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Sharp UX-BS60 Operation Manual

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MODEL
UX-BS60
FACSIMILE
OPERATION MANUAL
1. Installation
2. SMS Text Messaging
3. Using the Answering Machine
IMPORTANT
4. Sending Faxes
PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.
5. Receiving Faxes
PLEASE DO NOT THROW IT AWAY.
6. Making Copies
IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR
7. Special Functions
REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP
FACSIMILE IN THIS BOX.
8. Printing Lists
9. Maintenance
THANK YOU FOR YOUR ASSISTANCE.
10. Troubleshooting

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Summary of Contents for Sharp UX-BS60

  • Page 1 PLEASE DO NOT THROW IT AWAY. 6. Making Copies IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR 7. Special Functions REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP FACSIMILE IN THIS BOX. 8. Printing Lists 9. Maintenance THANK YOU FOR YOUR ASSISTANCE.

  • Page 2: Mains Plug Wiring Instructions

    Dette produktet oppfyller kravene i direktiv 1999/5/EC. Tämä laite täyttää direktiivi 1999/5/EY. This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the TBR21 Standard. The Declaration of Conformity can be viewed at the following URL address. http://www.sharp.de/doc/UX-BS60.pdf...
  • Page 3 SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below. This Sharp fax supports SMS messaging. To use this feature, see page 35. Print cartridge yield* Initial cartridge (at 4% coverage**) Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx.
  • Page 4 Automatic dialling 30 numbers Telephone function Yes (cannot be used if power fails) Applicable telephone line Public switched telephone network (TBR21) / PBX Reception modes TEL/FAX, TEL, FAX, A.M. Automatic document 10 sheets max. (A4, 80 g/m paper) feeder Input document size Automatic feeding: Width: 148 to 216 mm Length: 140 to 297 mm...

  • Page 5: Important Safety Information

    As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 6 Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak.

  • Page 7: Table Of Contents

    Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist ........10 Attachments .
  • Page 8 Table of Contents Sending a Fax by Normal Dialling......72 Sending a Fax by Automatic Dialling ......73 Using the Speakerphone to Make a Phone Call .

  • Page 9: A Look At The Operation Panel

    A Look at the Operation Panel RESOLUTION/ REC/MEMO RECEPTION PLAY/HOLD REPEAT SKIP DELETE DIGITAL SPEAKERPHONE 12 13 14 15 16 REC/MEMO key Press this key to record an outgoing message, phone conversation, or memo. PLAY/HOLD key Press this key to play recorded messages (page 51). During a phone call, press this key to put the call on hold (page 92).
  • Page 10 Arrow keys Use these keys to scroll through and select settings, and to search for auto- dial numbers (page 77). FUNCTION key Press this key followed by the arrow keys to select special functions and settings. Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.
  • Page 11 COPY/HELP key When a document is in the feeder, press this key to make a copy of the document (page 97). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. Icons in the display The envelope icon appears The exclamation point icon appears when the...

  • Page 12: Installation

    1. Installation Unpacking Checklist If any are missing, Before setting up, contact your make sure you dealer or retailer. have all of the following items. Handset Paper tray Paper tray Print extension cartridge Operation Handset Telephone manual cord line cord...

  • Page 13: Attachments

    Attachments Attachments Points to keep in mind when setting up Do not place Do not place Keep dust away Keep the area around the the machine in the machine from the machine. direct sunlight. near heaters or machine clear. air conditioners. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of...

  • Page 14: Connecting The Handset

    Attachments Remove the tape. Close the print compartment cover and then the operation panel. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket.

  • Page 15: Attaching The Paper Tray

    Attachments Attaching the paper tray Attach the paper tray. Attach the paper tray extension. Insert horizontally and rotate up Click! Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

  • Page 16: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load up to 50 sheets of A4-size paper (60 - 80 g/m ) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). Fan the paper, and then tap the edge against a flat surface to even the stack.

  • Page 17: Connecting The Power Cord

    Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ Make sure you have removed all of the packing tape before plugging in the power cord (see page 11). Plugging in the power cord without doing so may damage the machine.

