Page 1 Compact Plain Paper Fax with 900 MHz Digital Cordless Phone and Answering System Operating Instructions KX-FPC185C Model No. General Information ENGLISH For English instructions, see pages 1 to 124 (first section). FRANÇAIS Pour les instructions en français, voir les pages –1– à –124– (deuxième section).
Page 2 Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number...
Page 3 For best performance Battery charge Place the handset on the cradle of the base unit for about 15 hours before initial use. L A beep will sound, and the following will be displayed for an instant on the base unit. Base unit display: CHARGING Charge...
Page 4: Safety Instructions
Safety instructions Important safety instructions Safety instructions When using this unit, basic safety precautions C. If the unit has been exposed to rain or should always be followed to reduce the risk of water. fire, electric shock, or personal injury. D.
Page 5 Safety instructions CAUTION: Battery To reduce the risk of fire or injury to persons, read and follow these instructions. L Use only the battery(ies) specified. L Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions.
Page 6: Table Of Contents
Table of Contents Table of Contents Initial Preparation Accessories Included accessories ................9 Accessory information................10 Finding the Controls (Base Unit) Location of controls ................11 Overview ....................12 Finding the Controls (Handset) Location of controls ................13 Setting (Base Unit) Ink film ....................14 Paper tray ....................16 Recording paper support ..............17 Recording paper ..................
Page 7 Table of Contents Sending Faxes Sending a fax manually................55 Documents you can send ..............57 Sending a fax using the navigator directory .........58 Broadcast transmission ...............59 Receiving Faxes Receiving a fax manually ..............62 Receiving a fax automatically ..............64 Distinctive Ring Using two or more phone numbers in a single telephone line .....66 Junk Fax Prohibitor Junk Fax Prohibitor (preventing fax reception from undesired callers) ........68...
Page 8 Table of Contents Jams Recording paper jam................106 Document jams – sending ..............109 Battery Replacing the handset battery ............110 Cleaning Document feeder ................111 Thermal head ..................112 General Information Printed Reports Reference lists and reports ...............114 Specifications Technical data about this product ............115 Limited Warranty Limited Warranty ................
Page 9: Included Accessories
Accessories Included accessories Initial Preparation Power cord ......1 Telephone line cord ....1 Cordless handset ....1 The rechargeable battery is Part No. PFJA1030Z Part No. PQJA10075Z pre-installed. Belt clip......... 1 Paper tray (for letter size Recording paper support..1 recording paper) ....1 Part No.
Page 10: Accessory Information
') long. We recommend that you buy a full-size replacement film 50 metres (164') for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.
Page 11: Location Of Controls
Finding the Controls (Base Unit) Location of controls Finding the Controls (Base Unit) CALL DISPLAY MESSAGE(S) AUTO AUTO LOCATOR/ RECORD ERASE PLAY PLAY MESSAGES MESSAGES ANSWER INTERCOM COPY JUNK FAX. JUNK FAX. PROHIBITOR PROHIBITOR VOLUME DIGITAL DIGITAL MENU SP - PHONE STOP NAVIGATOR TONE...
Page 12: Overview
Finding the Controls (Base Unit) Overview Front view A A A A Document guides B B B B E F G Paper tray C C C C Recording paper support D D D D Recording paper entrance E E E E Recording paper exit F F F F Tension plate...
Page 13: Location Of Controls
Finding the Controls (Handset) Location of controls Finding the Controls (Handset) LOUD/ EDIT SEARCH CLEAR HOLD SP-PHONE INTERCOM REPEAT REPEAT SKIP SKIP NEW MSG NEW MSG ALL MSG ALL MSG PQRS PQRS WXYZ WXYZ AUTO ANSWER OPER TONE FLASH REDIAL CALL WAIT/ PAUSE/ PLAYBACK...
Page 14: Ink Film
Setting (Base Unit) Ink film Setting (Base Unit) Open the front cover by pulling up the Open the back cover. centre part. Back cover Centre part Front cover Insert the blue core of the front ink film roll into the right slot of the unit (1). Insert the “T”...
Page 15 Setting (Base Unit) Turn the “T” shaped gear (blue) in the Close the back cover securely by pushing direction of the arrow. down on the dotted area at both ends (1). Close the front cover securely (2). “T” shaped gear (blue) Dotted area...
Page 16: Paper Tray
