Sharp UX-BA50 Operation Manual
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Sharp UX-BA50 Operation Manual

Sharp UX-BA50 Operation Manual

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MODEL
UX-BA50
FACSIMILE
OPERATION MANUAL
1. Installation
2. Using the Answering Machine
3. Sending Faxes
4. Receiving Faxes
5. Making Copies
6. Special Functions
7. Printing Lists
8. Maintenance
9. Troubleshooting

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Summary of Contents for Sharp UX-BA50

  • Page 1 MODEL UX-BA50 FACSIMILE OPERATION MANUAL 1. Installation 2. Using the Answering Machine 3. Sending Faxes 4. Receiving Faxes 5. Making Copies 6. Special Functions 7. Printing Lists 8. Maintenance 9. Troubleshooting...

  • Page 2: New Zealand

    Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.
  • Page 3 MR, MH, MMR Automatic dialling 30 numbers *Quality mode is initially turned off. To turn on Quality mode, see page 22. **Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).
  • Page 4 Telephone function Yes (cannot be used if power fails) Applicable telephone line Public switched telephone network Reception modes TEL/FAX, TEL, FAX, A.M. Automatic document 10 sheets max. (A4, 80 g/m paper) feeder Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm Manual feeding: Width: 148 to 216 mm...

  • Page 5: Important Safety Information

    As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 6 This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine. Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock.
  • Page 7 - Connect the equipment to an outlet on a different circuit to that which the receiver is connected. - Consult the dealer or an experienced radio/TV technician for help. For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine.

  • Page 8: Table Of Contents

    Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist ........11 Attachments .
  • Page 9 Table of Contents Using FAX Mode........75 Using TEL Mode .

  • Page 10: A Look At The Operation Panel

    A Look at the Operation Panel TEL FAX REC/MEMO RECEPTION PLAY TEL/FAX A.M. Digital Answering System RESO. REPEAT SKIP DELETE DIGITAL SPEAKERPHONE 14 15 16 REC/MEMO key Press this key to record an outgoing message or memo (pages 35 and 39). PLAY key Press this key to play recorded messages (page 38).
  • Page 11 Arrow keys Use these keys to scroll through and select settings, and to search for auto- dial numbers (page 64). FUNCTION key Press this key followed by the arrow keys to select special functions and settings. Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.
  • Page 12 COPY/HELP key When a document is in the feeder, press this key to make a copy of the document (page 83). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. Microphone location The microphone is located here.

  • Page 13: Installation

    1. Installation Unpacking Checklist If any are missing, Before setting up, contact your make sure you dealer or retailer. have all of the following items. Adapter Paper tray Paper tray Handset Print (for Australia) extension cartridge Adapter Operation Telephone Handset (for New Zealand) manual line cord...

  • Page 14: Attachments

    Attachments Attachments Points to keep in mind when setting up Keep the area Do not place Do not place Keep dust away the machine in the machine from the machine. around the machine clear. direct sunlight. near heaters or air conditioners. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of...

  • Page 15: Connecting The Handset

    Attachments Remove the tape. Close the print compartment cover and then the operation panel. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket.

  • Page 16: Attaching The Paper Tray

    Attachments Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally Click! and rotate up Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

  • Page 17: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load up to 100 sheets of A4-size paper (60 - 80 g/m ) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). Fan the paper, and then tap the edge against a flat surface to even the stack.

  • Page 18: Connecting The Power Cord

    Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 12). Plugging in the power cord without doing so may damage the machine.

  • Page 19: Installing The Print Cartridge

    Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Approx.
  • Page 20 Installing the Print Cartridge Display: Press REPLACE INK & • Make sure the handset is on its cradle. If the handset is not on the cradle, PRESS INK KEY pressing will have no effect. • The print cartridge holder moves to the cartridge replacement position. Open the operation panel.
  • Page 21 Installing the Print Cartridge Make sure the cartridge holder has Cable moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. • If you are replacing the cartridge, remove the old cartridge.
  • Page 22 Installing the Print Cartridge Close the print compartment cover. Close the operation panel, pressing down firmly to make sure it clicks into place. Display: REPLACE INK & PRESS INK KEY CHANGE CARTRIDGE Press to make the print cartridge holder return to its home position. 1=NEW, 2=OLD Display when “NEW”...
  • Page 23 Installing the Print Cartridge START/ MEMORY Press If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the Display when “NEW” is cartridge as explained on page 100.) selected: ALIGN CARTRIDGE...
  • Page 24 Installing the Print Cartridge Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. START/ Press MEMORY • This completes the alignment procedure. Note: If at any time the display shows the ADD PAPER &...
  • Page 25 Installing the Print Cartridge The display briefly shows Press to turn on Quality mode, or your selection, then: to turn it off. HQ FAX PRINT Press to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed.

