Sharp MX-2300N Guide Scanner Manual
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Sharp MX-2300N Guide Scanner Manual

Sharp MX-2300N Guide Scanner Manual

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MX-2700N
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  • Page 1 MODEL: MX-2300N MX-2700N Scanner Guide...

  • Page 2: Table Of Contents

    TABLE OF CONTENTS ABOUT THIS MANUAL ......3 BASIC PROCEDURE FOR • MANUALS PROVIDED WITH THE MACHINE . . . 4 TRANSMISSION IN SCAN MODE SCANNING TO E-MAIL, FTP, DESKTOP, AND BEFORE USING THE MACHINE AS A...
  • Page 3 SCANNING MANY ORIGINALS AT ONCE (Job BASIC PROCEDURE FOR Build) ........103 TRANSMISSION IN INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES MODE...

  • Page 4: About This Manual

    • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

  • Page 5: Manuals Provided With The Machine

    MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide...

  • Page 6: Before Using The Machine As Anetwork Scanner

    BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides basic information that is necessary to use the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.

  • Page 7: Preparations For Use As A Network

    PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is off. Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.

  • Page 8: Storing Sender Information

    Touch the [Clock] key. System Settings Default Settings Display Contrast Clock Keyboard Select Check the date and time. System Settings Clock Adjust • If the date and time are correct, touch the [OK] key. Year Month Hour Minute • To change the date and time, touch the [Year], [Month], 2005 [Day], [Hour], and/or [Minute] keys and use the keys to adjust each value.

  • Page 9: Storing Destination Addresses For Each Scan Mode In The Address Book

    STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these destinations in the address book makes it easier to specify them.

  • Page 10: Desktop

    STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as the destination of Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM in the network scanner expansion kit that accompanies the machine.

  • Page 11: Base Screen

    BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode.

  • Page 12: Base Screens

    BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode Ready to send. Resend Scan Address Book Mode Switch Image Address Entry Settings Send Settings Special Modes File Quick File (10) Base screen of USB memory mode Base screen of Internet fax mode Ready to send.
  • Page 13 Customized keys (10) The keys that appear here can be changed to show This key appears when a special mode or two-sided settings or functions that you prefer. The keys are scanning is selected. Touch the key to display the changed in "Customize Key Setting"...
  • Page 14 [Image Settings] key When the [Image Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key. Scan Address Book Auto Mono2/Auto Mode Switch Exposure...

  • Page 15: Address Book Screen

    ADDRESS BOOK SCREEN This screen is used to select transmission destinations. AAA AAA XXX@XX.XXX.com Condition Settings Address Review AAA AAA BBB BBB Global CCC CCC DDD DDD Address Search (10) EEE EEE FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ Frequent Use Sort Address (11) (12)

  • Page 16: Changing The Display Of One-Touch Keys In The Address Book Screen

    CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the Address Book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. Touch the [Sort Address] key.

  • Page 17: Scanning And Transmission Sequence

    SCANNING AND TRANSMISSION SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
  • Page 18 Select convenient special modes Convenient special modes and document filing settings can be Ready to send. Resend selected. ☞ Scan Send Scan 7. CONVENIENT FUNCTIONS (page 83) Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Enter the destination...

  • Page 19: Original Sizes

    ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED The following original sizes can be transmitted Minimum original size Maximum original size 297 mm (width) x 800 mm* (length) (11-5/8" (width) x 31-1/2"* (length)) A5: 210 mm (width) x 148 mm (length) Using the automatic document feeder *A long original can be transmitted.

  • Page 20: Entering Destinations

    ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the Address Book and retrieving an address by entering a search number. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. The destinations are displayed in order by search number.

  • Page 21: Calling Up A Destination

    CALLING UP A DESTINATION A destination is called up by selecting its one-touch key. Touch the [Address Book] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Touch the index tab where the Condition...

  • Page 22: Checking And Deleting The Selected Destinations

    CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings Address Review AAA AAA BBB BBB...

  • Page 23: Using A Search Number To Specify A

    USING A SEARCH NUMBER TO SPECIFY A DESTINATION A destination stored in the Address Book can be called up using the key. This can be done in the base screen of any of the modes or in the Address Book screen. Touch the key.

  • Page 24: Enter The Address Manually

    ENTER THE ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Change the mode. Scan Address Book Mode Switch (1) Touch the [Mode Switch] key. Image Address Entry Internet Fax Settings Send Settings Special Modes (2) Touch the key of the mode that you wish to USB Mem.

