Brother MFC-8950DW Advanced User's Manual
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Brother MFC-8950DW Advanced User's Manual

Brother MFC-8950DW Advanced User's Manual

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Advanced User's Guide
MFC-8950DW
Version 0
ARL/ASA/NZ

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Summary of Contents for Brother MFC-8950DW

  • Page 1 Advanced User’s Guide MFC-8950DW Version 0 ARL/ASA/NZ...
  • Page 2 Wi-Fi Direct™ Guide This Guide provides details on how to PDF file / Brother Solutions configure and use your Brother machine for Center wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard.
  • Page 3 Where is it? Web Connect Guide This Guide provides details about how to PDF file / Brother Solutions configure and use your Brother machine to Center scan, load and view images and files on certain Web sites that provide these services.

  • Page 4: Table Of Contents

    Table of Contents General Setup Memory storage .....................1 Set Daylight Saving Time ..................1 Ecology features ....................2 Toner Save ......................2 Sleep Time ......................2 Deep Sleep mode ....................3 Quiet mode feature ....................3 Quiet mode ......................3 LCD screen......................4 Setting the backlight brightness...............4 Setting the Dim Timer for the backlight ............4 Dial Prefix ......................4 Setting up the prefix number ................4 Changing the prefix number ................5...
  • Page 5 Sending a fax Additional sending options................... 16 Sending faxes using multiple settings ............16 Changing a 2-sided fax layout ............... 17 Contrast ......................17 Changing Fax Resolution ................18 Additional sending operations................18 Sending a fax manually ................. 18 Dual access ....................19 Broadcasting....................
  • Page 6 Printing reports Fax reports......................45 Transmission Verification Report..............45 Fax Journal (Activity Report) .................45 Reports ........................46 How to print a report ..................46 Making copies Copy settings .......................47 Stop copying ....................47 Improving copy quality ...................47 Enlarging or reducing the image copied ............48 Duplex (2-sided) Copying ................49 Tray selection ....................50 Adjusting Brightness and Contrast ..............51 Sorting copies ....................51...

  • Page 7: General Setup

    General Setup Memory storage Set Daylight Saving Time Your menu settings are stored permanently, and in the event of a power failure will not be You can set the machine to change for lost. Temporary settings (for example, Daylight Saving Time. If you choose On, it will Contrast and Overseas Mode) will be lost.

  • Page 8: Ecology Features

    Chapter 1 Ecology features Sleep Time The Sleep mode setting can reduce power Toner Save consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it You can save toner using this feature. When is turned off. The machine will wake up and you set Toner Save to On, prints appear start printing when it receives a print job.

  • Page 9: Deep Sleep Mode

    General Setup Quiet mode feature Deep Sleep mode If the machine is in Sleep mode and does not Quiet mode receive any jobs for a certain length of time, the machine will go into Deep Sleep mode The Quiet mode setting can reduce noise automatically.

  • Page 10: Lcd Screen

    Chapter 1 LCD screen Dial Prefix The Dial Prefix setting will automatically dial a Setting the backlight predefined number before every fax number brightness you dial. For example: If your telephone system requires a 9 to dial an outside number You can adjust the brightness of the LCD use this setting to automatically dial 9 for backlight.

  • Page 11: Changing The Prefix Number

    General Setup Changing the prefix number Press Menu. Press a or b to display Initial Setup. Press Initial Setup. Press a or b to display Dial Prefix. Press Dial Prefix. Press On (or Off). You can turn off the prefix number by pressing Off.

  • Page 12: Security Features

    Fax Tx and Fax Rx are enabled.  Page Limit  Web Connect Scan includes scan jobs via Brother iPrint&Scan. Print includes print jobs via Google Cloud Print and Brother iPrint&Scan. Page Limit is configured using Web Based Management. This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings.

  • Page 13: Setting And Changing The Administrator Password

    Touchscreen. Wrong Password. Re-enter the correct Press OK. password. If you forget it, please call your Enter a four-digit number for the new Brother dealer for service. password by pressing the buttons on the Touchscreen. Press Menu. Press OK. Press a or b to display Re-enter the password when the LCD General Setup.

