Page 1 MODEL FO-785 FACSIMILE SHARP CORPORATION OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings PRINTED IN THAILAND 9. Printing Reports and Lists (TINSQ4164XHTZ) 10.
Page 2 Introduction Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below. Automatic dialling Rapid Key Dialling: 8 numbers Speed Dialling: 80 numbers Imaging film Initial starter film (included with fax machine): 10 m roll (approx.
Page 3 Height: 312 mm Weight Approx. 3.4 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values...
Page 4: Important Safety Information
Important safety information • Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel. • This machine must only be connected to a 220-240 V, 50-60 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.
Page 5 • Never install telephone wiring during a lightning storm. • Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. • Never touch uninsulated telephone wires or terminals unless the tele- phone line has been disconnected at the network interface. •...
Page 6: Table Of Contents
Table of Contents Installation Unpacking Checklist ........7 A Look at the Operation Panel .
Page 7 Special Functions Caller ID ..........67 Duplex Ringing.
Page 8: Installation
Installation Unpacking Checklist Before setting up, make sure you have If any are missing, all of the following contact your dealer items. or retailer. Original Paper tray document extension support Rapid key Handset labels Operation Handset manual lead Telephone Gears (4) line cord Imaging film Imaging...
Page 9: A Look At The Operation Panel
A Look at the Operation Panel A Look at the Operation Panel FACE DOWN (MAX 10 SHEETS) TEL FAX A.M. TEL/FAX SPEED RECEPTION VOLUME DIAL MODE DOWN RESOLUTION FUNCTION REDIAL HOLD/ PQRS WXYZ COPY/HELP SEARCH STOP SPEAKER 08/POLL START/MEMORY 10 11 SPEED DIAL key Press this key to dial a 2-digit Speed Dial number.
Page 10: Volume Keys
A Look at the Operation Panel VOLUME keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. FUNCTION key Press this key to select various special functions. Panel release Grasp this finger hold and pull toward you to open the operation panel.
Page 11: Connections
Connections Connections Points to keep in mind when setting up Do not place the machine in Do not place the machine near direct sunlight. heaters or air conditioners. Keep dust away from the Keep the area around the machine. machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper...
Page 12 Connections Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset lead are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!
Page 13 Connections Power lead Plug the power lead into a 220-240 V, 50-60 Hz, earthed (3-prong) AC outlet. Caution! Do not plug the power lead into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on...
Page 14: Telephone Line Cord
Connections Telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Be sure to insert the telephone line cord into the TEL.
Page 15 Connections Trays Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support. Note: The original document support has a top side and a...
Page 16 Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 6, Answering Machine Connection. Remove the seal covering the TEL. SET socket.
Page 17: Loading The Imaging Film
The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film. When replacing the The initial starter roll film, use a roll of Sharp of imaging film FO-3CR imaging film. included with your...
Page 18 Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge.
Page 19 Loading the Imaging Film Remove the new roll of imaging film from its packaging. • • • • Do not yet remove the band that holds the rolls together. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
Page 20 Loading the Imaging Film Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.
Page 21 Loading Printing Paper. Display shows: FUNCTION INITIALIZE FILM START/MEMORY When to replace the imaging film Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp FO-3CR Imaging Film...
Page 22: Loading Printing Paper
Loading Printing Paper Loading Printing Paper You can load A4 size paper in the paper tray. The maximum number of sheets is: ♦ 60 for paper from 60 to 75 g/m ♦ 50 for paper from 75 to 90 g/m Fan the paper, and then tap the edge against a flat surface to even the stack.
Page 23 Loading Printing Paper Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.
Page 24: Entering Your Name And Fax Number
