Toshiba GA-1200 Scanning Manual
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Toshiba GA-1200 Scanning Manual

Toshiba GA-1200 Scanning Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
GA-1200

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Summary of Contents for Toshiba GA-1200

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide GA-1200...

  • Page 3: Preface

    Preface Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Scanning Guide is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the following option is installed: Network Printer Kit Scanner Upgrade Kit External Keyboard This manual also explains about functions available with the above options and the Fax Kit (optional).

  • Page 4: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
  • Page 5 U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 6: Before Reading This Manual

    Operator’s Manual for TOSHIBA Viewer (PDF file) This manual describes how to use the co-packed application software “TOSHIBA Viewer”. Various functions such as printing, scanning and setup can be used with a computer con- nected to this equipment with a USB.

  • Page 7: Scanning Functions

    “AddressBook Viewer”. Scanning functions The Scanner Upgrade Kit “GA-1200” (optional) is necessary for using the scanning functions. Quick Start Guide for Scanning Functions (PDF file) This manual gives the basic information regarding the scanning functions, such as the GA- 1200 accessories, necessary environmental conditions and outline of network connections as well as troubleshooting.

  • Page 8: How To Read This Manual

    This manual is protected by copyright laws. No part of this manual shall be duplicated or repro- duced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORA- TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties.

  • Page 9: Table Of Contents

    CONTENTS Preface......................1 Software License Agreement ..............2 Before Reading This Manual ...............4 Chapter 1 OVERVIEW About Scanning Functions................12 Scan to Email ..................12 Scan to File .....................12 Scan to TWAIN..................13 About Scan Speed ..................13 About Scanning Functions Requiring Fax..........14 InternetFax ....................14 Onramp gateway ..................15 Offramp gateway ..................16 About the Scan Utilities CD-ROM .............17 Description of Control Panel ..............18...
  • Page 10 Using TWAIN Driver for the First Time .............48 Connection by searching over network ...........48 Connection by setting up manually............51 How to Use the Main Window..............53 Deleting Box documents................54 Displaying the Box, Folder, Document and Page Properties ....55 Adding a new device using network discovery ........59 Changing the target device for retrieving Box documents.......59 Chapter 5 TEMPLATE...
  • Page 11 Chapter 10 SPECIFYING DESTINATIONS About Specifying Procedure of Destinations .......... 84 Direct entry with digital keys and QWERTY Keyboard......84 Entry with one touch key .................86 Entry with abbreviated number..............87 Alphabet search ..................88 Entry with group number .................89 Entry from sent history................90 Entry from reception history..............91 Multi-address transmission..............93 Confirming Destinations Specified............95...
  • Page 12 CONTENTS...
  • Page 13 OVERVIEW This section describes the overview of the scanning functions. About Scanning Functions ..................12 Scan to Email ............................12 Scan to File ............................12 Scan to TWAIN ..........................13 About Scan Speed ..........................13 About Scanning Functions Requiring Fax ............14 InternetFax ............................14 Onramp gateway..........................15 Offramp gateway..........................16 About the Scan Utilities CD-ROM................17 Description of Control Panel .................18...

  • Page 14: Chapter 1 Overview

    1 OVERVIEW About Scanning Functions This section describes the overview of the scanning functions. Scan to Email You can Email the scanned images to the previously specified addresses. In this function the scanned images are converted to TIFF files or PDF files so that they can be attached to the Email.

  • Page 15: Scan To Twain

    Scan to TWAIN You can retrieve the images scanned in this equipment to your computer using the TWAIN-compliant application software. To utilize this function, the installation of the attached TWAIN driver is required. Scan Windows 98 Windows Me Windows NT4.0 TWAIN driver Windows 2000 Windows XP...

  • Page 16: About Scanning Functions Requiring Fax

    1 OVERVIEW About Scanning Functions Requiring Fax When the Fax Kit (optional) is installed, more advanced functions will be available. To utilize these functions, the Fax Kit (optional) are required. InternetFax You can send or receive the scanned images as attachment of Emails by converting them into a TIFF-FX (Profile S) format.

  • Page 17: Onramp Gateway

    Onramp gateway You can send fax data from a G3 mode-compliant Fax machine through a relay mailbox of this equipment using InternetFax to Email addresses registered in this relay mailbox. To utilize this function, the setup of a relay mailbox is required. transmission to relay mailbox G3 Fax...

  • Page 18: Offramp Gateway

    1 OVERVIEW Offramp gateway You can send InternetFax data received by this equipment to other Fax machines. This function reduces communication fees when the terminal recipient is a non-InternetFax machine because in this procedure the distance requiring public switched telephone networks is shorter. InternetFax equipment InternetFax equipment Mail Server...

  • Page 19: About The Scan Utilities Cd-Rom

    About the Scan Utilities CD-ROM The contents of the Scan Utilities CD-ROM are as follows: Client software installer [Scan Utilities CD-ROM]: \setup.exe The above is a setup program to install TWAIN driver on your computer. TWAIN driver [Scan Utilities CD-ROM]: \TWAIN\<language> About the Scan Utilities CD-ROM...

