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Sharp MX-FXX1 Manual

Sharp MX-FXX1 Manual

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  • Page 1 MODEL: MX-FXX1 Facsimile Guide...

  • Page 2: Table Of Contents

    TABLE OF CONTENTS ABOUT THIS MANUAL ......4 ENTERING DESTINATION FAX • MANUALS PROVIDED WITH THE MACHINE . . . 4 NUMBERS ENTERING A FAX NUMBER WITH THE BEFORE USING FAX MODE...
  • Page 3 • DELETING A DOCUMENT FROM THE PRINTING A TRANSACTION PUBLIC BOX ......100 REPORT / IMAGE SENDING FORWARDING RECEIVED FAXES (Fax Data ACTIVITY REPORT Forward) .
  • Page 4 • Fax Polling Security ..... . 187 IF THE MACHINE IS MOVED List Print (Administrator) ....188 CONNECTIONS AND SETTINGS AFTER THE Enable/Disable Settings .

  • Page 5: About This Manual

    • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 6 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...

  • Page 7: Before Using Fax Mode

    BEFORE USING FAX MODE This chapter provides basic information that is necessary in order to use fax mode. BASE SCREEN OF FAX MODE The fax function is used by selecting settings and operations in the base screen of fax mode. To display the base screen of fax mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select fax mode.

  • Page 8: Base Screen Of Fax Mode

    BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. Ready to send. Speaker Resend Address Book (10) Mode Switch Image (11) Sub Address Settings Memory TX Special Modes Direct TX (12) File Auto Reception Quick File Fax Memory:100%...
  • Page 9 Customizing displayed keys Keys of convenient functions (such as special modes) can be displayed in the lower right corner of the screen. Set these keys to functions that you frequently use to access the functions with a single touch. The functions that are shown in the keys are selected with "Customize Key Setting"...
  • Page 10 Checking what special modes are selected key appears in the base screen when a convenient function (special mode) or two-sided scanning is selected. key appears in the base screen when one or more special modes are selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Ready to send.

  • Page 11: Address Book Screen

    ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. Ready to send. Condition Settings Address Review AAA AAA BBB BBB Global CCC CCC DDD DDD Address Search EEE EEE FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ...

  • Page 12: Fax Transmission Sequence

    FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Change the mode. Change to fax mode. Scan Address Book Touch the [Mode Switch] key and then touch the [Fax] key.
  • Page 13 Select convenient special modes Touch the [Special Modes] key to select special modes such Ready to send. Speaker Resend as timer transmission and the erase function. Scan Send Touch the [File] key or [Quick File] key to select the document Address Book Mode Switch Auto...

  • Page 14: Basic Transmission Methods

    BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
  • Page 15 To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 21) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.

  • Page 16: Original

    PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Image rotation). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.

  • Page 17: Transmittable Original Sizes

    TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Maximum original size Using the automatic document feeder A5: 210 mm (width) x 148 mm (length) 297 mm (width) x 800 mm* (length) (8-1/2" (width) x 5-1/2" (length)) (11"...

  • Page 18: When The Line Is Busy

    WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled.

  • Page 19: Using The Automatic Document Feeder For Transmission

    USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Place the originals face up. Insert the originals all the way into the document feeder tray.

  • Page 20: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode

    USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Place the originals face up. Insert the originals all the way into the document feeder tray.
  • Page 21 • Only one destination can be entered. • The following functions cannot be used with direct transmission: Programs, timer transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...

  • Page 22: Using The Document Glass For Transmission

    USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, Original size place the original face down on the detector...
  • Page 23 Press the [BLACK & WHITE START] key Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key ( Repeat until all originals have been scanned. • The resolution and exposure can be changed for each original that is scanned. •...

  • Page 24: Using The Document Glass To Send Afax In Direct Transmission Mode

    USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, Original size place the original face down on the detector document glass, and then gently close the automatic document feeder.
  • Page 25 Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Auto Reception...

  • Page 26: Transmission By Redialling (Resend)

    TRANSMISSION BY REDIALLING (RESEND) The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.

  • Page 27: Transmission Using The Speaker

    TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is made. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
  • Page 28 • When the speaker is used, transmission takes place without scanning the original into memory. • A destination that includes an F-code (sub-address and passcode) cannot be used. • A one-touch key that has multiple destinations or has a non-fax destination cannot be used. System Settings for Fax (Administrator): Speaker Settings (page 179)

  • Page 29: Changing The Resolution And Exposure

    CHANGING THE RESOLUTION AND EXPOSURE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Display the resolution settings screen. Auto Address Book Mode Switch...

