • Page 58 Media Card Indicator Lights: LED light is ON, the media card is inserted properly. LED is OFF, the media card is not properly inserted. LED is BLINKING, the media card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the DCP is reading or writing to the card (LED is blinking).
  • Page 59 The DCP can only read one Media card at a time so do not insert more than one card. The settings that you want to use with the card will be kept until you take out the media card from the drive (slot), print images or press Insert the media card firmly into the media drive (slot).

  • Page 60: Printing The Index (Thumbnails)

    Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line). This will show all the pictures on the media card.

  • Page 61: Printing Images

    Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 6-6.) Make sure you inserted the media card. (See page 6-3.) Print Image Press Use the dial pad to enter the image number that you want to be printed...

  • Page 62: Changing The Settings For Printing Images

    Changing the settings for printing images You can change the settings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness and Colour Enhancement only for the next printed image. Menu Selections Options (1) — NO. OF COPIES: PAPER TYPE PLAIN INK JET...

  • Page 63: Menu Selections

    Menu selections Make sure you have entered the image number that you want to be printed. (See page 6-7.) Number of Copies Press to select NO. OF COPIES:01. Menu/Set Press Use the dial pad to enter the number of copies you want. Menu/Set Press Colour Copy...

  • Page 64: Paper And Print Size

    Paper and Print Size Make sure you have done Steps 1 to 4 on page 6-7. Press to select PAPER&PRINT SIZE. Menu/Set Press Press to select the size of the paper you are using (A4 or 10(W)X15(H)CM). Menu/Set Press If you select A4, press Menu/Set Press Printed Position...
  • Page 65 Load the post card with the top edge down and print side is towards you. Check the printed thumbnail image on the index sheet. Landscape image Some images taken by some cameras have the orientation information. 6 - 11 WALK-UP PHOTOCAPTURE CENTER Print side Index Portrait image...
  • Page 66 Press to select LANDSCAPE or PORTRAIT. Menu/Set Press The result of the output (10 (W) x 15 (H) cm) Portrait Image Landscape Image Colour Copy Press —OR— Press for more settings. LANDSCAPE to print. WALK-UP PHOTOCAPTURE CENTER PORTRAIT ™ 6 - 12...

  • Page 67: Print Quality

    Print Quality Press to select PRINT QUALITY. Menu/Set Press Press to select NORMAL, FINE or PHOTO. Menu/Set Press Recommended mode for ordinary printouts. Good print quality NORMAL with adequate print speed. Better print quality than normal and faster copy speed than FINE PHOTO.

  • Page 68: Colour Enhancement

    Colour Enhancement You can turn on the colour enhancement feature to print more vivid images. If you want to customize the White Balance, Sharpness or Colour Density, press on page 6-18.) Press to select COLOUR ENHANCE. Menu/Set Press Press to select ON (or OFF). Menu/Set Press Colour Copy...
  • Page 69 Insert your media card into the appropriate drive (slot). The media active message will be shown for 60 seconds and then the display will return to standby mode. Print Image Press If there is a DPOF file on the card, the LCD shows: Press to select 1.YES.

  • Page 70: Changing The Default Settings

    Changing the default settings You can adjust the Print Quality, Print Size, Brightness, Contrast, Colour Enhance and Scan to Card settings, that are shown in the chart. These settings will remain set until you change them again. Menu/Set Press , followed by the number of the setting you want to change.

  • Page 71: Print Quality

    Print Quality Menu/Set Press Press to select NORMAL, FINE or PHOTO. Menu/Set Press Stop/Exit Press Print Size Menu/Set Press Press to select 13 9CM, 15 10CM, 18 13CM or 20 25CM. Menu/Set Press Stop/Exit Press Brightness Menu/Set Press Press to make a lighter print. —OR—...

  • Page 72: Contrast

    Contrast You can choose the contrast setting. More Contrast will make an image look sharper and more vivid. Menu/Set Press Press to increase the contrast. —OR— Press to decrease the contrast. Menu/Set Press Stop/Exit Press Colour Enhancement Menu/Set Press Press to select ON (or OFF).
  • Page 73 Press to adjust the degree of White Balance. Menu/Set Press Repeat Step 4 and Step 5 to adjust the degree of Sharpness and Colour Density. —OR— Stop/Exit Press White Balance This setting adjusts the hue of the white areas of an image. Lighting, Camera settings and other influences will effect the appearance of white.