Paper tray Legal paper tray Slot For ordering information, please contact: Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, ON, L4W 2T3 Attn: National Parts Department Local: 905-624-2644 Toll Free: 1-800-440-9318 Note: L Do not place the unit in an area where the paper tray may be obstructed (i.e.
Page 17: Recording Paper Support
Setting (Base Unit) Recording paper support Attach the recording paper support into the slots on the recording paper exit. Recording paper support Slots The recording paper will be ejected from the top of the unit after printing. The recording paper support prevents the printed paper from curling.
Page 18: Recording Paper
Setting (Base Unit) Recording paper Letter or legal size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m (20 lb.) paper. You may use 60 g/m to 90 g/m (16 lb. to 24 lb.) paper. See the note for paper specifications on page 116.
Page 19: Belt Clip And Headset
Headset (optional) To install the belt clip Plugging the headset into the handset allows a hands-free telephone conversation. Please use only a Panasonic KX-TCA86, KX-TCA91 or KX-TCA92 headset. See page 10 for accessory information. To connect the headset To remove the belt clip...
Page 20: Selecting The Way To Use Your Fax Machine
Connections and Setup Selecting the way to use your fax machine Connections and Setup You may already have other devices such as a telephone or computer in addition to the fax machine. You may use them in the same room or a different room. Depending on your situation, select the way you prefer to use your fax machine.
Page 21 Charge (flashing) contacts Battery life If your Panasonic battery is fully charged; – the battery life will last up to 6 hours while in use (in conversation). – it will last for up to about 14 days while not in use (off the base unit).
Page 22: Case 1: Using The Fax Machine Only
Connections and Setup Case 1: Using the fax machine only Telephone wiring image in Connections house or office Single telephone line Fax machine Telephone To a single line cord telephone line jack To a power outlet Power cord...
Page 23 Connections and Setup How to set up With the handset To use this feature, you must set the remote fax {AUTO ANSWER} activation to on (feature #41 on page 93) beforehand. When the fax machine rings, lift the handset and press { { { { C} } } } or { { { { SP-PHONE} } } } . When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press { { { { * * * * }{ }{ }{ }{# # # # }{ }{ }{ }{9} } } } (pre-...
Page 24: Case 2: Using The Fax Machine With An Extension Telephone
Connections and Setup Case 2: Using the fax machine with an extension telephone Telephone wiring image in Connections house or office Room Room Single telephone line Extension Fax machine telephone Telephone To a single line cord telephone line jack To a power outlet Power cord...
Page 25 Connections and Setup How to set up How to receive calls {AUTO ANSWER} With the base unit When the fax machine rings, press { { { { DIGITAL SP-PHONE} } } } or lift the handset and press { { { { C} } } } or { { { { SP-PHONE} } } } . If document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press { { { { FAX/START} } } } .
Page 26 Connections and Setup When you are OUT of the house or office Set feature #77 to TAD/FAX mode (page 95) beforehand. Press { { { { AUTO ANSWER} } } } until the following is displayed. TAD/FAX MODE 2 RINGS L The display will show the number of rings before the unit answers a call in TAD/FAX mode.
Page 27: Case 3: Using The Fax Machine With A Computer
Connections and Setup Case 3: Using the fax machine with a computer Telephone wiring image in Connections house or office Single telephone line Fax machine Computer Telephone To a single line cord telephone line jack To a power outlet Power cord Note: L If you are subscribed to the ADSL service, fax transmission/reception may be disturbed,...
Page 28 Connections and Setup How to set up With the handset To use this feature, you must set the remote fax activation to on (feature #41 on page 93) {AUTO ANSWER} beforehand. When the fax machine rings, lift the handset and press { { { { C} } } } or { { { { SP-PHONE} } } } . When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press { { { { * * * * }{ }{ }{ }{# # # # }{ }{ }{ }{9} } } } (pre-...
Page 29: Help Function
Help Button Help function Help Button You can print a quick reference for assistance as follows. 8. How to use the Call Display service. CALL DISPLAY PRESS SET Press { { { { SET} } } } . PRINTING {<}{>} {SET} {HELP} Press { { { { HELP} } } } .
Page 30: Adjusting Handset Volume
Volume Adjusting handset volume Volume Speaker volume 6 levels (high to low) are available. While using { { { { SP-PHONE} } } } , press { { { { e} } } } or { { { { v} } } } . {>}{e}{v} {SP-PHONE} {FUNCTION}...