Entering Your Name and Number Entering Your Name and Fax Number Before you can begin using Once you enter this your fax, you need to enter information, it will your name and the automatically appear telephone number of your at the top of each fax fax.
Page 25 To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor. SPEAKER Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7...
Page 26 Entering Your Name and Number SPACE = Press this key to delete the letter SPEED DIAL highlighted by the cursor. REDIAL Press this key to change case. WXYZ PQRS HOLD/ SEARCH Press this key to move the cursor to the left. SPEAKER Press this key to move the cursor to the right.
Page 27: Setting The Date And Time
Setting the Date and Time Setting the Date and Time The date and time appear in the display and reports, and are printed at the top of every page you fax. 3 key FUNCTION key START/MEMORY * key STOP key Note: The imaging film and printing paper must be loaded before the date and time can be set.
Page 28 Setting the Date and Time Press the START/MEMORY key. START/MEMORY • • • • The currently set date will appear in the display. Enter a two-digit number for the day ("01" to "31"). • • • • To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number.
Page 29 Setting the Date and Time Press the START/MEMORY key to start the clock. START/MEMORY The display will show: STORE JUNK # Press the STOP key to return to the date and time display. STOP...
Page 30: Selecting The Reception Mode
Selecting the Reception Mode Selecting the Reception Mode Your fax machine has four modes for receiving incoming calls and faxes: TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.
Page 31: Setting The Reception Mode
Selecting the Reception Mode Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. RECEPTION MODE key 01 JUL 10:30 TEL/FAX A.M. 01 JUL 10:30 RECEPTION TEL/FAX A.M. MODE 01 JUL 10:30 TEL/FAX A.M.
Page 32: Volume Adjustment
Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the DOWN keys. DOWN key UP key Speaker Press the SPEAKER key. SPEAKER Press the UP or DOWN key. Display: SPEAKER: HIGH DOWN SPEAKER: MIDDLE SPEAKER: LOW When the display shows the desired SPEAKER...
Page 33 Volume Adjustment Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) Display: RINGER: HIGH DOWN RINGER: MIDDLE RINGER: LOW • • • • The ringer will ring once at the selected level, then the date and time will reappear in the display.
Page 34: Sending Documents
Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 210mm Maximum Minimum...
Page 35 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. 5 mm Letters in the shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦...
Page 36: Loading The Document
Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
Page 37 Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important: Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Open the operation panel by grasping the finger hold and pulling up.
Page 38: Resolution And Contrast
Resolution and Contrast Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution You must adjust the setting is STANDARD settings each time you and the default contrast don’t want to use the setting is AUTO.
Page 39 Resolution and Contrast Load the document(s). • • • • The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION key one or more times until the desired resolution RESOLUTION and contrast settings appear in the display. •...
Page 40: Sending A Fax By Normal Dialling
Sending a Fax by Normal Dialing Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax.
Page 41: Using The Redial Key
Sending a Fax by Normal Dialing Wait for the connection. Depending on the setting of the receiving machine, you Beep will either hear a facsimile reception tone or the other person will answer. • • • • If the other party answers, (lift the handset if the SPEAKER key was pressed) ask them to press their START key.
Page 42: Sending A Fax By Automatic Dialling
Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialling You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. ♦ To use Automatic Dialling, you must first store the full fax or telephone number in your fax machine.
Page 43 Sending a Fax by Automatic Dialing Storing fax and telephone numbers for Automatic Dialling Press these keys: FUNCTION The display will show: FAX/TEL # MODE Press 1 to select SET. The display will show: FAX/TEL # SET ENTER SPEED # Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Rapid Key Dialling, 09 to 88 for Speed Dialling).