  • Page 74: Understanding The Error Messages

    Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the DCP will beep to get your attention.

  • Page 75: Using Photocapture Center

    Using PhotoCapture Center your PC You can access the media card that is in the media drive (slot) of the DCP from your PC. See Using PhotoCapture Center PhotoCapture Center PhotoCapture Center Using PhotoCapture Center scanning originals You can scan the originals into a media card. (See Scan to Card on page 9-19.) 6 - 21 WALK-UP PHOTOCAPTURE CENTER ™...

  • Page 76: Using The Dcp As A Printer

    The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com http://www.brother-uk.com Features This DCP offers many features you’ll find in a high quality ink jet...

  • Page 77: Choosing The Right Type Of Paper

    From your computer select the Print command. If your computer is also connected to any other printers, select Brother DCP-4020C USB Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.

  • Page 78: Simultaneous Printing

    Checking the Print Quality If you want to check the print quality and find out how to improve it, See How to improve print quality on page 15-8. USING THE DCP AS A PRINTER 7 - 3...

  • Page 79: Printer Driver Settings

    Quick Print Setup How to access the printer driver settings Select Print from the File menu in your application software. Select Brother DCP-4020C USB Printer as your printer and click Properties. The Brother DCP-4020C USB Printer dialog box will appear.

  • Page 80: Basic Tab

    To return to the default settings, click the Default button, then click the Apply button. * This area shows the current settings of Quality, Paper Size, Page Layout, Orientation, Collate/Reverse Order and Near Edge Print and Colour/Greyscale. PRINTER DRIVER SETTINGS 8 - 2...

  • Page 81: Media Type

    Black ink is used when you select Glossy Paper (4 colour). If the glossy paper you are using repels the black ink, select Glossy Paper (3 colour), which simulates black ink by combining the three ink colours. 8 - 3 PRINTER DRIVER SETTINGS...

  • Page 82: Quality

    The factory settings are shown in bold. Colour/ Print Quality Selection Greyscale Colour/ Fast, Normal, Fine, S.Fine Greyscale Colour Fine, S.Fine, Photo Greyscale Fine, S.Fine, Photo S.Fine, Photo Greyscale S.Fine, Photo Colour/ Fine, S.Fine Greyscale PRINTER DRIVER SETTINGS 8 - 4...

  • Page 83: Bi-Directional Printing

    When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts. 8 - 5 PRINTER DRIVER SETTINGS...

  • Page 84: Paper Size

    89 x 127 mm to 216 x 355.6 mm. From the drop-down box, select the Paper Size you are using. You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output. PRINTER DRIVER SETTINGS 8 - 6...

  • Page 85: Page Layout

    Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) 8 - 7 PRINTER DRIVER SETTINGS...

  • Page 86: Copies

    Near Edge Print feature expands the printable area at the edge of the paper up to 0.5 mm. Print time will be slightly slower. Available for Letter, A4, Postcard and Index Card paper. Not available for transparencies. PRINTER DRIVER SETTINGS 8 - 8...

  • Page 87: Advanced Tab

    Advanced tab 1 2 3 4 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1.Colour 2.Scaling 3.Watermark 4.Device Options 8 - 9 PRINTER DRIVER SETTINGS...

  • Page 88: Colour

    This selection allows a colour document to be printed in black and white using grey scale. Image Type The printer driver will select the most suitable colour matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

  • Page 89: Custom Image Type

    Natural: Suitable for photographic images. The colour is adjusted to print a more natural colour. Vivid: Suitable for business graphics such as charts, graphics and text. The colour is adjusted to give more vivid colour. 8 - 11 PRINTER DRIVER SETTINGS...

  • Page 90: Halftone Pattern

    This type of printing is more suitable to printing graphics that have definite colour boundaries or for printing charts such as business charts. Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections. PRINTER DRIVER SETTINGS 8 - 12...

  • Page 91: Colour Enhancement

    Colour Density This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture. 8 - 13 PRINTER DRIVER SETTINGS...
  • Page 92 Increases the intensity of the Red colour to make the image more red. Green Increase the intensity of the Green colour to make the image more green. Blue Increase the intensity of the Blue colour to make the image more blue. PRINTER DRIVER SETTINGS 8 - 14...

  • Page 93: Scaling

    Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. Check Free if you want to reduce the size. Check Mirror Print to reverse the data from left to right. 8 - 15 PRINTER DRIVER SETTINGS...

