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Panasonic KX-FP207FX Operating Instructions Manual

Compact plain paper fax & compact plain paper fax with digital answering system
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This pictured model is KX-FP207.
Please read these Operating Instructions
before using the unit and save for future
reference.
These units are compatible with Caller ID.
To use this feature, you must subscribe to
the appropriate service of your service
provider.

Operating Instructions

Compact Plain Paper Fax
KX-FP207FX
Model No.
with Digital Answering System
KX-FP218FX
Model No.
Compact Plain Paper Fax

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Summary of Contents for Panasonic KX-FP207FX

  • Page 1: Operating Instructions

    Operating Instructions Compact Plain Paper Fax KX-FP207FX Model No. Compact Plain Paper Fax with Digital Answering System KX-FP218FX This pictured model is KX-FP207. Model No. Please read these Operating Instructions before using the unit and save for future reference. These units are compatible with Caller ID.
  • Page 2 L Most figures shown in these operating instructions are based on a KX-FP207. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 3: Important Information

    Important Information 15. Do not use this unit to report a gas leak, when in the Important Information Safety Instructions Important safety instructions vicinity of the leak. SAVE THESE When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric INSTRUCTIONS shock, or personal injury.

  • Page 4: For Best Performance

    Important Information handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation. For business users in the European Union If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

  • Page 5: Table Of Contents

    Table of Contents 1. Introduction and Installation FP207 only)..........27 1. Table of Contents Receive polling (retrieving a fax placed on Accessories another fax machine) ........27 Included accessories........6 4.10 Junk fax prohibitor (preventing fax reception Accessory information ........6 from undesired callers).........28 Finding the Controls Button descriptions........

  • Page 6: Included Accessories

    FA52E): 30 m × 2 rolls (Each roll will print about 90 A4-sized pages.) *1 To ensure the unit operates properly, we recommend using the Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.

  • Page 7: Button Descriptions

    1. Introduction and Installation Finding the Controls {PHONEBOOK}{VOLUME} 1.3 Button descriptions L To adjust volume (page 13). L To search for a stored item (page 16, 21). H IJ K {SET} L To store a setting during programming. {TONE} L To change from pulse to tone temporarily during dialling when your line has rotary pulse service.

  • Page 8: Overview

    1. Introduction and Installation Installation 1.4 Overview 1.5 Ink film The included film roll is a starter ink film. Open the front cover. Release the back cover by pushing the green button (1). * The pictured model is KX-FP218. 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support...
  • Page 9 1. Introduction and Installation Correct L Make sure the blue gear (2) and white gear (3) are installed as shown. 1 turn Tight Incorrect No ink film is wrapped around the blue core. Slack/Crease Reverse Turn the blue gear (4) in the direction of the arrow until the ink film is tight (5) and at least one layer of ink film is wrapped around the blue core (6).

  • Page 10: Handset Cord

    1. Introduction and Installation 1.6 Handset cord 1.8 Paper support Connect the handset cord (1). Hold open the paper support (1), then insert the ends into the holes on the paper tray (2). 1.7 Paper tray Pull up the metal recording paper guide (1), then install the paper tray (2).

  • Page 11: Recording Paper

    1. Introduction and Installation 1.9 Recording paper The unit can hold up to 20 sheets of 64 g/m to 80 g/m paper. Please refer to page 55 for more information on recording paper. Fan the paper to prevent paper jams. Insert the paper gently, print-side down (1).

  • Page 12: Preparation

    2. Preparation L If you use the unit with a computer and your internet 2 Preparation Connections and Setup 2.1 Connections provider instructs you to install a filter (5), please connect it as follows. Caution: L When you operate this product, the power outlet should be near the product and easily accessible.

  • Page 13: Adjusting Volume

    2. Preparation Volume Initial Programming 2.2 Adjusting volume 2.3 Date and time {SET} {SET} {MENU} {<}{>} {A}{B} {MENU} i {#}{0}{1} i {SET} Ringer volume 0 1/M:01/Y:06 While the unit is idle, press {A} or {B}. TIME: 00:00 L If there are any documents in the document Enter the current date/month/year/hour/minute by entrance, you cannot adjust the volume.

  • Page 14: Your Logo

    2. Preparation Keypad Characters 2.4 Your logo Space 0 You can program your logo (name, company name, etc.) so that it appears on the top of each page sent. To switch between uppercase or lowercase letters. Hyphen. {MUTE} {SET} To insert a space. {MUTE} To delete a character.