Page 31: Adjusting Base Unit Volume
Volume Adjusting base unit volume Voice guidance volume 9 levels (high to off) are available. While listening to the voice guidance, press { { { { + + + + } } } } or { { { { - - - - } } } } . Answering device volume 9 levels (high to off) are available.
Page 32: Date And Time, Your Logo And Fax Number
Initial Programming Date and time, your logo and fax number Initial Programming You should program the date and time, your logo and fax number. This information will be printed on each page transmitted from your unit. Setting the date and time { { { { SET} } } } Press L The next feature will be displayed.
Page 33 Initial Programming Setting your logo Press { { { { SET} } } } . L The next feature will be displayed. The logo can be your company, division or name. Press { { { { MENU} } } } . {STOP} Note: (Delete)
Page 34 Initial Programming To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters { { { { 1} } } } – { { { { 2} } } } { { { { 3} } } } { { { { 4} } } } { { { { 5} } } } { { { { 6} } } }...
Page 35 Initial Programming Setting your fax number To delete a number Press { { { { < < < < } } } } or { { { { > > > > } } } } to move the cursor to the {STOP} number you want to delete and press { { { { STOP} } } } .
Page 36: Phone Calls - Making
Making and Answering Calls Phone calls - making Telephone With the handset To put a call on hold Press { { { { HOLD} } } } . To release the hold, press { { { { C} } } } or { { { { SP- PHONE} } } } on the handset, or { { { { DIGITAL SP- PHONE} } } } on the base unit.
Page 37 Making and Answering Calls With the base unit {+}{-} Microphone {DIGITAL SP-PHONE} Press { { { { DIGITAL SP-PHONE} } } } . TEL= PRESS NAVI. [ )] Dial the telephone number. Example: TEL=2345678 L When the other party answers, talk into the microphone.
Page 38: Phone Calls - Answering
Making and Answering Calls Phone calls - answering With the handset 4. Press { { { { e} } } } or { { { { v} } } } repeatedly until the arrow points to “Talk switching”. LCD contrast )Talk switching )=Yes 5.
Page 39: Intercom
Making and Answering Calls Intercom Paging the base unit from the Paging the handset from the handset base unit Using this feature, you can locate the handset if it has been misplaced (Handset locator). {OFF} {INTERCOM} Microphone {INTERCOM} {LOCATOR/INTERCOM} Microphone {OFF} {LOCATOR/INTERCOM} Handset:...
Page 40: Transferring A Call
Making and Answering Calls Transferring a call The intercom can be used during a conversation. This feature enables you to transfer an outside call between the handset and the base unit. From the handset to the base From the base unit to the unit handset {INTERCOM}...
Page 41: Storing Names And Telephone Numbers Into The Navigator Directory
Navigator Directory Storing names and telephone numbers into the Navigator Directory navigator directory For rapid access to frequently dialed numbers, the unit provides the navigator directory. You can store the names and telephone numbers using both the handset and base unit up to 50 entries in total. Using the handset Press { { { { v} } } } .
Page 42 Navigator Directory Using the base unit Press { { { { SET} } } } . REGISTERED {STOP} (Delete) NAME= STORE:PRESS SET L To program other entries, repeat steps 3 to 6. Press { { { { MENU} } } } to exit the program. Helpful hints: {MENU} {SET}...
Page 43: Editing A Stored Entry
Navigator Directory Editing a stored entry Entries stored in the handset and the base unit are for common use and can be edited from both the handset and the base unit. Using the handset Press { { { { v} } } } . Example: Jane 6789453...
Page 44 Navigator Directory Edit the name (see page 34 and page 42 for instructions). Press { { { { SET} } } } . Example: NO.=0123456 L If you do not need to edit the telephone number, skip to step 8. Edit the telephone number.
Page 45: Erasing A Stored Entry
Navigator Directory Erasing a stored entry Once erased, an entry cannot be accessed from either the handset or the base unit. Using the handset Using the base unit {ERASE} {STOP} {OFF} {CLEAR} {<}{>}{e}{v} {MENU} {SET} {>}{+}{-} Press { { { { < < < < } } } } or { { { { > > > > } } } } . Press { { { { >...
Page 46 Navigator Directory Another method to erase a stored entry 1. Press { { { { > > > > } } } } . L Confirm that there are no documents in the document entrance. 2. Press { { { { + + + + } } } } or { { { { - - - - } } } } until the desired entry is displayed.
Page 47: Making A Phone Call Using The Navigator Directory