  • Page 26: Connecting The Telephone Line Cord

    Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.
  • Page 27 Connecting the Telephone Line Cord Moving your fax and reconnecting If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

  • Page 28: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending Once you enter this faxes, enter your name information, it will and fax (telephone) automatically appear at number. You also need to the top of each fax page set the date and time.
  • Page 29 Press Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = ♦ To enter two letters in succession that require the same key, press after entering the first letter.

  • Page 30: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. REC/MEMO RECEPTION PLAY TEL/FAX A.M.
  • Page 31 Setting the Date and Time Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). DATE 05-01-2004 Example: January The currently set time Enter the year (four digits). appears (example): TIME 12:19 Example: 2004 Enter a two-digit number for the hour (“00”...

  • Page 32: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes. TEL mode: This mode is the most convenient for receiving phone calls.

  • Page 33: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. REC/MEMO RECEPTION PLAY TEL/FAX A.M. Digital Answering System RESO. REPEAT SKIP DELETE DIGITAL SPEAKERPHONE DIGITAL SPEAKERPHONE Speaker Press DIGITAL SPEAKERPHONE Press to select the...
  • Page 34 Volume Adjustment Ringer Display: Press to select the desired volume level. RINGER: HIGH (Make sure has not been DIGITAL SPEAKERPHONE RINGER: MIDDLE pressed and a document is not loaded in the feeder.) • RINGER: LOW The ringer will ring once at the selected level.
  • Page 35 Volume Adjustment Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.
  • Page 36 Volume Adjustment 1=YES, 2=NO Press once. The display briefly shows your selection, then: Press to turn on the end beep or KEY TONE to turn off the end beep. Press to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel.

  • Page 37: Using The Answering Machine

    2. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

  • Page 38: Operating The Answering Machine

    Operating the Answering Machine START/ MEMORY Press and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above PLAY...
  • Page 39 Operating the Answering Machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

  • Page 40: Listening To Received Messages

    Operating the Answering Machine Listening to received messages If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages. PLAY Press • If you only want to listen to new messages (messages not previously PLAY listened to), continue to hold down for at least two seconds.

  • Page 41: Erasing Received Messages

    Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press , and DELETE START/ MEMORY then...

  • Page 42: Optional Answering Machine Settings

    Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
  • Page 43 Optional Answering Machine Settings ♦ NO (do not switch to FAX mode): The machine will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 47).

  • Page 44: Transfer Function

    Transfer Function 1=YES, 2=NO Press The display briefly shows your selection, then: Press to turn on OGM only mode, TOLL SAVER to turn it off. Press to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.

  • Page 45: Recording The Transfer Message

    Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press START/ MEMORY Press Press to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call.

  • Page 46: Turning The Transfer Function On And Off

    Transfer Function START/ MEMORY Press and speak into the handset to record the message. • The transfer message can be up to 15 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above PLAY...

  • Page 47: Override Ringing

    Override Ringing Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter , your remote code number (see page 47), .

  • Page 48: Overriding The Answering Machine

    Override Ringing OVERRIDE CODE Press once and 3 times. Press Press the number keys to enter a 3-digit override code. START/ MEMORY Press to store the override code, and then to return to the date and time display. Overriding the answering machine Your callers should follow the steps below to override the answering machine.

  • Page 49: Remote Operations

    Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number.

  • Page 50: Retrieving Your Messages

    Remote Operations Display: Press once and once. A.M. SETTING TOLL SAVER Press once. 1=YES, 2=NO Press once. The display briefly shows Press to turn on the Toll Saver your selection, then: function, or to turn it off. RECORDING TIME Press to return to the date and time display.
  • Page 51 Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press on the telephone before that message ends. To move back to the previous message, press during the first 3 seconds of the current message.

  • Page 52: Other Remote Operations

    Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above.

  • Page 53: Recording A New Outgoing Message

    Remote Operations Recording a new outgoing message Press on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

  • Page 54: Recording A Memo

    Remote Operations Recording a new transfer message Press , and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

  • Page 55: Sending Faxes

    3. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load. 10 sheets at once: 1 sheet at a time (manual feeding): Size: A4...

  • Page 56: Loading The Document

    Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.

  • Page 57: Removing A Document From The Feeder

    Loading the Document Adjust the resolution and/or contrast settings as explained on page 56, then dial the receiving machine as explained on page 59. Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.

  • Page 58: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time setting is STANDARD you don’t want to use and the default contrast the default settings.
  • Page 59 Adjusting the Resolution and Contrast Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Display: Press one or more times until the RESO. desired resolution and contrast STANDARD :AUTO settings appear in the display. •...

  • Page 60: Changing The Default Resolution

    Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. Press once and 3 times. Display: OPTION SETTING Press once. FINE PRIORITY 1=YES, 2=NO Press once.