Page 44 To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter to advance the cursor. SPEAKER Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 SPACE = Press the START/MEMORY key. START/MEMORY Return to Step 3 to store another number, or press STOP to exit.
Page 45: Clearing Numbers
Sending a Fax by Automatic Dialing Clearing numbers FUNCTION Press these keys: The display will show: FAX/TEL # MODE Press 2 to select CLEAR. Enter the Speed Dial number that you want to clear by pressing the number keys. (Example) Press the START/MEMORY key.
Page 46: Rapid Key Dialling
Sending a Fax by Automatic Dialing Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key. Load the document(s).
Page 47: Speed Dialling
Sending a Fax by Automatic Dialing Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling. Load the document(s). The display will show: READY TO SEND • • • • Set the resolution and/or contrast if desired.
Page 48: Direct Keypad Dialling
Sending a Fax by Automatic Dialing Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing. Load the document(s).
Page 49 Sending a Fax by Automatic Dialing Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.
Page 50: Automatic Redialling
Sending a Fax by Automatic Dialing Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display. • • • • If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list.
Page 51: Receiving Documents
Receiving Documents Using TEL/FAX Mode Press the RECEPTION MODE key until the arrow in the display points to TEL/FAX. RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax automatically answers all calls on two rings. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.
Page 52: Using Fax Mode
Receiving Documents Using FAX Mode Press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL/FAX. A.M. When the reception mode is set to FAX, the machine will automatically answer all calls on two rings and receive incoming faxes. 2 rings Fax reception ♦...
Page 53: Using A.m. Mode
Receiving Documents Using A.M. Mode Press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL/FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine.
Page 54: Using Tel Mode
Receiving Documents Using TEL Mode Press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL/FAX A.M. When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.
Page 55 Receiving Documents If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key). • • • • Make sure that the display shows RECEIVING, then replace the handset.
Page 56 Receiving Documents Comments: • • • • Your fax will not accept the signal to begin reception (5**) if a document is loaded in its feeder. • • • • If you have set Option Setting 14 to NO and hear a fax tone when you answer the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and press the START/MEMORY key if you are on a pulse dial only phone.
Page 57: Reception Ratio
Receiving Documents Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.
Page 58: Substitute Reception To Memory
Receiving Documents Press the STOP key. STOP Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED.
Page 59: Making Copies
Making Copies Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) The display will show: READY TO SEND •...
Page 60 Making Copies Press 1 (MULTI COPY) if you do not SORT MULTI want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted. Example of three Originals copies each of three originals Not sorted Sorted (MULTI COPY) (SORT COPY) The display will show: ENTER # (01-99)
Page 61: Copy Cut-Off
Making Copies Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.
Page 62: Making Telephone Calls
Making Telephone Calls Your fax can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a phone call, the power must be on. Pick up the handset or press the SPEAKER key. Listen for the dial tone. SPEAKER Dial the number using one of the following methods:...
Page 63: Chain Dialling
Making Telephone Calls Comments: • • • • While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. • • • • The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M.
Page 64 Making Telephone Calls Hold You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset.
Page 65: Answering Machine Connection
Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. Remove the seal covering the TEL. SET socket. Connect the answering machine’s telephone line socket to the TEL.
Page 66 Activating the Answering Machine Hookup Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello.
Page 67: Activating The Answering Machine Connection
