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Sharp AL-1661CS Operation Manual

Operation manual for facsimile
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See also: Service Manual
MODEL
AL-1661CS
OPERATION MANUAL
(for facsimile)
• INSTALLATION
• INITIAL SETTINGS
• CHOOSING SUITABLE
MEDIA
• HOW TO USE THE FAX
FUNCTION
• SPECIAL FUNCTIONS
• TROUBLESHOOTING
• APPENDIX
Page
11
13
49
51
66
84
91

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  • Page 1 MODEL AL-1661CS OPERATION MANUAL (for facsimile) • INSTALLATION • INITIAL SETTINGS • CHOOSING SUITABLE MEDIA • HOW TO USE THE FAX FUNCTION • SPECIAL FUNCTIONS • TROUBLESHOOTING • APPENDIX Page...
  • Page 2 ♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠♠ For users in the USA This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

  • Page 3: Type Of Service

    INTRODUCTION TYPE OF SERVICE This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation commission for more information. ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin...
  • Page 4 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. Sharp Electronics Corporation P.O. Box 650 Mahwah, NJ 07430-1163 Telephone: 1-800-BE-SHARP...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS TABLE OF CONTENTS... 1 QUICK REFERENCE GUIDE ... 3 LIST OF FAX FUNCTIONS... 6 INSTALLATION CONNECTIONS ... 11 ● CONNECTING THE TELEPHONE LINE CORD ...11 FINAL PREPARATIONS ... 12 ● CONNECTING OTHER DEVICES ...12 INITIAL SETTINGS PART NAMES... 13 A LOOK AT THE FAX OPERATION PANEL ...
  • Page 6 HOW TO USE THE FAX FUNCTION SENDING ORIGINALS ... 51 ● SETTING THE ORIGINAL ...51 OPTIONAL TRANSMISSION SETTINGS ... 53 ● ORIGINAL SIZE...53 ● RESOLUTION...54 ● CONTRAST ...54 ● COVER SHEET ...55 ● MESSAGE FUNCTION...56 ● TWO-SIDED ORIGINAL TRANSMISSION FUNCTION ...57 DIALING AND TRANSMITTING...

  • Page 7: Quick Reference Guide

    QUICK REFERENCE GUIDE The following quick reference guide provides brief explanations the operation of the machine. Selecting the transmission mode Memory transmission mode MEMORY The indicator lights up when memory transmission mode is selected. Place the original Using the RSPF face up Place the original (up to 30 pages at once)

  • Page 8: Sending A Fax

    Sending a fax Dialing methods Direct Dialing SPEED/ Speed Dialing SEARCH Rapid Key Dialing SPEED/ Chain Dialing SEARCH Speed Dial number or Rapid Key set for Chain Dialing when stored. Dial with the numeric keys and then press the [REDIAL/PAUSE] key. Search Dialing SPEED/ SEARCH...

  • Page 9: Receiving A Fax

    Sending a fax to multiple destinations (Broadcasting) BROAD- CAST Place the original. Storing a fax job while another job is in progress Fax transmission or reception in progress Place the original. Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS"...

  • Page 10: List Of Fax Functions

    LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item 0 : RX DATA TRANSFER 1 : DATA TRANSFER...
  • Page 11 Menu item Settings (factory default setting appears in bold) 6 : AUTO LISTING Enable automatic printing of the Activity Report when information on a total of 50 fax transmissions/receptions accumulates. 1 : ON 2 : OFF 7 : PRINT SELECTION 1 : TRANSMISSION Select the condition for printing reports on fax transmissions.
  • Page 12 Menu item 16 : RCV REDUCE When a fax is received that is larger that the printing paper, enable reduction of the fax to the size of the paper to avoid the fax being cut off. 1 : ON 2 : OFF 17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or reception ends.
  • Page 13 Menu item 5 :ANTI JUNK FAX 1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from specified fax numbers. 1 : ON 2 : OFF 2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to be blocked.
  • Page 14 SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9. An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key Note corresponding to the number that appears in front of the item).

  • Page 15: Connections

    Chapter 1 INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Plug one end of the telephone line cord into the jack on the machine marked "LINE." Plug the other side into a standard (RJ11C) single-line telephone wall jack. Be sure not to plug this telephone line cord into the "TEL" jack. The "TEL"...

  • Page 16: Final Preparations

    FINAL PREPARATIONS CONNECTING OTHER DEVICES If desired, an answering machine or external telephone can be connected to the machine through the telephone jack, labeled "TEL," on the rear of the machine. ● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out.

