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Sharp ER-A440 Instruction Manual

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ELECTRONIC CASH REGISTER
MODEL
ER-A440
INSTRUCTION MANUAL

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Summary of Contents for Sharp ER-A440

  • Page 1 ELECTRONIC CASH REGISTER MODEL ER-A440 INSTRUCTION MANUAL...
  • Page 2 CAUTION: The cash register and the remote drawer should be securely fitted to the supporting platforms to avoid instability when the drawers are open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale devra être installée a proximité...

  • Page 3: Introduction

    INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model ER-A440. Please read this Manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference, it will help you, if you encounter any operational problems.

  • Page 4: Table Of Contents

    CONTENTS INTRODUCTION ····················································································································································1 IMPORTANT ··························································································································································1 PRECAUTION························································································································································1 CONTENTS····························································································································································2 EXTERNAL VIEW ··················································································································································6 Front view ···············································································································································6 Rear view················································································································································6 PRINTER································································································································································7 KEYBOARD ···························································································································································8 1 Standard keyboard layout··························································································································8 2 Standard key number layout······················································································································9 KEYS AND SWITCHES ·······································································································································10 1 Mode switch and mode keys ···················································································································10 2 Drawer lock key ·······································································································································10 DISPLAYS ···························································································································································11 Machine state symbols ·························································································································11 FOR THE MANAGER...
  • Page 5 Job-Code-Based Programming ························································································································27 1 Setting the date and time·························································································································27 Setting the date (#2610) ·······················································································································27 Setting the time (#2611) ·······················································································································27 2 Setting the register and consecutive numbers ························································································28 Setting the register number (#2612)·····································································································28 Setting the consecutive number (#2613)······························································································28 3 Programming the tax rate ························································································································29 The tax rate (#2711) ·····························································································································29 4 Programming for departments ·················································································································30 Functional programming (#2110) ·········································································································30...
  • Page 6 RS-232C channel assignment (#2690) ································································································62 Secret codes to control access to the PGM1 mode, X1/Z1 mode and X2/Z2 mode (#2630, 2631, 2632) ·····························································································································63 Currency description text programming (#2334) ·················································································63 Assigning the drawer number to the drawer for foreign currency (#2680) ··········································64 Setting the AUTO key - Automatic sequencing key - (#2900) ······························································65 11 Reading stored programs ························································································································66 Program details and procedures for their reading ················································································66...
  • Page 7 Difference subtotal (Differ ST) ············································································································100 3 Finalization of transaction ······················································································································101 Cash or cheque tendering ··················································································································101 Mixed tendering (cheque + cash) ·······································································································101 Cash or cheque sale that does not need any tender entry·································································101 Credit sale ··········································································································································102 Mixed-tender sale (cash or cheque tendering + credit tendering) ······················································102 4 Computation of VAT (Value Add Tax)/tax ·····························································································102 VAT/tax system ··································································································································102 VAT shift entries ·································································································································104...

  • Page 8: External View

    EXTERNAL VIEW Front view Customer display (Pop-up type) Printer cover Operator display Receipt paper Journal window Mode switch Keyboard RS-232C connector cover Drawer Drawer lock Rear view Validation opening...

  • Page 9: Printer

    PRINTER INSTALLING AND REMOVING THE PRINTER COVER When removing the printer cover, lift up its rear. When installing the printer cover, hook it on the pawls on the cabinet and shut it. Take-up spool Paper roll location Paper chute Receipt paper Journal paper release lever release lever Ink ribbon cassette...

  • Page 10: Keyboard

    KEYBOARD Standard keyboard layout CASH PLU/SUB RECEIPT JOURNAL RCPT AUTO AUTO • All the keys but the receipt paper feed and journal paper feed keys can be re-positioned. If you Note want to change the layout, contact your dealer. Receipt paper feed key Value added tax key RECEIPT Journal paper feed key...

  • Page 11: Standard Key Number Layout

    AUTO Foreign currency exchange 1 and 2 keys Automatic sequencing 3 through 10 keys AUTO Credit 1 through 3 keys Received-on-account 2 key Paid-out 2 key Credit 4 key Cheque 1 and 2 keys Cash total 2 key Subtotal key Foreign currency exchange 3 and 4 keys Total (cash total) key...

  • Page 12: Keys And Switches

    KEYS AND SWITCHES Mode switch and mode keys The mode switch can be operated by inserting one of the three supplied mode keys - manager (MA), submanager (SM), and operator (OP) keys. These keys can be inserted or removed only when the switch is in the “REG”...

  • Page 13: Displays

    DISPLAYS Operator display Customer display (Pop-up type) PLU/SUB DEPT REPEAT RCPT Cashier/clerk code CID sentinel indicator Amount: Appears in the far-right eight (max.) positions. Cashier code: Appears in the second and third positions (two digits). Clerk code: Appears in the second and third positions (two digits) with “C” in the fifth position. Number of repeats for repetitive registrations: The number of repeats is displayed, starting at “2”...

  • Page 14: For The Manager

    FOR THE MANAGER PRIOR TO PROGRAMMING General instructions This chapter illustrates how to program your cash register. Job-Code-Based Programming All the programming items can be programmed by the described later. Direct Programming However, your machine allows you to program some items using the , which does not require you to enter the job code.