  • Page 94: Watermark

    Check In Outline Text if you only want to print an outline of the watermark. Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom ® 2000 Professional/XP Only) PRINTER DRIVER SETTINGS 8 - 16...

  • Page 95: Watermark Style

    Browse for the file location. You can also set the scaling size of the image. Position This setting offers you the control for where the Watermark is to be positioned on the page. 8 - 17 PRINTER DRIVER SETTINGS...

  • Page 96: Device Options

    Device Options Lets you set the following Printer Functions: PRINTER DRIVER SETTINGS 8 - 18...

  • Page 97: Print Date & Time

    The Date and Time in the selection box shows the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. 8 - 19 PRINTER DRIVER SETTINGS...

  • Page 98: Quick Print Setup

    The Quick Print Setup feature allows you to quickly select driver settings. To view the settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options. PRINTER DRIVER SETTINGS 8 - 20...

  • Page 99: Support Tab

    Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...

  • Page 100: How To Scan Using Windows

    How to scan using Windows The scanning operations and drivers will be different depending on your operating system. ® For Windows 98/98SE/Me and 2000 Professional The DCP uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document ®...

  • Page 101: Scanning A Document (For Windows ® 98/98Se/Me And 2000 Professional)

    ® PaperPort viewer that Brother included with your DCP, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications ®...

  • Page 102: How To Access The Scanner

    Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select TWAIN_32 Brother MFL Pro Scanner from the Scanner drop-down list box. Click the Scan button. The TWAIN_32 Brother MFL Pro Scanner Setup dialog box will appear: ® PaperPort ®...

  • Page 103: Scanning A Document Into The Pc

    Scanning a document into the PC You can scan a whole page —OR— scan a portion of the page after pre-scanning the document. Scanning a whole page Place the original face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: Scan (Image Type) Resolution Scan Type...

  • Page 104: Prescanning To Crop A Portion You Want To Scan

    Select the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. In the TWAIN_32 Brother MFL Pro Scanner Setup dialog box, click the PreScan button. The entire original will be scanned into the PC and will appear in the Scanning Area.
  • Page 105 Select the portion you want to scan by clicking the left mouse button and dragging it. If you enlarge the image using button to restore the image to its former size. Click Start. This time only the selected area of the original will appear in the ®...

  • Page 106: Settings In The Scanner Window

    Settings in the Scanner window Scan (Image Type) Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Select for scanning photo images. Select for attaching the scanned image to web pages.

  • Page 107: Scan Type

    Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Grey Scale: Set the Scan Type to Grey or True Grey for photographic images. Colours: Set either: 256 Colour, which scans up to 256 colours, or 24-bit colour which scans up to 16.8 million colours.

  • Page 108: Document Size

    Document Size Set the Size to one of the following: Letter (8 1/2 x 11 in.) A4 (210 x 297 mm) A5 (148 x 210 mm) B5 (182 x 257 mm) Executive (7 1/4 x 10 1/2 in.) Business Card (90 x 60 mm) Photo (9 x 13 cm) Photo (13 x 18 cm) APS C (10 x 15 cm)
  • Page 109 If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. You can see the actual paper size you selected on the screen. Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate data size calculated in a...

  • Page 110: Scanning A Document

    DCP. You can scan images directly into the ® PaperPort viewer that Brother included with your DCP or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner Open your software application to scan a document.
  • Page 111 Click the OK button after you choose your settings. The scanner resolution you can select is up to 1200 x 1200 dpi. To select higher scan resolutions you can use the Brother Scanner Utility. (See Brother Scanner Utility on page 9-15.) To start scanning your document, click the Scan button in the Scan dialog box.

  • Page 112: Prescanning To Crop A Portion You Want To Scan

    PreScanning to crop a portion you want to scan The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
  • Page 113 If you require advanced settings, click Adjust the quality of the scanned picture (B). You can select Brightness, Contrast, Resolution and Picture Type from the Advanced Properties tab. Click the OK button after you choose your settings. To start scanning your document, click the Scan button in the Scan dialog box.

  • Page 114: Brother Scanner Utility

    Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions higher than 1200dpi. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start/Programs/Brother/Brother MFL-Pro Suite menu.

  • Page 115: Using The Scan Key

    Windows When you are ready to use the Brother Control Center application is running on your computer. For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan to...