  • Page 17: Initial Settings

    Chapter 2 INITIAL SETTINGS PART NAMES The following illustration shows the part names of the AL-1661CS. Document glass Operation panel Front cover Paper tray Bypass tray paper guides RSPF Reversing tray Exit area Document feeder tray Bypass tray TEL jack...

  • Page 18: A Look At The Fax Operation Panel

    [CONTRAST] key Press this key to adjust the contrast before sending faxes. [COVERSHEET] key Press this key to automatically add a cover sheet and message to a fax. LINE STATUS indicator Lit when sending/receiving faxes, blinking when receiving data. AL-1661CS...
  • Page 19 [REPORT] key Press this key to print out a report of a fax transaction and also when receiving a confidential fax. [SPEAKER] key Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.) [2-SIDED TX] key Press this key to fax a two-sided original.

  • Page 20: About The Liquid Crystal Display

    ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

  • Page 21: Adjusting The Ringing Volume

    ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the machine using the procedure below. Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" Press the [ ] key ( ) or [...

  • Page 22: Setting The Length Of Alarm Beeps

    SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below. Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM"...

  • Page 23: Adjusting The Alarm Beep Volume

    ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below. Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM" appears, and then press the [ENTER] key.

  • Page 24: Fax Setup

    FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key).

  • Page 25: Entering Your Name And Fax Number

    ENTERING YOUR NAME AND FAX NUMBER You can view all of the items in the menu display by pressing the [MENU] key, then using the [ Note ] key ( ) to scroll through the function list. Pressing the [ENTER] key chooses the displayed function. Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

  • Page 26: Setting The Date And Time

    INITIAL SETTINGS Press the [ENTER] key. Press the [ ] key ( ) or [ until "2:ENTRY MODE" appears, and then press the [ENTER] key. Selection "2:ENTRY MODE" "STORED" will appear in the display. SETTING THE DATE AND TIME The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.
  • Page 27 To change the display format to 12-hour or 24-hour format, follow the steps below: Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" Press the [ ] key ( ) or [...
  • Page 28 INITIAL SETTINGS To change the order of display of the date, follow the steps below: Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" Press the [ ] key ( ) or [...

  • Page 29: Daylight Saving Time Setting

    Daylight Saving Time Setting Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time. The clock will move forward and backward as follows: The first Sunday in April: 2:00 A.M. The last Sunday in October: 2:00 A.M.

  • Page 30: Selecting The Transmission Mode

    INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected. Transmission takes place as follows in each mode: Memory transmission (the MEMORY indicator is lit) When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone...

  • Page 31: Selecting The Reception Mode

    SELECTING THE RECEPTION MODE Your machine has three modes for receiving incoming calls and faxes: ● AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes. ●...

  • Page 32: Setting The Number Of Rings For Auto Reception

    INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION You can set the number of rings before the machine answers in AUTO mode using the procedure below. Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM"...

  • Page 33: Setting The Number Of Rings For Manual Reception

    SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION The number of rings before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below. Press the [MENU] key.

  • Page 34: Setting The Dial Mode

    INITIAL SETTINGS SETTING THE DIAL MODE The machine can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different pitches for each numeric key, while pulse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse.

  • Page 35: Setting The Number Of Recall Times

    SETTING THE NUMBER OF RECALL TIMES The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made. •...

  • Page 36: When A Communication Error Occurs

    INITIAL SETTINGS When a communication error occurs You can select the number of recall attempts made when a communication error occurs. If "0" is entered, the machine will not make any recall attempts. Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM"...

  • Page 37: Setting The Recall Interval

    SETTING THE RECALL INTERVAL The machine will automatically reattempt transmission when a transmission is not successful because the line is busy or a communication error occurs. This setting is used to select the interval between recall attempts. • If a transmission is still not successful after the set number of recall attempts is made, a report will Note print and the document will be cleared from memory.
  • Page 38 INITIAL SETTINGS When a communication error occurs You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15 minutes can be selected. If "00" is selected, the machine will not make any recall attempts. Press the [MENU] key.

  • Page 39: Setting The Index Function

    SETTING THE INDEX FUNCTION You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Use the following procedure to set the index function: Press the [MENU] key.

  • Page 40: Setting Resolution Priority

    INITIAL SETTINGS SETTING RESOLUTION PRIORITY For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the [RESOLUTION] key. To turn on this function, follow the procedure below: Press the [MENU] key.

  • Page 41: Setting Up The Machine For Use Witha Pc Modem

    SETTING UP THE MACHINE FOR USE WITH A PC MODEM The machine is set to automatically begin reception if you pick up from an extension telephone and the machine detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function: otherwise the machine will mistakenly attempt to receive the transmission from your computer.