  • Page 15: Entering Character Codes

    Example To program the word “SHARP” in double size, do the following key-in. Î S Î H Î A Î R Î P • Letters of alphabets “A” through “Z”, “Ø” and “Æ”are possible to be entered in lower case or in upper case. By Ó...
  • Page 16 Alphanumeric character code table Character Code Character Code Character Code Character Code Character Code Ä á â Ö ê Ü î ì í ’ ô ó û ç ú œ ¿ Ù ´´ ú à Æ ´´ ó < ø Å...

  • Page 17: Programming

    PROGRAMMING Your machine allows you to program in two modes: PGM1 and PGM2. The PGM1 mode is for programming those items that need to be changed often: unit prices of departments/PLUs, and percentages. The PGM2 mode is used for programming all PGM1-mode programs and those items that require less frequent changes: date, time, tax rate, and the functions of each key.

  • Page 18: Time

    Time PGM 2 Set the time using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430. Once you set the time, the internal clock unit will continue to run as long as the built-in battery is alive and update the date (day, month, year) properly.

  • Page 19: Functional Selection

    Print Dept. code Unit price Functional selection PGM 2 Procedure To keep the current setting Department Department ≈ *A B C D E F G H I J To program for the following dept. Department To program for another dept. * Item: Selection: Entry:...
  • Page 20 Normal department/SICS (Single Item Cash Sale) / SIF (Single Item Finalization) • If an entry of a department programmed for SICS is made first, the sale will be finalized as soon as the department key is pressed. If the entry is made after entering a department not programmed for SICS, the sale will not be finalized until the key is pressed.

  • Page 21: Price Lookup (Plu) Programming

    Price lookup (PLU) programming A PLU code can be up to six digits (free code). Unit price PGM 1 PGM 2 Procedure Direct PLU To keep the current setting ß Unit price X X X X X X PLU code *Unit price: max.
  • Page 22 * Item: Selection: Entry: Sign (plus/minus) Plus Minus VAT6 or TAX6 VAT5 or TAX5 VAT4 or TAX4 VAT3 or TAX3 VAT2 or TAX2 VAT1 or TAX1 Mode Prohibit mode Subdepartment mode PLU mode PLU/subdepartment mode Delete mode Sign (plus/minus) Note The function of every PLU/subdepartment varies according to the combination of its sign and the sign of its associated department as follows: Sign...

  • Page 23: Plu Assignment To Departments

    Example Programming for PLU code 1 as follows: A=0, B=0, C=0, D=0, E=0, F=0, G=1, and H=2. A B C D E F G H Enter the PLU code “1” ß ß ß 0 0 0 0 0 0 0 2 and press the key twice.

  • Page 24: Programming For Discount Keys

    Press the department 2 key to assign 0 0 0 0 0 3 PLU code 2 to department 2. Press the key to finalize the programming 0 . 0 0 and generate a programming report. Print Associated dept. Programming for discount keys Deduction amount ( PGM 1 PGM 2...

  • Page 25: High Amount Lockout (Halo) And +/- Sign

    High amount lockout (HALO) and +/- sign ( PGM 2 Procedure To keep the current setting ≈ * A B C ≠ ≠ * Item: Selection: Entry: Sign (plus/minus) Plus Minus Significant digit for HALO 1 through 9 Number of zeros to follow the significant digit for HALO 0 through 7 HALO (High Amount Lockout) Note...

  • Page 26: Programming For Percent Keys

    Programming for percent keys Percent rate ( PGM 1 PGM 2 Procedure To keep the current setting ∞ * Percent rate • * Percent rate: 0.00 - 100.00 Note You must use a decimal point when setting percentage rates that are fractional. Example ∞...

  • Page 27: Programming For Exchange Keys

    Programming for exchange keys Currency exchange rate ( PGM 1 PGM 2 Procedure To keep the current setting “ * Exchange rate through * Currency exchange rate: 0.000000 - 999.999999 Note You must use a decimal point when setting conversion rates that are fractional. Example Assigning 0.6068 to the Key operation...

  • Page 28: Programming The Tax Rate

    Programming the tax rate Tax rate PGM 2 Procedure To program zero ≈ ≈ ◊ **Sign and tax rate Lowest taxable amount 1 -6 max. five digits: 0.00 to 999.99 * A: Enter a corresponding tax rate number. For example, when you program a tax rate as tax rate 1, enter “1”, and when you program it as tax rate 6, enter “6”.

  • Page 29: Job-Code-Based Programming

    Job-Code-Based Programming This section illustrates how to program items using job codes. Using job codes allows you to program a wide variety of items in comparison with direct programming. Start this programming by entering a corresponding job code as shown below. ≈...

  • Page 30: Setting The Register And Consecutive Numbers

    Example Key operation Print . ≈ 2611 1430 Time Setting the register and consecutive numbers Setting the register number 2612 PGM 2 When your store has two or more registers, it is practical to set separate register numbers for their identification. You may set them in a maximum of six digits.