  • Page 61: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by DIGITAL SPEAKERPHONE pressing the number keys. ♦ If a person answers, you can talk with them before sending the fax. ♦...

  • Page 62: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling START/ MEMORY When you hear the fax tone, press . Replace the handset if you used it. • Important: Remove the document as soon as it exits the machine. Otherwise, ink from received faxes and copies may soil the document. •...
  • Page 63 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 SPACE = ♦...

  • Page 64: Editing And Clearing Auto-Dial Numbers

    Sending a Fax by Automatic Dialling Return to Step 2 to store another number, or press to return to the date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: Press...
  • Page 65 Sending a Fax by Automatic Dialling START/ MEMORY Press Make the desired changes to the name. • Press to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 61).

  • Page 66: Using An Auto-Dial Number

    Sending a Fax by Automatic Dialling Using an auto-dial number Once you have stored a fax or phone number, you can use it to send a fax or make a phone call. If you are sending a fax, load the document(s).

  • Page 67: Sending A Fax By Direct Keypad Dialling

    Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the START/ MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

  • Page 68: Automatic Redialling

    Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. If you are sending a fax, load the document(s).

  • Page 69: Error Correction Mode

    Sending a Fax by Automatic Dialling ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before two redialling attempts are made. Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end.

  • Page 70: Using The Speakerphone To Make A Phone Call

    Using the Speakerphone to Make a Phone Call Using the Speakerphone to Make a Phone Call You can use the speakerphone to make a phone call. Press DIGITAL SPEAKERPHONE Dial using one of the following methods: • Press the number keys. •...

  • Page 71: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.

  • Page 72: Sending A Fax From Memory

    Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

  • Page 73: Memory Transmission

    Sending a Fax From Memory Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press START/ When you are ready to begin transmission, press MEMORY...

  • Page 74: If The Memory Becomes Full

    Sending a Fax From Memory If the memory becomes full... If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display. START/ ♦ MEMORY Press if you want to transmit the pages which have been stored up to that point in memory.

  • Page 75: Receiving Faxes

    4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RECEPTION until the arrow in the display points to TEL/FAX. RECEPTION TEL/FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 75).

  • Page 76: Using A.m. Mode

    Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Display: Press once and 3 times. OPTION SETTING PSEUDO RING Press once and 5 times. Press once. 1=15 SECONDS Enter a number as follows for the desired duration: 15 seconds 30 seconds...

  • Page 77: Using Fax Mode

    Using FAX Mode Using FAX Mode To select FAX mode, press RECEPTION until the arrow in the display points to FAX. RECEPTION TEL/FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.

  • Page 78: Using Tel Mode

    Using TEL Mode NUMBER OF RING Press once and once. ENTER (2-4) (2) Press once. Enter the desired number of rings (any The display briefly shows your selection, then: number from 2 to 4). FAX REMOTE # Example: 3 rings Press to return to the date and time display.

  • Page 79: Answering With The Fax's Handset

    Using TEL Mode Answering with the fax’s handset Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) When the fax machine rings, pick up the handset.

  • Page 80: Putting A Call On Hold

    Using TEL Mode Answering on an extension phone connected to the same line Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) Answer the extension phone when it rings.

  • Page 81: Optional Reception Settings

    Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem.

  • Page 82: Reception Ratio

    Optional Reception Settings FAX REMOTE # Press once and twice. Press once. ENTER (0-9) (5) The display briefly shows Enter the desired number (any number your selection, then: from 0 to 9). TRANSACTION Example: Press to return to the date and time display. Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper.

  • Page 83: Substitute Reception To Memory

    Substitute Reception to Memory 1=AUTO, 2=100% Press once. The display briefly shows Press to select AUTO, or your selection, then: select 100%. COPY CUT-OFF Press to return to the date and time display. Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

  • Page 84: Making Copies

    5. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 sheets.) •...

  • Page 85: Copy Cut-Off

    Making Copies When you are ready to begin copying, press • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL).
  • Page 86 Making Copies The display briefly shows Press to set copy cut-off to YES your selection, then: (the remaining part of the document QUALITY MODE will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). Press to return to the date and time display.

  • Page 87: Special Functions

    6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company.

  • Page 88: Display Messages

    Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Display example JOHN DOE 5258693...
  • Page 89 Caller ID (Requires Subscription to Service) Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.

  • Page 90: Priority Call

    Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call DELETE appears in the display. If you want to delete all calls from the list, hold DELETE down for at least 3 seconds while you are viewing any number in the list.
  • Page 91 Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number. In this case, when a voice call or a fax comes in from the number you have specified as a "Junk Number", your fax will terminate the call as soon as it receives the calling phone number from the caller ID service.

  • Page 92: Distinctive Ring (Requires Subscription To Service)

    Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, the machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.