  • Page 14: Setting Up And Changing The Public User Mode

    Chapter 2 Setting up and changing the Setting up and changing Public user mode restricted users Public user mode restricts the functions that You can set up users with a password and are available for Public users. Public users do restrict the functions that are available to not need to enter a password to access the them.
  • Page 15 Security features To set up a restricted user, press To change the password, enter a new Enable or Disable for each operation, four-digit user password by pressing the as follows: Press Fax Tx. Then press buttons on the Touchscreen. Enable or Disable. After you have set Press OK.

  • Page 16: Turning Secure Function Lock On/Off

    Chapter 2 Turning Secure Function Turning Secure Function Lock off Lock on/off Press Public or xxxxx (where xxxxx is the user’s name). Turning Secure Function Lock on Press Lock OnOff. Press Menu. Enter the registered four-digit Press a or b to display administrator password by pressing the General Setup.

  • Page 17: Switching Users

    Security features Switching Users Changing to the Public mode Press xxxxx. (where xxxxx is the user’s This setting allows you to switch between name.) registered restricted users or Public mode when Secure Function Lock is turned on. Press Go to Public. Changing to the restricted user mode Note Press Public or xxxxx (where xxxxx is...

  • Page 18: Setting Lock

    Please call your Press a or b to display Security. administrator or Brother Customer Service. Press Security. While the Setting Lock is On, you cannot Press Setting Lock.

  • Page 19: Changing Your Setting Lock Password

    Security features Changing your Setting Lock Turning Setting Lock on/off password If you enter the wrong password when following the instructions below, the LCD will Press Menu. show Wrong Password. Re-enter the correct password. Press a or b to display Turning Setting Lock on General Setup.

  • Page 20: Restricting Dialling

    Chapter 2 Restricting dialling One Touch restriction This feature is to prevent users from sending Press Menu. a fax or call to a wrong number by mistake. You can set the machine to restrict dialling Press a or b to display Fax. when you use the dial pad, One Touch, Press Fax.

  • Page 21: Ldap Server Restriction

    Security features LDAP server restriction Press Menu. Press a or b to display Fax. Press Fax. Press a or b to display Dial Restrict.. Press Dial Restrict.. Press LDAP Server. Press Enter # twice, On or Off. Press Stop/Exit. Note •...

  • Page 22: Sending A Fax

    Sending a fax Additional sending Do one of the following:  Repeat step b to change more options settings.  If you are finished choosing settings, Sending faxes using multiple go to the next step for sending your settings fax. Note Before you send a fax, you can change any •...

  • Page 23: Changing A 2-Sided Fax Layout

    Sending a fax Changing a 2-sided fax layout Contrast You need to choose the duplex scanning For most documents the default setting of format before you send a 2-sided fax. The Auto will give the best results. format you choose will depend on the layout Auto automatically chooses the suitable of your 2-sided document.

  • Page 24: Changing Fax Resolution

    Chapter 3 Additional sending Changing Fax Resolution operations The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax. Sending a fax manually Press Fax. Manual transmission Press d or c to display Fax Resolution.

  • Page 25: Dual Access

    Sending a fax Dual access Broadcasting You can dial a number and start scanning the Broadcasting lets you send the same fax fax into memory—even when the machine is message to more than one fax number. You sending from memory, receiving faxes or can include Groups, One Touch, Speed Dial printing PC data.
  • Page 26 Chapter 3 How to broadcast a fax Cancelling a Broadcast in progress While broadcasting you can cancel the fax Note currently being sent or the whole broadcast To help you choose numbers easily, press job. (Search). Press Stop/Exit. Press Fax. Do one of the following: Load your document.

  • Page 27: Real Time Transmission

    Sending a fax Real Time Transmission Overseas Mode When you are sending a fax, the machine will If you are having difficulty sending a fax scan the documents into the memory before overseas due to a bad connection, then sending it. Then, as soon as the telephone turning on Overseas Mode may help.

  • Page 28: Delayed Fax

    Chapter 3 Delayed Fax Delayed batch transmission You can store up to 50 faxes in the memory Before sending the delayed faxes, your to be sent within a twenty-four hour period. machine will help you economize by sorting all the faxes in the memory by destination and Press Fax.