Activating the Answering Machine Hookup Activating the Answering Machine Connection Before you go out, activate the answering machine connection as follows: Set the reception mode to A.M. RECEPTION MODE TEL/FAX A.M. Set your answering machine to auto answer. • • • • Your answering machine must be set to answer on a maximum of two rings.
Page 68: Special Functions
Special Functions Caller ID If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings. Important: • • • • To use this function, you must subscribe to a caller identification service from your telephone company.
Page 69 Caller ID How Caller ID operates When you receive a call, the name and/or phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.
Page 70 Caller ID Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.
Page 71: Priority Call
Caller ID To delete calls from the caller list If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.
Page 72 Caller ID Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).
Page 73: Duplex Ringing
Duplex Ringing Duplex Ringing If you are a subscriber to Homefax 2 or Faxline 2, services provided by Hongkong Telecom, you will need to turn on Duplex Ringing. When this is done, the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence.
Page 74: Broadcasting
Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location. ♦...
Page 75 Broadcasting Press the START/MEMORY key. Transmission will begin. • • • • A Transaction Report is START/MEMORY automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code.
Page 76: Cover Sheet
Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.
Page 77 Cover Sheet Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT Press the STOP key to return to the date STOP and time display. Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet.
Page 78 Cover Sheet Select a message by entering a number from 1 to 4: 1: URGENT 2: IMPORTANT (Example) 3: CONFIDENTIAL 4: PLS. DISTRIBUTE Dial the receiving machine and transmit the document. Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.
Page 79: Batch Page Numbering
Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
Page 80 Batch Page Numbering Comments: • • • • If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. • • • • If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.
Page 81: Blocking Reception Of Unwanted Faxes
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 15 to YES as explained in Chapter 8, and then enter the fax numbers from which you do not want to receive faxes as shown below.
Page 82 Blocking Reception of Unwanted Faxes Enter the full number you want to block (max. of 20 digits). (Example) Press the START/MEMORY key. START/MEMORY Return to Step 3 to enter (or clear) STOP another number, or press STOP to exit. Step 3 or...
Page 83: Sending Documents From Memory
Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
Page 84 Sending Documents From Memory Enter the number of the receiving machine using one of the following methods: • • • • Press a Rapid Key. (Example) • • • • Press the SPEED DIAL key and enter a Speed Dial number. •...
Page 85: Polling (Requesting A Fax Transmission)
Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
Page 86 Polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your machine, simply set the reception mode to FAX, and load the document(s) to be sent. Transmission will take place when the other fax machine calls your machine and activates polling.
Page 87 Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine’s list of permitted numbers. Press the keys shown at right. FUNCTION ENTRY MODE will appear in the display.
Page 88: Timer Operations
Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time, and the times they will be performed can be specified up to 24 hours in advance.
Page 89: To Cancel An Operation
Timer Operations Enter the Speed Dial number of the receiving fax machine. • • • • If this is a polling operation, go to Step (Example) Press the START/MEMORY key. START/MEMORY Adjust the resolution and/or contrast if RESOLUTION desired (skip to the next step if you don’t want to change settings).
Page 90: Option Settings
Option Settings The option settings let you customise your fax to better suit your needs. An initial setting has been made for each option at the factory. You can change a setting by following the steps described for each option below. First press FUNCTION FUNCTION and 4 , then press # or...