  • Page 116: Scan To E-Mail

    Scan to E-mail You can either scan a black and white or colour original into your E-mail application as a file attachment. You can change the Scan to key configuration.(See Scan to E-mail on page 10-7 to 10-9.) (For ® Windows XP: See Hardware Section: Changing the Scan to Button Configuration on page 11-6 to 11-14.)

  • Page 117: Scan/Ocr

    The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See Scan to File on page 10-5.)(For Windows Section: Changing the Scan to Button Configuration on page 11-6 to 11-14.)

  • Page 118: Scan To Card

    Scan to Card You can scan black and white and colour originals into a media card. Black and white originals will be stored in TIFF file format (*.TIF). Colour originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file format.

  • Page 119: Changing The Default Colour File Format

    Press to select the quality you want. Menu/Set Press If you selected COLOUR STD, COLOUR FINE or COLOUR S.FINE, press Menu/Set Press —OR— To start scanning, press Menu/Set Press —OR— To change the file name, go to Step 7. If you selected CHANGE FILE NAME, press 1.CHANGE.

  • Page 120: Entering Text

    Entering text Most number keys have three or four letters printed below them. The keys for do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you can access the character you want. Press Key one time Inserting spaces...

  • Page 121: Making Corrections

    Making corrections If you entered a letter incorrectly and want to change it, press move the cursor after the last correct letter. Then press All the letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

  • Page 122: Ocr

    This chapter is only an introduction to the basic operations. When you install MFL-Pro Suite, ScanSoft ® and ScanSoft TextBridge ® PaperPort for Brother is a document management ® to view scanned documents. can be accessed through the ScanSoft ® ® PaperPort Users Guide, including ®...

  • Page 123: Viewing Items

    Viewing items ® ® ScanSoft PaperPort provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort Desktop. You ®...

  • Page 124: Organizing Your Items In Folders

    Organizing your items in folders ® PaperPort has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® non-PaperPort item: Folders are arranged in a “tree”...

  • Page 125: Scansoft ® Textbridge ® Ocr Lets You Convert Image Text In To Text You Can Edit

    ® ScanSoft TextBridge image text in to text you can edit Software by: ® ScanSoft TextBridge ® PaperPort when you install MFL-Pro Suite on your computer. ® ® ScanSoft PaperPort ® PaperPort item (which is really just a picture of the text) into text that you can edit with a word processing application.

  • Page 126: You Can Export Items In Other Formats

    ® For Windows 98/98SE, and Windows Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. Select Brother Extensions for Paperport and click the Add/Remove button. ® Select PaperPort 8.0 SE from the list and click the Add/Remove button.

  • Page 127: 98Se/Me/2000 Professional

    Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever you click the Control Center Tray and select Show. This lets you configure the Scan to key on your DCP.

  • Page 128: Autoload The Brother Control Center

    When the Control Center window appears, left-click the Configuration A dialogue box will appear: Uncheck the ‘AutoLoad’ Pop-Up check box. USING THE BROTHER CONTROL CENTER FOR WINDOWS icon does not appear on your task bar, icon on the desktop or from the ®...

  • Page 129: Brother Control Center Features

    For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor. ® 10 - 3 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL...

  • Page 130: Scan To Key Operations

    Scan Image—Lets you to scan an image directly into any graphic viewer/editor application. You can choose the graphics application, such as Microsoft Paint or Corel PhotoPaint. ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL 10 - 4...

  • Page 131: Scan To File

    Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan) or Custom. To change any of the settings for the mode, click Modify Settings. 10 - 5 USING THE BROTHER CONTROL CENTER FOR WINDOWS icon and select ®...

  • Page 132: Destination Folder

    Portable Network Graphics (*.png) FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. USING THE BROTHER CONTROL CENTER FOR WINDOWS ® 98/ 98SE/ME/2000 PROFESSIONAL 10 - 6...

  • Page 133: Scan To E-Mail

    Control Center. To save your settings, click the OK button. —OR— To go back to the factory default settings, click the Restore Defaults button. 10 - 7 USING THE BROTHER CONTROL CENTER FOR WINDOWS icon and select ® 98/ 98SE/ME/2000 PROFESSIONAL...

  • Page 134: Scanner Settings

    E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings button to set up links. The Send To Options window will appear: ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL 10 - 8...