  • Page 20: Description Of Control Panel

    1 OVERVIEW Description of Control Panel Control panel 13 14 1. [ENERGY SAVER] button Use this to let the equipment enter into the energy saving mode when the equipment is not used. Pressing this button again releases the energy saving mode. Also, the energy saving mode is released and the equipment returns to the normal mode in following cases: Receiving printing data...
  • Page 21 6. Selecting button Use them to select items or operation in each copy menu. Items or operation corresponding to each button appears at the lower section of the LCD screen.For details, see the Opera- tor's Manual for Copying Functions. This button is not used in the Scan mode. 7.
  • Page 22 1 OVERVIEW 17. Digital keys Use these keys to enter the telephone and Fax numbers, ID numbers and password. 18. Alarm lamp This lamp blinks when an error such as paper jams or running out of toner has occurred. 19. [DATA] lamp This lamp blinks when print data are being sent or received through a network.

  • Page 23: External Keyboard (Optional)

    External keyboard (optional) 2 3 4 1. Flip Panel ( P.22 “Flip panel”) 2. [RESOLUTION] button Use this key to change the scanning resolution. 3. [SPEED DIAL] button Use to specify a destination by Abbreviated, Alphabet, or Group dialing telephone directo- ries.

  • Page 24: Flip Panel

    1 OVERVIEW Flip panel One touch keys 1 to 75 Use a key between 1 and 75 as a one touch key to specify a destination when sending an Inter- netFax/Email. If the template function is enabled, use a key between 66 and 75 to recall a tem- plate.
  • Page 25 4. DIRECT TX Allows transmission direct from the document glass or the document feeder without the use of memory. The Fax Kit (optional, GD-1220) is required. This button is not used in the Scan mode. 5. LOW SPEED TX Used to select a lower transmission speed to transmit a document when poor line conditions are expected, such as when transmitting to an overseas location that can only accept low speed data.
  • Page 26 1 OVERVIEW 14. JOB STATUS Used to confirm the status of the job or canceling a job. The Fax Kit (optional, GD-1220) is required. This button is not used in the Scan mode. 15. JOURNAL Used to print a communication journal. 16.

  • Page 27: Chapter 2 Scan To Email

    SCAN TO Email This section explains how to send an Email with scanned images attached. Scan to Email ......................26 Procedure for Scan to Email..................27...

  • Page 28: Scan To Email

    2 SCAN TO Email Scan to Email Scanned images can be attached to an Email and sent as a multi-page TIFF file or PDF file. The image density and resolution can be changed when the images are scanned. A file with a maximum of 30 MB can be sent. A file with a large amount of data can be sent by having the data divided into several blocks.

  • Page 29: Procedure For Scan To Email

    Procedure for Scan to Email Place the original(s). For placing the originals, see the Operator's Manual for Copying Functions. Mixed sized originals cannot be used. A4, A3, B5, B4 and A4-R (LT, LD, LT-R, LG and ST-R) sized originals can be scanned.
  • Page 30 2 SCAN TO Email The settings available for Scan to Email and the default settings are as follows: Items Default Settings selectable Ref. RESOLUTION 150dpi P.78 “Changing resolution level” Selected 200dpi 300dpi 400dpi 600dpi Selected P.79 “Scanning 2-sided origi- DUPLEX nals”...
  • Page 31 A/B series of the paper sizes are dis- played depending on the original Select original size size. 1.A4 2.A3 3.B5 Scanning of the originals will start. Processing JOB NUMBER :029 SCANNING PAGE :001 If there are more originals, SCAN NEXT ORIGINAL? place the next one on the origi- 1.YES nal glass.

  • Page 33: Chapter 3 Scan To File

    SCAN TO FILE This section explains how to save scanned images as a PDF or TIFF file. Scan to File......................32 Procedure for Scan to File ..................33...

  • Page 34: Scan To File

    3 SCAN TO FILE Scan to File Scanned images can be stored in a computer or an FTP server as a PDF or TIFF file. The image density and resolution can be changed when images are scanned. Up to two locations can be registered for saving scanned images. Select one of the two loca- tions registered when you are performing the Scan to File.

  • Page 35: Procedure For Scan To File

    Procedure for Scan to File Place the original(s). For placing the originals, see the Operator's Manual for Copying Functions. Mixed-size originals cannot be used. A4, A3, B5, B4 and A4-R (LT, LD, LT-R, LG and ST-R) sized originals can be scanned.
  • Page 36 3 SCAN TO FILE The settings available for Scan to File and the default settings are as follows: Items Default Settings selectable Ref. RESOLUTION 150dpi P.78 “Changing resolution level” Selected 200dpi 300dpi 400dpi 600dpi Selected P.79 “Scanning 2-sided origi- DUPLEX nals”...
  • Page 37 If there are more originals, SCAN NEXT ORIGINAL? place the next one on the origi- 1.YES nal glass. Select "YES" using 2.NO button and press the [ENTER] button. Repeat Step 6 until all the originals have finished being scanned. If there are no more originals, select "NO" using the but- ton.
  • Page 39 SCAN TO TWAIN This section describes how to retrieve images to your computer using TWAIN driver. Scan to TWAIN ......................38 Requirements for TWAIN driver ......................38 Installing TWAIN Driver ..................39 Uninstalling TWAIN Driver ..................41 Operating with Control Panel of This Equipment ..........43 Retrieving Images with TWAIN Driver..............46 Using TWAIN Driver for the First Time..............48 Connection by searching over network .....................48...