  • Page 30: Changing The Exposure

    CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Display the exposure settings screen. Auto Address Book Mode Switch Exposure Image (1) Touch the [Image Settings] key. Sub Address Settings Standard Resolution Memory TX Special Modes (2) Touch the [Exposure] key.

  • Page 31: Specifying The Original Scan Size And Send Size (Enlarge/Reduce Sending)

    SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce Sending) When the original is placed, its size is automatically detected and displayed in the base screen. When an A4 (8-1/2" x 11") original is placed, A4 is displayed as the "Scan" size and "Auto" is displayed as the "Send" size.

  • Page 32: Specifying The Scan Size Of The Original

    SPECIFYING THE SCAN SIZE OF THE ORIGINAL Specifying the size using paper sizes Display the original settings screen. Auto Address Book Mode Switch Exposure Image (1) Touch the [Image Settings] key. Sub Address Settings Standard Resolution Memory TX Special Modes (2) Touch the [Original] key.
  • Page 33 Specifying the size with numbers Display the original settings screen. Auto Address Book Mode Switch Exposure Image (1) Touch the [Image Settings] key. Sub Address Settings Standard Resolution Memory TX Special Modes (2) Touch the [Original] key. Direct TX Auto File Special Modes Original...

  • Page 34: Specifying The Send Size

    SPECIFYING THE SEND SIZE Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The enlargement/reduction ratio that is set using this procedure will be automatically cleared after the transmission is completed.

  • Page 35: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-sided original) This function is convenient when you wish to fax both sides of a document. The automatic document feeder will automatically scan both sides of the document. Transmission Two-sided original Front and back are sent as two pages Display the original settings screen.

  • Page 36: Entering Destination Fax Numbers

    ENTERING DESTINATION FAX NUMBERS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by calling up a previously stored fax number using the Address Book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with...

  • Page 37: Calling Up A Fax Number From The Address Book

    CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. A destination fax number is called up by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to call up all the numbers by simply touching the key.

  • Page 38: Calling Up A Stored Destination

    CALLING UP A STORED DESTINATION Follow the steps below to select a destination from the Address Book. Touch the [Address Book] key. Ready to send. Speaker Resend The address book screen will appear. Scan Send Address Book Mode Switch Auto Image Sub Address Settings...

  • Page 39: Checking And Deleting Entered Destinations

    CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also remove a destination from the list of selected destinations. Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review Global CCC CCC...

  • Page 40: Displaying Only Fax Or Group Destinations

    DISPLAYING ONLY FAX OR GROUP DESTINATIONS You can change the Address Book screen to show only one-touch keys that have fax destinations stored or one-touch keys that have multiple destinations stored. The procedure for selecting destinations does not change. Touch the [Sort Address] key. Condition Settings Address Review...

  • Page 41: Changing The Index

    CHANGING THE INDEX The index displayed in the Address Book screen can be changed to a custom index. Touch the [Sort Address] key. Condition Settings Address Review AAA AAA BBB BBB Global CCC CCC DDD DDD Address Search EEE EEE FFF FFF OPQRST UVWXYZ ABCD...

  • Page 42: Calling Up A Destination From Aglobal Address Book

    CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server that has fax numbers is configured in the Web pages, you can look up a destination fax number in a global address book. Touch the [Address Book] key. Ready to send.
  • Page 43 Select the destination. (1) Touch the key of the desired destination. Condition Settings Detail Address Review (2) Touch the [To] key. XXX AAA 0123456789 Search Again This enters the selected destination. XXX BBB 9876543210 If you wish to enter another destination, repeat steps (1) XXX CCC 0612345678 Address Book...

  • Page 44: Using A Search Number To Call Up A

    USING A SEARCH NUMBER TO CALL UP A DESTINATION A destination stored in one-touch key in the Address Book can be called up using the key. This can be done in the base screen of fax mode or in the Address Book screen. Touch the key.

  • Page 45: Chain Dialling

    CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.

  • Page 46: Fax Reception

    FAX RECEPTION This chapter explains the basic procedures for receiving a fax. RECEIVING FAXES When "Auto Reception" is enabled, the machine will receive faxes automatically. The fax reception mode is displayed in the base screen. Ready to send. Speaker Resend Address Book Mode Switch Image...

  • Page 47: Receiving A Fax

    RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and automatically receives the fax. Beep When reception ends, a beep sounds. • System Settings for Fax (Administrator): Speaker Settings (page 179) This is used to change the volume and tone of the reception beep.

