Sharp FO-730 Operation Manual
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Sharp FO-730 Operation Manual

Sharp FO-730 Operation Manual

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MODEL
FO-730
FACSIMILE
OPERATION MANUAL
1. Installation
2. Sending Documents
3. Receiving Documents
4. Making Copies
5. Making Telephone Calls
6. Answering Machine Connection
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting

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Summary of Contents for Sharp FO-730

  • Page 1 MODEL FO-730 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting...

  • Page 2: Mains Plug Wiring Instructions

    MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
  • Page 3 Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 8 numbers Speed Dialling: 80 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx.
  • Page 4 Height: 312 mm Weight Approx. 3.4 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values...

  • Page 5: Important Safety Information

    Important safety information Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.
  • Page 6 Never touch uninsulated telephone wires or terminals unless the tele- phone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.

  • Page 7: Regulatory Information

    This facsimile machine is only designed to operate in the country where approved. Your Sharp FO-730 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling.
  • Page 8 Memory dialling Loudspeaking (Call Progress Monitor) On-hook dialling Automatic answering Automatic dialling Automatic clearing Last number redial Time break or Earth recall Series connection of extension telephone(s) Any other usage will invalidate the approval of the facsimile if as a result it then ceases to comply with the standards against which approval was granted.

  • Page 9: Table Of Contents

    Table of Contents Installation Unpacking Checklist ........9 A Look at the Operation Panel .
  • Page 10 Special Functions Caller ID ..........70 Cover Sheet.

  • Page 11: Installation

    Installation Unpacking Checklist Before setting up, If any are missing, make sure you have contact your dealer all of the following or retailer. items. Original Paper tray document extension support Rapid key Handset labels Operation Handset manual lead Telephone line cord Gears (4) Imaging film...

  • Page 12: A Look At The Operation Panel

    A Look at the Operation Panel A Look at the Operation Panel TEL FAX A.M. TEL/FAX SPEED RECEPTION VOLUME DIAL MODE DOWN RESOLUTION FUNCTION REDIAL PQRS WXYZ COPY/HELP SEARCH STOP SYMBOLS SPEAKER 08/POLL START 10 11 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialled.
  • Page 13 A Look at the Operation Panel VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. FUNCTION key Press this key to select various special functions. Panel release Grasp this finger hold and pull toward you to open the operation panel.

  • Page 14: Connections

    Connections Connections Points to keep in mind when setting up Do not place the machine in Do not place the machine near direct sunlight. heaters or air conditioners. Keep dust away from the Keep the area around the machine. machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper...
  • Page 15 Connections Handset Connect the handset as shown and place it on the handset rest. The ends of the handset lead are identical, so they will go into either socket. Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine! Use the handset to...
  • Page 16 Connections Power lead Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet. Caution: The mains outlet (socket outlet) should be installed near the equipment and be easily accessable. The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power...

  • Page 17: Telephone Line Cord

    Connections Telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Be sure to insert the telephone line cord into the TEL.
  • Page 18 Connections Trays Attach the paper tray extension. Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a...
  • Page 19 Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection. Eire: Remove the seal covering the socket marked TEL. SET on the fax.

  • Page 20: Loading The Imaging Film

    The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. When replacing the The initial starter roll film, use a roll of Sharp of imaging film UX-3CR imaging film. included with your...
  • Page 21 Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge.
  • Page 22 Loading the Imaging Film Remove the new roll of imaging film from its packaging. Do not yet remove the band that holds the rolls together. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
  • Page 23 Loading the Imaging Film Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
  • Page 24 Loading the Printing Paper. Display shows: FUNCTION INITIALIZE FILM START When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film...

  • Page 25: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: 60 for paper from 60 to 75 g/m 50 for paper from 75 to 90 g/m Fan the paper, and then tap the edge against a flat surface to even the stack.
  • Page 26 Loading Printing Paper Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

  • Page 27: Entering Your Name And Fax Number

    Entering Your Name and Number Entering Your Name and Fax Number Once you enter this Before you can begin using information, it will your fax, you need to enter automatically appear your name and the at the top of each fax telephone number of your page you send.
  • Page 28 Up to 24 characters can be entered. To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter. SPEAKER Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7...
  • Page 29 Entering Your Name and Number SPACE = SPEED DIAL Press this key to delete the letter highlighted by the cursor. REDIAL Press this key to change case. WXYZ PQRS SEARCH Press this key to move the cursor to the left. SYMBOLS SPEAKER Press this key to move...