Navigator Directory Making a phone call using the navigator directory Before using this feature, program the desired names and telephone numbers into the navigator directory (page 41, 42). Using the handset Using the base unit {OFF} {<}{>}{e}{v} {SP-PHONE} Press { { { { < < < < } } } } or { { { { > > > > } } } } . Directory list {STOP} {>}{+}{-}...
Page 48 Navigator Directory To search for a name by initial Example: “LISA” 1. Press { { { { > > > > } } } } . L Confirm that there are no documents in the document entrance. 2. Handset: Press { { { { e} } } } or { { { { v} } } } to enter the directory. Base unit: Press { { { { + + + + } } } } or { { { { - - - - } } } } to enter the directory.
Page 49: Call Display Service From Your Phone Company
Call Display Call Display service from your phone company Call Display This unit is compatible with the Call Display service offered by your local telephone company. To use this feature, you must subscribe to a Call Display service. Change the following ring setting to 2 or more rings beforehand. –...
Page 50: Viewing And Calling Back Using Caller Information
Call Display Viewing and calling back using caller information You can easily view caller information and call back. Important: L L L L Calling back will not be possible in the following cases: – The telephone number includes data other than numbers (i.e. * * * * or # # # # ). –...
Page 51 Call Display Using the base unit To change the display of the caller information Press { { { { CALL DISPLAY} } } } repeatedly after step 2. Example: SAM LEE 11:20AM Jul 20 , 1345678901 11:20AM Jul 20 , L Check mark (,) on the display means the call has already been viewed or answered.
Page 52: Erasing Caller Information
Call Display Erasing caller information You can erase all or specific caller information. Once erased, it cannot be accessed from either the handset or the base unit. Erasing all caller information Erasing specific caller using the handset information using the handset {OFF} {OFF} {e}{v}...
Page 53 Call Display Erasing all caller information Erasing specific caller using the base unit information using the base unit {STOP} {ERASE} {CALL DISPLAY} {MENU} {SET} {+}{-} {STOP} Press { { { { MENU} } } } repeatedly until the following is displayed. Press { { { { CALL DISPLAY} } } } .
Page 54: Storing Caller Information
Call Display Storing caller information Important: L L L L This feature is not available in the following cases. – The telephone number includes data other than numbers (i.e. * * * * or # # # # ). – The caller information does not include a telephone number. Into the handset Into the base unit {CALL DISPLAY}...
Page 55: Sending A Fax Manually
Sending Faxes Sending a fax manually To select the resolution Document guides Select the desired resolution according to the type of document. – “STANDARD”: For printed or typewritten originals with normal-sized characters. – “FINE”: For originals with small printing. – “SUPER FINE”: For originals with very small printing.
Page 56 Sending Faxes To send more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit. Convenient way to send a fax You can dial the fax number first before inserting the document.
Page 57: Documents You Can Send
Sending Faxes Documents you can send Minimum size Maximum size Effective scanning area Document weight L Single sheet: 2 mm 45 g/m to 90 g/m Scanned (12 lb. to 24 lb.) area L Multiple sheets: 60 g/m to 75 g/m (16 lb.
Page 58: Sending A Fax Using The Navigator Directory
Sending Faxes Sending a fax using the navigator directory Before using this feature, program the desired names and telephone numbers into the navigator directory (page 41). Fax auto redial Document guides If the line is busy or if there is no answer, the unit will automatically redial the number up to 2 times.
Page 59: Broadcast Transmission
Sending Faxes Broadcast transmission This feature is useful for sending the same document to more than one party (up to 20 entries). First program the entries, then see page 61 for transmission. Programming entries into the Note: L If you program the wrong entry, press broadcast memory { { { { STOP} } } } after step 4 to erase the entry.
Page 60 Sending Faxes Adding a new entry into the Erasing a stored entry in the broadcast memory broadcast memory {STOP} {STOP} {MENU} {SET} {MENU} {SET} {>}{+}{-} {>}{+}{-} Press { { { { > > > > } } } } . Press { { { { >...
Page 61 Sending Faxes Sending the same document To send the same document to more than to pre-programmed parties one party only once You can also select the parties for each transmission. 1. Insert the document. 2. Press { { { { > > > > } } } } . 3.
Page 62: Receiving A Fax Manually