  • Page 25: Calling Up A Destination From Aglobal Address Book

    CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web page, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Touch the [Address Book] key.
  • Page 26 Select the destination. Ready to send. Condition (1) Touch the key of the desired destination. Settings Detail If there are more destinations than can be displayed in the Address Review xxx@xx.xxx.com XXX AAA screen, touch the keys to change pages. Search Again XXX BBB yyy@xx.xxx.com...

  • Page 27: Using The Resend Function

    USING THE RESEND FUNCTION The last 8 destination addresses used for Scan to E-mail and Internet fax transmissions are saved in memory and can be selected to resend to those destinations. Touch the [Resend] key. Ready to send. Resend Scan Scan Send Address Book...

  • Page 28: Basic Procedure For Transmission In Scan Mode

    BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting"...

  • Page 29: Changing The Exposure And Exposure

    Change to scan mode. Scan Address Book Mode Switch (1) Touch the [Mode Switch] key. Image Address Entry Internet Fax Settings Send Settings Special Modes (2) Touch the [Scan] key. USB Mem. Scan File PC Scan Data Entry Quick File Display the original settings screen.
  • Page 30 Specify the destination. (1) Touch the one-touch key of the desired Condition Settings destination. Address Review AAA AAA BBB BBB The icon on the key indicates the type of destination Global CCC CCC DDD DDD Address Search stored in the key. EEE EEE FFF FFF : Scan to E-mail...
  • Page 31 If the original was placed on the document glass, replace it with the next original and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( Repeat until all originals have been scanned. The exposure, resolution, and scan size/send size can be changed for each original page that is scanned. Touch the [Read-End] key.

  • Page 32: Mode

    CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. Display the exposure setting screen. Scan Address Book Mono2/Auto Auto Mode Switch Exposure Colour Mode Image...
  • Page 33 How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. 1 to 2 Select this setting when the original consists of dark text. Manual Select this setting for a normal original (neither dark nor light). 4 to 5 Select this setting when the original consists mostly of faint text.

  • Page 34: Changing The Resolution

    When scanning a regular text document, a resolution setting of 200X200dpi will create a sufficiently legible image. When scanning a photo or illustration, a high resolution setting (such as 600X600dpi) will produce a sharp and clear image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible.

  • Page 35: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission Two-sided original Front and reverse sides are scanned Display the original settings screen. Scan Auto Address Book Mono2/Auto...

  • Page 36: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.

  • Page 37: Specifying The Scan Size Of The Original

    SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes Display the original settings screen.
  • Page 38 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the length can be from 64 mm to 297 mm (2-1/2" to 11-5/8"). Display the original settings screen.

  • Page 39: Specifying The Send Size Of The Original

    SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.

  • Page 40: Changing The Colour Mode

    CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key ( or the [BLACK & WHITE START] key ( ) is pressed. Start key Mode Scanning method Auto The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono 2 or Greyscale)

  • Page 41: Changing The File Format

    CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
  • Page 42 To change the number of pages per file, File Type Compression Ratio enter the number of pages and exit the TIFF Encrypt PDF JPEG Medium format settings. Colour/Grey Programmed High (1) Touch the [Specified Pages per File] (1-99) Specified Pages per File checkbox so that a checkmark appears.

  • Page 43: Changing The Subject, File Name, Reply-To, And Message

    CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE The subject, file name, reply-to, and message can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
  • Page 44 To change the file name, touch the [File Send Settings Name] key. Sub: Schedule coordination meeting Subject File Name • The file name is entered in the same way as the subject. Reply-To • If you are sending to a Scan to FTP, Scan to Desktop, or Body Text Add 'Reply to' to Cc Scan to Network Folder destination, go to step 9.
  • Page 45 Enter the message and touch the [OK] Clear All Body Entry Thank you for your continuous support. We have attached scanned data, key. which you have requested. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. •...

  • Page 46: Basic Procedure For Scanning In Usb Memory Mode

    BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE SCANNING TO USB MEMORY Follow the steps below to send a scanned file to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
  • Page 47 Place the original. Original size detector • When placing the original, orient it as explained below. Document glass Document feeder tray Place the original face down and align the Original Place the originals face up. corner with the tip of the arrow mark in the top left corner of the document glass scale.
  • Page 48 Display the original settings screen. USB Mem. Scan Auto Mono2/Auto Mode Switch Exposure Colour Mode Image (1) Touch the [Image Settings] key. Settings 200X200dpi TIFF/JPEG Resolution File Format File Name Special Modes (2) Touch the [Original] key. Auto Special Modes Original The current settings of the [Exposure], [Resolution], [Original], [Colour Mode], and [File Format] keys appear in the top half of each key.
  • Page 49 Press the [COLOUR START] key ( or the [BLACK & WHITE START] key Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. To scan only one original, go to step 8. To scan multiple originals, go to the next step.
  • Page 50 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appear in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.