  • Page 30: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key FUNCTION key START key STOP key FUNCTION Press these keys: The display will show: ENTRY MODE...
  • Page 31 Setting the Date and Time Press the START key. START The currently set date will appear in the display. Enter a two-digit number for the day ("01" to "31"). To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.
  • Page 32 Setting the Date and Time Press the START key to start the clock. START The display will show: STORE JUNK # Press the STOP key to return to the date and time display. STOP...

  • Page 33: Selecting The Reception Mode

    Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

  • Page 34: Setting The Reception Mode

    Selecting the Reception Mode Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. RECEPTION MODE key 14 FEB 10:30 TEL/FAX A.M. 14 FEB 10:30 RECEPTION TEL/FAX A.M. MODE 14 FEB 10:30 TEL/FAX A.M.

  • Page 35: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys. DOWN key UP key Speaker Press the SPEAKER key. SPEAKER Press the UP or DOWN key. Display: SPEAKER: HIGH DOWN SPEAKER: MIDDLE SPEAKER: LOW When the display shows the desired...
  • Page 36 Volume Adjustment Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) Display: RINGER: HIGH DOWN RINGER: MIDDLE RINGER: LOW The ringer will ring once at the selected level, then the date and time will reappear in the display.

  • Page 37: Sending Documents

    Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 210 mm Maximum Minimum...
  • Page 38 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 5 mm Letters in the shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions The scanner cannot recognise yellow, greenish yellow, or light blue ink.

  • Page 39: Loading The Document

    Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 40 Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Open the operation panel by grasping the finger hold and pulling up.

  • Page 41: Resolution And Contrast

    Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time setting is STANDARD you don’t want to use and the default the default settings.
  • Page 42 Resolution and Contrast Load the document(s). The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION key one or RESOLUTION more times until the desired resolution and contrast settings appear in the display. The first time you move through the list of resolution settings, the contrast setting AUTO will appear Display:...

  • Page 43: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. If a person answers, you can talk with them through the handset before sending the fax.
  • Page 44 Sending a Fax by Normal Dialling Wait for the connection. Depending on the setting of the receiving machine, Beep you will either hear a facsimile reception tone or the other person will answer. If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START key.

  • Page 45: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.
  • Page 46 Sending a Fax by Automatic Dialling Storing fax and telephone numbers for Automatic Dialling Press these keys: FUNCTION The display will show: FAX/TEL # MODE Press 1 to select SET. The display will show: FAX/TEL # SET ENTER SPEED # Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling).
  • Page 47 To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor. SPEAKER Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 SPACE = Press the START key. START Return to Step 3 to store another number, or press STOP to exit.
  • Page 48 Sending a Fax by Automatic Dialling Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling in Chapter 5, Making Telephone Calls.

  • Page 49: Rapid Key Dialling

    Sending a Fax by Automatic Dialling Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. Load the document(s).

  • Page 50: Speed Dialling

    Sending a Fax by Automatic Dialling Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. Load the document(s). The display will show: READY TO SEND Set the resolution and/or contrast if desired.

  • Page 51: Direct Keypad Dialling

    Sending a Fax by Automatic Dialling Direct Keypad Dialling You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.
  • Page 52 Sending a Fax by Automatic Dialling Using the SEARCH/R key If you can’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.
  • Page 53 Sending a Fax by Automatic Dialling Press the # key or the key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list.

  • Page 54: Receiving Documents

    Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 1 ring. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

  • Page 55: Using Fax Mode

    Receiving Documents You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.) Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX.

  • Page 56: Using A.m. Mode

    Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine.

  • Page 57: Using Tel Mode

    Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE A.M. TEL/FAX When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.
  • Page 58 Receiving Documents If the other party first talks and then wants to send a fax, press the START key after speaking (press your START key before the sender presses their Start key). Make sure that the display shows RECEIVING, then replace the handset.
  • Page 59 Receiving Documents Comments: Your fax will not accept the signal to begin reception (5 ) if a document is loaded in its feeder. If you have set Option Setting 16 to NO and hear a fax tone when you answer the extension phone, you must press 5, , and if you are on a tone dial...
  • Page 60 Receiving Documents Press 1 to turn automatic reduction on, or 2 to turn it off. 100% AUTO If you selected AUTO, go to Step 3. If you selected 100%, go to Step If you selected AUTO, select the reception ratio to be used in the event that the reception buffer becomes full (automatic reduction is not possible when the buffer is full).

  • Page 61: Making Copies

    Making Copies Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmitting it to see if the resolution or contrast needs adjustment. Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND...
  • Page 62 Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder).

  • Page 63: Making Telephone Calls

    Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. To make or receive a phone call, the power must be on. Pick up the handset or press the SPEAKER key. Listen for the dial SPEAKER tone.