  • Page 40: Scan To Twain

    4 SCAN TO TWAIN Scan to TWAIN You can retrieve the images stored in the memory of the equipment using the TWAIN-compliant application software if the attached TWAIN driver is installed in the equipment. The Scan to TWAIN operational procedure is as follows. The installation of a TWAIN driver is required only once at the first stage.

  • Page 41: Installing Twain Driver

    Installing TWAIN Driver Insert the Scan Utilities CD-ROM into the CD-ROM drive of your computer. When the installer does not automatically start, open the CD-ROM from the Explorer and double-click "Setup.exe" to start up the installer. Select the language. Click [Next]. The License Agreement dialog box appears.
  • Page 42 4 SCAN TO TWAIN Review the settings and click [Next]. Copying starts. When the copying is completed, the InstallShield Wizard Complete dialog box appears. Click [Finish]. Installing TWAIN Driver...

  • Page 43: Uninstalling Twain Driver

    Open the "Control Panel" window and double-click "Add or Remove Programs". The Add or Remove Programs dialog box appears. Select "TOSHIBA e-STUDIO205 Series Scan Client" in the list and then click [Change/Remove]. The InstallShield Wizard dialog box appears. Uninstalling TWAIN Driver...
  • Page 44 4 SCAN TO TWAIN Select "Modify" and click [Next]. Uncheck the box for the TOSHIBA e-STUDIO TWAIN Driver and then click [Next]. Click [Yes]. Select "Yes, I want to restart my computer now" and then click [Finish] to restart it.

  • Page 45: Operating With Control Panel Of This Equipment

    Operating with Control Panel of This Equipment Before retrieving image files using TWAIN driver, these image files must be saved into the mem- ory of this equipment using the control panel of this equipment. Place the original(s). For how to place originals, see the Operator's Manual for Copying Functions. Mixed-size originals are not available.
  • Page 46 4 SCAN TO TWAIN Changeable items and their default values in the Scan to TWAIN function are shown below. Items Default Settings selectable Ref. RESOLUTION 150dpi P.78 “Changing resolution level” Selected 200dpi 300dpi 400dpi 600dpi Selected P.79 “Scanning 2-sided origi- DUPLEX nals”...
  • Page 47 If you do not scan the next original, select "2. NO" using the button and then press the [ENTER] button. Saving starts. If the data size of the scanned images exceeds 30 MB, "Memory overflow" appears on the control panel and the scanning of the images stops. The data already scanned are stored as an image file in a memory of the equipment automatically.

  • Page 48: Retrieving Images With Twain Driver

    4 SCAN TO TWAIN Retrieving Images with TWAIN Driver You can retrieve images saved in the memory of this equipment using a TWAIN-compliant appli- cation such as Imaging for Windows 98/Me/2000. Start a TWAIN-compliant application. Open the File menu and select "Select Device (or the same func- tional command)".
  • Page 49 Select a file to retrieve, and then click [Acquire]. If you want to remove the files in the memory of this equipment after scanning, click [YES]. If you retain them in the memory, click [NO]. Click [CANCEL] to cancel scanning documents. A dialog box indicating downloading status appears.

  • Page 50: Using Twain Driver For The First Time

    4 SCAN TO TWAIN Using TWAIN Driver for the First Time If you are using TWAIN driver for the first time to access this equipment, the TopAccess DocMon Local Discovery dialog box appears. If it appears, set up the connection with this equipment in this dialog box.
  • Page 51 When searching is completed, the searched devices are listed. If many clients exist on the network, searching may take a long time. In this case, click [Advanced...] in the Discovery Settings dialog box to change the search conditions. Devices Specify the device series to search. When search this equipment, select “Find e-STUDIO205 Series”.
  • Page 52 4 SCAN TO TWAIN Select this equipment in the list and then click [OK]. Connect with this equipment. A window for TWAIN driver appears. Using TWAIN Driver for the First Time...

  • Page 53: Connection By Setting Up Manually

    Connection by setting up manually Click [Manual Selection] in the TopAccessDocMon Local Discovery dialog box. Enter the items below and click [OK]. IP address Enter the IP address of this equipment. IPX Address This item is unselectable because TWAIN driver does not support IPX connection. Name Enter the device name of this equipment.
  • Page 54 4 SCAN TO TWAIN Select this equipment and then click [OK]. Connect with this equipment. A window for TWAIN driver appears. Using TWAIN Driver for the First Time...

  • Page 55: How To Use The Main Window

    How to Use the Main Window When you access the TWAIN driver, the Main window for the TWAIN driver appears and lets you perform various functions more than retrieving Box documents in the Main window. 1) Menu Bar You can select various functions from the menu. File menu: - Acquire —...

  • Page 56: Deleting Box Documents

    4 SCAN TO TWAIN - Select e-STUDIO — Click this menu to change the target device when retrieving Box documents. P.59 “Changing the target device for retrieving Box documents” Help - Help — Click this menu to display Online Help. - About —...