  • Page 48: Printing A Password-Protected Fax

    PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) You can turn off automatic printing of received faxes (Hold Setting for Received Data Print). When this function is enabled, received faxes will not be printed automatically; a password entry screen will appear instead. Password entry screen Received data is stored.

  • Page 49: Checking The Status Of Fax Jobs

    CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.

  • Page 50: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
  • Page 51 Items displayed in keys in the job queue The following information appears in the keys in the job queue of the job status screen. A A AA AAA Waiting Displays the number (position) of the job in the job Status queue.
  • Page 52 Items displayed in keys of completed jobs The following information appears in the keys of completed jobs in the job status screen. CCC CCC 10:08 11/01 000/001 Printed Mode icon Status This indicates the type of job. Shows the job status. •...

  • Page 53: Operation When A Job In The Job Queue Is Completed

    OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.

  • Page 54: Checking A Reserved Job Or The Job In Progress

    CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Details] key. The job details screen will appear (see below). Detail of Broadcast0001 Progress:...

  • Page 55: Checking Completed Jobs

    CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs and serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key.

  • Page 56: Cancelling A Fax In Progress Or A

    CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Job Queue Address Set Time...

  • Page 57: Giving Priority To A Reserved Fax Job

    GIVING PRIORITY TO A RESERVED FAX When multiple fax jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.

  • Page 58: Printing A Transaction Report / Image Sending Activity Report

    PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed.

  • Page 59: Changing The Transaction Report Print Condition For A Single Transmission

    CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Touch the [Special Modes] key. Ready to send.

  • Page 60: Column

    INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation The transaction was completed normally.

  • Page 61: Image Sending Activity Report

    IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions.

  • Page 62: Column

    INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation The transaction was completed normally.

  • Page 63: Convenient Functions

    CONVENIENT FUNCTIONS This chapter explains convenient functions for sending and receiving faxes. SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions.
  • Page 64 Enter the first destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination.
  • Page 65 Check the destinations. (1) Check the destinations. Address Review 001 AAA AAA BBB BBB (2) Touch the [OK] key. CCC CCC DDD DDD EEE EEE FFF FFF To cancel an entered destination... (1) Touch the key of the destination that you Address Review wish to cancel.
  • Page 66 Resending to unsuccessful destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.

  • Page 67: Sending A Fax At A Specified Time (Timer)

    SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
  • Page 68 Touch the [Timer] key. Special Modes Dual Page Program Erase Scan Timer Card Shot 2in1 Set the time with the keys. Special Modes Cancel (1) Specify the day. Timer Day of the Week Time If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives.
  • Page 69 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time.

  • Page 70: Erasing Peripheral Shadows On The Image (Erase)

    ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. Scanning a thick book Not using the erase Using the erase function function Shadows appear here. Shadows appear in the No shadows appear.
  • Page 71 Touch the [Erase] key. Special Modes Dual Page Program Erase Scan Timer Card Shot 2in1 Select the erase settings. Special Modes Cancel (1) Touch the desired erase mode. Erase Edge Edge Centre Edge+Centre Erase Erase Erase Select one of the three erase modes. (0 20) (2) Set the erasure width with 0"...
  • Page 72 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time.

  • Page 73: Transmitting An Original As Two Separate Pages (Dual

    TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Faxing the left and right pages of a book Book or bound document The left and right pages...
  • Page 74 Select Dual Page Scan. Special Modes (1) Touch the [Dual Page Scan] key so that it is Dual Page Program Erase Scan highlighted. Timer Card Shot 2in1 (2) Touch the [OK] key. Enter the destination fax number. Ready to send. Speaker Resend Scan...
  • Page 75 • To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Centre Erase" and "Edge + Centre Erase" cannot be used.) • This function cannot be used in combination with the following functions: 2in1, Card Shot, Job Build, Mixed Size Original To cancel Dual Page Scan...

  • Page 76: Sending Two Pages As A Single Page

    SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Originals (portrait) Transmission Originals (landscape)
  • Page 77 Place the original. When placing the originals, orient them as shown below. Document feeder tray Document glass Originals (Place the originals face up.) (Place each original face down.) Portrait originals Landscape originals Touch the [Special Modes] key. Ready to send. Speaker Resend Scan...
  • Page 78 Specify the Image orientation of the 100% Scan Size Send Size Original original. Auto Auto 2-Sided Image Orientation (1) Touch the appropriate [Image Orientation] Booklet key. 2-Sided Tablet If the wrong orientation is selected here, the image may not be sent properly. (2) Touch the [OK] key.