  • Page 29: Checking And Cancelling Waiting Jobs

    Sending a fax Checking and cancelling Setting your changes as the waiting jobs new default Check which jobs are still waiting in the You can save the fax settings for memory to be sent. If there are no jobs, the Fax Resolution, Contrast, LCD will show No Jobs Waiting.

  • Page 30: Restoring All Fax Settings To The Factory Settings

    Chapter 3 Restoring all fax settings to Electronic cover page the factory settings This feature will not work unless you have programmed your Station ID. (uu Quick You can restore all the fax settings you have Setup Guide) changed to the factory settings. These settings will stay until you change them again.
  • Page 31 Sending a fax Composing your own comments Send a cover page for all faxes You can set up two comments of your own. You can set the machine to send a cover page whenever you send a fax. Press Menu. Press Fax.

  • Page 32: Destination Display

    Chapter 3 Destination Display Using a printed cover page If you want to use a printed cover page that The machine displays the information you can write on, you can print the sample registered in the address book or the number page and attach it to your fax.

  • Page 33: Polling Overview

    Secure polling only works with Brother fax machines. If another person wants to retrieve Setup for polled transmit a fax from your machine they will have to enter the secure code.

  • Page 34: Receiving A Fax

    Receiving a fax Remote Fax Options Note • You can enter an E-mail address by Remote Fax Options let you receive faxes pressing on the Touchscreen. while you are away from the machine. • You can display your stored numbers and You can use only one Remote Fax Option at E-mail addresses in alphabetical order by a time.

  • Page 35: Fax Storage

    Receiving a fax Fax Storage Changing Remote Fax Options The Fax Storage feature lets you store your received faxes in the machine’s memory. You If received faxes are left in your machine’s can retrieve stored fax messages from a fax memory when you change to another machine at another location using the remote Remote Fax Option, the LCD will ask you one...

  • Page 36: Remote Retrieval

    Chapter 4 Remote retrieval Turning off Remote Fax Options Press Menu. The remote retrieval feature lets you retrieve your stored fax messages when you are not Press a or b to display Fax. at the machine. You can call your machine Press Fax.

  • Page 37: Using Your Remote Access Code

    Receiving a fax Using your Remote Access Code Retrieving fax messages Dial your fax number from a telephone Dial your fax number from a telephone or another fax machine using touch tone or another fax machine using touch tone dialling. dialling.

  • Page 38: Changing The Fax Forwarding Number

    Chapter 4 Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone dialling. Dial your fax number from a telephone or another fax machine using touch tone dialling.

  • Page 39: Remote Fax Commands

    Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 40: Additional Receiving Operations

    Chapter 4 Additional receiving Duplex (2-sided) printing for Fax mode operations Your machine can automatically print Printing a reduced incoming received faxes onto both sides of the paper when Duplex is set to On. You can use A4 size paper for this function If you choose On, the machine automatically (60 to 105 gsm).

  • Page 41: Setting The Fax Receive Stamp

    Receiving a fax Setting the Fax Receive Setting the Print Density Stamp You can adjust the Print Density setting to make your printed pages darker or lighter. You can set the machine to print the received date and time in the top centre of each Press Menu.

  • Page 42: Printing A Fax From The Memory

    Chapter 4 Printing a fax from the memory If you are using the Fax Storage feature (Menu, Fax, Setup Receive, Forward/Store), you can still print a fax from the memory when you are at your machine. (See Fax Storage uu page 29.) Press Menu.

  • Page 43: Polling Overview

    Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

  • Page 44: Sequential Polling

    Chapter 4 Sequential polling After you have entered all the fax numbers by repeating step f, press OK. Sequential polling lets you request documents from several fax machines in one Press Start. operation. The machine polls each number or Group number in turn for a document. Press Fax.

  • Page 45: Dialling And Storing Numbers

    Dialling and storing numbers Additional dialling operations Combining quick dial numbers Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long distance carriers and credit card numbers as One Touch and Speed Dial numbers.