  • Page 57: Displaying The Box, Folder, Document And Page Properties

    Click [Yes]. The selected document or page(s) is deleted. If documents are not deleted manually, they remain in memory for 7 days and then deleted automatically. Folders cannot be deleted manually. Only when there is no file in the folder, it will be deleted automatically in the following conditions: When 7 days have passed since the creation of the folder (After this first deletion, the equipment checks every 7 days if there is any folder.)
  • Page 58 4 SCAN TO TWAIN Folder properties In the Folder Information dialog box, you can see the following information about the selected folder. A Folder can be created when performing Scan to TWAIN using a Template. To create folders, see "TWAIN Setting" in the Setup Guide for Scanning Functions. Location —...
  • Page 59 Document and Page properties In the Document Information or Page Information dialog box, you can see the following informa- tion about the selected document. Property tab The Property tab is only displayed for the Document Information dialog box. Format — How the document is saved. Location —...
  • Page 60 4 SCAN TO TWAIN Preview tab The Preview tab displays the thumbnail of a selected page. When you are displaying the docu- ment properties, it displays the thumbnail of the first page of the document. The information in the Preview tab of the Document Information dialog box and Page Information dialog box is the same.

  • Page 61: Adding A New Device Using Network Discovery

    Adding a new device using network discovery You can add a new connection to other equipment by searching the equipment in your network. This enables you to add several devices that you can connect using the TWAIN driver. To add a new connection, click the [Box Select] menu and select [Device Discovery]. The TopAccessDocMon Local Discovery dialog box appears and discovers the devices in your net- work to add a new connection.
  • Page 62 4 SCAN TO TWAIN How to Use the Main Window...

  • Page 63: Chapter 5 Template

    TEMPLATE This section explains the template function. You can register the scanning settings, which are frequently used, to a one touch key and recall the settings by pressing one button. Template ........................62 Procedure for Operating Templates..............63...

  • Page 64: Template

    5 TEMPLATE Template A template in which image density, resolution, rotation and file format are set to the scanning functions can be registered to a one touch key. You can perform desired scanning operation by placing an original on the original glass, Auto- matic Document Feeder or Reversing Automatic Document Feeder and pressing a one touch key to which the template is registered.

  • Page 65: Procedure For Operating Templates

    Procedure for Operating Templates Place the original(s). For placing the originals, see the Operator's Manual for Copying Functions. Mixed-size originals cannot be used. A4, A3, B5, B4 and A4-R (LT, LD, LT-R, LG and ST-R) sized originals can be scanned. Press the [SCAN] button Press the one touch key to which the template to be used is regis- tered and press the [START] button.
  • Page 66 5 TEMPLATE Scanning of the originals will start. Processing JOB NUMBER :029 SCANNING PAGE :001 If there are more originals, SCAN NEXT ORIGINAL? place the next one on the origi- 1.YES nal glass. Select "YES" using 2.NO button and press the [ENTER] button.
  • Page 67 INTERNETFAX This section describes about how to transmit the InternetFax, and how to receive an InternetFax and Email with an attached file. About InternetFax ....................66 Precaution for Internet Transmission ..............67 Transmitting InternetFax ..................68 Receiving InternetFax.....................71 Receiving automatically ........................71 Receiving manually ...........................72...

  • Page 68: Chapter 6 Internetfax

    6 INTERNETFAX About InternetFax You can perform the InternetFax function that provides the ability to transmit a scanned original as an Email, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of the public switched telephone networks, the communication cost can be reduced. In this function, an Email address is specified in place of a phone number to transmit a scanned original to the InternetFax equipment or the client computers.

  • Page 69: Precaution For Internet Transmission

    Precaution for Internet Transmission Transmissions using the InternetFax function are the same as Email transmissions. Various functions to support data communications are available for the Internet communications. Also, there are various Internet specific troubles. Before you start to use the InternetFax function, it is recommended that you read this section and understand the precautions for Internet transmission.

  • Page 70: Transmitting Internetfax

    6 INTERNETFAX Transmitting InternetFax Place the original. For how to place the originals, see the Operator's Manual for Copying Functions. Mixed originals cannot be transmitted. The original of A4, A3, B5, B4 and A4-R (LT, LD, LT-R, LG and ST-R) sizes can be scanned.

  • Page 71: Specifying Destinations

    Specifying Destinations. ENTER E-MAIL ADDRESS(192MAX): You can specify Email addresses for InternetFax by following methods: 2006-08-20 11:56 M: 100% RESOLUTION:200dpi COMM.OPTION For the direct entry, see P.84 “Direct entry with digital keys and QWERTY Key- board”. For the one-touch entry, see P.86 “Entry with one touch key”.
  • Page 72 6 INTERNETFAX If there are multiple originals, SCAN NEXT ORIGINAL? place the next one on the origi- 1.YES nal glass, use the but- 2.NO ton to select "YES", and then press the [OK] button. Repeat step 5 until all the originals are scanned. When there is no other original ENTER E-MAIL ADDRESS(192MAX): to be scanned, use the...

  • Page 73: Receiving Internetfax

    Receiving InternetFax The equipment accesses the Email server at specified intervals to check whether any Internet- Fax/Email has been delivered. If an InternetFax/Email has been delivered, the equipment will automatically retrieve and print out the InternetFax/Email. The text data as well as attached files can be printed.