  • Page 79: Sending Both Sides Of A Card As Asingle Page (Card Shot)

    SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) You can scan the front and reverse sides of a card and send them as a single page. Transmission Front Back • When using card shot, the original must be scanned on the document glass. •...
  • Page 80 Enter the original size with the key. Special Modes (1) Enter the original size. Cancel Card Shot Size Reset (25 210 ) • With the [X] key highlighted, enter the X (horizontal) length of the original with the keys. Fit to (25 210 ) Send Size •...
  • Page 81 Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Auto Reception...

  • Page 82: Storing Fax Operations (Program)

    STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be called up and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2"...
  • Page 83 • Programs are stored, edited, and deleted using "Address Control" in the System Settings for fax. ☞ Storing a Program (page 145) • The following settings can be stored in program. Destinations: One-touch keys, group keys, search numbers Original settings: Resolution and exposure settings Special modes: Polling reception, Erase, Dual Page Scan, 2in1 F-code communication: A destination that includes an F-code can be stored to perform an F-code operation.
  • Page 84 Select additional settings. Program:program C 0312345678 Select any settings or functions that you wish to use that cannot Scan Send Mode Switch Auto be stored in a program. Image Settings Special Modes File Auto Reception Quick File Fax Memory:100% Functions stored in the program cannot be cancelled here. Press the [BLACK &...

  • Page 85: Adding Your Sender Information To Faxes (Own Number Sending)

    ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) You can have your sender information (date, time, sender name, sender fax number, number of pages) automatically added to the edge of each fax page you transmit. Example of the sender information printed 03/OCT/2005/Mon 15:00 AAAAA FAX No.

  • Page 86: Temporarily Changing The Sender Information (Own Name Select)

    TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. (The selection only applies to the current transmission; after the transmission is completed, the selection is cleared.) Touch the [Special Modes] key.

  • Page 87: Transmitting Originals Of Different Sizes (Mixed Size Original)

    TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
  • Page 88 Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Auto Reception...

  • Page 89: Faxing Thin Originals (Slow Scan Mode)

    FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly. If the originals are inserted with too much force, they may crumple and misfeed.
  • Page 90 Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Auto Reception...

  • Page 91: Sending A Large Number Of Pages

    SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate a large multi-page original into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of sheets that you wish to fax exceeds the maximum number of sheets (100 sheets) that can be inserted in the automatic document feeder at once.
  • Page 92 Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Auto Reception...

  • Page 93: Calling A Fax Machine And Initiating Reception (Polling)

    CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
  • Page 94 Enter the fax number of the transmitting Ready to send. Speaker Resend machine. Scan Send Address Book Mode Switch Auto Image (1) Touch the [Address Book] key. Sub Address Settings Memory TX Special Modes (2) Touch the one-touch key of the desired Direct TX File destination.

  • Page 95: Initiating Polling Reception Manually

    INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
  • Page 96 Receive the fax. Speaker Resend 0312345678 (1) Touch the [Special Modes] key. Address Book Mode Switch Image (2) Touch the keys to switch through Settings Fax Receive Special Modes the screens. Speaker Volume File (3) When you hear the fax tone, touch the Quick File Fax Memory:100% [Polling] key.

  • Page 97: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)

    SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into the memory box for polling memory.

  • Page 98: Scanning A Document Into A Memory Box For Polling Transmission

    SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION Follow these steps to scan a document into the memory box (Public Box) for polling transmission. Place the original. Place the original face up in the document feeder tray, or face down on the document glass.
  • Page 99 Specify the number of polling times. Memory Box - Data Store (1) Touch the key for the desired number of Once times. Unlimited Touch the [Once] key if you want the document cleared from memory after it is transmitted. Touch the [Unlimited] key to allow polling an unlimited number of times.

  • Page 100: Printing A Document Stored In The Public Box

    PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the public box for polling transmission, follow the steps below to print the document. Touch the [Special Modes] key. Ready to send. Speaker Resend Address Book Mode Switch Image Sub Address...

  • Page 101: Deleting A Document From The Public Box

    DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the public box when it is no longer needed. Touch the [Special Modes] key. Ready to send. Speaker Resend Address Book Mode Switch Image Sub Address Settings Memory TX Special Modes Direct TX File...