  • Page 31: Programming The Tax Rate

    Example Key operation Print . ≈ 2613 1000 Consecutive number Programming the tax rate The tax rate 2711 Direct PGM 2 Procedure When the lowest taxable amount is zero ≈ ≈ ≈ **Sign and Lowest taxable 2711 tax rate amount 1 to 6 max.

  • Page 32: Programming For Departments

    Programming for departments Your machine is equipped with 20 standard departments and up to 50 optional departments. Your machine allows you to perform the following programming for each department: Functional programming PGM 2 2110 You can set each department for: Compulsory item validation print If item entries must be validated, program corresponding departments for compulsory item validation print.

  • Page 33: Tax Status (#2111)

    Example Key operation Print . ≈ 2110 ≈ 0000003 A through G Tax status 2111 Direct PGM 2 Assign a tax status to each department. When entries are made into taxable departments in a transaction, tax is automatically computed according to the associated tax rate as soon as the transaction is completed. Procedure To program for the dept.

  • Page 34: A Limit Amount (Halo) Of Entry (#2112)

    Example Key operation Print . ≈ 2111 ≈ 0000110 ≈ 0000101 Tax status A limit amount (HALO) of entry 2112 Direct PGM 2 You can set upper limit amounts (HALO: High Amount Lockout) for each department. The limit is effective for the REG-mode operations and can be overridden in the MGR mode.

  • Page 35: Alphanumeric Characters (#2114)

    Alphanumeric characters PGM 2 2114 You can program a maximum of 16 characters (item label) for each department. (However, the default setting is for a 12-character label.) Select the characters you want to program, referring to section “2 How to program alphanumeric characters” in chapter “PRIOR TO PROGRAMMING”.

  • Page 36: Commission Group Assignment (#2115)

    Commission group assignment PGM 2 2115 Your machine allows you to assign a commission group (1-9) to each department. Procedure The current setting is displayed. To keep the current setting ≈ ≈ 2115 Dept. code To program for the follwing dept. * A: Commission group 0-9 (0 = no commission) Example Key operation...

  • Page 37: Department Key Positioning (#2119)

    Cancellation ≈ ≈ 2119 Key no. (1 through 68) To program for the following key number The key number placement is determined by your local Authorized SHARP Dealer. AB is a department code. Example Key operation Print . ≈ 2119 ≈...

  • Page 38: Price Lookup (Plu) Programming

    Price lookup (PLU) programming Your machine has two kinds of PLU registration methods. Direct PLU registration: Accomplished by depressing item key (direct PLU key) directly. ß Indirect PLU registration: Accomplished by making an entry of PLU code and pressing the key.

  • Page 39: Department Assignment (#1200, 2230)

    For some items, you can program in two ways: programming an individual PLU code and for a Note range of sequential PLU codes. The procedure marked “For each PLU” shows individual PLU programming. “For a range of PLUs” shows sequential range PLU programming. Department assignment 1200 2230...

  • Page 40: Unit Prices (#1210)

    Unit prices PGM 1 PGM 2 1210 Direct Procedure The current setting is displayed. To keep the current setting ≈ ≈ Unit price 1210 PLU code (max. six digits) Example Key operation Print . ≈ 1210 ≈ Unit price Base quantity 1211 PGM 1 PGM 2...

  • Page 41: Plu/Subdepartment Mode (#2210, 2231)

    PLU/subdepartment mode PGM 2 2210 2231 Direct Procedure For each PLU The current setting is displayed. To keep the current setting ≈ ≈ 2210 PLU code For a range of PLUs The current setting ≈ 2231 of start PLU code To apply the current setting of is displayed.

  • Page 42: Sign (+/-) And Tax Status (#2211, 2232)

    Sign (+/-) and tax status PGM 2 2211 2232 Direct Procedure For each PLU The current setting is displayed. To keep the current setting ≈ ≈ 2211 PLU code AB C DE FG For a range of PLUs The current setting ≈...

  • Page 43: Alphanumeric Characters (#2214)

    Example For each PLU Key operation Print . ≈ 2211 ≈ 0000001 0000000 Taxable 1 For a range Key operation Print of PLUs . ≈ 2232 ≈ ≈ PLU range 0000001 Taxable 1 Alphanumeric characters 2214 PGM 2 You can program a maximum of 16 characters (item label) for each PLU or subdepartment. (However, the default setting is for a 12-character label.) Select the characters you want to program, referring to section “2 How to program alphanumeric characters”...

  • Page 44: Assigning Of Plus To Commission Groups (#2215, 2235)

    Assigning of PLUs to commission groups PGM 2 2215 2235 You can assign PLUs (or subdepartments) to commission groups. Procedure For each PLU The current setting is displayed. To keep the current setting ≈ ≈ 2215 PLU code To program for the follwing PLU For a range of PLUs The current ≈...

  • Page 45: Link Plu (#2220)

    PLU code (1 through 68) To program for the following key number To program for the key number other than the following key number * The key number placement is determined by your local Authorized SHARP Dealer. Example Key operation Print .

  • Page 46: Programming For Miscellaneous Keys

    Programming for miscellaneous keys Only function keys which you have programmed on the keyboard will be allowed the rate, HALO and tax status programming. Programming the rate ( , commission ) and the deduction ( PGM 1 1310 Direct PGM 2 You can program percent rates, currency exchange rates, deduction amounts and commission rates.