  • Page 74: Receiving Manually

    6 INTERNETFAX Receiving manually Use this to manually access the Email server to check whether any InternetFax/Email has been delivered. Press the [FAX] button twice. The InternetFax screen appears. ENTER E-MAIL ADDRESS(192MAX): 2006-08-20 11:56 M: 100% RESOLUTION:200dpi COMM.OPTION Press the [CHECK E-MAIL] button.

  • Page 75: Chapter 7 Onramp Gateway

    ONRAMP GATEWAY This section describes the onramp gateway. Onramp Gateway ....................74...

  • Page 76: Onramp Gateway

    7 ONRAMP GATEWAY Onramp Gateway This is a function to send received Fax data through a relay box in the equipment to an Email address, which is registered in this relay box, as an InternetFax. transmission to relay mailbox G3 Fax Mail Server Mail Server InternetFax equipment...

  • Page 77: Chapter 8 Offramp Gateway

    OFFRAMP GATEWAY This section describes the offramp gateway. Offramp Gateway ....................76...

  • Page 78: Offramp Gateway

    8 OFFRAMP GATEWAY Offramp Gateway This is a function to send received InternetFax data to other Facsimiles as a Fax. The use of the public switched telephone networks can be minimized by means of this function, if the machines which receive the Fax do not support the InternetFax function. InternetFax equipment InternetFax equipment Mail Server...

  • Page 79: Scanning Functions Setups

    SCANNING FUNCTIONS SETUPS This section describes how to change the various settings of the scanning functions. About Scanning Functions Settings ..............78 Changing resolution level........................78 Scanning 2-sided originals ........................79 Rotating images ..........................79 Changing file format ..........................80 Changing destination to store files ....................80...

  • Page 80: About Scanning Functions Settings

    9 SCANNING FUNCTIONS SETUPS About Scanning Functions Settings In the scanning functions, you can change each setting item such as resolution level. When you have selected the desired scanning function, press a button for each item or the button while "COMM. OPTION" appears on the screen. Selectable items or their default settings may differ depending on the type of the scanning func- tion you select.

  • Page 81: Scanning 2-Sided Originals

    Scanning 2-sided originals Press the button. ENTER E-MAIL ADDRESS(192MAX): Items selectable appear. 2006-08-20 11:56 M: 100% RESOLUTION:200dpi COMM.OPTION Select "DUPLEX" using the : OFF 1.DUPLEX button and then press : OFF 2.ROTATION the [ENTER] button. : PDF 3.FILE FORMAT : REMOTE1 4.DESTINATION Select "BOOK"...

  • Page 82: Changing File Format

    9 SCANNING FUNCTIONS SETUPS Changing file format Press the button. ENTER E-MAIL ADDRESS(192MAX): Items selectable appear. 2006-08-20 11:56 M: 100% RESOLUTION:200dpi COMM.OPTION Select "FILE FORMAT" using : OFF 1.DUPLEX button and then : OFF 2.ROTATION press the [ENTER] button. : PDF 3.FILE FORMAT : REMOTE1 4.DESTINATION...
  • Page 83 Select "REMOTE 1" or DESTINATION "REMOTE 2" using the 1.REMOTE1 button and then press the 2.REMOTE2 [ENTER] button. For instructions for setting a folder to store files in "REMOTE 1" or "REMOTE 2", see the Setup Guide for Scanning Functions. About Scanning Functions Settings...
  • Page 85 SPECIFYING DESTINATIONS This section describes how to specify destinations in the Scan to Email and InternetFax functions. About Specifying Procedure of Destinations............84 Direct entry with digital keys and QWERTY Keyboard ..............84 Entry with one touch key ........................86 Entry with abbreviated number ......................87 Alphabet search ..........................88 Entry with group number ........................89 Multi-address transmission .......................93...

  • Page 86: Chapter 10 Specifying Destinations

    10 SPECIFYING DESTINATIONS About Specifying Procedure of Destinations In the Scan to Email and InternetFax functions, you need to specify the desired destinations of the data. Select the entry method best suited to your use for specifying. You can enter up to 192 letters. When you specify them with one touch keys, abbreviated numbers, or alphabet search or group numbers, you need to previously register the information of destinations in the address book of this equipment, because these methods require the address book function.
  • Page 87 Enter the Email address with user01@toshibatec.com digital keys and QWERTY key- 2006-08-20 11:56 M: 100% board. RESOLUTION:200dpi Press the [START] button. When you want to enter more than one Email address, or when the multiple destinations contains an Email address that has been entered directly, press the [MULTI] button, and then enter an Email address.

  • Page 88: Entry With One Touch Key

    10 SPECIFYING DESTINATIONS Entry with one touch key This method allows you to send an Email or an InternetFax by pressing only one key to Email addresses previously registered on one touch keys from 1 to 75. P.22 “One touch keys 1 to 75” Press the desired one touch key while "ENTER E-MAIL ADDRESS (192MAX)"...

  • Page 89: Entry With Abbreviated Number

    Entry with abbreviated number This method allows you to send an Email or an InternetFax by using a 3-digit abbreviated num- ber to an Email address previously registered on the abbreviated number. Specify the destination with the abbreviated number while "ENTER E-MAIL ADDRESS (192MAX)"...