  • Page 42: Using The Remote Reception Function

    INITIAL SETTINGS USING THE REMOTE RECEPTION FUNCTION The machines Remote Reception feature is designed to allow you to activate fax reception from an extension telephone or a telephone directly connected to the machine. The Remote Reception function operates even when the FAX Signal Receive function is turned off.
  • Page 43 Setting a Fax Remote Number: Press the [MENU] key. Press the [ ] key ( ) or [ until "4:USER PROGRAM" appears, and then press the [ENTER] key. Selection "4:USER PROGRAM" Press the [ ] key ( ) or [ until "13:FAX REMOTE NUMBER"...

  • Page 44: Distinctive Ringing

    INITIAL SETTINGS DISTINCTIVE RINGING Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different telephone numbers, each with a distinctive ringing pattern, on your regular single line. If you subscribe to a distinctive ringing service, you can set your fax to automatically answer when it detects one of these ringing patterns, and use the number corresponding to that pattern as an exclusive fax number.

  • Page 45: Storing Numbers For Automatic Dialing

    STORING NUMBERS FOR AUTOMATIC DIALING Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing). To use Automatic Dialing, you must first store the full number.
  • Page 46 INITIAL SETTINGS Enter the name of the destination with the numeric keys. Enter the name of the location or party by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step.
  • Page 47 Use the following procedure to clear numbers: Press the [MENU] key. Press the [ ] key ( ) or [ until "2:ENTRY MODE" appears, and then press the [ENTER] key. Selection "2:ENTRY MODE" Press the [ ] key ( ) or [ until "1:FAX NUMBER"...

  • Page 48: Storing Numbers Under Group Keys

    INITIAL SETTINGS STORING NUMBERS UNDER GROUP KEYS Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines. All Rapid keys can be programmed as Group keys.
  • Page 49 Enter a name for the Group Key with the numeric keys. Enter the name of the group by pressing numeric keys as described in "HOW TO ENTER CHARACTERS" on page 20 (maximum of 20 characters). If you do not want to enter a name, skip this step.
  • Page 50 INITIAL SETTINGS Deleting numbers from Group Keys: Press the [MENU] key. Press the [ ] key ( ) or [ until "2:ENTRY MODE" appears, and then press the [ENTER] key. Selection "2:ENTRY MODE" Press the [ ] key ( ) or [ until "1:FAX NUMBER"...

  • Page 51: Machine

    USING THE MACHINE WITH AN ANSWERING MACHINE QUIET DETECT TIME Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax.

  • Page 52: Answering Machine Backup

    INITIAL SETTINGS If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and fax messages from callers on touch-tone lines.

  • Page 53: Media

    Chapter 3 CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING Make sure that the originals you want to fax meet specifications and guidelines listed in this section. SIZE AND WEIGHT The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or several sheets at once.

  • Page 54: Unsuitable Originals

    ● Transparency films, tracing paper, or other transparencies ● Originals with plastic or metallic coatings • SHARP does not accept any responsibility for the loss or damage of originals. Note • It is a good idea to copy valuable originals on a flat-bed copier before using them with the machine.

  • Page 55: How To Use The Fax Function

    Chapter 4 HOW TO USE THE FAX FUNCTION The stand alone fax component of your machine offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending original(s) from memory and substituting reception into memory are possible, due to the large memory capacity.
  • Page 56 HOW TO USE THE FAX FUNCTION When placing the Original on the document glass: Confirm that there are no original(s) in the RSPF, and open the RSPF. Place the original face down on the document glass. Align the original according to the original scale in the illustration below.

  • Page 57: Optional Transmission Settings

    OPTIONAL TRANSMISSION SETTINGS There are several transmission settings that you can make before dialing and transmitting an original. ORIGINAL SIZE The original size can be set to "8.5x11", "8.5x14", or "A4". The setting is only effective for one transmission. If desired, you can set a fixed original size that remains in effect for all transmissions. Press the [MENU] key.

  • Page 58: Resolution

    HOW TO USE THE FAX FUNCTION RESOLUTION To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the display. Your fax has five resolution settings: • STANDARD Use STANDARD for ordinary originals. This setting gives you the fastest transmission. •...

  • Page 59: Cover Sheet

    AUTOMATIC COVER SHEET IMPORTANT DATE : MAY-11-200X FRI 07:30 PM : SERVICE CENTER FAX # : 0333829161 FROM : SHARP FAX # : 0666211221 PAGES : 02PAGES WERE SENT (INCLUDING THIS PAGE) Press the [ENTER] key. Press the [CLEAR ALL] key (...