Receiving Faxes Receiving a fax manually Receiving Faxes Activating TEL mode How to receive calls using the base unit When the fax machine rings, press { { { { DIGITAL SP-PHONE} } } } or lift the handset and press { { { { C C } } } } or { { { { SP-PHONE} } } } to answer the call.
Page 63: Receiving Faxes
Receiving Faxes Extension telephone If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press { { { { FAX/START} } } } on the fax machine. To use this feature, you must set the remote fax activation to on (feature #41 on page 93) beforehand.
Page 64: Receiving A Fax Automatically
Receiving Faxes Receiving a fax automatically Activating FAX ONLY mode Activating TAD/FAX mode {+}{-} {AUTO ANSWER} {+}{-} {AUTO ANSWER} {SET} {SET} Set feature #77 to “FAX ONLY” (page 95). Set feature #77 to “TAD/FAX” (page 95). Press { { { { AUTO ANSWER} } } } until the following Press { { { { AUTO ANSWER} } } } until the following is displayed.
Page 65 Receiving Faxes Note: L The incoming message recording time can be changed (feature #10 on page 91). L When the remaining time is low, erase unnecessary messages (page 77). L While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set feature #67 to off (page 95).
Page 66: Using Two Or More Phone Numbers In A Single Telephone Line
Distinctive Ring Using two or more phone numbers in a single Distinctive Ring telephone line The Distinctive Ring service is a service offered by your local telephone company. This service provides several telephone numbers for a single telephone line, and the ring pattern differs according to which telephone number the call was addressed to.
Page 67 Distinctive Ring If you use three or more phone Programming the ring pattern numbers assigned for fax You may wish to use three or more phone numbers for a single telephone line to distinguish which number the call was addressed to. A different ring pattern must be assigned for each number.
Page 68: Junk Fax Prohibitor
Junk Fax Prohibitor Junk Fax Prohibitor (preventing fax reception from Junk Fax Prohibitor undesired callers) This feature prevents fax reception from calls that do not show caller information. Faxes originating from numbers that match the programmable Junk Fax Prohibitor list will not be accepted by the fax machine (page 69).
Page 69: Programming Undesired Callers
Junk Fax Prohibitor Programming undesired callers You must register the undesired numbers from the Caller’s list if you do not wish to receive a fax from them (up to 10 entries). To display the Junk Fax Prohibitor list {CALL DISPLAY} 1.
Page 70: Making A Copy
Copying Making a copy Copy To select the resolution Document guides Select the desired resolution according to the type of document. – “FINE”: For printed or typewritten originals with small printing. – “SUPER FINE”: For originals with very small printing. –...
Page 71 Copying Convenient way of copying To reduce a document 1. Press { { { { > > > > } } } } after step 4 on page 70. To enlarge a document ZOOM 100% [+ -] 1. Press { { { { > > > > } } } } after step 4 on page 70. <COLLATE>) ZOOM 100% [+ -]...
Page 72 Copying To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. After step 4 on page 70, press { { { { > > > > } } } } 2 times. COLLATE OFF[+ -] <RESOLUTION>) 2.
Page 73: Recording Your Own Greeting Message
Greeting Recording your own greeting message Answering Device You can record your own greeting message for TAD/FAX mode. The recording time will be limited to 16 seconds. We recommend you record a message less than 12 seconds in length to make it easier to receive faxes.
Page 74: Erasing Your Own Recorded Greeting Message
Greeting Erasing your own recorded greeting message {ERASE} {SET} {STOP} Set feature #77 to “TAD/FAX” (page 95) beforehand. Press { { { { ERASE} } } } until the following is displayed. TAD GREETING PRESS SET Press { { { { SET} } } } . ERASE GREETING? YES:SET/NO:STOP L To cancel erasing, press { { { { STOP} } } } .
Page 75: Leaving A Message For Others Or Yourself
Memo Message Leaving a message for others or yourself Memo Message To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely. {RECORD} {SET} Microphone {STOP} Press { { { { RECORD} } } } .
Page 76: Listening To Recorded Messages Using The Base Unit
Incoming Messages Listening to recorded messages using the base Incoming Messages unit When the unit has recorded new voice messages: – The PLAY MESSAGES indicator will flash. – The display will show the total number of recorded messages. Example: – Slow beeps will sound if the message alert feature is activated (feature #42 on page 93). To repeat a message FLASH/LIGHT Press { { { { <...