  • Page 135: Send To Options

    File type—Identifies the format in which to convert items; for example, JPEG or TIFF. Combine items into a single file, if possible—Not available for your DCP. ® 10 - 9 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL...

  • Page 136: Scan To Ocr (Word Processor)

    To access Scan to OCR Configuration screen In the Task Tray click the Control Center Show to access the Brother Control Center window. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.

  • Page 137: Scanner Settings

    OCR program: File Type—From the pull-down list, select the file type you want to use for your word processor or text documents. ® 10 - 11 USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL...
  • Page 138 Single column output—Click this check box if you want to remove columns from multi-column documents so that converted text appears in a one-column format. USING THE BROTHER CONTROL CENTER FOR WINDOWS ® 8.0 uses the same OCR engine that is ®...

  • Page 139: Scan To Image

    Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan) or Custom. To change any of the settings for this mode, click Modify Settings. 10 - 13 USING THE BROTHER CONTROL CENTER FOR WINDOWS icon and select ®...

  • Page 140: Target Application

    Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application. ® USING THE BROTHER CONTROL CENTER FOR WINDOWS 98/ 98SE/ME/2000 PROFESSIONAL 10 - 14...

  • Page 141: Using The Windows Based Brother Smartui Control Center

    Brother SmartUI Control Center (For Windows Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.

  • Page 142: Autoload The Brother Control Center

    In the Task Tray right-click on the Control Center icon and select Show to have access to the Brother SmartUI Control Center window. AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each ® time Windows is started.

  • Page 143: How To Turn Off Auto Load

    “AutoLoad Pop-up”. Uncheck the AutoLoad Pop-Up option to prevent the SmartUI from automatically loading every time Windows is started. 11 - 3 USING THE WINDOWS icon in the Task Tray and select ® BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 144: Brother Control Center Features

    Select which section you want by clicking on the appropriate tab. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 4...

  • Page 145: Auto Configuration

    Select the Configuration tab and from the Application pull down menu select a different application. For example, you can change the E-mail scan button from Outlook Express to Outlook by changing the application that is listed. ® 11 - 5 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 146: Hardware Section: Changing The Scan To Button Configuration

    Hardware Section window to reconfigure the key on your DCP. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key on page 9-16.) ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 6...

  • Page 147: Scan To E-Mail

    E-mail application, which is installed on your system. If you wish to change the attachment file type click on the Link Preferences button to display a list of file types. ® 11 - 7 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 148: Scan To File

    You can save the file to the default PaperPort folder ® so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 8...

  • Page 149: Scan To Image

    To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You have the ability to change the configuration, which includes the destination image format or document application. ® 11 - 9 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...
  • Page 150 The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 10...

  • Page 151: Scan To Ocr

    To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You have the ability to change the configuration, which includes the destination applications. ® 11 - 11 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...
  • Page 152 You can select the File Type according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 12...

  • Page 153: Software Section

    Scan to Image applications. The Copy section contains one button for one to one copying. The Custom section contains three buttons with which you can assign your own function. 11 - 13 USING THE WINDOWS ® BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 154: Scan

    You can select the destination application, such as MS Paint, Corel PhotoPaint, Adobe PhotoShop, or any kind of image editor application you already have installed on your computer. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 14...

  • Page 155: Copy

    Windows printer driver for enhanced copy operations. You can scan the page on the DCP and print the copies using any of the features of the DCP printer driver—OR—you can direct the copy output to any ® standard Windows printer driver installed on the PC including network printers.

  • Page 156: Scan To File

    To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 16...
  • Page 157 You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files. ® 11 - 17 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 158: Scan To E-Mail

    The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From Application pull down list select your preferred E-mail application. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 18...
  • Page 159 To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list. ® 11 - 19 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 160: File Attachments

    Windows Bitmap (*.bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF Group 4 (*.tif) Multi-Page -Uncompressed (*.tif) Multi-Page - Group 4 (*.tif) ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 20 ® MAX files.

  • Page 161: Scanner Settings

    Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings. ® 11 - 21 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 162: Scan To Ocr (Word Processing Program)

    To change the word processing application click on the Configuration Tab. You can select the destination word processing application from the Application pull down list. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 22...
  • Page 163 To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list. ® 11 - 23 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 164: Scan To Graphics Application (Example: Microsoft Paint)

    Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 24...
  • Page 165 Update original item if item sent is modified—If you save changes to the image in the image editing program, the modified image replaces the original image on the Paper Port desktop. 11 - 25 USING THE WINDOWS ® BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 166: Copy

    Copy The copy button can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions. The Copy button is automatically linked to the default Windows printer driver. You can set any printer as the default printer including non-Brother printers.
  • Page 167 ® 11 - 27 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 168: Custom: User-Defined Buttons

    Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. You can set your own preferences and configuration to fit your required application. To configure a Custom Button right click on the button and then click Configuration.