  • Page 60: Message Function

    HOW TO USE THE FAX FUNCTION MESSAGE FUNCTION One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL BACK", "IMPORTANT". If a message is selected when the cover sheet function is not used, the message will be added to the top of the Note first page of the fax.

  • Page 61: Two-Sided Original Transmission Function

    TWO-SIDED ORIGINAL TRANSMISSION FUNCTION The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated 180° before transmission. • The original must be placed in the RSPF when using the two-sided original transmission function. The Note document glass cannot be used.

  • Page 62: Dialing And Transmitting

    DIALING AND TRANSMITTING Once you have set the original (either in the RSPF or on the document glass), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You can choose from one of the several ways of dialing that best suit your needs.

  • Page 63: Chain Dialing

    CHAIN DIALING The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.41)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how this can be done: •...

  • Page 64: Using The Search Key

    HOW TO USE THE FAX FUNCTION USING THE SEARCH KEY If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: Press the [SPEED/SEARCH] key twice.

  • Page 65: If The Memory Becomes Full While Scanning An Original

    IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and scanning will stop. If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be canceled.

  • Page 66: Receiving Faxes

    RECEIVING FAXES You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine). To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display. SPEED/ BROAD- MEMORY...

  • Page 67: Optional Reception Settings

    OPTIONAL RECEPTION SETTINGS The machine has various optional settings for the reception of faxes. TWO-SIDED RECEPTION This function is used to print a received fax consisting of two or more pages of the same size on both sides of the paper.

  • Page 68: Receive Reduce

    HOW TO USE THE FAX FUNCTION RECEIVE REDUCE You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.

  • Page 69: When Using Manual Sending And Receiving

    WHEN USING MANUAL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For information about connecting an extension telephone See "CONNECTING OTHER DEVICES" (p.12). When the extension telephone rings, pick up the handset and converse.

  • Page 70: Special Functions

    Chapter 5 SPECIAL FUNCTIONS MEMORY Your machine has a memory area that can be used to store both incoming faxes and outgoing originals. ● Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution.

  • Page 71: Data Transfer

    DATA TRANSFER If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a misfeed occurs.
  • Page 72 SPECIAL FUNCTIONS Follow these steps to use the fax transfer function: Press the [MENU] key. Press the [ ] key ( ) or [ until "0:RX DATA TRANSFER" appears, and then press the [ENTER] key. Selection "0:RX DATA TRANSFER" Press the [ ] key ( ) or [ until "1:DATA TRANSFER"...

  • Page 73: Transmission Reservation

    TRANSMISSION RESERVATION When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the original saving you from having to wait.

  • Page 74: Broadcasting

    BROADCASTING This function allows you to send the same original to as many as 100 different locations with just one operation. Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the original is transmitted to each location.

  • Page 75: Broadcasting Using A Group Key

    Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.44). Place the original face up and push it gently into the document feeder tray.

  • Page 76: Polling

    POLLING Polling allows you to request another fax machine to send an original to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation.

  • Page 77: Serial Polling

    SERIAL POLLING You can poll several fax machines one at a time with a single serial polling operation. A maximum of 100 fax machines can be polled in one serial polling operation. Other fax A memory Original is set Polling fax Other fax B memory Original is set...

  • Page 78: Polling Transmission (Memory Polling)

    SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMORY POLLING) This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)"...
  • Page 79 Adding a original to polling memory: Use this procedure to add an original to another original that has already been scanned into polling memory. Place the original in the RSPF or on the document glass and follow the steps below. Press the [MENU] key.

  • Page 80: Restricting Polling Machines (Polling Security)

    SPECIAL FUNCTIONS RESTRICTING POLLING MACHINES (POLLING SECURITY) If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine.
  • Page 81 Programming/deleting passcode numbers: Press the [MENU] key. Press the [ ] key ( ) or [ until "2:ENTRY MODE" appears, and then press the [ENTER] key. Selection "2:ENTRY MODE" Press the [ ] key ( ) or [ until "4:PASSCODE # MODE" appears, and then press the [ENTER] key.

  • Page 82: Timer Operations

    TIMER OPERATIONS The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.

  • Page 83: Canceling A Timer Transmission Job

    Press the [ ] key ( ) or [ to select the day of the week and press the [ENTER] key. Press the [ ] key ( ) or [ to select the transmission mode and press the [ENTER] key. CANCELING A TIMER TRANSMISSION JOB After a timer transmission job is set up, the job goes on standby until the specified time of transmission.