  • Page 47: A Limit Amount (Halo) Of Entry ( ) (#2312)

    A limit amount (HALO) of entry ( 2312 Direct PGM 2 The HALO limit is in effect for the REG-mode operations but can be overridden in the MGR mode. The HALO limit is represented by two figures as follows: Procedure The current setting is displayed.

  • Page 48: Sign ( % , - ) (#2311)

    +/- sign ( 2311 Direct PGM 2 Programming of the +/- sign assigns the premium or discount function for each key. Procedure The current setting is displayed. To keep the current setting ≈ ≈ 2311 Function no. A BC D EF G *1: Function no.

  • Page 49: Item % Or Subtotal % Selection ( % ) (#2315)

    Item % or subtotal % selection ( 2315 PGM 2 Item % Select this when a percent calculation is desired for the individual department and PLU. Subtotal % Select this when a percent calculation is desired for subtotals. Procedure The current setting is displayed.
  • Page 50 Example Key operation Print . ≈ 2313 ≈ Percentage limit Item â or subtotal â selection ( PGM 2 2316 â Item Select this when a deduction calculation is desired for the individual department and PLU. â Subtotal Select this when a deduction calculation is desired for subtotals. Procedure The current setting is...

  • Page 51: Programming For The ; , Å

    Å ’ Programming for the through , and through keys Functional programming 2320 PGM 2 You can set each media for: EFT Transaction ’ through keys, and through keys Footer printing This programming decides whether or not your machine should print a message at the foot of a receipt when a specified media key is used.

  • Page 52: High Amount Lockout (Halo) For Cheque Change, Cheque Cashing, And Cash In Drawer (#2321)

    Example Key operation Print . ≈ 2320 ≈ 0000001 A through G High amount lockout (HALO) for cheque change, cheque cashing, and cash in drawer 2321 PGM 2 You can program the upper limit amounts for cheque change, cheque cashing, and cash in drawer. Procedure The current setting is...

  • Page 53: Programming Of Function Text

    Example Key operation Print . ≈ 2322 ≈ HALO limit Programming of function text Programming 2314 PGM 2 You can program a maximum of 8 characters for each function key and other functions using the table on the following pages. Select the characters you want to program referring to section “2 How to program alphanumeric characters”...

  • Page 54: List Of Function Texts

    List of function texts Function Default Function Default Key or function Key or function setting setting (–)1 Credit 1 CREDIT1 (–)2 Credit 2 CREDIT2 (–)3 Credit 3 CREDIT3 (–)4 Credit 4 CREDIT4 Exchange 1 EXCH1 Exchange 2 EXCH2 Exchange 3 EXCH3 Exchange 4 EXCH4...

  • Page 55: Cashier And Clerk Programming

    Function Default Function Default Key or function Key or function setting setting Difference subtotal DIFF ST Commission amount 1 COM.AMT1 Total TOTAL Commission amount 2 COM.AMT2 Change CHANGE Commission amount 3 COM.AMT3 Sales q'ty ITEMS Commission amount 4 COM.AMT4 PLU subtotal PLU ST Commission amount 5 COM.AMT5...

  • Page 56: Cashier Name (#1514)

    Cashier name PGM 1 PGM 2 1514 You can program a maximum of 8 characters (cashier name) for each cashier. Select the characters you want to program referring to section “2 How to program alphanumeric characters” in chapter “PRIOR TO PROGRAMMING.”...

  • Page 57: Clerk Code (#1400)

    Clerk code PGM 1 PGM 2 1400 You can assign a clerk code to each of 99 clerks. The standard machine has no clerk function. If you need this function, consult your dealer. Procedure To keep the current setting ≈ Clerk no.

  • Page 58: Programming Various Functions

    Programming various functions Programming for optional feature selection 2616 PGM 2 OP X/Z mode availability When a cashier needs to take the cashier/clerk X or Z report, he or she will use the OP X/Z mode. This programming determines whether he or she will be allowed to use this mode. You can take cashier/clerk X and Z reports in the X1/Z1 mode regardless of the above Note programming.
  • Page 59 **P: 1 Item: Selection: Entry: OP X/Z mode Enable Disable Paid-out in REG-mode Enable Disable Always enter 0. Refund key entry in the REG-mode Enable Disable Direct void in the REG-mode Enable Disable Indirect void in the REG-mode Enable Disable Subtotal void in the REG-mode Enable Disable...
  • Page 60 P: 4 Item: Selection: Entry: A and B Always enter 0. VAT/tax amount printing on the receipt/journal Taxable amount printing on the receipt/journal Net amount printing on the receipt/journal F to H Always enter 0. P: 5 Item: Selection: Entry: A to C Always enter 0.

  • Page 61: Difference Subtotal (#2615)

    Example Key operation Print . ≈ 2616 ≈ 00000010 P: 1 through 13 A through H Programming the limit on the number of times of validation printing and feed line after printing of a difference subtotal 2615 PGM 2 Procedure When A and B are zeroes ≈...

  • Page 62: Programming Of Print Messages (#2614)

    Programming of print messages PGM 2 2614 Your register can print programmed messages for customers on every receipt. Procedure To program spaces ≈ *Line number ≈ Character keys 2614 (1 to 6) (max. 24 digits) * “Header 3-line message” type: 1 to 3 “Footer 3-line message”...