  • Page 46: Additional Ways To Store Numbers

    Chapter 5 Additional ways to Do one of the following:  Press OK to accept the displayed store numbers One Touch or Speed Dial number.  Enter a new number using the Setting up Groups for buttons on the Touchscreen. Broadcasting Press OK.
  • Page 47 Dialling and storing numbers Select the resolution from 100 dpi, Note 200 dpi, 300 dpi, 600 dpi or Auto. • One Touch Dial numbers begin with l.  If you chose E-Mail Color PDF, Speed Dial numbers begin with #. go to step n.

  • Page 48: Options For Setting Up Groups

    Chapter 5 Options for Setting Up Groups The following chart shows the selections for setting up Group numbers. When you store numbers, the LCD instructs you to choose from the options shown in the following steps. Step 1 Step 2 Step 3 Step 4 Step 5...

  • Page 49: Changing Group Numbers

    Dialling and storing numbers Changing Group numbers Adding and deleting numbers in a Group If a number in the Group has a fax forwarding You can change a Group number that has number, it will be dimmed on the LCD and already been stored.

  • Page 50: Deleting Group Numbers

    Chapter 5 Deleting Group numbers You can delete a Group number that has already been stored. If a Group has a scheduled job or fax forwarding number, it will be dimmed on the LCD. You cannot select the number to delete it. Press (Address Book).

  • Page 51: Printing Reports

    Printing reports Fax reports Press d or c to choose an interval. If you choose Every 50 Faxes, go to step h Some fax reports (Transmission Verification  6, 12, 24 hours, 2 or 7 days Report and Fax Journal) can be printed automatically and manually.

  • Page 52: Reports

    Chapter 6 Reports How to print a report The following reports are available: Press Menu. 1 XMIT Verify Press a or b to display Displays the Transmission Verification Print Reports. Report for your last outgoing 200 faxes Press Print Reports. and prints the last report.

  • Page 53: Making Copies

    Making copies Copy settings Improving copy quality You can choose from a range of quality You can change the copy settings temporarily settings. The default setting is Auto. for the next copy.  Auto Press Copy on the Touchscreen and then press d or c to scroll through the copy Auto is the recommended mode for settings.

  • Page 54: Enlarging Or Reducing The Image Copied

    Chapter 7 Enlarging or reducing the 100%* image copied 104% EXE  LTR 141% A5  A4 To enlarge or reduce the next copy follow the instructions below: 200% Press Copy. 70% A4  A5 Load your document. 78% LGL  LTR 83% LGL ...

  • Page 55: Duplex (2-Sided) Copying

    Making copies Duplex (2-sided) Copying  2sidei1side Short Edge Flip If you want to use the automatic duplex copy feature, load your document in the ADF. If you get an Out of Memory message while you are making duplex copies, try installing extra memory.

  • Page 56: Tray Selection

    Chapter 7 Tray selection Press Copy. Load your document. You can temporarily change the Tray Use option for the next copy. Enter the number of copies you want. Press Copy. Press d or c to display Duplex Copy. Press Duplex Copy. Load your document.

  • Page 57: Adjusting Brightness And Contrast

    Making copies Adjusting Brightness and Sorting copies Contrast You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Brightness Adjust the copy brightness to make copies Press Copy. darker or lighter.

  • Page 58: Making N In 1 Copies

    Chapter 7 Making N in 1 copies After the machine scans the page, press Yes to scan the next page. (page layout) Put the next page on the scanner glass. You can reduce the amount of paper used Press Start. when copying by using the N in 1 copy Repeat steps g and h for each page of feature.
  • Page 59 Making copies If you are copying from the scanner glass: Insert your document face down in the direction shown below:  2in1(P)  2in1(L)  4in1(P) 4in1(L) ...

  • Page 60: In 1 Id Copy

    Chapter 7 2 in 1 ID Copy Turn over your identification card and place it on the left side of the scanner glass. You can copy both sides of your identification card onto one page, keeping the original card Press Start. The machine scans the size.