  • Page 90: Alphabet Search

    10 SPECIFYING DESTINATIONS Alphabet search This method allows you to send an Email or an InternetFax by searching the name of the desti- nation. Search and specify the destination while "ENTER E-MAIL ADDRESS (192MAX)" is displayed on the screen. Press the [SPEED DIAL] but- ton.

  • Page 91: Entry With Group Number

    You can specify only one destination. If no destinations with the entered search letter registered are found, an alarm buzzer sounds and "Name not found" appears on the message LCD screen. In this case, the screen returns to the search letter entry screen after approx. two seconds. Then enter the correct search letter of the destination.

  • Page 92: Entry From Sent History

    10 SPECIFYING DESTINATIONS Key in the group number and TELEPHONE NUMBERS LIST then press the [ENTER] or GROUP NUMBER: 0001 [START] button. The group number and the name U.S. Division registered on this number are displayed for approx. two seconds on the message LCD screen.

  • Page 93: Entry From Reception History

    ABB. NUMBER Select “2. SENT HISTORY” if you are 1.SEARCH NAME registering the destination into the one 2.SENT HISTORY touch key or the abbreviated number. 3.RECEPTION HISTORY Select the destination using ONE TOUCH KEY button and then 1.SEARCH NAME press the [ENTER] or [START] 2.SENT HISTORY button.
  • Page 94 10 SPECIFYING DESTINATIONS ABB. NUMBER 1.SEARCH NAME Select “3. RECEPTION HISTORY” if you are registering the destination into the 2.SENT HISTORY one touch key or abbreviated number. 3.RECEPTION HISTORY ONE TOUCH KEY 1.SEARCH NAME 2.SENT HISTORY 3.RECEPTION HISTORY Select the destination using button and then RECEPTION HISTORY user01@toshibatec.com...

  • Page 95: Multi-Address Transmission

    Multi-address transmission This method allows you to send an Email or an InternetFax to more than one destination per transmission. You can select any of one-touch entry, abbreviated number entry, search letter entry or group number entry in combination, or enter the desired Email addresses directly. In this method you can specify up to 375 destinations per transmission.
  • Page 96 10 SPECIFYING DESTINATIONS When the destination has been MULTI GROUP specified, the multi-address NEXT DESTINATION destination confirmation REVIEW LIST screen appears. To add more COMPLETE destinations, select "NEXT DESTINATION" using the button and then press the [ENTER] button. Repeat steps 2 and 3 to specify all destinations. When you finish specifying all destina- tions, go to step 4.

  • Page 97: Confirming Destinations Specified

    Confirming Destinations Specified Use this to confirm, delete and correct the specified destination for Multi-address Transmission (Broadcasting). Select an item to be performed in the "MULTI GROUP" screen. Confirming destinations specified Select "REVIEW LIST" using MULTI GROUP button in the NEXT DESTINATION multi-address destination con- REVIEW LIST...

  • Page 98: Modifying Destinations Specified

    10 SPECIFYING DESTINATIONS A screen for confirming the deleted destination is dis- MULTI GROUP ONE TOUCH: played for approx. two sec- New York Office onds, and then the screen Deleted returns to the multi-address destination selecting screen. 001. L.A Office 002.
  • Page 99 Specify the destination. For the direct entry, see P.84 “Direct entry with digital keys and QWERTY Key- board”. For the one-touch entry, see P.86 “Entry with one touch key”. For the abbreviated number entry, see P.87 “Entry with abbreviated number”. For the search letter entry, see P.88 “Alphabet search”.
  • Page 101 REGISTERING IN ADDRESS BOOK This section explains how to register an Email address in the address book from the control panel of the equipment. Registering in Address Book................100 Entering Email addresses .......................100 Abbreviation number registration ....................102 One touch number registration......................106 Group number registration ......................

  • Page 102: 11 Registering In Address Book

    11 REGISTERING IN ADDRESS BOOK Registering in Address Book You can register an Email address in the address book either using the control panel of the equipment or using TopAccess. This section describes how an ID name or an Email address is registered in the address book from the control panel.
  • Page 103 If you press a button with a letter of the alphabet on it, a small letter is entered. If you press a button with a letter of the alphabet on it while holding down the [SHIFT] button, a capital letter is entered.

  • Page 104: Abbreviation Number Registration

    11 REGISTERING IN ADDRESS BOOK Abbreviation number registration When you register a destination in the address book of this equipment, you must also register its abbreviation number or one touch number. Up to 300 abbreviation numbers and up to 75 one touch numbers can be registered in the address book, and both the abbreviation number and the one touch number can be registered to one destination.
  • Page 105 Select "1. ABB. NUMBERS" TEL LIST ENTRY using the button and 1.ABB. NUMBERS then press the [ENTER] but- 2.GROUP NUMBERS ton. 3.ONE TOUCH NUMBERS The abbreviation number registration selecting screen appears. Key in the abbreviation num- ABB. NUMBER ber (from 1 to 999) and then ENTER ABB.
  • Page 106 11 REGISTERING IN ADDRESS BOOK Select "6. E-MAIL ADDRESS" ABB. NUMBER using the button and 4.2nd TEL NUMBER then press the [ENTER] but- 5.COMM. OPTIONS ton. 6.E-MAIL ADDRESS The Email address enter screen appears. Enter the Email address (up to ABB.
  • Page 107 Select “2. ON” using the TX REPORT button and then press the 1.OFF [ENTER] button. 2.ON The setting for printing the first page image of the InternetFax document on TX report is the same as that of “MEMORY TX REPORT” of the Fax functions. For details, see the Operator's Manual for Facsimile Function.