  • Page 84: Anti Junk Fax

    ANTI JUNK FAX You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up to ten specified parties. To turn the Anti Junk Fax feature on and off, use the following procedure: Press the [MENU] key.
  • Page 85 To store junk fax numbers, use the following procedure: Press the [MENU] key. Press the [ ] key ( ) or [ until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. Selection "5:ANTI JUNK FAX" Press the [ ] key ( ) or [ to select "2:JUNK FAX #"...
  • Page 86 SPECIAL FUNCTIONS To clear junk fax numbers, use the following procedure: Press the [MENU] key. Press the [ ] key ( ) or [ until "5:ANTI JUNK FAX" appears, and then press the [ENTER] key. Selection "5:ANTI JUNK FAX" Press the [ ] key ( ) or [ to select "2:JUNK FAX #"...

  • Page 87: Operation In Copy, Printer, Scanner, And Fax Modes

    OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode, scanner mode, and fax mode. Copy Copying Modes Copy Key entry During copying Printer Printing Scanner During scanning Key entry...

  • Page 88: Troubleshooting

    Chapter 6 TROUBLESHOOTING PRINTING OUT REPORTS The machine is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below. 1. TIMER LIST: You can print a list of timer or dual access operations that are currently set. 2.

  • Page 89: Passcode List

    5. PASSCODE LIST: You can print a list of your fax information and polling security information. POLL SECURITY SYSTEM # ID # PASSCODE # SENDER'S NAME SENDER'S # FW. STA. NAME FW. STATION # 6. JUNK FAX # LIST: Fax numbers designated as Anti Junk Fax numbers. XXXXXXXXXX XXXXXXXXXXXXXXXXXXXX PASSCODE LIST...
  • Page 90 TROUBLESHOOTING 7. USER PROGRAM LIST: Currently activated USER PROGRAM settings. MENU # Use the following procedure to print out reports: Press the [REPORT] key. SPEED/ BROAD- RECEPTION REDIAL/ MEMORY SEARCH CAST MODE PAUSE COVER RESOLU- 2-SIDE SHEET TION CONTRAST REPORT LINE STATUS SPEAKER Press the [REPORT] key to select the...

  • Page 91: Activity Report Auto Listing

    ACTIVITY REPORT AUTO LISTING This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new transaction takes place.

  • Page 92: Printing Transaction Reports

    TROUBLESHOOTING PRINTING TRANSACTION REPORTS The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions: "ALWAYS PRINT"...After each transmission, reception, or error.

  • Page 93: Troubleshooting

    The TD cartridge may be running out of toner. If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please Note contact your SHARP dealer. Cause and solution Make sure the telephone line cord is securely connected.

  • Page 94: Messages And Signals

    MESSAGES AND SIGNALS DISPLAY MESSAGES Message FRONT OR SIDE COVER OPEN. CLOSE COVERS. CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover. CLEAR PAPER JAM. SPF/RSPF JAM. MEMORY FULL NO XXX SIZE TRAY CHANGE TRAY SETTING CAN NOT PRINT NO XXX SIZE TRAY LOAD DOCUMENT(S)

  • Page 95: Appendix

    Memory capacity Error Correction Mode(ECM) * As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production machines. There may be some deviations from these values in individual machines.

  • Page 96: Index

    INDEX Alarm beeps - Alarm beep volume ... 19 - Length of alarm beeps ... 18 Answering machine... 47 - Answering machine backup ... 48 - Quiet detect time ... 47 Arrow keys ... 15, 16 Automatic dialing - Group keys... 44 - Rapid key dialing...
  • Page 97 Receiving faxes... 62 - Receive reduce ... 64 - Two-sided reception... 63 Reception mode - A.M. mode... 27, 62 - AUTO mode ... 27, 62 - MAN. mode ... 27, 62 Remote reception... 38 Reports - Group list... 84 - Junk fax # list ... 85 - Passcode list...
  • Page 98 Fax setup Connecting the telephone line cord... 11 Daylight saving time setting ... 25 Dial mode ... 30 Distinctive ringing ... 40 Entering your name and fax number... 21 How to enter characters ... 20 Index function... 35 Number of recall times ... 31 Number of rings for auto reception...
  • Page 99 Le numéro d'enregistrement est indiqué sur la carte à circuit imprimé du télécopieur et sur le copieur. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Sharp Electronics of Canada Ltd. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 Canada...
  • Page 100 AL-1661CS SHARP ELECTRONICS CORPORATION Sharp Plaza, Mahwah, New Jersey 07430-1163. www.sharpusa.com PRINTED IN CHINA Printed on 100% post-consumer recycled paper ➀ 2003L TINSE1144QSZZ...

This manual is also suitable for:

Al 1661cs - b/w laser - all-in-one

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