Page 77 Incoming Messages To erase a specific message Press { { { { ERASE} } } } while listening to the message you want to erase. To erase all the messages Check that you have listened to all of the recorded messages. 1.
Page 78: Listening To Recorded Messages Using The Handset
Incoming Messages Listening to recorded messages using the handset When there are no new messages Wait for 4 seconds or press { { { { 5} } } } to listen to all the messages. When voice memory is full 6 beeps will sound after playing back the messages.
Page 79: Operating From A Remote Location
Remote Operation Operating from a remote location Remote Operation You can call your unit from a remote location and access the answering device. Important: L L L L Program the remote operation ID beforehand (feature #11 on page 91). L L L L Set the unit to TAD/FAX mode before going out (page 64). L L L L Use a touch tone telephone for remote operations.
Page 80 Remote Operation Listening to recorded Remote operations using the messages remote command key { { { { 1} } } } : repeats a message. If you press this key within 5 seconds of the beginning of a message, Call your unit. the previous message will be played.
Page 81 Remote Operation Other remote operations Turning the message transfer on or off You must program a transfer telephone number Erasing a specific message beforehand (feature #60 on page 94). Press { { { { * * * * }{ }{ }{ }{4} } } } while listening to the message Press { { { { 8}{ }{ }{ }{1} } } } to turn on the message transfer.
Page 82: How Callers Can Leave You Private Messages
Voice Mailbox How callers can leave you private messages Voice Mailbox This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.
Page 83: Recording Your Own Mailbox Greeting Messages
Voice Mailbox Recording your own mailbox greeting messages The recording time is limited to 16 seconds for each mailbox. Suggested message:“This is (personal name). Please leave your name and message after the beep.” To check the mailbox greeting message {STOP} 1.
Page 84: Listening To Recorded Messages Using The Base Unit
Voice Mailbox Listening to recorded messages using the base unit Note: L The following features can be used during {ERASE} playback. See page 76 and page 77 for details. – To repeat a message – To skip a message – To stop playback –...
Page 85: Listening To Recorded Messages Using The Handset
Voice Mailbox Listening to recorded messages using the handset Note: L The following features can be used during playback. See page 78 for details. – To repeat a message – To skip a message – To erase a specific message –...
Page 86: Listening To Recorded Messages From A Remote Location
Voice Mailbox Listening to recorded messages from a remote location Call your unit from a remote touch tone telephone. Press { { { { * * * * } } } } and the desired mailbox number ({ { { { 1} } } } or { { { { 2} } } } ) during TAD/FAX greeting playback.
Page 87: Transferring Recorded Messages To Another Telephone
Option Transferring recorded messages to another Option telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.
Page 88 Option 7. Check that your pager received the pager To check the transfer greeting message test call. 1. Press { { { { MENU} } } } , { { { { # # # # }{ }{ }{ }{6}{ }{ }{ }{1} } } } . 8.
Page 89: Programming
Features Summary Programming Programmable Features The unit provides various programming features. Programming method for Programming by entering the program basic features code number directly You can select a feature by directly entering the program code (# and 2-digit number) instead of using { { { { <...
Page 90 Features Summary Programming method for Programming by entering the program advanced features code number directly You can select a feature by directly entering the program code (# and 2-digit number) instead of using { { { { < < < < } } } } or { { { { > > > > } } } } . 1.
Page 91: Basic Features
Features Summary Basic features Code #01: Setting the date and time Code #10: Changing the incoming message recording time SET DATE & TIME PRESS SET RECORDING TIME =VOX [±] See page 32 for details. VOX (default): Unlimited. Code #02: Setting your logo 1 MIN: Up to 1 minute.
Page 92: Advanced Features
Features Summary Advanced features L If you select French for the language Code #22: Setting the journal report to print (feature #48 on page 94), the time is set automatically using a 24 hour clock (military time). AUTO JOURNAL 8. Press { { { { SET} } } } . [±] 9.
Page 93 Features Summary Code #36: Receiving oversized documents Code #42: Setting the message alert RCV REDUCTION MESSAGE ALERT =92% [±] =OFF [±] If the size of the document sent by the other To alert you with beeps when a new voice party is as large as, or larger than the recording message is recorded.