  • Page 64: Chain Dialling

    Making Telephone Calls Comments: While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M.
  • Page 65 Making Telephone Calls Issuing tone signals If you are on a pulse dial line, you can use the " " key to temporarily issue tone signals when you press the numeric keys. This allows you to use certain telephone services which require entering tone signals. When you need to enter one or more tone signals, press the "...
  • Page 66 Making Telephone Calls Making enquiry calls During the telephone conversation, SEARCH press the SEARCH/R key. This puts the other party on hold. When you hear the dial tone, dial the number of the third party for the enquiry call. When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

  • Page 67: Answering Machine Connection

    Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. Important: If the answering machine is not connected to the extension telephone socket on the fax as shown, the set-up will not operate correctly.

  • Page 68: Using The Connection

    Activating the Answering Machine Hookup Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello.
  • Page 69 Activating the Answering Machine Hookup Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents).

  • Page 70: Optional A.m. Connection Settings

    Activating the Answering Machine Hookup Optional A.M. Connection Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

  • Page 71: Select Auto Receive

    Activating the Answering Machine Hookup Select Auto Receive When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

  • Page 72: Special Functions

    Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: To use this function, you must subscribe to a caller identification service from your telephone company.
  • Page 73 Caller ID Press the STOP key to return to the STOP date and time display. Set Option Setting 3 (Number of Rings to Answer) to 2 or more rings (see Chapter 8). How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring.
  • Page 74 Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

  • Page 75: Priority Call

    Caller ID If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. If you want to send a fax, load the document and then press the START key. START If you want to make a voice call, pick up the handset or press the...
  • Page 76 Caller ID Press the keys shown at right. FUNCTION PRIORITY CALL # will appear in the display. Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step Enter the phone number, including the area code, by pressing the number keys (max.

  • Page 77: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.
  • Page 78 Cover Sheet Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT Press the STOP key to return to the STOP date and time display. Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
  • Page 79 Cover Sheet Select a message by entering a number from 1 to 4: 1: URGENT (Example) 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

  • Page 80: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
  • Page 81 Batch Page Numbering Comments: If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.

  • Page 82: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 17 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
  • Page 83 Blocking Reception of Unwanted Faxes Enter the full number you want to block (max. of 20 digits). (Example) Press the START key. START Return to Step 3 to enter (or clear) STOP another number, or press STOP to exit. Step 3 or...

  • Page 84: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
  • Page 85 Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling.
  • Page 86 Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. Press the keys shown at right. FUNCTION ENTRY MODE will appear in the display.

  • Page 87: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.
  • Page 88 Timer Operations Enter the Speed Dial number of the receiving fax machine. If this is a polling operation, go to (Example) Step 9. Press the START key. START Adjust the resolution and/or contrast if RESOLUTION desired (skip to the next step if you don’t want to change settings).
  • Page 89 Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. FUNCTION First press FUNCTION and 4 , then press # or...

  • Page 90: Option Settings

    Option Settings Setting 3: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings your fax allows before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5 . Initial setting: 1 until FUNCTION display...
  • Page 91 Option Settings Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE) If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax, you can make the fax begin reception by pressing 5 , , and on the phone.
  • Page 92 Option Settings Setting 9: DIAL MODE This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line. Initial setting: 1 until FUNCTION Press display DIAL MODE shows: TONE PULSE...
  • Page 93 Option Settings Setting 12: QUIET DETECT START TIMING This setting can be used to delay the start of the Quiet Detect Time function used for an answering machine connection. Enter a 2-digit number equal to the desired number of seconds of the delay (01 to 15), or enter 00 for no delay. (See Chapter 6 for more details.) Initial setting: 00 until...
  • Page 94 Option Settings Setting 15: PBX RECALL This sets the recall mode used for transferring calls on a PBX or utilising BT Network services. Refer to your PBX manual or consult your supplier for the correct setting if the factory setting is inappropriate. Enter 1 for earth recall, 2 for time break recall, or 3 for no operation.
  • Page 95 Option Settings Setting 17: JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List. Press 2 to allow reception from all numbers. Initial setting: 2 until FUNCTION JUNK # CHECK Press display shows: STOP POLLING...
  • Page 96 Option Settings Setting 20: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. Initial setting: 2 until FUNCTION Press...

  • Page 97: Printing Reports And Lists

    Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.
  • Page 98 Printing Reports and Lists If Option Setting 21 (Auto Print Out) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) All information is erased after a report is printed out.