  • Page 63: Selection Of X1/Z1 And X2/Z2 Reports To Be Printed In The Stacked Report Sequence (#2620)

    Selection of X1/Z1 and X2/Z2 reports to be printed in the stacked report sequence 2620 PGM 2 Your register is equipped with the stacked report printing function that enables multiple X/Z reports to be printed in sequence with only a single request, up to maximum of 13 reports*. This function continuously prints a maximum of 13 kinds of reports with a single operation.

  • Page 64: Setting The Time Range For Hourly Reports (#2619)

    Setting the time range for hourly reports PGM 2 2619 You can set the time range for an hourly report . Procedure When A through C are all zeros ≈ 2619 *A: Time range To set the time range to 30 minutes (in the 24-hour system), enter 0. To set the time range to 60 minutes (in the 24-hour system), enter 1.

  • Page 65: Currency Description Text Programming (#2334)

    Secret codes to control access to PGM1 mode, X1/Z1 mode and X2/Z2 mode 2630 2631 2632 PGM 2 You must enter a secret code according to the following procedure before performing any PGM1-mode, X1/Z1- mode or X2/Z2-mode operation when a secret code has been set for that specific mode operation. Operating Procedure Secret code...

  • Page 66: Assigning The Drawer Number To The Drawer For Foreign Currency (#2680)

    Example Key operation Print . ≈ 2334 ≈ Assigning the drawer number to the drawer for foreign currency 2680 PGM 2 You can assign a number of the drawer which opens when one of the following operations is performed. ” •...

  • Page 67: Setting The Auto Key - Automatic Sequencing Key - (#2900)

    Setting the AUTO key — Automatic sequencing key — X2/Z2 2900 If you program frequently performed transactions or report sequences for the AUTO keys, you can call those transactions and/or reports simply by pressing the corresponding AUTO keys in key operations. This programming can be done when your machine is in the X2/Z2 mode.

  • Page 68: Reading Stored Programs

    Reading stored programs Your machine allows you to read every program stored in the PGM1 and PGM2 modes. Program details and procedures for their reading Mode Related PGM1/ switch Program for: Procedure PGM2 job code no. position code nos. ≈ 1100 1110, 2110, For reading all codes...

  • Page 69: Sample Printouts

    Sample printouts 1 Reading of programmed items for departments 2 Reading of programmed items for (Reading in the PGM1 and PGM2 modes) PLUs/subdepartments (Reading in the PGM1 and PGM2 modes) Job code no. Mode switch Mode switch position* position* Range Range Tax status Associated...
  • Page 70 3 Reading of programmed key nos. for 4 Reading of programmed items for link PLUs departments and PLUs (Reading in the PGM2 mode) (Reading in the PGM2 mode) Range Key no. Leading Linked Dept. code PLU code PLU code 5 Reading of programmed items for cashiers (Reading in the PGM1 and PGM2 modes) Mode switch position*...
  • Page 71 7 Reading of programmed items for functions - 1 (Reading in the PGM1 and PGM2 modes) Mode switch position* To be continued on the next page * When you take this report in the PGM1 mode, the PGM2 indication is replaced by a “PGM1”. To be continued on the next page...
  • Page 73 8 Reading of programmed items for functions - 2 9 Reading of programmed tax rates (Reading in the PGM2 mode) (Reading in the PGM2 mode) Tax rate Print message Lowest taxable amount Line feed for differ ST Validation printing counter Optional feature selection 10 Reading of programmed items for auto keys (Reading in the PGM2 mode)

  • Page 74: Training Mode

    Training mode The training mode is used when the operator or the manager practices register operations. When a cashier set in training is selected, the machine automatically enters the training mode. When a cashier not set in training is selected, the machine automatically enters the ordinary REG mode. (For programming, consult your dealer.) The training operations is valid only in REG, MGR and VOID mode.

  • Page 75: Reading (X) And Resetting (Z) Of Sales Totals

    READING (X) AND RESETTING (Z) OF SALES TOTALS • Use the reading function (X) when you need to take a reading of sales information entered since the last resetting. You can take this reading any number of times. It does not affect the register's memory. •...
  • Page 76 Mode switch position Item Key operation code X1/Z1 X2/Z2 Commission sales ≈ report Reading ≈ Reading and X1, Z1 X1, Z1 resetting of sales Resetting information for a All PLUs range of PLUs/ subdepartments X2, Z2 ≈ Start PLU code PLU code Reading of sales information of PLUs/...

  • Page 77: Automatic Modification Of Register System For Introduction Of Euro

    Automatic modification of register system for introduction of EURO To make your register correspond to the introduction of EURO, your register system can be automatically modified when the procedure shown below is executed in the Z2 mode. Procedure ≈ *A (1 or 2) *A=1: Applicable for the period of co-existence of EURO and national currency.