  • Page 15: Your Fax Number

    2. Preparation 2.5 Your fax number You can program your fax number so that it appears on the top of each page sent. {SET} {MENU} {STOP} {<}{>} {MENU} i {#}{0}{3} i {SET} NO.=| Enter your fax number, up to 20 digits. L To enter a “+”, press {*}.

  • Page 16: Telephone

    3. Telephone 3 Telephone Automatic Dialling 3.1 Storing names and telephone L If you do not need to edit the name, skip to step numbers into the phonebook Edit the name. For further details, see the storing The unit provides a phonebook (50 items). procedure on page 16.

  • Page 17: Caller Id

    3. Telephone Caller ID 3.5.2 Making a call using a one touch dial 3.6 Caller ID service This unit is compatible with the Caller ID service Press and hold the desired one touch dial key ({1} to offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to a {9}).

  • Page 18: Viewing And Calling Back

    3. Telephone – To print automatically after every 30 new calls, activate feature #26 (page 37). 3.7 Viewing and calling back Important: L If the area code of the received telephone number is the same as yours, the area code may need to be deleted before calling back.

  • Page 19: Editing A Telephone Number Before Calling Back/Storing

    3. Telephone L If the number requires editing, see page 19. If the same person calls more than once {MENU} i {SET} i {SET} The number of times the same caller called (“×2” to “×9”) will be displayed. Only the date and time of the most recent call will be stored.

  • Page 20: Fax

    4. Fax L If the line is busy, the unit will automatically redial the 4 Fax Sending Faxes 4.1 Sending a fax manually number 2 or more times. L To cancel redialling, press {STOP}. To send more than 10 pages at a time Insert the first 10 pages of the document.

  • Page 21: Document Requirements

    4. Fax L Check that ink, paste or correction fluid has dried 4.2 Document requirements completely. L To send a document with a width of less than 210 Minimum document size mm, we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document.

  • Page 22: Broadcast Transmission

    4. Fax Note: L If you select “FINE”, “SUPER FINE” or “PHOTO” 4.4 Broadcast transmission resolution, the number of pages that the unit can By storing the phonebook items (page 16) into the send will decrease. broadcast memory, you can send the same document to L If the document exceeds the memory capacity, multiple parties (up to 20).

  • Page 23: Selecting The Way To Use Your Fax Machine

    4. Fax Receiving Faxes 4.5.2 Use only as a fax (FAX ONLY mode) 4.5 Selecting the way to use your Your situation fax machine You have a separate telephone line just for faxes. Depending on your situation, select the way you prefer to Setup use your fax machine.

  • Page 24: Receiving A Fax Manually - Auto Answer Off

    4. Fax Note: L Make sure feature #73 is set to “TEL/FAX” (page 4.6 Receiving a fax manually – 40) beforehand. Auto answer OFF How phone calls and faxes are received If the call is a phone call, the fax machine will ring. Note: If a fax calling tone is detected, the fax machine will L By default, the unit reduces the size of the received...

  • Page 25: Receiving A Fax Automatically - Auto Answer On

    4. Fax L Some fax machines do not generate fax calling To stop receiving tones when sending faxes, therefore the unit will Press {STOP}. try to receive a fax even if no fax calling tone is detected. How to receive faxes with an extension telephone Note: 1.
  • Page 26 4. Fax when the unit rings for the 3rd time. You can then 4.7.2 Activating TAM/FAX mode hang up without being charged for the call. (Telephone Answering Machine/Fax mode) (KX-FP218 only) Make sure feature #77 is set to “TAM/FAX” (page 40) beforehand.

  • Page 27: Using The Unit With An Answering Machine

    4. Fax Note: 4.8 Using the unit with an L If the call is a phone call, the answering machine will record voice messages. answering machine (KX-FP207 If a fax calling tone is detected, the fax machine will receive a fax automatically. only) Receiving a voice message and fax document in one call...

  • Page 28: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    4. Fax 2. Press {>} repeatedly to display “JUNK LIST DISP.”. i {SET} 4.10 Junk fax prohibitor 3. Press {A} or {B} repeatedly to display the desired (preventing fax reception from item. i {<} undesired callers) L To cancel erasing, press {STOP}, then press {MENU}.