  • Page 18: Installing The Print Cartridge

    Installing the Print Cartridge Installing the Print Cartridge Follow these steps to install or replace the print cartridge. ♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B cartridge. Print cartridge yield (at 4% coverage) Initial cartridge Approx.
  • Page 19 Installing the Print Cartridge Display: Press 29-MAY 12:00 REPLACE INK & • Make sure the handset is on its cradle. If the handset is not on the cradle, 29-MAY 12:00 PRESS INK KEY pressing will have no effect. • The print cartridge holder moves to the cartridge replacement position. Open the operation panel.
  • Page 20 Installing the Print Cartridge Cable Make sure the cartridge holder has moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover. • If you are replacing the cartridge, remove the old cartridge.
  • Page 21 Installing the Print Cartridge Close the print compartment cover. Close the operation panel, pressing down firmly to make sure it clicks into place. Display: 29-MAY 12:00 REPLACE INK & 29-MAY 12:00 PRESS INK KEY 29-MAY 12:00 Press to make the print cartridge CHANGE CARTRIDGE holder return to its home position.
  • Page 22 Installing the Print Cartridge START/ Display when “NEW” MEMORY Press is selected: If you selected “OLD” in the previous step, this completes the installation 29-MAY 12:00 procedure. (Note: If you find that print ALIGN CARTRIDGE quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 114.) 29-MAY 12:00...
  • Page 23 Installing the Print Cartridge Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. START/ Press MEMORY • This completes the alignment procedure. Note: If at any time the display shows the 29-MAY 12:00 alternating messages at right, check the printing ADD PAPER &...
  • Page 24 Installing the Print Cartridge The display briefly shows Press to turn on Quality mode, or your selection, then: to turn it off. HQ FAX PRINT Press to return to the date and time display. High-quality fax print setting (fast/slow printing of faxes) The high-quality fax print setting controls the speed at which faxes are printed.

  • Page 25: Connecting The Telephone Line Cord

    Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket. Be sure to insert the line into the TEL.
  • Page 26 Connecting the Telephone Line Cord Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax machine. Remove the seal covering the TEL. SET socket. Connect the extension phone line to the TEL. SET socket using the appropriate adapter (please purchase an adapter separately).

  • Page 27: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you begin sending Once you enter this faxes, enter your name and information, it will fax (telephone) number. automatically appear at You also need to set the the top of each fax page date and time.
  • Page 28 Press Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = ♦ To enter two letters in succession that require the same key, press after entering the first letter.

  • Page 29: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. RESOLUTION/ REC/MEMO RECEPTION PLAY/HOLD REPEAT SKIP...
  • Page 30 Setting the Date and Time Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). DATE&TIME SET Example: January DATE 05-01-2005 The currently set time Enter the year (four digits). appears (example): Example: 2005 DATE &...

  • Page 31: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode The machine has four modes for receiving incoming faxes. Note: SMS messages can be received in any of the reception modes. FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

  • Page 32: Flash Select Setting For Pbx

    Flash Select Setting for PBX Flash Select Setting for PBX Note: This setting is normally only used in Germany. In other countries, you can try changing the setting if you encounter difficulty with the default setting. If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.

  • Page 33: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. RESOLUTION/ REC/MEMO RECEPTION PLAY/HOLD REPEAT SKIP DELETE DIGITAL SPEAKERPHONE DIGITAL SPEAKERPHONE Speaker Press DIGITAL SPEAKERPHONE Press to select the desired volume level.
  • Page 34 Volume Adjustment Ringer 29-MAY 12:00 Display: Press to select the RINGER: HIGH desired volume level. (Make sure has not been 29-MAY 12:00 DIGITAL SPEAKERPHONE RINGER: MIDDLE pressed and a document is not loaded in the feeder.) • The ringer will ring once at the selected 29-MAY 12:00 RINGER: LOW level.
  • Page 35 Volume Adjustment Error beep off The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.
  • Page 36 Volume Adjustment END BEEP Press once. 1=YES, 2=NO The display briefly shows your selection, then: Press to turn on the end beep or KEY TONE to turn off the end beep. Press to return to the date and time display. Key tone off The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel.

