Epson WorkForce EC-4040 Manuals

Manuals and User Guides for Epson WorkForce EC-4040. We have 1 Epson WorkForce EC-4040 manual available for free PDF download: User Manual

Epson WorkForce EC-4040 User Manual (342 pages)

Brand: Epson | Category: Printer | Size: 2.95 MB

Table of Contents
3
EC-4040 User's Guide
13
Product Basics
14
Using the Control Panel
14
Control Panel Buttons and Lights
15
Status Icon Information
15
Selecting the Date and Time
16
Entering Characters on the LCD Screen
19
Using Presets
19
Changing LCD Screen Language
22
Adjusting Control Panel Sounds
22
Adjusting the Screen Brightness
23
Turning off the Operation Time out Setting
24
Preventing PC Connection Via USB
25
Product Parts Locations
26
Product Parts - Front
27
Product Parts - Inside
29
Product Parts - Back
31
Using Power Saving Settings
31
Changing the Sleep Timer Settings
32
Changing the Power off Timer Settings
33
Epson Connect Solutions for Smartphones, Tablets, and more
33
Setting up Epson Connect Services
34
Using Epson Email Print
36
Using the Epson Iprint Mobile App
36
Using Epson Remote Print
37
Using Epson Scan to Cloud
37
Using Airprint
38
Using Google Cloud Print
39
Android Printing Using the Epson Print Enabler
40
Using Fire os Printing
40
Using Windows 10 Mobile Printing
41
Using Epson Print and Scan App with Windows Tablets
41
Printing and Scanning with NFC from Your Android Device
42
Wi-Fi or Wired Networking
44
Network Security Recommendations
44
Wi-Fi Infrastructure Mode Setup
45
Selecting Wireless Network Settings from the Control Panel
46
Wi-Fi Direct Mode Setup
48
Enabling Wi-Fi Direct Mode
49
Wi-Fi Protected Setup (WPS)
50
Using WPS to Connect to a Network
51
Printing a Network Status Sheet
52
Printing a Network Connection Report
53
Network Connection Report Codes and Messages
54
Configuring Email Server Settings
59
Changing or Updating Network Connections
61
Accessing the Web Config Utility
61
Changing a USB Connection to a Wi-Fi Connection
62
Changing a Wi-Fi Connection to a Wired Network Connection
62
Connecting to a New Wi-Fi Router
62
Disabling Wi-Fi Features
63
Loading Paper
65
Loading Paper in the Cassette
65
Paper Loading Capacity
71
Double-Sided Printing Capacity
72
Borderless Paper Type Compatibility
73
Compatible Epson Papers
74
Paper or Media Type Settings - Printing Software
75
Selecting the Paper Settings for each Source - Control Panel
76
Paper Type Settings - Control Panel
77
Selecting the Default Paper Source Settings
78
Paper Source Settings Options
79
Selecting the Universal Print Settings
79
Universal Print Settings Options
80
Placing Originals on the Product
82
Placing Originals on the Scanner Glass
82
Placing Originals in the Automatic Document Feeder
85
ADF Original Document Specifications
87
Copying
89
Copying Documents or Photos
89
Copying Options
90
Printing from a Computer
93
Printing with Windows
93
Selecting Basic Print Settings - Windows
94
Paper Source Options - Windows
96
Print Quality Options - Windows
96
Multi-Page Printing Options - Windows
96
Selecting Double-Sided Printing Settings - Windows
97
Double-Sided Printing Options - Windows
99
Print Density Adjustments - Windows
100
Selecting Additional Layout and Print Options - Windows
101
Custom Color Correction Options - Windows
103
Image Options and Additional Settings - Windows
104
Header/Footer Settings - Windows
105
Selecting a Printing Preset - Windows
106
Selecting Extended Settings - Windows
107
Extended Settings - Windows
108
Printing Your Document or Photo - Windows
109
Locking Printer Settings - Windows
110
Locked Setting Options
112
Selecting Default Print Settings - Windows
113
Changing the Language of the Printer Software Screens
114
Changing Automatic Update Options
115
Printing with the Built-In Epson Driver - Windows 10 S
116
Selecting Print Settings - Windows 10 S
116
Printing on a Mac
120
Selecting Basic Print Settings - Mac
121
Paper Source Options - Mac
124
Print Quality Options - Mac
124
Print Options - Mac
125
Selecting Page Setup Settings - Mac
125
Selecting Print Layout Options - Mac
127
Selecting Double-Sided Printing Settings - Mac
127
Double-Sided Printing Options and Adjustments - Mac
129
Managing Color - Mac
129
Color Matching and Color Options - Mac