  • Page 78: Daily Sales Totals

    Daily sales totals Full reading and resetting of sales totals You can take X and Z reports in the X1/Z1 mode. The use of the decimal key ( ) determines when the report will actually reset the sales totals. • Sample X report •...
  • Page 79 “+” hash dept. counter and total “-” hash dept. counter and total “+” bottle return dept. counter and total “-” bottle return dept. counter and total Subtotal 2 counter and total Subtotal percent 1 counter and total Net sales total Taxable 1 total VAT 1 total Tax total...
  • Page 80 Validation print counter No-sale (exchange) counter Gest check copy counter Customer counter Order total Paid total Paid total average per costomer Order total - paid total Received on account counter and total Paid out counter and total Cheque cashing counter and total Cash counter and total Cheque 1 sales counter and total Credit 1 sale and tendering counter and total...

  • Page 81: Cashier Reading And Resetting

    Cashier reading and resetting Using this function, you can take X and Z reports for individual cashiers or all cashiers. Individual cashier reading and resetting The OP X/Z-mode reading and resetting is allowed only when your machine has been programmed Note for “OP X/Z mode available”...

  • Page 82: Clerk Reading And Resetting

    Clerk reading and resetting Using this function, you can take X and Z reports for individual clerks or all clerks. Individual clerk reading and resetting The OP X/Z-mode reading and resetting is allowed only when your machine has been programmed Note for “OP X/Z mode available”...

  • Page 83: Reading And Resetting Of Hourly Sales Information

    Reading and resetting of hourly sales information You can take X and Z reports for sales totals and transaction (customer) counters for 48 half hours, or 24 hours. If both quantity and amount are zero, their print is skipped. • Sample X report •...

  • Page 84: Full Department Reading

    Full department reading Sales q'ty and total Ratio of dept. 1 sales amount to “+” dept. total...

  • Page 85: Individual Group Reading

    Individual group reading Full group reading Group 1 sales q'ty and total Group 1 sales q'ty and total...

  • Page 86: Reading And Resetting Of Sales Information For A Range Of Plus/Subdepartments

    Reading and resetting of sales information for a range of PLUs/subdepartments This function provides you with X and Z reports for sales information of a certain range of PLUs/subdepartments. You must enter the start and end PLU/subdepartment code of the range. Of course, the range may represent all of the PLUs/subdepartments in your register.

  • Page 87: Reading Of Sales Information On Plus/Subdepartments Associated With An Individual Department

    Reading of sales information on Reading of sales information for PLUs/subdepartments associated the price amount range of with an individual department PLUs/subdepartments Price amount Associated dept.code range PLU code Sales q'ty Sales q'ty and total and total Commission sales information Reading of sales information on PLUs/subdepartments whose sales amounts are zeros...

  • Page 88: Transaction Reading

    Transaction reading Total in drawer reading Exchange 1 counter Currency exchange 1 total In this report the same transaction data as those Domestic printed when full reading is taken are printed currency for except department sales totals. currency exchange 1 total Cash in drawer Cheque in drawer...

  • Page 89: Periodic Consolidation

    Periodic consolidation Your register allows you to take consolidation X and Z reports of a chosen period (normally one week or a month). Generality The periodic reading or resetting reports are the same in format as those in the X1/Z1 report for daily total except job code no.

  • Page 90: Reading And Resetting Of Daily Net Totals

    Reading and resetting of the daily net totals The subsequent printout occurs in the same format as in the sample X report. Reading and resetting of a stacked report You can print multiple X1/Z1 reports in sequence at a time. In this case, you need to program in advance what X1/Z1 reports should be printed in the stacked report sequence.

  • Page 91: Compulsory Cash/Cheque Declaration

    COMPULSORY CASH/CHEQUE DECLARATION If you want to make mandatory the declaration of the cash and cheque amount in the drawer before outputting cashier Z reports, consult your dealer and have your register programmed for compulsory cash/cheque declaration. If your register is programmed for compulsory cash/cheque declaration (CCD), a cashier must first count and declare the cash and cheque amounts (of domestic and foreign currency) in the drawer, before he or she can output a cashier report.
  • Page 92 CCD entry amount Currency exchange 1 in drawer to be obtained Total of entered (declared) exchange 1 in drawer Difference Cash in drawer to be obtained Cash/cheque in drawer to be obtained Total of entered (declared) cash/cheque in drawer Difference Total of difference...

  • Page 93: Override Entries

    OVERRIDE ENTRIES Programmed limit for functions (such as for maximum amounts) can be overridden by making an entry in the MGR mode. Procedure Turn the mode switch to the MGR position. Make an override entry. Example On this example, the register has been programmed not to allow deduction entries over 2.00.

  • Page 94: Correction After Finalizing Atransaction (After Generating A Receipt)

    CORRECTION AFTER FINALIZING A TRANSACTION (AFTER GENERATING A RECEIPT) When you need to void incorrect entries that cashiers cannot correct (incorrect entries that are found after finalizing a transaction or cannot be corrected by direct or indirect void), follow this procedure in the MGR mode. Turn the mode switch to the MGR position.

  • Page 95: For The Operator

    FOR THE OPERATOR PRIOR TO ENTRIES Preparations for entries Before registrations, insert the operator key into the mode switch and turn it to the REG position and check the following items: Receipt and journal paper rolls If the receipt and journal paper rolls are not set in the machine or there are low rolls, install new ones according to section “4.