  • Page 102: Forwarding Received Faxes

    FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
  • Page 103 Touch the [Yes] key. Transfer the received data to another device? Your machine dials the destination machine and transmits the fax. If a password entry screen appears after the [Yes] key is touched, "Hold Setting for Received Data Print" has been enabled for received faxes.

  • Page 104: Sending A Fax Directly From Acomputer (Pc-Fax)

    SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document on a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.

  • Page 105: Forwarding A Received Fax To An E-Mail Address (Inbound Routing Settings)

    FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received fax...

  • Page 106: Performing F-Code Communication

    PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.

  • Page 107: Creating Memory Boxes In The Machine For F-Code Communication

    CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings for fax. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.

  • Page 108: F-Code Dialling

    F-CODE DIALLING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialled. Check the F-code (sub-address and passcode) programmed in the memory box in the other machine before you perform an F-code transmission. It is convenient to store an F-code together with the fax number in a one-touch key or group key.

  • Page 109: Confidential Communication Using

    CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.

  • Page 110: F-Code Confidential Transmission

    F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.

  • Page 111: Printing A Fax Received By F-Code Confidential Reception

    PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION An F-code confidential fax sent to your machine is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. The machine rings and the fax is received.
  • Page 112 Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear. Return to the entry screen.

  • Page 113: Polling Reception Using F-Codes

    POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
  • Page 114 Enter the destination fax number. Ready to send. Speaker Resend (1) Touch the [Address Book] key. Address Book Mode Switch Image Sub Address (2) Touch the one-touch key of the desired Settings Memory TX Special Modes destination. Direct TX File Touch the one-touch key in which the fax number and Auto Reception Quick File...

  • Page 115: Polling Memory Transmission Using

    POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
  • Page 116 Select memory box. Special Modes (1) Touch the keys to switch through Transaction Own Name Report Select the screens. Memory Box Polling (2) Touch the [Memory Box] key. Touch the [Data Store] key. Cancel Memory Box Confidential Polling Memory Reception Data Store Print Data Delete Data...
  • Page 117 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...

  • Page 118: Printing A Document Stored For F-Code Polling Transmission

    PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box (public box) by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Touch the [Special Modes] key.

  • Page 119: Deleting A Document Stored For F-Code Polling Transmission

    DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Touch the [Special Modes] key.

  • Page 120: Relay Request Transmission Using

    RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code memory box (relay broadcast) in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
  • Page 121 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number. Ready to send. Speaker Resend Scan Send (1) Touch the [Address Book] key. Address Book Mode Switch Auto Image...

  • Page 122: Relay Broadcast Transmission Using

    RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code memory box (relay broadcast) in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box. Transmission to the end receiving machines takes place automatically.

  • Page 123: Using An Extension Phone

    USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension phone connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine. As an example, you can make a phone call using the existing phone, speak to the other party, and then press the [BLACK &...

  • Page 124: Receiving A Fax After Answering Acall On The Extension Phone

    RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.

  • Page 125: If The Machine Is Moved

    IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.

  • Page 126: Setting The Telephone Line Type

    SETTING THE TELEPHONE LINE TYPE The machine's dial mode setting must be set to the type of telephone line you are using. If the setting is not correct, dialling will not be possible. Make sure that "Dial Mode Setting" is set to "Auto Select" in the system settings for fax (administrator). The machine will automatically set the dial mode to the type of line you are using.

  • Page 127: Checking The Date And Time

    CHECKING THE DATE AND TIME To check if the date and time are set correctly in the machine, follow the steps below. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Default Settings] key. System Settings Admin Password Exit List Print Total Count Default Settings (User)

  • Page 128: Daylight Saving Time Setting

    Daylight saving time setting Standard time ➞ Daylight saving time Daylight saving time ➞ Standard time Area North America, Canada First Sunday in April, 2:00 to 3:00 AM Last Sunday in October, 2:00 to 1:00 AM United Kingdom, Last Sunday in March,1:00 to 2:00 AM Last Sunday in October, 1:00 to 0:00 AM France, Germany, Sweden...

  • Page 129: System Settings For Fax

    SYSTEM SETTINGS FOR FAX This chapter explains System Settings that are related to fax mode. For information on other System Settings, see the System Settings Guide. System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine.

  • Page 130: Accessing The System Settings (General)

    Accessing the System Settings (General) When User Authentication is not Enabled Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation panel. Operation panel PRINT DOCUMENT READY FILING DATA LINE IMAGE SEND DATA COPY...