  • Page 99: Timer List

    Printing Reports and Lists COM.E-0 COM.E-7 - A telephone line error prevented the transaction. Line Error in Chapter 11. CANCEL - Transmission was cancelled because the STOP key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have.

  • Page 100: Passcode List

    Printing Reports and Lists Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

  • Page 101: Anti Junk Number List

    Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)

  • Page 102: Print Setup List

    Printing Reports and Lists Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result.

  • Page 103: Maintenance

    Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. First unplug the telephone line, then unplug the power lead. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 104 Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! Do not use benzene or thinner. Avoid touching the print head with hard objects.
  • Page 105 Maintenance Place the imaging film cartridge back in the print compartment. Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down.

  • Page 106: Scanning Glass And Rollers

    Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.

  • Page 107: Troubleshooting

    Troubleshooting Problems and Solutions Answering machine connection Problem Check and remedy The answering machine Make sure your fax machine’s reception mode is connection does not operate set to A.M. properly. Make sure your fax machine’s TEL. LINE socket is connected to the wall socket. Make sure your fax machine’s TEL.

  • Page 108: Line Error

    Problems and Solutions Line error Problem Check and remedy LINE ERROR appears in Try the transaction again. If the error persists, the display and/or a check the following: transaction report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column.

  • Page 109: Reception And Copying Problems

    TEL. SET socket. If the receiving machine is in manual mode with no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure it is G3 compatible. Check the display for error messages.
  • Page 110 Problems and Solutions It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality General print quality is poor. paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

  • Page 111: General Problems

    Problems and Solutions General problems Problem Check and remedy Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming Information cannot be is not possible if the imaging film and printing programmed in the fax. paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1.

  • Page 112: Messages And Signals

    Display Messages Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 7 for display messages related to Caller ID. The print compartment cover (under the operation panel) is open. Open the operation panel (grasp the COVER OPEN top and pull toward you), and then press down firmly on both sides of the print compartment cover to close...
  • Page 113 Display Messages You have tried to dial or clear a Rapid Key or Speed NO # STORED Dial number that hasn’t been programmed (a full number hasn’t been assigned to it). You are out of printing paper (or the paper release plate is open).

  • Page 114: Audible Signals

    Display Messages Audible signals Indicates the end of Continuous tone 3 seconds transmission, reception, or copying. 5 seconds Indicates incomplete Intermittent tone (1 second on, transmission, reception, or (3 bleeps) 1 second off) copying. 35 seconds Indicates that the handset is Rapid intermittent tone (0.7 seconds on, off hook.

  • Page 115: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If it doesn’t feed out, remove it as follows: Important: Do not try to remove a document without opening the operation panel.
  • Page 116 Clearing Paper Jams Clearing jammed printing paper Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 117 Clearing Paper Jams Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Reinsert the paper in the paper tray and push the paper release plate back down.

  • Page 118: Quick Reference Guide

    QUICK REFERENCE GUIDE ENTERING YOUR NAME AND INSTALLATION NUMBER FUNCTION 1. Press: Display shows: OWN NUMBER SET 2. Press: START T E L S E T T E L L I N 3. Enter your fax number (max. of 20 digits) by pressing the number keys.
  • Page 119 SENDING DOCUMENTS SETTING THE DATE AND TIME Press: FUNCTION Place your document (up to 10 pages) face down in the document feeder. Display shows: DATE & TIME SET START Press the key: Normal Dialling SPEAKER START 1. Lift the handset or press Enter two digits for the Day (01 through 31).

  • Page 120: Index

    Index Dialling Direct Keypad, 49 A.M. reception mode, 31, 54, 66 Normal, 41, 61 Activity Report, 95 Rapid Key, 47, 61 Automatic printing, 94 Search, 50, 62 Answering machine connection Speed, 48, 61 Connecting, 65 Direct Keypad Dialling, 49 Off Hook Hold, 69, 91 Display, 10 Quiet Detect Start Timing, 69, 91 Display messages, 110...
  • Page 121 Index Reception mode A.M. mode, 31, 54, 66 Letters, entering, 26 FAX mode, 31, 53 Line error, 106 Setting, 32 Loading printing paper, 23 TEL mode, 31, 55 Loading the document, 37 TEL/FAX mode, 31, 52 Reception mode key, 10, 32 Reception Ratio setting, 57 Network Services, 63 Redial key, 10, 42, 62...
  • Page 122 Index Timer List, 97 Timer operations, 85 Transaction Report, 100 Transaction Report Print Select, 89 Volume keys, 11, 33...
  • Page 123 SHARP ELECTRONICS (U.K.) LTD. Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE SHARP CORPORATION PRINTED IN SPAIN (TINSE3961FFZZ)

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