Page 91 Option Settings Setting 2: NUMBER OF RINGS TO ANSWER This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 2 to 5. • Initial setting: 2 until FUNCTION display...
Page 92 Option Settings Setting 5: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 03. • Initial setting: 02 until FUNCTION display Press RECALL TIMES shows: STOP Enter a number...
Page 93 Option Settings Setting 8: TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report. Enter a number from 1 to 5 as follows: 1 (ALWAYS PRINT): A report will be printed after each transmission, reception, or error. 2 (ERR/TIMER/MEM): A report will be printed after an error, timer operation, or memory operation.
Page 94 Option Settings Setting 10: PSEUDO RINGING DURATION This sets the duration of pseudo ringing in TEL/FAX reception mode. Press 1 for 15 seconds, 2 for 30 seconds, 3 for 60 seconds, or 4 for 120 seconds. • Initial setting: 1 until FUNCTION Press...
Page 95 Option Settings Setting 13: DUPLEX RINGING If you are a subscriber to Homefax 2 or Faxline 2, you can use Duplex Ringing to separately signal fax transmissions and voice calls. Faxes will be signalled by a long ringing cadence and received automatically after 2 rings.
Page 96 Option Settings Setting 16: POLLING Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key. • Initial setting: 2 until FUNCTION POLLING Press display shows: STOP...
Page 97 Option Settings Setting 18: AUTO COVER SHEET Press 1 (YES) to have the fax automatically generate a cover sheet and send it as the last page of each transmission. Press 2 (NO) to turn the function off. • Initial setting: 2 until FUNCTION Press...
Page 98: Printing Reports And Lists
Printing Reports and Lists You can print out lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.
Page 99 Printing Reports and Lists ♦ If Option Setting 19 (Auto Print Out) is set to YES, a report will be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) ♦...
Page 100: Timer List
Printing Reports and Lists COM.E-0 COM.E-7 - A telephone line error prevented the transaction. See Line Error in Chapter 11. CANCEL STOP - Transmission was cancelled because the key was pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have.
Page 101: Passcode List
Printing Reports and Lists Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).
Page 102 Printing Reports and Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller ID List This list shows information about your most recent calls (maximum of 20 calls). (This list is only available if you are using the Caller ID function.)
Page 103: Print Setup List
Printing Reports and Lists Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result.
Page 104: Maintenance
Maintenance Fax print head Clean the printing head frequently to assure optimum printing performance. First unplug the telephone line, then unplug the power cord. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Page 105 Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. Wipe the print head and roller with isopropyl alcohol. Roller Print head Caution! • • • • Do not use benzene or thinner. Avoid touching the print head with hard objects.
Page 106 Maintenance Place the imaging film cartridge back in the print compartment. Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down.
Page 107: The Housing
Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.
Page 108: Troubleshooting
Troubleshooting Problems and Solutions Answering machine connection Problem Check and remedy • • • • The answering machine con- Make sure your fax machine’s reception mode is nection does not operate set to A.M. properly. • • • • Make sure your fax machine’s TEL. LINE socket is connected to the wall socket.
Page 109: Line Error
Problems and Solutions Line error Problem Check and remedy • • • • LINE ERROR appears in Try the transaction again. If the error persists, the display and/or a transac- check the following: tion report is printed out with COM. E- and a number from 0 to 1, 2, 3, 4, 5, 6, or 7 in the NOTE column.
Page 110: Reception And Copying Problems
If the receiving machine is in manual mode with no attendant, reception will not be possible. • • • • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • • • • Check the display for error messages.
Page 111 Problems and Solutions • • • • It is important to select a paper that is appropriate for the thermal transfer printer in your fax. We recommend using laser quality General print quality is poor. paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.