  • Page 108: One Touch Number Registration

    11 REGISTERING IN ADDRESS BOOK ABB. NUMBER If the one touch number keyed in is ONE TOUCH: already registered, "Already assigned" is NEW York Office displayed for approx. two seconds. Then Already assigned the screen turns to the one touch num- ber modification screen.
  • Page 109 PRESS ONE TOUCH KEY ONE TOUCH KEY If the one touch key pressed is already ABB. NUMBER: registered, "Already assigned" is dis- TOSHIBA played for approx. two seconds. Then Already assigned the screen turns to the one touch num- ber modification screen.
  • Page 110 11 REGISTERING IN ADDRESS BOOK Select the item using the ONE TOUCH KEY button and then press the [ENTER] 1.DELETE button. 2.MODIFY 3.RETAIN 1. DELETE Deletes all the information of the destination registered and starts a new registration. Start the procedure from step 4. 2.
  • Page 111 If you do not print the TX REPORT (TRANSMISSION REPORT), go to step 14. The TX REPORT (TRANSMISSION REPORT) will be printed only when the InternetFaxes are sent. To send the InternetFaxes, the Fax Kit (optional) is required. Select other options or key in the phone number or the 2nd phone number as required. For details of each entry, see the Operator's Manual for Facsimile Function.
  • Page 112 11 REGISTERING IN ADDRESS BOOK Select "1. COMPLETE" using ONE TOUCH KEY button and then 1.COMPLETE press the [ENTER] button. 2.NAME 3.TEL NUMBER "Operation completed" is displayed for approx. two seconds. Then the screen ONE TOUCH KEY returns to the one touch number selecting screen.

  • Page 113: Group Number Registration

    Group number registration If you frequently send an Email to the same multiple destinations, this method allows you to send them in one go by previously registering these destinations into one group. When the Fax Kit (optional) has been installed, create a group whose type is "E-MAIL ADDRESS".
  • Page 114 1 to 1999) and then press the ENTER GROUP NUMBER(1-1999) [ENTER] button. You can add "000" before the group number. GROUP NUMBER TOSHIBA Already assigned GROUP NUMBER If the group number keyed in is already 1.DELETE registered, "Already assigned" is dis- 2.MODIFY...
  • Page 115 GROUP NUMBER or one touch number is already regis- ABB. NUMBER: tered to other destination, an alarm buzzer sounds and "Already TOSHIBA assigned" is displayed for approx. Already assigned two seconds. Then the screen returns to the DESTINATION entry screen.
  • Page 116 If you want to register another group number, repeat the procedure from step 4 to 11. GROUP NUMBER If the one touch number pressed is ONE TOUCH: already registered, "Already assigned" is TOSHIBA displayed for approx. two seconds. Then Already assigned the screen turns to the one touch num- ber deletion screen.

  • Page 117: Confirming Destinations Specified

    Select the item using the ONE TOUCH KEY button and then press the [ENTER] 1.DELETE button. 2.RETAIN 1. DELETE Deletes all the information of the destination registered and starts a new registration. Start the procedure from step 11. 2. RETAIN Retains the information of the destination registered and the screen returns to the one touch number registration screen.
  • Page 118 11 REGISTERING IN ADDRESS BOOK Select the destination to be deleted using the but- 001.COLORADO OFFICE ton and then press the but- 002.CHICAGO OFFICE 003.L.A.OFFICE ton. DELETE MODIFY The information of the destination to be deleted is displayed for approx. two 0001 GROUP NUMBER seconds.
  • Page 119 The information of the destination to be modified is displayed for approx. two GROUP NUMBER seconds. ABB. NUMBER: Miami Office Specify a new destination. GROUP NUMBER ENTER ABB. NUMBER(1-999): If the selected destination was registered to a group using a one touch number, also use the one touch number to register a new destination.

  • Page 121: Chapter 12 Troubleshooting

    TROUBLESHOOTING This section describes the instructions on how to troubleshoot the scanning function. TWAIN Driver Errors .....................120 TWAIN driver error condition......................120...

  • Page 122: Twain Driver Errors

    12 TROUBLESHOOTING TWAIN Driver Errors This chapter describes the most common TWAIN driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages and then contact your service technician or service representative for further assistance.
  • Page 123 Cannot acquire document Problem description: Cannot acquire a document using the TWAIN Driver. Corrective action: The TWAIN Driver is carefully tested with several TWAIN-compliant applications. However, some applications need settings to acquire a document from the device, and applications that have not been tested cannot connect to the device.
  • Page 125 APPENDIX This section describes the destination lists. Destination lists ....................124 Alphabetical sort list ........................125 Abbreviated tel number list......................126 Group number information list......................127 One touch number information list ....................128 Printing a communication journal...............129 TX Report.......................132 Error code table ....................133...