  • Page 51: Mode

    CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. The exposure mode can be changed to match the original type. Display the exposure setting screen. USB Mem. Scan Auto Mono2/Auto Mode Switch Exposure Colour Mode Image...
  • Page 52 How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. 1 to 2 Select this setting when the original consists of dark text. Manual Select this setting for a normal original (neither dark nor light). 4 to 5 Select this setting when the original consists mostly of faint text.

  • Page 53: Changing The Resolution

    When scanning a regular text document, a resolution setting of 200X200dpi will create a sufficiently legible image. When scanning a photo or illustration, a high resolution setting (such as 600X600dpi) will produce a sharp and clear image. Note that the high-resolution setting will result in a larger file size and transmission may not be successful if there is not enough space in the USB memory.

  • Page 54: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission Two-sided original Front and reverse sides are scanned Display the original settings screen. USB Mem. Scan Auto Mono2/Auto Mode Switch...

  • Page 55: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.

  • Page 56: Specifying The Scan Size Of The Original

    SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes Display the original settings screen.
  • Page 57 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the length can be from 64 mm to 297 mm (2-1/2" to 11-5/8"). Display the original settings screen.

  • Page 58: Original

    SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.

  • Page 59: Changing The Colour Mode

    CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key ( or the [BLACK & WHITE START] key ( ) is pressed. Start key Mode Scanning method Auto The machine detects whether the original is colour or black and white and automatically selects full colour or black and white (Mono 2 or Greyscale)

  • Page 60: Changing The File Format

    CHANGING THE FILE FORMAT The file format (file type and compression method / compression ratio) for sending a scanned image can be changed at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
  • Page 61 To change the number of pages per file, File Type Compression Ratio enter the number of pages and exit the TIFF Encrypt PDF JPEG Medium format settings. Colour/Grey High (1) Touch the [Specified Pages per File] (1-99) Specified Pages per File checkbox so that a checkmark appears.

  • Page 62: Entering The File Name

    ENTERING THE FILE NAME The file name can be directly entered when performing a scan transmission. If the file name is not changed, the settings in the Web page are used. Ready to send. Scan Send USB Mem. Scan Mode Switch Auto Image Settings...

  • Page 63: Transmission In Internet Fax Mode

    BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch panel and follow the steps below.
  • Page 64 Display the original settings screen. Internet Fax Auto Address Book Mode Switch Exposure Image (1) Touch the [Image Settings] key. Address Entry Settings 200X100dpi TIFF-F Resolution File Format Send Settings Special Modes (2) Touch the [Original] key. Manual RX Auto File Special Modes Original...
  • Page 65 Press the [BLACK & WHITE START] key Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. To scan only one original, go to step 9. To scan multiple originals, go to the next step. •...

  • Page 66: Changing The Exposure

    CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Display the exposure setting screen. Internet Fax Address Book Auto Mode Switch Exposure Image (1) Touch the [Image Settings] key. Address Entry Settings 200X100dpi TIFF-F Resolution File Format Send Settings...

  • Page 67: Changing The Resolution

    For normal text originals, 200X100dpi produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) or halftone setting will produce a sharp image. However, a high resolution setting or halftone setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.

  • Page 68: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of a two-sided original. Scan transmission Two-sided original Front and reverse sides are sent Display the original settings screen. Internet Fax Auto Address Book...

  • Page 69: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Ready to send.

  • Page 70: Original

    SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Specifying the size using paper sizes Display the original settings screen.
  • Page 71 Specifying the size by entering numerical values. When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the length can be from 64 mm to 297 mm (2-1/2" to 11-5/8"). Display the original settings screen.

  • Page 72: Original

    SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...

  • Page 73: Changing The File Format

    CHANGING THE FILE FORMAT The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Display the format setting screen.

  • Page 74: Changing The Subject, File Name, And Message

    CHANGING THE SUBJECT, FILE NAME, AND MESSAGE The subject, file name, and message can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
  • Page 75 To change the message, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Enter the message and touch the [OK] Clear All Body Entry Thank you for your continuous support. We have attached scanned data, key.

  • Page 76: Checking The Status Of Transmission/Reception Jobs

    CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.