Page 112: General Problems
Problems and Solutions General problems Problem Check and remedy • • • • Make sure the fax is plugged in and the imaging film and paper have been loaded. (Programming Information cannot be pro- is not possible if the imaging film and printing grammed in the fax.
Page 113: Messages And Signals
Display Messages Messages and Signals Display messages When the fax is in A.M. reception mode, this message appears when the handset of an answering A.M. OFF HOOK machine (or extension phone) connected to the fax has been lifted. The paper size setting is incorrect. Change the paper CHECK PAPER SIZE size setting as described in "Loading Printing Paper"...
Page 114 Display Messages The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out. If faxes have been received to memory because printing is not possible MEMORY IS FULL (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitue Reception to Memory in Chapter 3).
Page 115: Audible Signals
Display Messages The HOLD/SEARCH key has been pressed. Press # or * to search for an automatic dialling number, or SEARCH DIAL press STOP to return to the data and time display. (See Using the HOLD/SEARCH key in Sending a Fax by Automatic Dialling in Chapter 2.) Check the printing paper.
Page 116: Clearing Paper Jams
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If it doesn’t feed out, remove it as follows: Important: Do not try to remove a document without opening the operation...
Page 117 Clearing Paper Jams Clearing jammed printing paper Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
Page 118 Clearing Paper Jams Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down.
Page 119: Quick Reference Guide
QUICK REFERENCE GUIDE ENTERING YOUR NAME AND INSTALLATION NUMBER Note: Imaging film and paper must be loaded to perform the following operation. FUNCTION 1. Press: Display shows: OWN NUMBER SET 2. Press: T E L S E T T E L L I N START/MEMORY 3.
Page 120: Sending Documents
SENDING DOCUMENTS SETTING THE DATE AND TIME Note: Imaging film and paper must be loaded to Place your document perform the following operation. (up to 10 pages) face down in the document Press: FUNCTION feeder. Normal Dialling Display shows: DATE & TIME SET SPEAKER 1.
Page 121: Index
Index Search, 48, 62 Speed, 46, 61 A.M. reception mode, 29, 52 Direct Keypad Dialling, 47 Activity Report, 97 Display, 8 Automatic printing, 96 Display messages, 112 Answering machine connection Document feeder, 35 Activating, 66 Document guides, 35 Connecting, 64 Document restrictions, 34 Fax Reception When A.M.
Page 122 Index Setting, 30 TEL mode, 29, 53 Letters, entering, 24 TEL/FAX mode, 29, 50 Line error, 108 Reception mode key, 8, 30 Loading printing paper, 21 Reception Ratio setting, 56 Loading the document, 35 Redial key, 8, 40, 62 Redialling, 49, 62 Remote Reception Select, 91 Memory Removing original document, 36...
Page 125 ˚C...
Page 126 • • • • • • •...
Page 127 • • • • • • • • •...
Page 131 FACE DOWN (MAX 10 SHEETS) TEL FAX A.M. TEL/FAX SPEED RECEPTION VOLUME DIAL MODE DOWN RESOLUTION FUNCTION REDIAL HOLD/ PQRS WXYZ COPY/HELP SEARCH STOP SPEAKER 08/POLL START/MEMORY 10 11 11...
Page 136 • •...
Page 141 • •...
Page 143 FUNCTION INITIALIZE FILM START/MEMORY FILM END...
Page 145 ➝ SETPAPER & PRESS START KEY FUNCTION PRINT CONTRAST NORNAL LIGHT COPY CUT-OFF STOP...
Page 146 FUNCTION ENTRY MODE OWN NUMBER SET...
Page 147 START/MEMORY ENTER FAX # • • START/MEMORY ENTER YOUR NAME • SPEAKER SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7...
Page 148 SPACE = SPEED DIAL REDIAL WXYZ PQRS HOLD/ SEARCH SPEAKER ./!"#$%&’() +,-:;<=>?@[¥]^_`{|}→← START/MEMORY SECURITY SELECT STOP...
Page 149 FUNCTION ENTRY MODE DATE & TIME SET...
Page 150 START/MEMORY • •...
Page 151 START/MEMORY STORE JUNK # STOP...
Page 153 14 JUL 10:30 TEL/FAX A.M. 14 JUL 10:30 RECEPTION TEL/FAX A.M. MODE 14 JUL 10:30 TEL/FAX A.M. 14 JUL 10:30 TEL/FAX A.M.
Page 154 SPEAKER SPEAKER: HIGH DOWN SPEAKER: MIDDLE SPEAKER: LOW SPEAKER...
Page 155 RINGER: HIGH DOWN RINGER: MIDDLE RINGER: LOW • RINGER: OFF OK? START/MEMORY...
Page 156 210 mm 148 mm 600 mm 140 mm 210 mm 148 mm 140 mm 297 mm...
Page 158 • READY TO SEND RESOLUTION...
Page 161 • RESOLUTION • ➝ STANDARD :AUTO FINE :AUTO SUPER FINE :AUTO HALF TONE :AUTO STANDARD :DARK FINE :DARK SUPER FINE :DARK HALF TONE :DARK...
Page 162 READY TO SEND • RESOLUTION SPEAKER PQRS WXYZ...
Page 163 Beep • START/MEMORY •...
Page 164 SPEAKER START/MEMORY...