  • Page 131: When User Authentication Is Enabled

    When User Authentication is Enabled When "User Authentication Setting" is enabled, login is required in the login screen before the machine can be used. The login screen varies depending on the settings configured in "Authentication Method Setting". If one of the following login screens appears, log in using the user information provided by the administrator of the machine.
  • Page 132 Select the user. Please select a user Back to be logged in. User 0001 User 0002 Admin Login User 0003 User 0004 Direct Entry User 0005 User 0006 User 0007 User 0008 All Users ABCD EFGHI JKLMN OPQRST UVWXYZ Group •...
  • Page 133 Login by user number Enter your user number with the Enter your user number. numeric keys. Each entered digit will be displayed as " ". Touch the [OK] key. Enter your user number. Admin Login • When an user number is set to a 8-digit number, this step is not necessary. (When an user number is entered, login will take place automatically.) •...

  • Page 134: System Settings (General) List

    System Settings (General) List When the system settings are accessed with general rights, the following items appear. The factory default settings for each item are also shown. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List"...
  • Page 135 Item Factory default setting Page Program Program Name – Settings • Address – • Resolution – • Exposure – • Special Modes – Amend/Delete – ● F-Code Memory Box Store Polling Memory • Box Name – • Sub Address – Confidential •...

  • Page 136: List Print (User)

    List Print (User) A test page can be printed to check the machine settings. Sending Address List Use this to print the Individual List, the Group List, the Program List, the Memory Box List, and the All Sending Address List. Press the [SYSTEM SETTINGS] key.

  • Page 137: Address Control

    Address Control Storing a One-touch (Individual) Key for Fax The fax number and name of a fax destination can be stored in a one-touch key. This will allow the fax number to be entered by simply touching the key. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. •...
  • Page 138 Make sure that the [Fax] checkbox is Next Exit Direct Address / Individual E-mail Internet Fax selected Search Number If a checkmark does not appear, touch the [Fax] checkbox. Name Initial Index Fax No. The lowest number not yet used is automatically entered as the [Search Number]. If you wish to change the search number, touch the [Search Number] key and enter a 3-digit number with the numeric keys.
  • Page 139 Select the index. (1) Touch the key of the desired index. Next Exit Direct Address / Individual No.001 (2) Touch the [OK] key. Index Select the custom index where you register this address. User 1 User 2 User 3 User 4 User 5 User 6 Do you register this address at the [Frequent Use], too?
  • Page 140 Touch the keys to switch Next Exit Direct Address / Individual E-mail Internet Fax through the screens. Search Number Registration is completed. Name AAA AAA Initial Index User 1 Fax No. 0123456789 Check the name of the key . Next Exit Direct Address / Individual E-mail...
  • Page 141 Touch the [Exit] key. Next Exit Direct Address / Individual E-mail Internet Fax Search Number Registration is completed. Key Name AAA AAA Mode 33.6 kbps/None If you wish to store another destination... Touch the [Next] key and repeat the procedure from step 6.

  • Page 142: Storing A Group Key

    Storing a Group Key Multiple addresses can be stored as a group for a broadcast transmission. • For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. • Group key can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears.
  • Page 143 Enter initials. Next Exit Direct Address / Group Search Number (1) Touch the [Initial] key. BBB BBB Group Name Initial (2) Enter initials on the text entry screen that Index Address will appear. Key Name Up to 10 characters can be entered. For the procedure for entering text, see "6.
  • Page 144 Select the desired destination. (1) Touch the keys of the desired destinations. Direct Address / Group Select address. The selected destinations are highlighted and stored in Direct Entry AAA AAA BBB BBB the group key. Address Review CCC CCC DDD DDD (2) Touch the [OK] key.
  • Page 145 Direct entry • To enter a destination that is not stored in a one-touch Direct Address / Group key, touch the [Direct Entry] key, touch the [Fax] key, Select address. and enter the fax number. Direct Entry AAA AAA E-mail Address Review BBB BBB I-Fax...

  • Page 146: Storing A Program

    Storing a Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. •...
  • Page 147 Touch the [Settings] key. Next Exit Program No.1 CCC CCC Program Name Address Resolution Settings Exposure Special Modes Select settings for the program. (1) Select the destinations and settings that Enter program you require. Cancel you wish to include in the program. Address Book Mode Switch For the procedures for storing destinations and settings,...