  • Page 77: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
  • Page 78 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 11/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job Status queue.
  • Page 79 Display Status "Number of A broadcast transmission has been successful completed. transmission If transmission to 3 destinations destinations / was successful out of a total of 5, Total "003/005 OK" will appear. destinations OK" "No An error occurred because there Response"...

  • Page 80: Operation When A Job In The Job Queue Is Completed

    OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.

  • Page 81: Checking Completed Jobs

    CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and jobs that used document filing function. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.

  • Page 82: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted

    STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. Job Queue Address Set Time...

  • Page 83: Giving Priority To A Scan Transmission

    GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.

  • Page 84: Convenient Functions

    CONVENIENT FUNCTIONS This chapter explains convenient functions for performing scan transmissions. These functions make it easy to perform scan transmissions for a variety of purposes. SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan mode destinations (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax mode destinations, and fax mode destinations in a single operation.
  • Page 85 Touch the [Address Book] key. Ready to send. Resend To directly enter a destination address, touch the [Address Scan Scan Send Address Book Mode Switch Auto Entry] key. Image Address Entry Settings Send Settings Special Modes File Quick File Specify the destination. (1) Touch the one-touch key of the desired Condition Settings...
  • Page 86 Check the destinations. Address Review AAA AAA BBB BBB (1) Check the destinations. GGG GGG HHH HHH (2) Touch the [OK] key. III III JJJ JJJ If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination...

  • Page 87: Broadcast Transmissions That Include Internet Fax Destinations

    BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet fax mode destinations, the Internet fax mode settings (original orientation and other settings) are given priority. When performing this type of broadcast transmission, note the information below.
  • Page 88 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the addresses failed, resend the image to those addresses. Press the [JOB STATUS] key. JOB STATUS Display the jobs completed screen.

  • Page 89: Erasing Peripheral Shadows On The Image (Erase)

    ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadow lines on images produced when scanning thick originals or books on the document glass. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
  • Page 90 Touch the [Special Modes] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Touch the [Erase] key. Scan Special Modes Dual Page Program Erase Scan Suppress Card Shot Timer...
  • Page 91 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...

  • Page 92: Scanning An Original As Two Separate Pages (Dual

    SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
  • Page 93 Touch the [Special Modes] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Select Dual Page Scan. Scan Special Modes (1) Press the [Dual Page Scan] key so that it is Dual Page Program Erase...
  • Page 94 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. When scanning finishes, place the next two open pages and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ).

  • Page 95: Sending An Image At A Specified Time (Timer Transmission)

    SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 At 20:00, the transmission begins automatically •...
  • Page 96 Touch the [Special Modes] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Touch the [Timer] key. Scan Special Modes Dual Page Program Erase Scan Suppress Timer Card Shot...
  • Page 97 Specify the destination. Condition Settings • Touch the one-touch key for the desired destination and then Address Review AAA AAA BBB BBB the [To] key. Global CCC CCC DDD DDD ☞ Address Search SPECIFYING DESTINATIONS IN THE ADDRESS BOOK EEE EEE FFF FFF (page 19) ABCD...

  • Page 98: Whitening Faint Colours In The Image (Suppress Background)

    WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
  • Page 99 Touch the [Suppress Background] key. Scan Special Modes Read the message that appears and then touch the [OK] key. Dual Page Program Erase Scan Suppress Card Shot Timer Background Select the suppress background setting. Special Modes Cancel (1) Adjust the background suppression level. Suppress Background Light areas of the original may be suppressed as background.
  • Page 100 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...

  • Page 101: Scanning Both Sides Of A Card Onto Asingle Page (Card Shot)

    SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Original Transmission Front Back...
  • Page 102 Touch the [Card Shot] key. Scan Special Modes Dual Page Program Erase Scan Suppress Timer Card Shot Background Specify the original size. Special Modes Cancel (1) Enter the original size. Card Shot Size Reset (25 210) • Touch the [X] key and enter the horizontal dimension (X) of the original with the keys.
  • Page 103 Specify the destination. Condition Settings • Touch the one-touch key for the desired destination and then Address Review AAA AAA BBB BBB the [To] key. Global CCC CCC DDD DDD ☞ Address Search SPECIFYING DESTINATIONS IN THE ADDRESS BOOK EEE EEE FFF FFF (page 19) ABCD...