130
Selecting Printing Preferences - Mac
131
Printing Preferences - Mac
132
Printing Your Document or Photo - Mac
133
Checking Print Status - Mac
134
Printing from a Chromebook
134
Cancelling Printing Using the Product
135
Scanning
136
Starting a Scan
136
Starting a Scan Using the Product Control Panel
136
Scanning to Email
138
Adding and Assigning Scan Jobs with Document Capture Pro or Document Capture
140
Setting up a WSD Port (Windows 7/Windows Vista)
141
Control Panel Scanning Options
142
Setting up and Scanning to a Network Folder or FTP Server
145
Creating a Shared Network Folder
145
Registering Contacts for Email, Network, or FTP Scanning - Control Panel
147
Registering Contacts for Network Folder or FTP Scanning - Web Config
149
Scanning to a Network Folder or FTP Server
150
Starting a Scan Using the Epson Scan 2 Icon
152
Starting a Scan from a Scanning Program
154
Starting a Scan from a Smart Device
156
Scanning with Document Capture Pro or Document Capture
156
Scanning in Epson Scan 2
159
Additional Scanning Settings - Main Settings Tab
162
Additional Scanning Settings - Advanced Settings Tab
162
Saving Scanned Documents as a Searchable PDF Using Epson Scan 2
163
Image Format Options
165
Scan Resolution Guidelines
166
Scanning Special Projects
166
Scanning to a Sharepoint Server or Cloud Service
166
Scanning Multi-Page Originals as Separate Files
168
Faxing
171
Connecting a Telephone or Answering Machine
171
Setting up Fax Features
174
Setting up Basic Fax Features
174
Using the Fax Setup Wizard
174
Selecting the Line Type
176
Setting the Number of Rings to Answer
178
Selecting Advanced Fax Settings
179
Print Settings - Fax
181
Basic Settings - Fax
182
Security Settings - Fax
183
Setting up the Fax Utility - Windows
184
Setting up Fax Features Using the Fax Utility - Mac
186
Setting up Contacts and Contact Groups
187
Setting up Contacts Using the Product Control Panel
188
Creating a Contact
188
Editing or Deleting a Contact
190
Creating a Contact Group
191
Editing or Deleting a Contact Group
193
Importing Contacts Using the Fax Utility - Windows
194
Setting up Speed/Group Dial Lists Using the Fax Utility - Mac
197
Sending Faxes
199
Sending Faxes from the Product Control Panel
199
Sending a Fax Using the Keypad, Contact List, or History
199
Fax Sending Options
202
Sending a Fax at a Specified Time
203
Sending Faxes Using the Fax Utility - Windows
204
Sending Faxes Using the Fax Utility - Mac
207
Receiving Faxes
210
Fax Reception
210
Receiving Faxes Automatically
211
Receiving Faxes Manually
211
Receiving a Fax by Polling
212
Viewing a Fax on the LCD Screen (Using the Inbox)
213
Saving Faxes to an External USB Device
215
Selecting Received Fax Options Using the Fax Utility - Windows
215
Checking Fax Status
218
Printing Fax Reports
219
Fax Report Options
219
Using External USB Devices with Your Product
221
Connecting a USB Device
221
USB Device File Specifications
221
Disconnecting a USB Device
222
Viewing and Printing from the LCD Screen
222
Printing JPEG Photos
222
Printing TIFF Files
223
Print Setting Options - Device Mode
224
Transferring Files on a USB Device
226
Setting up File Sharing for File Transfers from Your Computer
226
Transferring Files from a USB Device to Your Computer
227
Replacing Ink Cartridges and Maintenance Boxes
229
Check Cartridge and Maintenance Box Status
229
Checking Cartridge Status on the LCD Screen
229
Checking Cartridge and Maintenance Box Status - Windows
230
Checking Cartridge and Maintenance Box Status - Mac
233
Purchase Epson Ink Cartridges and Maintenance Box
234
Ink Cartridge and Maintenance Box Part Numbers
234
Removing and Installing Ink Cartridges
235
Printing with Black Ink and Expended Color Cartridges
240
Printing with Expended Color Cartridges - Windows
240
Printing with Expended Color Cartridges - Mac
241
Conserving Low Black Ink with Windows
243
Replacing the Maintenance Box
243
Adjusting Print Quality
247
Print Head Maintenance
247
Print Head Nozzle Check
247
Checking the Nozzles Using the Product Control Panel
248
Checking the Nozzles Using a Computer Utility
250
Print Head Cleaning
251
Cleaning the Print Head Using the Product Control Panel
252
Cleaning the Print Head Using a Computer Utility