  • Page 37: Sms Text Messaging

    2. SMS Text Messaging Your fax machine can be used to send and receive SMS (Short Message Service) text messages. Requirements: To use this feature, you must: ♦ Subscribe to British Telecom SMS service. The telephone number of the British Telecom SMS Center has been preset in the machine. To subscribe, simply send an SMS message and you will be automatically registered for SMS service.

  • Page 38: Sending An Sms Message

    Sending an SMS Message Sending an SMS Message This section explains how to write and send an SMS message. A maximum of 160 characters can be entered in one message. ♦ When sending a message, you can manually enter the full phone number of the recipient, or select the number from your list of auto-dial numbers.
  • Page 39 Sending an SMS Message Enter the message by pressing number keys for each letter as shown in the following chart. Example: I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33 SPACE = ♦ To enter two letters in succession that require the same key, press after entering the first letter.
  • Page 40 Sending an SMS Message START/ MEMORY When you are ready to send the message, press . The fax machine will automatically call your SMS center and send the message. • After the message is sent, it is placed in the outbox. If the message was not sent successfully, the fax machine will make 3 attempts at 5-minute intervals to resend the message (see page 80), and an exclamation point (!) will appear with the message when you view it in the outbox (see page 43).
  • Page 41 Sending an SMS Message START/ MEMORY Press Enter the message by pressing number keys for each letter as shown in the following chart. Example: I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33 SPACE = ♦...
  • Page 42 Sending an SMS Message ♦ When you have finished entering your message, you can check it by pressing to print it out. START/ MEMORY When you are ready to send the message, press . The fax machine will automatically call your SMS center and send the message. •...

  • Page 43: Receiving Sms Messages

    Receiving SMS Messages Receiving SMS Messages Each time you receive an SMS message, your SMS center will call the fax machine and send the message. The envelope in the display appears while the message is being received. The envelope appears 01-JAN 12:00 while a message is being received...
  • Page 44 Receiving SMS Messages Press until the message you wish to read appears in the display. START/ • MEMORY You can press and then to delete a message when it appears in the display, or press to print the message. To read the message, press .

  • Page 45: Viewing The Outbox

    Viewing the Outbox If the inbox is full... The inbox can hold a maximum of 10 messages. When the inbox is full, an exclamation point will appear in the date and time display. “!” appears when the 01-JAN 12:00 inbox is full. When you press , the following INBOX IS FULL...
  • Page 46 Viewing the Outbox Press to scroll through your sent messages. • If an exclamation point (!) appears with a message, the message was not sent successfully. If you press , UNSENT appears followed by E0 or FE. E0 indicates that there was no Caller ID service. FE indicates that an error occurred during transmission.

  • Page 47: Printing Or Deleting All Messages

    Printing or Deleting all Messages Printing or Deleting all Messages Printing all messages Follow these steps to print all messages in the inbox or outbox. ALL PRINT Display: Press once and 3 times. 1:INBOX 2:OUTBOX Press Press to print all messages in the ALL PRINT OK ? inbox, or to print all messages in...

  • Page 48: Sms Settings

    SMS Settings SMS Settings The following settings have been preset at the factory to allow you to use British Telecom SMS service. Normally the settings do not need to be changed. SMS Receive function The SMS Receive function allows you to receive SMS messages. This function is initially turned on.
  • Page 49 SMS Settings SMS center numbers The numbers for the SMS center have been pre-stored in your British Telecom fax machine. Normally these numbers do not need to be changed. In the event that a change is necessary, use the following procedure. Two numbers must be entered: ♦...

  • Page 50: Using The Answering Machine

    3. Using the Answering Machine The built-in answering machine allows you to receive both voice messages and faxes while you are out. To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

  • Page 51: Operating The Answering Machine

    Operating the Answering Machine START/ MEMORY Press and speak into the handset to record a message. • The outgoing message can be up to 60 seconds long. While recording, the display will show the time left to record. When finished, replace the handset or press To listen to the outgoing message To listen to the outgoing message, follow Steps 1 and 2 of the above PLAY/HOLD...
  • Page 52 Operating the Answering Machine Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

  • Page 53: Listening To Received Messages

    Operating the Answering Machine Listening to received messages If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages. PLAY/HOLD Press • If you only want to listen to new messages (messages not previously PLAY/HOLD listened to), continue to hold down for at least two seconds.