  • Page 148: Amend/Delete A One-Touch Key Or Program

    Amend/Delete a One-touch Key or Program Follow the steps below to edit or delete a one-touch key, group, or program. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key.
  • Page 149 Edit/Delete ● Editing Individual (1) Touch the keys of the items that you wish to edit. Delete Exit Direct Address / Amend/Delete E-mail Internet Fax Edit the items in the same way as you stored them. Search Number (2) Touch the [Exit] key. Name AAA AAA Initial...
  • Page 150 If you cannot edit or delete a one-touch individual or group key... Individual keys and group keys cannot be edited or deleted in the following situations: • The key is used in a reserved transmission or a transmission that is in progress. •...

  • Page 151: Programming An F-Code Memory Box

    Programming an F-code Memory Box (Polling Memory) Follow the steps below to program a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
  • Page 152 Enter a box name. F-Code Memory Box / Polling Memory Next Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the Sub Address lowest number that has not yet been programmed. (2) Enter a box name on the text entry screen that will appear.

  • Page 153: (Confidential)

    Programming an F-code Memory Box (Confidential) Follow the steps below to program a memory box for F-code confidential reception. The sub-address and passcode that you program in the memory box are necessary for the other machine to send a fax to your machine by F-code confidential transmission.
  • Page 154 Enter a box name. F-Code Memory Box / Confidential Next Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the Sub Address lowest number that has not yet been programmed. Print PIN (2) Enter a box name on the text entry screen that will appear.
  • Page 155 Specify a Print PIN. F-Code Memory Box / Confidential Next Exit No.001 (1) Enter a Print PIN (4 digits) with the numeric Cancel Print PIN Enter the print PIN via the 10-key pad,then press [OK]. keys. " " and "#" cannot be used. (2) Touch the [OK] key.

  • Page 156: Broadcast

    Programming an F-code Memory Box (Relay Broadcast) Follow the steps below to program a memory box for F-code relay broadcast transmission. The sub-address and passcode that you program in the memory box will be required when the other machine performs an F-code relay request transmission (asks your machine to relay a fax).
  • Page 157 Enter a box name. F-Code Memory Box / Relay Broadcast Next Exit No.001 (1) Touch the [Box Name] key. Box Name The box number (No.) that automatically appears is the Sub Address lowest number that has not yet been programmed. Recipient (2) Enter a box name on the text entry screen that will appear.
  • Page 158 Specify the end receiving machines. F-Code Memory Box / Relay Broadcast Select address. (1) Touch the keys of the end receiving Direct Entry AAA AAA BBB BBB machines. Address Review CCC CCC DDD DDD The end receiving machines are entered in the order that EEE EEE FFF FFF they are touched.

  • Page 159: Editing And Deleting F-Code Memory Boxes

    Editing and Deleting F-code Memory Boxes Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward Printer Condition Document Filing USB-Device Check Settings...
  • Page 160 Example: Editing/deleting a memory box for polling To edit the box... memory Touch the key of the item that you wish to change and then change the item in the same way as you programmed it. When F-Code Memory Box / Polling Memory Delete Exit No.001...

  • Page 161: Changing The Name Of A Custom Index

    Changing the Name of a Custom Index You can change the name of a custom index used for individual and group keys. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Touch the [Address Control] key. System Settings Admin Password Exit List Print Total Count Default Settings (User)

  • Page 162: Fax Data Receive/Forward

    Fax Data Receive/Forward Fax Receive Settings Select the fax reception mode from the following modes • Auto Reception: When a call comes in, the machine rings and then automatically receives the fax. • Manual Reception: This can be used when an existing extension phone is connected to the machine. When a call comes in, you must answer on the extension phone and begin fax reception manually.

  • Page 163: Accessing The System Settings (Administrator)

    Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must follow the procedure below to log in. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. When User Authentication is not Enabled When "User Authentication Setting"...
  • Page 164 Configure the desired system settings. System Settings Logout Exit Touch the items that you wish to configure and select the List Print Total Count Default Settings (User) desired settings. Paper Tray Fax Data Address Control Settings Receive/Forward Document Filing Printer Condition USB-Device Check Control Settings...

  • Page 165: When User Authentication Is Enabled

    When User Authentication is Enabled When "User Authentication Setting" is enabled, follow the procedure below to log in. • For the procedure for enabling user authentication, see the System Settings Guide. • When auto login is enabled, the login screen will not appear. ●...

  • Page 166: Administrator Password

    Enter the administrator password. System Settings Cancel Admin Password (1) Touch the [Password] key and enter the Enter the administrator password.(From 5 to 32 characters) administrator password. Password (2) Touch the [OK] key. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS This step is not necessary if you are logging in after you pressed the [SYSTEM SETTINGS] key.