  • Page 29: Copy

    5. Copy L If the document exceeds the memory capacity, 5 Copy Copying 5.1 Making a copy copying of the exceeded document will be cancelled and this feature will be turned OFF automatically. To stop copying Press {STOP}. 5.1.1 More copying features To enlarge a document 1.
  • Page 30 5. Copy 5. Press {A} or {B} repeatedly to display “COLLATE ON”. i {START} Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

  • Page 31: Answering Machine

    6. Answering Machine (KX-FP218 only) record your greeting message to inform the caller 6 Answering Machine (KX-FP218 only) Greeting 6.1 Recording your greeting that the unit will not record any incoming messages. message To check the greeting message The unit has a pre-recorded greeting message for Press {GREETING CHECK}.

  • Page 32: Listening To Recorded Messages

    6. Answering Machine (KX-FP218 only) Incoming Messages Voice time/day stamp 6.2 Listening to recorded During playback, the unit will announce the day of the messages week and time that each message was recorded. When the unit has recorded new voice messages: If you subscribe to Caller ID service –...

  • Page 33: Remote Operation

    6. Answering Machine (KX-FP218 only) Remote Operation Remote command 6.4 Operating from a remote Repeats a message (during location playback) Important: Skips a message (during playback) L Program the remote operation ID beforehand Plays new messages (feature #11 on page 36). L Set the unit to TAM/FAX mode before going out Plays all messages (page 26).

  • Page 34: Programmable Features

    7. Programmable Features 7 Programmable Features Features Summary 7.1 Programming {MENU} {SET} {MENU} Press {#} and the 2-digit code. Press the desired command to display the desired setting. L This step may be slightly different depending on the feature. {SET} To exit programming, press {MENU}.

  • Page 35: Basic Features

    7. Programmable Features 7.2 Basic features Feature Feature code Selection Setting the date and Enter the date and time using the dial keypad. See page 13 for {#}{0}{1} time details. Setting your logo Enter your logo using the dial keypad. See page 14 for details. {#}{0}{2} Setting your fax Enter your fax number using the dial keypad.
  • Page 36 7. Programmable Features Feature Feature code Selection 1. {MENU} i {#}{1}{1} Setting the remote {#}{1}{1} operation ID (KX-FP218 2. To activate the remote operation feature, enter a 3-digit only) remote operation ID. L To deactivate the remote operation feature, press {*}. 3.

  • Page 37: Advanced Features

    7. Programmable Features 7.3 Advanced features Feature Feature code Selection Setting the journal {0} “OFF”: The unit will not print a journal report, but will keep a {#}{2}{2} report to print record of the last 30 fax transmissions and receptions. automatically {1} “ON”...
  • Page 38 7. Programmable Features Feature Feature code Selection Setting the quick scan This feature is helpful when you want to remove the document for {#}{3}{4} other uses, because the unit will release the document before sending or copying. {0} “OFF” (default): Deactivates this feature. {1} “ON”: The unit will scan the document and store it into memory first, then the unit will start sending or copying the documents.
  • Page 39 7. Programmable Features Feature Feature code Selection Setting the memory To alert you with a beeping sound when a received fax document {#}{4}{4} reception alert is stored into memory due to some existing problem. {0} “OFF”: Deactivates this feature. {1} “ON” (default): You will hear a beeping sound. Note: L The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper...
  • Page 40 7. Programmable Features Feature Feature code Selection Setting recall time The recall time depends on your telephone exchange or host {#}{7}{2} PBX. {1} “900ms” {2} “700ms” {3} “600ms” (default) {4} “400ms” {5} “300ms” {6} “250ms” {7} “200ms” {8} “160ms” {9} “110ms” {*} “100ms”...
  • Page 41 7. Programmable Features Feature Feature code Selection Resetting advanced {0} “NO” (default) {#}{8}{0} features to their default {1} “YES” settings To reset the advanced features: 1. {MENU} i {#}{8}{0} 2. Press {1} to select “YES”. i {SET} i {SET} i {MENU} L The ECM setting (feature #68 on page 39) will not be reset.

  • Page 42: Help

    8. Help 8 Help 8.1 Error messages – Reports If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 20). Message Code Cause & Solution COMMUNICATION ERROR 40-42 L A transmission or reception error occurred.