  • Page 54: Erasing Received Messages

    Operating the Answering Machine Erasing received messages It is important to erase received messages after you listen to them to ensure that the memory does not become full. ♦ Erasing all messages: To erase all messages, press , and DELETE START/ MEMORY then...

  • Page 55: Optional Answering Machine Settings

    Optional Answering Machine Settings Optional Answering Machine Settings Setting ICM time Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.
  • Page 56 Optional Answering Machine Settings ♦ NO (do not switch to FAX mode): The machine will answer after 19 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 60).

  • Page 57: Transfer Function

    Transfer Function OGM ONLY MODE Press 1=YES, 2=NO The display briefly shows Press to turn on OGM only mode, your selection, then: TOLL SAVER to turn it off. Press to return to the date and time display. Transfer Function The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message.

  • Page 58: Recording The Transfer Message

    Transfer Function Press the number keys to enter the transfer number. • To insert a pause between any two digits of the number, press START/ TRANSFER FUNK MEMORY Press Press to return to the date and time display. Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call.

  • Page 59: Turning The Transfer Function On And Off

    Transfer Function When finished, replace the handset or press Checking or erasing the transfer message To check or erase the transfer message, follow Steps 1 and 2 of the above PLAY/HOLD procedure, and then press to check the message, or to erase DELETE the message.

  • Page 60: Override Ringing

    Override Ringing Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial pad of your phone, enter , your remote code number (see page 60), .

  • Page 61: Overriding The Answering Machine

    Override Ringing OVERRIDE CODE Press once and 3 times. Press Press the number keys to enter a 3-digit override code. START/ MEMORY Press to store the override code, and then to return to the date and time display. Overriding the answering machine Your callers should follow the steps below to override the answering machine.

  • Page 62: Remote Operations

    Remote Operations Remote Operations When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To access the machine to perform remote operations, you must first enter your remote code number.

  • Page 63: Retrieving Your Messages

    Remote Operations Display: A.M. SETTING Press once and once. TOLL SAVER Press once. TOLL SAVER Press once. 1=YES, 2=NO The display briefly shows Press to turn on the Toll Saver your selection, then: RECORDING TIME function, or to turn it off. Press to return to the date and time display.
  • Page 64 Remote Operations While the messages are playing, you can do any of the following: • Repeat: To listen to a message a second time, press on the telephone before that message ends. To move back to the previous message, press during the first 3 seconds of the current message.

  • Page 65: Other Remote Operations

    Remote Operations Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press immediately after it answers (before you hear the fax tone), and then continue from Step 2 above.

  • Page 66: Recording A New Outgoing Message

    Remote Operations Recording a new outgoing message Press on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

  • Page 67: Recording A Memo

    Remote Operations Recording a new transfer message Press , and on the telephone. When you hear a short beep, speak into the telephone to record the new message. • The time for the transfer message is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

  • Page 68: Sending Faxes

    4. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load. 10 sheets at once: 1 sheet at a time (manual feeding): Size: A4...

  • Page 69: Loading The Document

    Loading the Document Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder.

  • Page 70: Removing A Document From The Feeder

    Loading the Document Adjust the resolution and/or contrast settings as explained on page 69, then dial the receiving machine as explained on page 72. Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.

  • Page 71: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time setting is STANDARD you don’t want to use and the default contrast the default settings.
  • Page 72 Adjusting the Resolution and Contrast Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Display: RESOLUTION/ RECEPTION Press one or more times until 29-MAY 12:00 the desired resolution and contrast STANDARD :AUTO settings appear in the display.

  • Page 73: Changing The Default Resolution

    Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. Display: Press once and 3 times. OPTION SETTING FINE PRIORITY Press once. FINE PRIORITY Press once.

  • Page 74: Sending A Fax By Normal Dialling

    Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling, you pick up the handset (or press ) and dial by DIGITAL SPEAKERPHONE pressing the number keys. ♦ If a person answers, you can talk with them before sending the fax. ♦...