Page 94 Features Summary Code #47: Setting the voice guidance Code #54: Changing the recording time for your own TAD/FAX greeting message VOICE GUIDANCE [±] GREETING TIME =16s [±] If you wish to hear voice guidance, activate this feature. 16s (default): Up to 16 seconds. ON (default): You will hear the friendly 60s: Up to 60 seconds.
Page 95 Features Summary Code #67: Setting the incoming message Code #80: Resetting advanced features to monitor their default settings ICM MONITOR SET DEFAULT [±] RESET=NO [±] To hear an incoming message (ICM) from the To reset the advanced features: speaker when the answering device is recording 1.
Page 96: Reports
Error Messages Reports Help If your unit cannot send a fax, check the following: – The number you dialed is correct. – The other party’s machine is a fax machine. If the problem remains, correct it by following the communication message printed on the sending and journal reports (page 56).
Page 97: Display
Error Messages Display If the unit detects a problem, one or more of the following messages will appear on the display. Base unit L The ink film is empty. Replace the ink film with a new one (page 104). CALL SERVICE L The ink film is not installed.
Page 98: Error Messages
Error Messages NO FAX REPLY UNIT OVERHEATED L The other party’s fax machine is busy or has L The unit is too hot. Let the unit cool down. run out of recording paper. Try again. Handset NO TAD GREETING Directory full L Your TAD/FAX greeting message is not recorded.
Page 99: When A Function Does Not Work, Check Here
Frequently Asked Questions When a function does not work, check here Frequently Asked Questions General L If you use a Distinctive Ring service, make sure you have set the same ring pattern assigned by the telephone company I cannot make and receive calls. (page 66).
Page 100 Frequently Asked Questions While having an intercom call, the intercom I cannot store a name and telephone number call stops and the unit starts to ring. in the navigator directory. L Someone is calling you from outside. L You cannot store a name and number while Press { { { { C C } } } } , { { { { SP-PHONE} } } } or { { { { DIGITAL SP- the unit is in the talk or intercom mode.
Page 101 The printing quality is poor. Note: Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 10 for further details. L The other party sent a faint document. Ask them to send a clearer copy of the document.
Page 102 L You must set the remote fax activation to on Please do not reuse the ink film! (feature #41 on page 93) beforehand. Please use genuine Panasonic replacement L Press *#9 firmly. A single beep will be film. Refer to page 10 for further details.
Page 103 Frequently Asked Questions If a power failure occurs L The unit will not function. L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. L Fax transmission and reception will be interrupted.
Page 104: Ink Film
Replacement Ink film Replacement Replacement film Model No. KX-FA55A: Each roll prints about 150 letter-sized pages. See page 10 for accessory information. Open the front cover by pulling up the Pull out the blue gear and remove the used centre part. ink film.
Page 105 Replacement Turn the “T” shaped gear (blue) in the Close the back cover securely by pushing direction of the arrow. down on the dotted area at both ends (1). Close the front cover securely (2). L The following message will be displayed “T”...
Page 106: Jams Recording Paper Jam
Jams Recording paper jam Jams When the recording paper has Open the back cover. jammed in the unit The display will show the following. PAPER JAMMED Open the front cover by pulling up the centre part. Back cover Remove the jammed recording paper. Centre part Jammed recording...
Page 107 Jams Turn the “T” shaped gear (blue) in the Close the back cover securely by pushing direction of the arrow. down on the dotted area at both ends (1). Close the front cover securely (2). “T” shaped gear (blue) Dotted area Front cover Back cover Remove the recording paper and...
Page 108 Jams When the recording paper was not fed into the unit properly The display will show the following. CHECK PAPER Remove the recording paper and straighten. Pull the tension plate forward and hold open while inserting paper. Press { { { { SET} } } } to clear the message. Tension plate {SET}...
Page 109: Document Jams - Sending
Jams Document jams – sending Open the front cover by pulling up the centre part. Remove the jammed document carefully. Centre part Jammed Front cover document Close the front cover securely. Front cover Note: L Do not pull out the jammed paper forcibly before opening the front cover.