  • Page 43: Error Messages - Display

    8. Help 8.2 Error messages – Display If the unit detects a problem, one or more of the following messages will appear on the display. Display Cause & Solution “BACK COVER OPEN” L The back cover is open. Close the back cover firmly. “CALL SERVICE”...

  • Page 44: When A Function Does Not Work, Check Here

    L The voice guidance feature is set to off. Activate feature #47 on page 39. Prerecorded greeting message will be adopted. “OPEN CABINET L Please use genuine Panasonic replacement film (page 6). CHECK FILM SLACK” L The ink film is slack. Tighten it (see step 5 on page 9).
  • Page 45 8. Help Problem Cause & Solution The unit does not work. L Check the connections (page 12). The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 13). 8.3.2 General Problem Cause & Solution The unit displays “PAPER L You forced the recording paper into the paper tray too strongly.
  • Page 46 8. Help 8.3.3 Fax – sending Problem Cause & Solution I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 12) (KX-FP207 only). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 47 Check with the other party. The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further details. L The thermal head is dirty. Clean it (page 53).
  • Page 48 The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further Original details. L The thermal head is dirty. Clean it (page 53). A BC L Some paper has instructions recommending which side to print on.
  • Page 49 8. Help Problem Cause & Solution L The recording time is set to “GREETING ONLY”. Select “1 MINUTE”, “2 The other party complains MINUTES” or “3 MINUTES” (feature #10 on page 35). that they cannot leave a voice message. L The memory is full. Erase unnecessary messages (page 32). L Make sure there is no other answering machine connected on the same line.

  • Page 50: Maintenance

    9. Maintenance Turn the blue gear (5) in the direction of the arrow 9 Maintenance Jams 9.1 Recording paper jams until the ink film is tight (6) and at least one layer of ink film is wrapped around the blue core (7). 9.1.1 When the recording paper has jammed in the unit The display will show the following.

  • Page 51: Document Jams

    9. Maintenance Close the back cover securely by pushing down on the dotted area at both ends (8), then close the 9.2 Document jams front cover securely (9). Open the front cover. Remove the jammed document carefully (1). Install the paper tray (page 10), then insert the recording paper gently (page 11).

  • Page 52: Cleaning

    9. Maintenance Caution: Cleaning 9.3 Document feeder/recording L Do not use paper products, such as paper towels or tissues. paper feeder/scanner glass cleaning Clean the document feeder/recording paper feeder/scanner glass when: – Documents or recording paper frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying.

  • Page 53: Thermal Head Cleaning

    9. Maintenance Clean the thermal head (5) with a cloth moistened 9.4 Thermal head cleaning with isopropyl rubbing alcohol, and let it dry thoroughly. If smudges or black/white lines appear on a Caution: copied/received document, check whether there is dust L To prevent a malfunction due to static on the thermal head.

  • Page 54: General Information

    10. General Information 10 General Information Printed Repor ts Specifications 10.1 Reference lists and reports 10.2 Specifications You can print out the following lists and reports for your ■ Applicable lines: reference: Public Switched Telephone Network – “SETUP LIST” ■ Document size: –...
  • Page 55 10. General Information ■ Voice memory capacity (KX-FP218 only): – Paper which has dust, lint or oil stains Approx. 18 minutes of recording time including greeting – Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200 °C, such as messages vellum paper.

  • Page 56: Index

    11. Index Enlarge/Reduce: 29 11. Index 11.1 Index D Date and time (Feature #01): 13 Delayed transmission (Feature #25): 37 # #01 Date and time: 13 Dialling mode (Feature #13): 36 #02 Your logo: 14 Display #03 Your fax number: 15 Contrast (Feature #39): 38 #04 Sending report: 20 Error messages: 43...
  • Page 57 11. Index Reports Auto call.: 54 Auto journal: 54 Broadcast programming: 54 Broadcast sending: 22 Caller ID: 54 Journal: 20, 54 Phonebook: 54 Power down: 49 Printer test: 54 Sending: 20 Setup: 54 Reset (Feature #80): 41 Resolution: 29 Ring count FAX ONLY (Feature #06): 35 TAM/FAX (Feature #06): 26, 35 TEL/FAX (Feature #78): 40...
  • Page 58 Notes...
  • Page 59 Notes...
  • Page 60 0682 Manufacturer: Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia Global web site: http://panasonic.net PFQX2515ZA CM0606CJO PFQX2515ZA CM0606CJ0...

This manual is also suitable for:

Kx-fp218fx

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