  • Page 169: Customizing A User-Defined Button

    To configure a Custom button right-click on the button and then click Configuration. Please follow the following guide lines for Custom Button configuration. 1. Select the Scan Action Select the type of scan by clicking the appropriate button. ® 11 - 29 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 170: Select Configuration For The Scan Type

    Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 30...
  • Page 171 ® send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory. ® 11 - 31 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...
  • Page 172 You can also choose another OCR application from the OCR pull down list if another is installed on you system. ® ® ® Scansoft TextBridge is installed as port of the PaperPort application. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 32...
  • Page 173 Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list. ® 11 - 33 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER...

  • Page 174: Select Scan Settings

    You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Colour Mode, Resolution, Paper Size and Brightness and Contrast settings. ® USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER 11 - 34...

  • Page 175: From Your Pc

    Using the PhotoCapture Center (For Windows Introduction ® For Windows 2000 users, to access the PhotoCapture ™ Center features from your PC you must first install a Windows 2000 update. Please see the Quick Setup Guide for installation instructions. Insert a SmartMedia into your DCP.
  • Page 176 You can edit the file and save it to another drive on your PC or on the media card. When you take out a media card, do the following to keep from damaging it: In the My Computer window, right-click the removable disk icon and select “Eject”...

  • Page 177: Using Arcsoft

    ® Using ArcSoft ® Arcsoft PhotoPrinter images including templates that aid you in printing multiple images on one page and the ability to crop, rotate and add special effects to your picture. Overview of basic steps Insert the memory card (CompactFlash ®...
  • Page 178 Click on the individual images that you want to create thumbnails for. Click Open to generate thumbnails. Select the thumbnail of the image you want to use, and then click Okay. USING THE PHOTOCAPTURE CENTER ™ FROM YOUR PC 12 - 4...

  • Page 179: Using Your Dcp With A Macintosh

    Web site (www.apple.com). *2 For Mac OS X 10.2 user, please upgrade to Mac OS X 10.2.1 or greater. (The latest information for Mac OS X, please visit at: http://solutions.brother.com) 13 - 1 USING YOUR DCP WITH A MACINTOSH ®...

  • Page 180: Using The Brother Printer Driver With Your Apple Macintosh (Os 8.6-9.2)

    Using the Brother printer driver with ® your Apple To select a Printer: Open the Chooser from the Apple menu. Click the MFL-Pro Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser.
  • Page 181 From application software, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, select your settings before clicking Print. Click the Option button to change Document and Printing Options.

  • Page 182: Using The Brother Printer Driver With Your Apple Macintosh (Os X 10.1/10.2.1 Or Greater)

    Choosing page setup options From application software such as TextEdit, click the File menu and select Page Setup. Make sure DCP-4020C is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.

  • Page 183: Printing A Document

    From application software such as TextEdit, click the File menu and select Print. The print dialog box appears, click Print. Make sure DCP-4020C is selected in the Printer pop-up menu. You can select the number of copies or a range of pages to print.

  • Page 184: Choosing Printing Options

    Choosing printing options To control special printing features of the printer, choose Print Settings in the Print dialog box. You can change Quality, Media Type, Color/Mono and Bi-Directional Printing settings. ® USING YOUR DCP WITH A MACINTOSH 13 - 6...

  • Page 185: Using The Brother Twain Scanner Driver With Your Macintosh (For Mac Os 8.6-9.2 And Os X 10.2.1 Or Greater)

    Accessing the scanner ® Run your Macintosh first time you use the Brother TWAIN driver (MFL-Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.

  • Page 186: Scanning An Image Into Your Macintosh

    Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after prescanning the document. Scanning a whole page Place the original face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type...

  • Page 187: Prescanning An Image

    PreScanning an image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.

  • Page 188: Settings In The Scanner Window

    Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. ® USING YOUR DCP WITH A MACINTOSH 13 - 10...
  • Page 189 Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or...