  • Page 75: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic Dialling • If the other person answers, ask them to press their Start key (if you pressed , speak facing the operation panel at a distance of about 50 DIGITAL SPEAKERPHONE cm to 1m). This causes the receiving machine to issue a fax tone. START/ MEMORY When you hear the fax tone, press...
  • Page 76 Sending a Fax by Automatic Dialling Press once. ENTER TEL/FAX # Enter the fax or phone number by pressing the number keys. Up to 32 digits can be entered (only 20 digits can be stored for an SMS number). (Note: A space cannot be entered.) Important: An SMS number must include the area code.
  • Page 77 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 SPACE = ♦...

  • Page 78: Editing And Clearing Auto-Dial Numbers

    Display: <NEW NUMBER> Press once and once. Press until the number that you wish to edit or clear appears in the display. The selected name SHARP Press (or number) appears 1=EDIT, 2=CLEAR here. Press for EDIT or for CLEAR. •...

  • Page 79: Using An Auto-Dial Number

    Sending a Fax by Automatic Dialling Make the desired changes to the name. • Press to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 75). The new letter will replace the old letter.

  • Page 80: Sending A Fax By Direct Keypad Dialling

    Sending a Fax by Automatic Dialling Press ) until the name of the other party appears in the display (if no name was stored, the number will appear). START/ If you are sending a fax, press . Dialling and transmission begin. MEMORY •...
  • Page 81 Sending a Fax by Automatic Dialling Enter the number of the receiving machine by pressing the number keys. • If a pause is required between any of the digits to access a special service or an outside line, press . The pause will appear as a hyphen. Several pauses can be entered in a row.

  • Page 82: Automatic Redialling

    Sending a Fax by Automatic Dialling Redial You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. If you are sending a fax, load the document(s).

  • Page 83: Error Correction Mode

    Sending a Fax by Automatic Dialling ♦ You can press to clear the message and stop automatic redialling. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before three redialling attempts are made.

  • Page 84: Using The Speakerphone To Make A Phone Call

    Using the Speakerphone to Make a Phone Call Using the Speakerphone to Make a Phone Call You can use the speakerphone to make a phone call. Press DIGITAL SPEAKERPHONE Dial using one of the following methods: • Press the number keys. •...

  • Page 85: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.

  • Page 86: Sending A Fax From Memory

    Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

  • Page 87: Memory Transmission

    Sending a Fax From Memory Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). • To check your selected destinations, press to scroll through them. To delete a destination, scroll to the destination and then press START/ When you are ready to begin transmission, press MEMORY...

  • Page 88: If The Memory Becomes Full

    Sending a Fax From Memory If the memory becomes full... If the memory becomes full while the document is being scanned, FAX MEMORY FULL will appear in the display. START/ ♦ MEMORY Press if you want to transmit the pages which have been stored up to that point in memory.

  • Page 89: Receiving Faxes

    5. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press RESOLUTION/ RECEPTION until both TEL and FAX appear in the display RESOLUTION/ 01-JAN 12:00 RECEPTION When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on one ring (the number of rings can be changed as explained on page 89).

  • Page 90: Using A.m. Mode

    Using A.M. Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Display: Press once and 3 times. OPTION SETTING PSEUDO RING Press once and 4 times. PSEUDO RING Press once.

  • Page 91: Using Fax Mode

    Using FAX Mode Using FAX Mode To select FAX mode, press RESOLUTION/ RECEPTION until FAX appears in the display. RESOLUTION/ 01-JAN 12:00 RECEPTION When the reception mode is set to FAX, the fax machine will automatically answer all calls on one ring (the number of rings can be changed as explained below) and receive incoming faxes.

  • Page 92: Using Tel Mode

    Using TEL Mode NUMBER OF RING Press once and once. NUMBER OF RING Press once. ENTER (1-4) (1) The display briefly shows Enter the desired number of rings (any your selection, then: number from 1 to 4). FAX REMOTE # Example: 3 rings Press to return to the date and time display.

  • Page 93: Answering With The Fax's Handset

    Using TEL Mode Answering with the fax’s handset Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) When the fax machine rings, pick up the handset.