  • Page 93: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes The display briefly shows Press to turn on distinctive ring, your selection, then: FAX SIGNAL RX to turn it off. Press to return to the date and time display. Set the reception mode to FAX. RECEPTION TEL/FAX A.M.

  • Page 94: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

  • Page 95: Printing Lists

    7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps. Display: Press once and twice.

  • Page 96: Telephone Number List

    Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

  • Page 97: Transaction Report

    Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦...
  • Page 98 Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: Press once and 3 times. OPTION SETTING TRANSACTION Press once and 3 times. 1:ALWAYS PRINT Press once.

  • Page 99: Maintenance

    8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down.
  • Page 100 Maintenance Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol.

  • Page 101: Cleaning The Paper Feed Roller

    Maintenance Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine.

  • Page 102: Improving Print Quality

    Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. Display: Press once and twice. PRINT SET-UP ALIGN CART. Press once and twice.

  • Page 103: Cleaning The Print Cartridge Nozzles

    Maintenance Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. START/ CLEAN NOZZLES MEMORY Press Press to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.
  • Page 104 Maintenance Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles.

  • Page 105: Wiping The Print Nozzles And Contacts

    Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. Press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 18).
  • Page 106 Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure ➊...

  • Page 107: Troubleshooting

    9. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in A line error occurs when your fax machine cannot the display. communicate correctly with the other fax machine. The error is usually due to a problem on the phone line.

  • Page 108: Dialling And Transmission Problems

    Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page pick up the handset or press the DIGITAL SPEAKERPHONE key.

  • Page 109: Reception And Copying Problems

    Problems and Solutions A distorted image is • Noise on the telephone line may cause distortion. Try received at the other end. sending the document again. • Make a copy of the document on your fax machine. If the copy is also distorted, your fax machine may need service.

  • Page 110: General Problems

    Should such a problem occur, contact your authorised Sharp Service Centre for information.

  • Page 111: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 86 for display messages related to Caller ID. ADD PAPER & / Check the printing paper. If the tray is empty, add PRESS START KEY START/ (alternating messages)
  • Page 112 Messages and Signals INK NEAR EMPTY The cartridge is nearly empty (approximately one eighth of the ink remains). LINE ERROR Transmission or reception was not successful. Press to clear the message and then try again. If the DIGITAL SPEAKERPHONE error persists, see Line error on page 105. LOW INK The cartridge is low on ink (approximately one quarter of the ink remains).

  • Page 113: Audible Signals

    Messages and Signals PRINTER ERROR A printer error has occurred. Open the printer compartment cover, make sure the print cartridge is installed correctly, and then close the cover. Press to clear the message. PRINTER ERROR/ A paper jam may have occurred. Follow the CHECK PAPER procedure on page 113 to clear the jam.

  • Page 114: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, START/ MEMORY or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below.

  • Page 115: Clearing Jammed Printing Paper

    Clearing Paper Jams Clearing jammed printing paper Gently pull the jammed paper out of the machine, taking care not to tear it. After removing the jammed paper, press to clear the error message (PAPER JAMMED) from the display. ♦ Normal operation cannot be resumed until you press to clear the error message.

  • Page 116: Quick Reference Guide

    Quick Reference Guide Sending Faxes Receiving Faxes Place your document RECEPTION Press until the arrow in the display (up to 10 pages) face down in the document points to the desired reception mode. feeder. RECEPTION 01-JAN 10:30 TEL/FAX A.M. 01-JAN 10:30 TEL/FAX A.M.

  • Page 117: Index

    Index Connecting, 25 Using, 78 A.M. reception mode, 30, 36 Anti Junk Fax, 91 Audible signals, 111 Fax Ability (distinctive ring), 90 Auto-dial numbers Fax Duet (distinctive ring), 90 Storing, 60 Fax mode on A.M. failure, 40 Using, 64 FAX reception mode, 30, 75 Fax Signal Receive, 79 Fine resolution priority, 58 Batch page numbering, 69...
  • Page 118 Index Setting allowed time, 40 FAX mode, 30, 75 TEL mode, 30, 76 TEL/FAX mode, 30, 73 Reception Ratio setting, 80 Normal Dialing, 59 Redialing, 66 Number of rings in A.M. mode, 37 Remote code number, 47 Number of rings in FAX reception mode, Remote operations, 47 Removing original document, 55 Resolution, 56...
  • Page 121 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2.

  • Page 122: Remote Commands

    REMOTE COMMANDS • FAX RECEPTION MODES • PLAYBACK A.M. mode ......8 1 # Play messages ....7 # Move backward/repeat..2 # FAX mode......8 2 # Skip forward ...... 5 # TEL mode......8 3 # Stop ........0 # TEL/FAX mode ....
  • Page 123 SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. 59 Hugo Johnston Drive Penrose, Auckland New Zealand SHARP CORPORATION PRINTED IN THAILAND (TINSE4454XHTZ)

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