  • Page 126: Chapter 13 Appendix

    13 APPENDIX Destination lists Destination lists allow you to confirm destinations registered in the address book in a printed list. These are the ABBREVIATED TEL NUMBER LIST, the GROUP NUMBER INFORMATION LIST and the ONE TOUCH NUMBER INFORMATION LIST. You can print out the three of them at once.

  • Page 127: Alphabetical Sort List

    Alphabetical sort list Issues a listing of names programmed to Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. <Example> PHONEBOOK ALPHABETICAL ORDER PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN NAME LOCATION FAX NUMBER/E-MAIL ADDRESS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ AAAdefghijklmnOpqrst 12345678901234567890123456789012345678901234567890123456789012345678901234567890...

  • Page 128: Abbreviated Tel Number List

    13 APPENDIX Abbreviated tel number list Displays the name, phone number or Email address of each destination registered in each abbreviation number in the address book of this equipment. <Example> ABBREVIATED NUMBER LIST PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN...

  • Page 129: Group Number Information List

    Group number information list Displays the group names, and the abbreviation number or one touch number of each destina- tion registered in each group in the address book of this equipment. <Example> GROUP NUMBER INFORMATION PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 NAME...

  • Page 130: One Touch Number Information List

    13 APPENDIX One touch number information list Displays the abbreviation number or group number registered to each one touch number. <Example> TOUCH NUMBER INFORMATION PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN OT NBR NAME/FUNCTION ABB./FAX NUMBER &...

  • Page 131: Printing A Communication Journal

    Printing a communication journal The histories of the transmission and reception of the scanning functions or the InternetFax are printed on the TX JOURNAL (TRANSMISSION JOURNAL) and the RX JOURNAL (RECEPTION JOURNAL). Histories related to the scanning functions are printed only on the TX JOURNAL.
  • Page 132 13 APPENDIX TRANSMISSION JOURNAL PAGE : 001 TIME : AUG-20-2006 10:24AM TEL NUMBER : 0000000000 NAME : Sales Dept. SCAN COUNT : 19 (00000013) PRINT COUNT: 93 (0000005D) DRUM COUNT : 51 (00000033) FILE NBR DATE TIME DURATION DEPT NBR ACCOUNT MODE STATUS...
  • Page 133 ECM* E-mail RDC communication HW, HR Scan to File Scan to TWAIN Toshiba shortened protocol version of the original mode is used. Transmission speed (bps)/ Resolution (pels/mm)/ Encoding method 0: 2400 0: 8 x 3.85 0: MH 1: 4800 1: 8 x 7.7...

  • Page 134: Tx Report

    13 APPENDIX TX Report It will be printed when the InternetFax is sent. P.126 “Abbreviated tel number list” P.106 “One touch number registration” MEMORY TRANSMISSION REPORT PAGE : 001 TIME : AUG-20-2006 10:00AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE AUG-20 10:21AM...

  • Page 135: Error Code Table

    Error code table If an error occurs during communications, an error code is indicated in the transmission journal, reception journal or memory transmission journal. See the following table for the remedy. Error Code Cause Countermeasure Paper Empty Replenish paper. Paper Jam Remove the jammed paper.

  • Page 136: Transmission Errors

    13 APPENDIX Transmission errors Error Code Cause Countermeasure An error occurred during image data pro- Turn the power of this equipment OFF and cessing. then back ON. If the error still occurs, con- tact your service technician or service repre- An error occurred during text data pro- sentative.
  • Page 137 Error Code Cause Countermeasure The address book data could not be Turn the power of this equipment OFF and retrieved. then back ON. If the error still occurs, refer to the Setup Guide for Scanning Func- tions or the Operator's Manual for Fac- simile Function and set the address book correctly.

  • Page 138: Reception Errors

    13 APPENDIX Reception errors Error code Cause Countermeasure A sequence error occurred on the USB Turn the power of this equipment OFF and interface. then back ON. If the error still occurs, con- tact your service technician or service repre- sentative.
  • Page 139 Error code Cause Countermeasure In the offramp gateway function, the for- Check the Fax number in the RECEPTION warding of the InternetFax or Email was JOURNAL or on the forwarded data, and stopped by the offramp security setting and then notify the sender that the forwarding forwarded to a designated address as an was stopped.

  • Page 141: Index

    INDEX ......100 Entering Email addresses ......87 Entry with abbreviated number ......126 Abbreviated tel number list ......89 Entry with group number ....102 Abbreviation number registration ......86 Entry with one touch key ............54 About ........133 Error code table ............53 Acquire ........21 External keyboard...
  • Page 142 ........15 ......68 Onramp gateway Transmitting InternetFax ........43 ..........54 Operating with control Tree window ........20 ..........17 ORIGINAL button TWAIN driver ........20 ........120 Original mode button TWAIN Driver Errors ..........24 TX REPORT ........57 Page Information ........... 23 ......41 POLLING Uninstalling TWAIN driver .....
  • Page 143 GA-1200 OME06018700...
  • Page 144 MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide GA-1200 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R061120D1400-TTEC 2007-01 © 2007 TOSHIBA TEC CORPORATION All rights reserved...

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