  • Page 94: Putting A Call On Hold

    Using TEL Mode Answering on an extension phone connected to the same line Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.) Answer the extension phone when it rings.

  • Page 95: Optional Reception Settings

    Optional Reception Settings Optional Reception Settings Fax Signal Receive The machine will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem.

  • Page 96: Reception Ratio

    Optional Reception Settings FAX REMOTE # Press once and twice. FAX REMOTE # Press once. ENTER (0-9) (5) The display briefly shows Enter the desired number (any number your selection, then: from 0 to 9). TRANSACTION Example: Press to return to the date and time display. Reception Ratio The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper.

  • Page 97: Substitute Reception To Memory

    Substitute Reception to Memory RECEIVE RATIO Press once. 1=AUTO, 2=100% The display briefly shows your selection, then: Press to select AUTO, or select 100%. COPY CUT-OFF Press to return to the date and time display. Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

  • Page 98: Making Copies

    6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 sheets.) •...

  • Page 99: Copy Cut-Off

    Making Copies When you are ready to begin copying, press • Important: Remove the document as soon as it exits the machine. Otherwise, ink from the copy may soil the document. If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show FAX MEMORY FULL).
  • Page 100 Making Copies The display briefly shows Press to set copy cut-off to YES your selection, then: (the remaining part of the document QUALITY MODE will not be printed), or to set copy cut-off to NO (the remaining part will be printed on a second page). Press to return to the date and time display.

  • Page 101: Special Functions

    7. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call. Important: To use this function, you must subscribe to a caller identification service from your telephone company.

  • Page 102: Display Messages

    Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the first ring. The information will continue to be displayed until the line is disconnected. Display example Caller’s number 5258693...

  • Page 103: Viewing The Caller Id List

    Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

  • Page 104: Priority Call

    Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the DELETE call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the DELETE list.
  • Page 105 Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number. In this case, when a voice call or a fax transmission comes in from the number you have specified as a "Junk Number", your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before...

  • Page 106: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes.

  • Page 107: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine. Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

  • Page 108: Pbx Operations

    PBX operations PBX operations If your fax is connected to a PBX, you can use it to perform the following operations: Making enquiry calls: During a call, you can put the other party on hold, make a further call to a third party, and then go back to your original caller. Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

  • Page 109: Printing Lists

    8. Printing Lists You can print lists showing settings and information entered in the fax machine. The lists are described below. To print a list, follow these steps. Display: Press once and twice. LISTING MODE TEL # LIST Press once. Press until the desired list appears in the display.

  • Page 110: Telephone Number List

    Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

  • Page 111: Transaction Report

    Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦...
  • Page 112 Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: Press once and 3 times. OPTION SETTING TRANSACTION Press once and 3 times . TRANSACTION Press once.

  • Page 113: Maintenance

    9. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel. Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down.
  • Page 114 Maintenance Wipe the scanning glass (exposed by removing the white roller) and rollers with a clean cloth. • Make sure that all dirt and stains (such as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies. If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the cloth with isopropyl alcohol or denatured alcohol.

  • Page 115: Cleaning The Paper Feed Roller

    Maintenance Close the operation panel, pressing down firmly to make sure it clicks into place. Cleaning the paper feed roller A dirty paper feed roller will prevent the paper from feeding correctly. To clean the roller, first remove the paper tray. The roller will be visible in the opening in the rear of the machine.

  • Page 116: Improving Print Quality

    Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. Display: Press once and twice. PRINT SET-UP ALIGN CART. Press once and twice.

  • Page 117: Cleaning The Print Cartridge Nozzles

    Maintenance Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. CLEAN NOZZLES START/ MEMORY Press Press to return to the date and time display. Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow these steps to clean the print cartridge nozzles.
  • Page 118 Maintenance Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles.

  • Page 119: Wiping The Print Nozzles And Contacts

    Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. Press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure beginning on page 17).
  • Page 120 Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, press , open the operation panel, open the print compartment cover, and remove the print cartridge (see the procedure ➊...

  • Page 121: Troubleshooting

    10. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in A line error occurs when your fax machine cannot the display. communicate correctly with the other fax machine. The error is usually due to a problem on the phone line.