  • Page 96: Error Warning

    Procedure Cashier assignment Sign-on Sign-off Variant 1 / Variant 2 : To display the signed-on cashier code ‹ ‹ Variant 1 : ‹ Cashier code (Code is displayed) Variant 2 : ‹ ‹ Cashier code (Code is not displayed) The real cashier key system is also available. In this system put one of the 1 through 15 keys in the Note cashier switch to sign on.

  • Page 97: Entries

    ENTRIES Item entries Single item entries Procedure Department entries Enter a unit price and press a department key. If you use a programmed unit price, press a department key only. When using a programmed unit price *Less than the programmed upper limit amounts Unit price * Department key (max.

  • Page 98: Repeat Entries

    Repeat entries You can use this function for entering a sale of two or more same items. Example Key operation Print Repeated department entry ß Repeated PLU entry ß (indirect) ß Repeated PLU ó entry ó (direct) å Repeated ß subdepartment entry ß...

  • Page 99: Successive Multiplication Entries

    Successive multiplication entries This function is practical for example when you enter a sale of items sold by area (square meter). Procedure When you use a programmed unit price ≈ ≈ Length Width Unit price Dept. Dept. entry ß PLU code PLU entry (indirect) Unit price Direct PLU...

  • Page 100: Split-Pricing Entries

    Split-pricing entries You will use this function when your customer wants to purchase items normally sold in bulk. Procedure When you use a programmed unit price ≈ ≈ Unit price Selling q'ty Base q'ty Dept. per base q'ty ß PLU code Unit price Direct PLU per base q'ty...

  • Page 101: Single Item Cash Sale (Sics)/Single Item Finalize (Sif) Entries

    Single item cash sale (SICS)/single item finalize (SIF) entries SICS entries • This function is useful when a sale is for only one item and is for cash; such as a pack of cigarettes. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments.

  • Page 102: Displaying Subtotals

    Printing leading link PLUs and total sales amount When a link PLU is entered, only the leading link PLUs’ text and the total sales amount (the sum of prices for PLU’s which are included in the link PLU) are printed. Example Key operation Print...

  • Page 103: Finalization Of Transaction

    Finalization of transaction Cash or cheque tendering Å Press the key to get a subtotal, enter the amount tendered by your customer, then press the key if it is a cash tender or press one of the through key if it is a cheque tender. When the amount tendered is greater than the amount of the sale, your register will show the change due amount and the symbol “...

  • Page 104: Credit Sale

    Credit sale ’ Enter items and press the corresponding credit keys ( through Key operation Print Example 2500 3250 ’ Amount tendering operations (i.e., change calculations) can be achieved by the through key when a PGM2 programming allows them. Mixed-tender sale (cash or cheque tendering + credit tendering) Example Key operation Print...
  • Page 105 VAT3/tax3 VAT4/tax4 VAT5/tax5 VAT6/tax6 When the multiple VAT/tax is assigned to a department or a PLU, a smaller number of the VAT/tax will be printed. For details, contact your authorized SHARP dealer. Example Key operation Print (When the manual VAT 1-6 system is selected) ◊...

  • Page 106: Vat Shift Entries

    VAT shift entries This feature is intended to shift the tax status of a particular department (or PLU) programmed for taxable 1 or taxable 1 and taxable 3. 1. When the VAT shift entry is made for a particular department or PLU programmed for taxable 1, their tax status shifts to taxable 2.

  • Page 107: Deduction Entries

    Percent calculation for item entries Example Key operation Print (When a premium of 15% is § programmed for ß § key) § Deduction entries Your register allows you to deduct a certain amount less than a programmed upper limit after the entry of an item or the computation of subtotal depending on the programming.

  • Page 108: Refund Entries

    Refund entries © If a refund item is the one entered into a department, enter the amount of the refund, then press the key and the corresponding department key in this order; and if an item entered into a PLU is returned, enter the ©...

  • Page 109: Received On Account Entries

    Example Preset exchange rate (0.6068) - EX1 Key operation Print 2300 4650 Currency exchange 10000 Domestic Amount currency tendered in Exchange rate foreign currency Foreign currency Domestic currency ” Manual exchange rate - EX4 (The key can be used only for the manual entry of an exchange rate.) Key operation Print...

  • Page 110: No Sale (Exchange)

    Example Key operation Print 6789 3000 No sale (exchange) Simply press the key without any entry. The drawer will open and the printer will print “NO SALE” on both the journal and the receipt. If you let your machine print a non-add code number before pressing the key, a no sale entry is achieved with a non-add code number printed.

  • Page 111: Correction

    CORRECTION Correction of the last entry (direct void) ∞ • If you make an incorrect entry relating to a department, PLU/subdepartment, percentage ( through ≠ deduction ( through ) or refund, you can void this entry by pressing the key immediately after the incorrect entry.

  • Page 112: Subtotal Void

    Subtotal void You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. Example Key operation Print 1310 1755 ß ß Subtotal void Correction of incorrect entries not handled by the direct or indirect void function Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided.

  • Page 113: Special Printing Functions

    SPECIAL PRINTING FUNCTIONS Copy receipt printing If your customer wants a receipt after you have finalized a transaction with the receipt function being in the “OFF” status (no receipting), press the key. This will produce a receipt. Your register can also print a copy receipt when the receipt function is in the “ON”...