Page 165 FUNCTION FAX/TEL # MODE FAX/TEL # SET ENTER SPEED # • • START/MEMORY...
Page 166 • • SPEAKER SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 SPACE = START/MEMORY STOP...
Page 167 FUNCTION FAX/TEL # MODE START/MEMORY STOP...
Page 168 READY TO SEND RESOLUTION • • POLL •...
Page 169 READY TO SEND • RESOLUTION SPEED DIAL • START/MEMORY...
Page 170 READY TO SEND • RESOLUTION • PQRS WXYZ START/MEMORY •...
Page 171 READY TO SEND • RESOLUTION HOLD/ SEARCH PQRS WXYZ • •...
Page 172 • START/MEMORY...
Page 173 RECEPTION MODE TEL/FAX A.M. • • •...
Page 174 RECEPTION MODE TEL/FAX. A.M.
Page 175 RECEPTION MODE TEL/FAX A.M.
Page 176 RECEPTION MODE TEL/FAX A.M. Beep ➝ ➝ RECEIVING...
Page 177 • ➝ ➝ ➝ RECEIVING START/MEM Beep ➝ ➝ ➝...
Page 178 • • FUNCTION 2 IN 1 PRINT PRINT CONTRAST STOP...
Page 179 FUNCTION RECEPTION RATIO AUTO 100% 100%...
Page 180 STOP • •...
Page 181 READY TO SEND • RESOLUTION COPY/HELP ➝ COPY MODE 1: MULTI COPY 2: SORT COPY START: COPY...
Page 182 MULTI SORT Originals Not sorted Sorted (MULTI COPY) (SORT COPY) ENTER # (01-99) COPY RATIO...
Page 183 FUNCTION COPY CUT-OFF INITIALIZE FILM STOP...
Page 184 SPEAKER • PQRS WXYZ • • •...
Page 185 • •...
Page 187 • T E L S E T T E L L I N...
Page 188 •...
Page 189 RECEPTION MODE TEL/FAX A.M. • •...
Page 190 • • • FUNCTION ➝ OPTION SETTING CALLER-ID STOP...
Page 191 ➝ DOE JOHN 444-555-6666...
Page 192 HOLD/SEARCH • START/MEMORY • STOP...
Page 193 FUNCTION STOP START/MEMORY...
Page 195 • • FUNCTION ➝ OPTION SETTING DUPLEX RINGING STOP...
Page 196 READY TO SEND START/MEMORY • • START/MEMORY • RESOLUTION...
Page 197 START/MEMORY •...
Page 198 FUNCTION OPTION SETTING COVER SHEET...
Page 199 AUTO PRINT OUT STOP • • FUNCTION COVER SHEET HEAD...
Page 201 • FUNCTION PAGE COUNTER SET •...
Page 202 • •...
Page 203 • • • FUNCTION CLEAR...
Page 204 START/MEMORY STOP...
Page 205 READY TO SEND • RESOLUTION START/MEMORY ENTER STATION #...
Page 206 • • • START/MEMORY •...
Page 207 • PQRS WXYZ • • • 08/POLL •...
Page 208 FUNCTION STOP START/MEMORY...
Page 209 FUNCTION START/MEMORY STOP...
Page 210 FUNCTION START/MEMORY...
Page 211 • START/MEMORY RESOLUTION STOP START/MEMORY FUNCTION STOP START/MEMORY...
Page 212 FUNCTION • FUNCTION FINE PRIORITY ➝ ➝ ➝ STOP NUMBER OF RINGS ➝ ➝...
Page 213 • FUNCTION ➝ ➝ ➝ NUMBER OF RINGS STOP ➝ ➝ 5 RING TEL ANS. • FUNCTION ➝ ➝ ➝ 5 RING TEL ANS. STOP ➝ ➝ RECALL INTERVAL • FUNCTION ➝ ➝ ➝ RECALL INTERVAL STOP ➝ RECALL TIMES ➝...
Page 214 • FUNCTION ➝ ➝ RECALL TIMES STOP ➝ ➝ TEL/FAX REMOTE # • FUNCTION ➝ ➝ ➝ TEL/FAX REMOTE # STOP ➝ ➝ REMOTE RECEPTION • FUNCTION ➝ ➝ ➝ REMOTO RECEPTION STOP ➝ ➝ TRANSACTION LIST...
Page 215 • FUNCTION ➝ ➝ ➝ TRANSACTION LIST STOP ➝ ➝ DIAL MODE • FUNCTION ➝ ➝ ➝ DIAL MODE TONE PULSE STOP ➝ ➝ PSEUDO RING DUR.
Page 216 • FUNCTION ➝ ➝ ➝ PSEUDO RING DUR. STOP ➝ ➝ QUIET DETECT TM • FUNCTION ➝ ➝ ➝ QUIET DETECT TM. STOP ➝ ➝ FAX RX A.M. FAILS • FUNCTION ➝ ➝ ➝ FAX RX A.M. FAILS STOP ➝ ➝...
Page 217 • FUNCTION ➝ ➝ ➝ DUPLEX RINGING STOP ➝ ➝ FAX SIGNAL RX • FUNCTION ➝ ➝ ➝ FAX SIGNAL RX STOP ➝ ➝ JUNK # CHECK • FUNCTION ➝ ➝ ➝ JUNK # CHECK STOP ➝ ➝ POLLING...
Page 218 • FUNCTION ➝ ➝ ➝ POLLING STOP ➝ ➝ CALLER-ID • FUNCTION ➝ ➝ ➝ CALLER-ID STOP ➝ ➝ COVER SHEET...
Page 219 • FUNCTION ➝ ➝ ➝ COVER SHEET STOP ➝ ➝ AUTO PRINT OUT • ➝ FUNCTION ➝ ➝ AUTO PRINT OUT STOP ➝ ➝ ECM MODE • FUNCTION ➝ ➝ ➝ ECM MODE STOP ➝ ➝ FINE PRIORITY...
Page 220 FUNCTION LISTING MODE START/MEMORY...
Page 221 SENDER/RECEIVER PAGES NOTE...
Page 227 • •...
Page 228 •...
Page 229 •...
Page 230 • • • •...
Page 231 • • • • • • • • • • •...
Page 232 • • • • • • • • • • •...
Page 233 • • • • • • • •...
Page 234 • • • • • • • • •...
Page 240 •...
Page 241 FUNCTION OWN NUMBER SET T E L S E T T E L L I N START/MEMORY START/MEMORY T E L S E T T E L L IN SPACE = SPEED DIAL REDIAL WXYZ PQRS HOLD/ SEARCH SPEAKER STOP START/MEMORY...
Page 242 FUNCTION DATE & TIME SET SPEAKER START/MEMORY START/MEMORY STOP START/MEMORY SPEED DIAL START/MEMORY FUNCTION 14 JUL 10:30 RECEPTION TEL/FAX A.M. MODE 14 JUL 10:30 FAX/TEL # MODE TEL/FAX A.M. 14 JUL 10:30 TEL/FAX A.M. 14 JUL 10:30 TEL/FAX A.M. ➝ ➝...

Sharp FO-785 Operation Manual

1 Installation

2 Sending Documents

3 Receiving Documents

4 Making Copies

5 Making Telephone Calls

6 Answering Machine Connection

7 Special Functions

8 Option Settings

9 Printing Reports and Lists

10 Maintenance

11 Troubleshooting

Quick Reference Guide

Index

Quick Links

Related Manuals for Sharp FO-785

Summary of Contents for Sharp FO-785

Table of Contents