  • Page 122: Dialling And Transmission Problems

    Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you • Make sure the handset cord is connected to the correct socket. See Connecting the handset on page pick up the handset or press the DIGITAL SPEAKERPHONE key.

  • Page 123: Reception And Copying Problems

    Problems and Solutions Reception and copying problems Problem Solution The power is on, but no • Make sure that the telephone line cord is plugged into reception takes place. the TEL. LINE socket, and not the TEL. SET socket. The printing paper comes •...

  • Page 124: General Problems

    Problems and Solutions General problems Problem Solution Nothing appears in the • Make sure the power cord is properly plugged into a display. power outlet. • Connect another electrical appliance to the outlet to see if it has power. The machine does not •...
  • Page 125 Problems and Solutions SMS messaging problems Problem Solution You cannot send SMS • Have you registered for SMS service? messages. • Make sure that the correct center number is entered (see page 47). You cannot receive SMS • Make sure that the correct center number is messages.
  • Page 126 Problems and Solutions You receive a voice • This may happen if you attempt to send an SMS message from your SMS message without subcribing to an SMS service. center. • If the sender selected an SMS to Voice function, you will receive the message by voice.

  • Page 127: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 100 for display messages related to Caller ID. ADD PAPER & / Check the printing paper. If the tray is empty, add PRESS START KEY START/ (alternating messages)
  • Page 128 Messages and Signals FAX RX IN MEMORY A fax has been received in memory because the print cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will print out automatically when the problem is fixed. FUNCTION MODE has been pressed.

  • Page 129: Audible Signals

    Messages and Signals PRINTER ERROR/ A paper jam may have occurred. Follow the CHECK PAPER procedure on page 129 to clear the jam. READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying. RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving...

  • Page 130: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, START/ MEMORY or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below.

  • Page 131: Clearing Jammed Printing Paper

    Clearing Paper Jams Clearing jammed printing paper Gently pull the jammed paper out of the machine, taking care not to tear it. After removing the jammed paper, press to clear the error message (PAPER JAMMED) from the display. ♦ Normal operation cannot be resumed until you press to clear the error message.

  • Page 132: Quick Reference Guide

    Quick Reference Guide Sending Faxes Receiving Faxes Place your document RESOLUTION/ RECEPTION Press until the desired reception (up to 10 pages) face down in the document mode appears in the display. feeder. 02-JAN 10:30 RESOLUTION/ RECEPTION 02-JAN 10:30 02-JAN 10:30 Normal Dialling 02-JAN 10:30 FAX mode: The fax machine automatically...

  • Page 133: Index

    Index A.M. reception mode, 29, 49 Fax mode on A.M. failure, 53 Anti Junk Fax, 104 FAX reception mode, 29, 89 Audible signals, 127 Fax Signal Receive, 93 Auto-dial numbers Fine resolution priority, 71 Storing, 73 Flash Select setting, 30 Using, 77 Halftone setting, 69 Batch page numbering, 83...
  • Page 134 Index Number of rings in A.M. mode, 50 Remote code number, 60 Number of rings in FAX reception mode, Remote operations, 60 Removing original document, 68 Resolution, 69 Ringer volume, 32 OGM only mode, 54 Outgoing message, 48 Override Ringing, 58 Scanning glass, cleaning, 111 Sender’s name and number, entering, 25-26...
  • Page 137 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins. 2.

  • Page 138: Remote Commands

    REMOTE COMMANDS • FAX RECEPTION MODES • PLAYBACK A.M. mode ......8 1 # Play messages ....7 # FAX mode......8 2 # Move backward/repeat..2 # TEL mode......8 3 # Skip forward ...... 5 # TEL/FAX mode ....8 4 # Stop ........
  • Page 139 If the product is used for business purposes and you want to discard it: Please contact your SHARP dealer who will inform you about the take-back of the product. You might be charged for the costs arising from take-back and recycling. Small products (and small amounts) might be taken back by your local collection facilities.
  • Page 140 SHARP ELECTRONICS (UK) LTD. Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE SHARP CORPORATION PRINTED IN THAILAND (TINSE4448XHTA)

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