253
Aligning the Print Head Using the Product Control Panel
255
Cleaning the Paper Guide
257
Cleaning and Transporting Your Product
259
Cleaning Your Product
259
Transporting Your Product
263
Solving Problems
266
Checking for Software Updates
266
Product Status Messages
267
Running a Product Check
271
Resetting Control Panel Defaults
272
Solving Setup Problems
273
Product Does Not Turn on or off
274
Noise after Ink Installation
274
Software Installation Problems
274
Solving Network Problems
275
Product Cannot Connect to a Wireless Router or Access Point
275
Network Software Cannot Find Product on a Network
276
Product Does Not Appear in Mac Printer Window
277
Wireless Network Connection Is Unstable on a Mac
278
Cannot Print over a Network
278
Cannot Scan over a Network
280
Solving Copying Problems
281
Product Makes Noise, but Nothing Copies
281
Product Makes Noise When It Sits for a While
281
Originals Do Not Feed from the Automatic Document Feeder
281
Solving Paper Problems
283
Paper Feeding Problems
283
Paper Jam Problems in the Cassette
284
Paper Jam Problems in the Rear Cover
285
Document Jams in the Automatic Document Feeder
286
Paper Ejection Problems
289
Solving Problems Printing from a Computer
289
Nothing Prints
290
Product Icon Does Not Appear in Windows Taskbar
290
Printing Is Slow
291
Solving Page Layout and Content Problems
292
Inverted Image
293
Too Many Copies Print
293
Blank Pages Print
293
Incorrect Margins on Printout
294
Incorrect Characters Print
294
Incorrect Image Size or Position
295
Slanted Printout
295
Solving Print Quality Problems
296
White or Dark Lines in Printout
296
Blurry or Smeared Printout
297
Faint Printout or Printout Has Gaps
298
Grainy Printout
299
Incorrect Colors
300
Solving Scanning Problems
301
Scanning Software Does Not Operate Correctly
301
Cannot Start Epson Scan 2
301
Scanning Is Slow
302
Cannot Save a Scan to a Shared Folder over a Network
303
Solving Scanned Image Quality Problems
304
Image Consists of a few Dots Only
305
Line of Dots Appears in All Scanned Images
305
Straight Lines in an Image Appear Crooked
305
Image Is Distorted or Blurry
305
Image Colors Are Patchy at the Edges
306
Image Is too Dark
306
Back of Original Image Appears in Scanned Image
306
Ripple Patterns Appear in an Image
307
Scanned Image Colors Do Not Match Original Colors
307
Scanned Image Edges Are Cropped
308
Solving Faxing Problems
308
Cannot Send or Receive Faxes
308
Cannot Receive Faxes with a Telephone Connected to Your Product
309
Fax Memory Full Error Appears
310
Sent Fax Quality Is Poor
311
Sent Fax Is Received in an Incorrect Size
311
Received Fax Quality Is Poor
312
Received Fax Is Not Printed
312
Solving USB Device Problems
312
Cannot View or Print from a USB Device
313
Cannot Save Files on a USB Device
313
Cannot Transfer Files to or from a USB Device
314
Uninstall Your Product Software
314
Uninstalling Product Software - Windows
314
Uninstalling Product Software - Mac
315
Where to Get Help
316
Technical Specifications
318
Windows System Requirements
318
Mac System Requirements
319
Paper Specifications
320
Printable Area Specifications
321
Automatic Document Feeder (ADF) Specifications
322
Scanning Specifications
323
Fax Specifications
323
Ink Cartridge Specifications
324
Dimension Specifications
325
Electrical Specifications
325
Environmental Specifications
326
Interface Specifications
326
External USB Device Specifications
326
Network Interface Specifications
327
Safety and Approvals Specifications
328
Notices
330
Important Safety Instructions
330
General Product Safety Instructions
330
Ink Cartridge Safety Instructions
332
LCD Screen Safety Instructions
333
Wireless Connection Safety Instructions
333
Telephone Equipment Safety Instructions
334
FCC Compliance Statement
334
Binding Arbitration and Class Waiver
337
Trademarks
340
Copyright Notice
340
Libtiff Software Acknowledgment
341
A Note Concerning Responsible Use of Copyrighted Materials
342
Default Delay Times for Power Management for Epson Products
342
Copyright Attribution
342

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Epson WorkForce EC-4040 User Manual (342 pages)

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