  • Page 104: Scanning Many Originals At Once

    SCANNING MANY ORIGINALS AT ONCE (Job Build) When you have a large number of originals to transmit, this function lets you separate the originals into sets. The sets are scanned in the automatic document feeder one set at a time and then sent together as a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets (100 sheets) that can be inserted in the automatic document feeder at once.
  • Page 105 Select job build mode. Scan Special Modes (1) Touch the keys to switch through Slow Scan Mixed Size Mode Original Build the screens. If you selected Internet fax mode, go to the 3rd screen. File Quick File (2) Touch the [Job Build] key so that it is (3) (1) highlighted.
  • Page 106 Insert the next set of originals and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( Press the [START] key pressed in step 7. Repeat until all originals have been scanned. The exposure and resolution can be changed between sets of originals. Touch the [Read-End] key in the touch Place next original.

  • Page 107: (Mixed Size Original)

    SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
  • Page 108 Touch the [Special Modes] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry Settings Send Settings Special Modes File Quick File Select the mixed size original setting. Scan Special Modes (1) Touch the keys to switch through Slow Scan Mixed Size...
  • Page 109 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. A beep will sound to indicate that scanning is finished. If the destination is an Internet fax destination, press the [BLACK & WHITE START] key ( To cancel scanning...

  • Page 110: Scanning Thin Originals (Slow Scan Mode)

    SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
  • Page 111 Select slow scan mode. Scan Special Modes (1) Touch the keys to switch through Mixed Size Slow Scan Build Original Mode the screens. If you selected Internet fax mode, go to the 3rd screen. File Quick File (2) Touch the [Slow Scan Mode] key so that it is (3) (1) highlighted.

  • Page 112: Storing Scan Operations (Programs)

    STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings for a scan transmission, they can be called up with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month.
  • Page 113 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Touch the [Special Modes] key. Ready to send. Resend Scan Scan Send Address Book Mode Switch Auto Image Address Entry...
  • Page 114 Press the [COLOUR START] key ) or the [BLACK & WHITE START] key ( Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...

  • Page 115: Forwarding A Received Internet Fax To

    FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received Internet faxes directly to an e-mail address without printing the Internet faxes. The machine Forwarding Received Internet fax...

  • Page 116: Internet Fax Functions

    INTERNET FAX FUNCTIONS This chapter explains Internet fax communication functions, including the basic procedure for receiving Internet faxes and the procedure for selecting conditions for printing a transaction report. RECEIVING AN INTERNET FAX The Internet fax function periodically connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received.

  • Page 117: Manually Receiving Internet Faxes

    MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Change to Internet fax mode. Scan Address Book Mode Switch (1) Touch the [Mode Switch] key. Image Address Entry Internet Fax...

  • Page 118: Printing Faxes Received To Memory

    PRINTING FAXES RECEIVED TO MEMORY "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when Internet faxes are received.

  • Page 119: Sending Two Pages As A Single Page

    SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission Place the original(s). • The 2in1 function cannot be used when the originals are larger than A4 (8-1/2" x 11") size. •...
  • Page 120 Change to Internet fax mode. Scan Address Book Mode Switch (1) Touch the [Mode Switch] key. Image Address Entry Internet Fax Settings Send Settings Special Modes (2) Touch the [Internet Fax] key. USB Mem. Scan File PC Scan Data Entry Quick File Touch the [Special Modes] key.
  • Page 121 Touch the [Address Book] key. Ready to send. Resend To directly enter a destination address, touch the [Address Internet Fax Scan Send Address Book Mode Switch Auto Entry] key. Image ☞ Address Entry Settings ENTER THE ADDRESS MANUALLY (page 23) Send Settings Special Modes Manual RX...

  • Page 122: Changing The Print Settings For The Transaction Report (Transaction Report)

    CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
  • Page 123 Select print conditions. (1) Select the print conditions. Special Modes Cancel (2) Touch the [OK] key. Transaction Report Always Print Print at Error Do not Print Print Original Image • When the [Print Original Image] checkbox is selected , part of the transmitted original is included on the transaction report.
  • Page 124 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time.

  • Page 125: Checking The Activity Log (Image Sending Activity Report)

    CHECKING THE ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 199 transactions are included in the report.

  • Page 126: Sending An Internet Fax From Acomputer (Pc-I-Fax)

    SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.

  • Page 127: Scanning From A Computer (Pc Scan Mode)

    SCANNING FROM A COMPUTER (PC SCAN MODE) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN compliant application to execute scanning from your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
  • Page 128 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.

  • Page 129: Preview The Image

    Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a two-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
  • Page 130 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
  • Page 131 [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode?
  • Page 132 Scanner Guide MODEL: MX-2300N MX-2700N MX2700-GB-SCN-Z1...

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