  • Page 190: Scanning Area

    Scanning Area Set the Size to one of the following: Letter (8.5 11 inches) A4 (210 297 mm) A5 (148 210 mm) B5 (182 257 mm) Executive (7.25 Business Card (90 Custom (adjusts it from 8.9 x 8.9 mm to 215.9 x297 mm) After you choose a custom size, you can adjust the scanning area.

  • Page 191: Adjusting The Image

    Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.

  • Page 192: Color Sync Dialog

    Color Sync Dialog Perceptual Matching—All the colours of a given gamut (range of colours) are scaled proportionally to fit within another gamut (printable range of colours). The purpose is to maintain the balance between the colours of the image. This is the best way to get realistic viewable or printable images, for photographs and photo realistic graphics.

  • Page 193: Scanner Profile

    Colours that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother DCP. ® 13 - 15 USING YOUR DCP WITH A MACINTOSH...

  • Page 194: Using The Photocapture Center

    Using the PhotoCapture Center a Macintosh You can access the Media Card inserted into the DCP from a ® Macintosh For Mac OS 8.6 only You have to download “USB Mass Storage Support 1.3.5” software from the web site of Apple Insert a SmartMedia into your DCP.
  • Page 195 Quit all applications which are running stored data on the media card and drag the removal disk icon onto Trash before you remove the media card from the DCP. ™ The Photo Capture Center will only read one card at a time so do not insert more than one media card at a time.

  • Page 196: Using Arcsoft ® Photoprinter ® 4

    Using ArcSoft ® Arcsoft PhotoPrinter images including templates that aid you in printing multiple images on one page and the ability to crop, rotate and add special effects to your picture. Overview of basic steps Insert the memory card (CompactFlash ®...
  • Page 197 Select the image file and click Open. (from Mac OS 10.2.1) ® 13 - 19 USING YOUR DCP WITH A MACINTOSH...

  • Page 198: Important Information

    Important information International E NERGY TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that product meets the E efficiency. Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product.
  • Page 199 This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin.

  • Page 200: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. MFL-Pro is registered trademarks of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved.

  • Page 201: Important-For Your Safety

    IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground. Use of extension cords is not recommended.

  • Page 202: Troubleshooting And Routine Maintenance

    Troubleshooting and routine maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may occur. If this happens, your DCP identifies the problem and displays an error message. The most common error messages are shown below. ERROR MESSAGES ERROR CAUSE MESSAGE An ink cartridge is not properly installed.
  • Page 203 (See Replacing the ink cartridges on page 15-17.) Allow the DCP to warm up. Unplug the machine, and then call Brother or your dealer for service. Reinsert the correct media card. Order a new ink cartridge. Reinsert the correct media card.

  • Page 204: Printer Jam Or Paper Jam

    Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the DCP. Paper is jammed in the paper tray. Push the lever as shown below, and remove the jammed paper. Paper is jammed inside the paper tray.
  • Page 205 Pull the paper tray out of the DCP. Pull up the jammed paper to remove it. Reinstall the paper tray. 15 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Tray Jammed paper Paper Tray...
  • Page 206 Paper is jammed inside the DCP. Open the scanner cover by releasing the scanner cover release lever and lifting the scanner cover. Remove the jammed paper. Close the scanner cover. WARNING Do not touch the ink tube because it can cause damage to the machine itself.

  • Page 207: If You Are Having Difficulty With Your Dcp

    Clean the print head. (See Cleaning the print head on page 15-8.) If you clean the print heads five times and the print has not improved, call Brother or your dealer for service. Make sure the Brother TWAIN driver is selected as the primary source. ® In PaperPort , click Scan in the File menu and select the Brother TWAIN driver.
  • Page 208 Connect Failure’ Error Message appears. ‘DCP Connect Failure’ If the DCP is not connected to your PC and you have loaded the Brother software, the PC will show ‘DCP Connect Failure’ each time you restart Windows deselecting the AutoLoad PopUp check box in the Brother Control Center chapter.

  • Page 209: How To Improve Print Quality

    DCP will go back standby mode automatically. If you clean the print head at least five times and the print has not improved, call Brother your dealer for service. Print Quality Check If the print quality is not good, you can print a Print Quality Check Sheet to help you find the settings you may need to change.
  • Page 210 STEP A: Colour block quality check The LCD shows: Check the quality of the four colour blocks on the sheet. (BLACK/CYAN/YELLOW/MAGENTA). If all lines are clear and visible, press —OR— If you can see missing short lines as shown below, press The LCD will ask you if the print quality is OK for each colour.
  • Page 211 STEP B: Alignment Check The LCD shows: Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches, press to finish STEP B.
  • Page 212 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer or Brother for service. Caution Do NOT touch the print head. Touching the print heads may cause permanent damage and may void the print head’s warranty.