  • Page 61: Setting Your Changes As The New Default

    Making copies Setting your changes as the Setting your favourites new default You can store the copy settings that you use most often by setting them as a favourite. You You can save the copy settings for Quality, can set up to three favourites. Brightness and Contrast you use most often by setting them as the default.
  • Page 62 Chapter 7 Rename your favourite setting After you stored your favourite setting, you can rename it. Press Copy. Press d or c to display Favorite Settings. Press Favorite Settings. Press Rename. Press the favourite setting you want to rename. Enter the new name (up to 12 characters).

  • Page 63: A Routine Maintenance

    Routine maintenance Cleaning and checking Important the machine Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine. Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine.

  • Page 64: Checking The Page Counters

    Checking the Page Counters Checking the remaining life of parts You can see the machine’s Page Counters for copies, printed pages, reports and lists, You can see the machine’s parts life on the faxes or a summary total. LCD. Press Menu. Press Menu.

  • Page 65: Replacing Periodic Maintenance Parts

    50,000 pages for PF Kit MP and 100,000 pages for PF Kit 1, PF Kit 2, Fuser and Laser. Please call Brother Customer Service when the following messages appear on the LCD. LCD message Description Replace the fuser unit.

  • Page 66: Packing And Shipping The Machine

    Packing and shipping Note the machine If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any WARNING damage during transit. The machine should be adequately insured with the This machine is heavy and weighs more carrier.
  • Page 67 Routine maintenance Wrap the machine in a plastic bag, then Put the packing material (2) marked put it on the bottom packing material (1). “RIGHT” on the right of the machine. Put the packing material (3) marked “LEFT” on the left of the machine. Put the AC power cord and printed materials in the original carton as shown in the illustration.
  • Page 68 <If you have a Lower Tray> Repack the lower tray as shown in the illustration.

  • Page 69: B Options

    The machine has one slot for An optional lower tray can be installed on the optional memory expansion. You can MFC-8950DW, and it can hold up to 500 increase the memory up to maximum of sheets of 80 gsm paper.

  • Page 70: Installing Extra Memory

    Installing extra memory Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. Insert the Turn off the machine’s power switch. SO-DIMM diagonally (1), then tilt it Unplug the telephone line cord. toward the interface board until it clicks into place (2).
  • Page 71 Options Plug the machine’s power cord back into the electrical socket first, and then connect the interface cable. Plug in the telephone line cord. Turn on the machine’s power switch. Note To make sure that you have installed the SO-DIMM correctly, you can print the User Settings List that shows the current RAM SIZE.

  • Page 72: C Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Coding method The document can be placed in the ADF Method of coding the information and scanned one page at a time contained in the document.
  • Page 73 F/T Ring Time Group number The length of time that the Brother A combination of One Touch and machine fast double-rings (when the Speed Dial numbers that are stored on an Receive Mode setting is Fax/Tel) to notify One Touch button or in a Speed Dial you to pick up a voice call that it answered.
  • Page 74 Remote Deactivation code One Touch (Fax/Tel mode only) Buttons on the machine’s Touchscreen where you can store numbers for easy When the machine answers a voice call, it dialling. You can store a second number fast double-rings. You can pick up at an extension or external telephone by on each key if you press and then...
  • Page 75 Glossary Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

  • Page 76: Index

    Index Dialing dial prefix ..........4 Dialling Apple Macintosh Groups (broadcasting) ......19 See Software User's Guide. restricting dialling ........14 Drum unit checking (remaining life) ...... 58 Dual access ..........19 Broadcasting ..........19 Duplex copy ..........49 cancelling ..........20 setting up Groups for ......40 Enlarge/Reduce ........
  • Page 77 Presto! PageManager See Software User's Guide. See also Help in the Presto! PageManager application. Groups for broadcasting ......40 Print fax from memory ........36 reports ..........46 Printing LCD (liquid crystal display) See Software User's Guide. backlight brightness ........ 4 Quality Machine information copying ..........
  • Page 78 Scanning See Software User's Guide. Security restricting dialling ........14 Secure function lock administrator password ......7 Public user mode .........8 restricted users ........8 Setting lock ...........12 Sleep mode ..........2 Sort ............51 Temporary copy settings ......47 Toner Save ..........2 Wi-Fi Direct™ ..........i ®...
  • Page 79 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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