  • Page 114: Guest Check Copy

    Guest check copy You can use this function when you want to take a copy of guest check. Press the key and make a desired entry. Procedure Item entries Finalization When the receipt ON/OFF function is in the “OFF” status The guest check copy has nothing to do with the memory.

  • Page 115: Validation Printing Examples

    Validation printing examples Validation printing of item entries Example •Department entry Date Cashier Time Item label Amount code (Selected by programming) Register no. Consecutive no. • PLU entry â â • Deduction entry ( through • Refund entry • Item percent entry (%1 through %4)
  • Page 116 • Void entry Validation printing after the finalization of a transaction Transaction symbol Amount Å Transaction symbol Amount •When an amount tendered entry is made TOTAL Sales amount •When no amount tendered entry is made CASH or CASH2 Sales amount •When an amount tendered entry is made CHECK or CHECK2 to CHECK4 Amount tendered •When no amount tendered entry is made...

  • Page 117: Validation Slip Specification

    Validation slip specification Make validation slips according to the following specification. The use of any slips other than specified causes the printer to malfunction. • Type of paper: plain paper • Paper thickness: 0.07 to 0.14 mm • Paper width: 130 mm or more •...

  • Page 118: Overlapped Cashier Entry

    OVERLAPPED CASHIER ENTRY This function allows you to switch from one cashier to another and to interrupt the first cashier’s entry. So the second cashier can do his or her entry in this mode. For actual use of this function, consult your dealer. Example Cashier 1: Entry started Cashier 2: Cashier change (1 to 2), interrupt initiated...

  • Page 119: Operator Maintenance

    Paper roll Therefore, it is advisable to use paper rolls - whose paper tube is 18 mm in O.D. and 12 mm in I.D. - specified by SHARP. Paper tube • If the sensing occurs too early or late, contact your dealer.

  • Page 120: Installing And Removing The Paper Roll

    Installing and removing the paper roll Recording paper specifications Be sure to use paper rolls specified by SHARP. The use of any other paper rolls than specified could cause paper jamming, resulting in register malfunction. Paper specification Paper width: 44.5 ± 0.5 mm Max.

  • Page 121: Removing The Paper Roll

    Installing the journal paper roll Turn the mode switch to the “REG” position with the AC cord Wind two or connected. three turns. Remove the printer cover. Set the paper roll correctly and drop it into the printer. Press the journal paper release lever down, insert the paper end that has come out of the printer into the slit in the paper Slit take-up spool, wind it two or three turns around spool shaft.

  • Page 122: Removing A Paper Jam

    Press and hold the journal paper release lever down and remove the existing paper roll from the paper roll location. Be sure to pull the roll in the direction of the arrow. Note Paper release lever Remove the paper roll from the take-up spool. Removing a paper jam Remove the printer cover.

  • Page 123: Installing The Ink Ribbon Cassette

    To remove the cassette, lift it up. Precautions: • Be sure to use an ink ribbon cassette specified by SHARP. The use of any ink ribbon cassettes other than specified could cause troubles in the printer. • After opening the parcel, be careful not to make the surface of the ink ribbon dirty, and install it soon.

  • Page 124: Removing The Till And The Drawer

    Removing the till and the drawer The till in the register is detachable. After closing your business for the day, remove the till from the drawer and keep the drawer open. The coin case is also detachable from the till. To detach the drawer, pull it forward fully with the till removed, and remove it by lifting it up.

  • Page 125: Installing The Fixing Angle Bracket

    Installing the fixing angle bracket To prevent the register from moving when the drawer opens, the fixing angle bracket is supplied with the register. By attaching the bracket to the table where the register is installed, you can hook the register on this bracket and secure the register to its position.

  • Page 126: Before Calling For Service

    Before calling for service The malfunctions shown in the left-hand column below, labeled “Fault,” do not necessarily indicate functional faults of the machine. It is therefore advisable to refer to the “Checking” shown in the right-hand column before calling for service. Fault Checking The display won't be illuminated even when...

  • Page 127: List Of Options

    LIST OF OPTIONS For your register, the following options are available. For details, contact your dealer. •RAM memory chip model ER-03RA •Remote drawer model ER-05DW •Till model ER-58CC and till cover model ER-03CV •EFT interface board model ER-01EF •Key kit models By using the following key kits, you can change the keyboard layout of your register including the expansion of the number of departments.

  • Page 128: Specifications

    SPECIFICATIONS Model: ER-A440 Dimensions: 355 (W) x 424 (D) x 308 (H) mm Weight: 13.5 kg Power source: Official (nominal) voltage and frequency Power consumption: Stand-by 11.5W Operating 42W (max.) Working temperature: 0 °C to 40 °C Electronics: LSI (CPU) etc.
  • Page 129 FOR CUSTOMERS IN U.K. IMPORTANT The wires in this mains lead are coloured in accordance with the following code: BLUE: Neutral BROWN: Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows.
  • Page 130 SHARP CORPORATION Printed in Korea / Imprimé en Corée / Gedruckt in Korea / Impreso en Corea 7408 BHZZ) T(TINSE...

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