Page 110: Battery
Battery Replacing the handset battery Battery Replace the battery with a new Panasonic rechargeable battery Model No. P-P504. See page 10 for accessory information. Press the notch on the battery cover firmly Close the cover. Make sure you charge the and slide it as indicated by the arrow.
Page 111: Cleaning
Cleaning Document feeder Cleaning Clean the document feeder in the following cases: – If misfeeding of the document occurs frequently. – If smudges or black/white lines appear on the original document when transmitting or copying. Disconnect the power cord and the Clean the glass with a soft and dry cloth.
Page 112: Thermal Head
Cleaning Thermal head If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Disconnect the power cord and the Open the back cover. telephone line cord.
Page 113 Cleaning Replace the ink film. Close the back cover securely by pushing Turn the “T” shaped gear (blue) in the down on the dotted area at both ends (1). direction of the arrow. Close the front cover securely (2). Dotted area “T”...
Page 114: Printed Reports Reference Lists And Reports
Printed Reports Reference lists and reports General Information You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 91 to page 95). Telephone number list: provides you with names and telephone numbers which are stored in the directory.
Page 115: Specifications
Specifications Technical data about this product Specifications Base unit Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm (8 ") in width, Max. 600 mm (23 ") in length Effective scanning width: 208 mm (8 ") Effective printing width: 208 mm (8 ") Transmission time...
Page 116 Specifications ITU-T No. 1 Test Chart Paper specifications Letter: 216 mm × 279 mm (8 " × 11") Recording paper size: Legal: 216 mm × 356 mm (8 " × 14") Note for recording paper: L Do not use the following types of paper: –...
Page 117: Limited Warranty
5770 Ambler Drive, Mississauga, Ontario L4W 2T3 PANASONIC PRODUCT – LIMITED WARRANTY Panasonic Canada Inc. warrants this product to be free from defects in material and workmanship and agrees to remedy any such defect for a period as stated below from the date of original purchase.
Page 118: Important Information Important Information
Important Information Important Information Important Information SAFETY PRECAUTIONS Users should ensure, for their own protection, This unit may only be connected to electrical that the electrical ground connections of the outlets that supply 120 V AC. power utility, telephone lines and internal metallic water pipe system, if present, are NOTICE: connected together.
Page 119: Index
Index Program index Index Basic feature Advanced feature #01 Date and time........32 #22 Journal report......56, 92 #02 Your logo...........33 #23 Overseas mode.........92 #03 Your fax number .......35 #25 Delayed transmission......92 #04 Sending report ......56, 91 #26 Caller’s list.........92 #06 Fax ring setting .........91 #31 Distinctive Ring .........66 #06 TAD ring setting ......65, 91 #32 Ring pattern ........
Page 120: Index
Index Index A Accessories..........9 Copy............70 Collation ..........72 Belt clip..........19 Enlarge ..........71 Headset ..........19 Reduce ..........71 Legal paper tray ........16 Paper tray..........16 D Date and time (Feature #01)....32, 91 Recording paper support.......17 Delayed transmission (Feature #25)..92 Advanced features ........92 Dialing mode (Feature #13) .....91 Alert Display Memory reception (Feature #44)...93...
Page 121 Index O Overseas mode (Feature #23)....92 T Toll saver ..........65 P Pager call (Feature #70) ......95 V Voice guidance (Feature #47)....94 Power failure ..........103 Voice mailbox...........82 Voice mailbox password Q Quick scan (Feature #34) ....56, 70, 92 (Feature #51, #52) ....84, 85, 86, 94 R Receiving alert (Feature #44) ....93 Voice time/day stamp.......76 Receiving reduction (Feature #36)...93...
Page 124 Panasonic Canada Inc. 5770 Ambler Drive, Mississauga, Ontario L4W 2T3 www.panasonic.ca...

Panasonic KX-FPC185C Operating Instructions Manual

Setting (Handset) Belt Clip and Headset

Distinctive Ring Using Two or more Phone Numbers in a Single Telephone Line

Junk Fax Prohibitor

Jams Recording Paper Jam

Battery

Cleaning

Printed Reports Reference Lists and Reports

Specifications

Limited Warranty Limited Warranty

Important Information Important Information

Index

Quick Links

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Summary of Contents for Panasonic KX-FPC185C

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