  • Page 213: Checking The Ink Volume

    Checking the ink volume You can check the ink that is left in the cartridge. Menu/Set Press Press to select the colour you want to check. Menu/Set Press The LCD shows the ink volume. Stop/Exit Press 15 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE INK VOLUME BLACK BLACK...

  • Page 214: Packing And Shipping The Dcp

    Packing and shipping the DCP Whenever you transport the DCP, use the packaging that came with it. If you do not pack the DCP properly, you may void your warranty. WARNING Do NOT unplug the DCP after a print job until you hear the final click. Turn the DCP’s power switch off.
  • Page 215 Remove the paper tray from the DCP. Unplug the DCP from the AC power outlet. Unplug the USB cable from the DCP. Put all the parts in their original packaging or protective wrapping. Wrap the DCP in the plastic bag. 15 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Tray...
  • Page 216 Place the DCP in the original box with the original packaging material. Pack the attachable parts and printed materials in the box. DO NOT pack the used ink cartridges. Close the carton. TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 - 15...

  • Page 217: Routine Maintenance

    Routine maintenance Cleaning the scanner Turn the DCP’s power switch off. Lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a soft lint-free cloth. Scanner Glass 15 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE White Film Document Cover...

  • Page 218: Replacing The Ink Cartridges

    Replacing the ink cartridges Your DCP is equipped with an ink dot counter that automatically monitors the ink level in each colour cartridge. When the counter detects an ink cartridge is out of ink, the DCP will notify you with a message INK EMPTY on the LCD.
  • Page 219 Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. Each colour has its own correct position. Insert the new ink cartridge into its carriage by pressing until it clicks. New Ink Cartridge After installing the ink cartridges, close the ink cartridge cover, output paper support and scanner cover.
  • Page 220 If the INK EMPTY message is on the display after you have installed ink cartridges, check that the ink cartridges are installed correctly. If you still cannot solve a problem with your DCP, call Brother Customer Service. TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 - 19...

  • Page 221: Specifications

    Specifications Product description The DCP-4020C is a 4in1 Multi-Function Center: Colour Printer, Colour Copier, Colour Scanner and PhotoCapture Center General Memory Capacity Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Operating Environment Best Print Quality Power Source Power Consumption...

  • Page 222: Print Media

    Print media Paper Input Paper Output Copy Colour/Mono Copy Speed Enlarge/Reduce Resolution Photo Capture Center Available Media File Extension Number of Files Folder Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes Paper size: A4, Letter, Legal, A5, Executive, envelopes (commercial No.

  • Page 223: Scanner

    * A4 size in 100 x 100 dpi Scanner Width: Max. 216 mm Scanner Height: Max. 297 mm 208 mm 256 levels ® Windows 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability ® ® ® Apple Macintosh QuickDraw Driver For OS 8.6-9.2/OS X 10.1/10.2.1 or greater...

  • Page 224: Computer Requirements

    Mac OS X 10.2.1 or greater (Printing and Scanning only) NOTE: All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, access the Brother Solutions Center at http://solutions.brother.com Consumable Items Service Life of Ink Cartridge Processor...

  • Page 225: I - 1 Index

    Index The items in the upper case represent LCD messages. Brother Control Center using and configuring ... 10-1 cleaning print head ... 15-8 scanner ... 15-16 Colour Enhance PhotoCapture Center Print ... 8-13 control panel, overview ... 1-6 copy brightness ... 5-8 colour adjustment ...

  • Page 226: Power Save

    Scanning into PC ...9-4 ScanSoft Scansoft OCR ...9-26 Setup Date and Time ...4-2 ™ software Brother Control Center ...10-1 ScanSoft Speed Dial ...1-6 Temporary Copy Settings ...5-3 text, entering ...9-21 Special Characters ...9-22 troubleshooting ...15-1 error messages on LCD .15-1 if you are having difficulty printer difficulties ...15-6...
  • Page 227 UK/IRE/SAF/PAN NORDIC...

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4020c - dcp color inkjet

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