  • Page 167: System Settings (Administrator) List

    System Settings (Administrator) List When the system settings are accessed with administrator rights, the following items appear. The factory default setting for each item is also shown. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. Item Factory default setting Page...
  • Page 168 Item Factory default setting Page ■ Image Send Settings ● Operation Settings Default Display Settings Mode Hold Settings for a While after Scanning Has Been Disable Completed Switch Automatically to Copy Mode Screen Disable Initial Resolution Setting Apply the Resolution Set when Stored Disable Scanner* 200x200 dpi...
  • Page 169 Item Factory default setting Page Disable Registering Destination on Web Page • Group Disable • E-mail* Disable • FTP* Disable • Desktop* Disable • Network Folder* Disable • Internet Fax* Disable • Fax Disable Disable Registration Using Network Scan Tools Settings to Disable Transmission Disable [Resend] on Fax/Image Send Mode Disable Selection from the Address Book...
  • Page 170 Item Factory default setting Page Speaker Settings • Speaker Middle • Ringer Volume Middle • Line Monitor Varies depending on country and region • Fax Receive Complete Signal Volume: Middle; Tone Pattern: 3 Transmission Complete Sound Time Setting: 3 sec. •...
  • Page 171 Item Factory default setting Page Print Style Setting Auto Size Select Set the Telephone Number for Data Forwarding – Letter Size RX Reduce Print* Disable A3 RX Reduce* Disable Anti Junk Fax Setting – Fax Output Settings Varies depending on the machine configuration Fax Polling Security Polling Security Setting Enable...
  • Page 172 Item Factory default setting Page Settings to Disable the Registration of Destination Disable Registering Destination from Operation Panel • Group Disable • E-mail Disable • Internet Fax Disable • Fax Disable Disable Registering Destination on Web Page • Group Disable •...

  • Page 173: Operation Settings

    Operation Settings This section explains settings that are related to machine operation. Touch the [Operation Settings] key and configure the settings. Keys Touch Sound Auto Clear Setting This setting is used to adjust (or turn off) the volume of The time until Auto Clear activates can be set to any the beep that sounds when you touch a key.

  • Page 174: Disabling Of Bypass Printing

    Disabling of Bypass Printing Disabling of Covers/Inserts Mode This setting is used to prohibit the use of the covers and This setting is used to disable bypass printing (printing inserts function. other jobs ahead of a job that has been stopped* To enable this setting, select the checkbox because the paper required for the job is not in any of touch the [OK] key.
  • Page 175 Select the function that you wish to show in the customized key. Select the key of the desired function and touch the [OK] or the [Details] key. Touch the [Details] key to open the advanced settings screen for the selected function. Select the desired settings and touch the [OK] key.

  • Page 176: Device Control

    Device Control These settings control devices installed on the machine. Touch the [Device Control] key and configure the settings. Original Size Detector Setting Disabling of Document Feeder One of the five groups of standard original sizes shown Use this setting to prohibit the use of the automatic below can be selected for detection by the original size document feeder, such as when the feeder malfunctions.

  • Page 177: Image Send Settings

    Image Send Settings Scan, Internet fax, and fax settings are described below. Operation Settings Scan, Internet fax, and fax settings are described below. Touch [Image Send Settings] key and then the [Operation Settings] key, and configure the settings. Default Display Settings Default Exposure Settings Five screen selections are available for the base screen This setting is used to set the default exposure level for...
  • Page 178 Must Input Next Address Key at Disable Switching of Display Order Broadcast Setting This is used to prohibit changes to the order of display (order search number, ascending, descending) in the This setting is used to require that the [Next Address] Address Book.
  • Page 179 Settings to Disable the Settings to Disable Transmission Registration of Destination These settings are used to disable the following transmission operations. This is used to prohibit the storing of destinations. Storing from the machine, storing from the Web page, Disable [Resend] on Fax/Image Send Mode and storing from a computer can each be separately Disable the use of the [Resend] key on the basic prohibited.

  • Page 180: Fax Default Settings

    Fax Default Settings The fax default settings can be configured to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Default Settings] key to configure the settings. Fax Own Name and Number Set Auto Wake Up Print Use this setting to enter the fax number of the machine When the [POWER] key (...

  • Page 181: Activity Report Print Select Setting

    Remote Reception Number Setting Activity Report Print Select Setting Fax reception can be activated from an extension phone This is used to have the Image Sending Activity Report connected to the machine by entering a 1-digit number that is stored in the machine's memory printed at regular and pressing the key twice on the phone's keypad.

  • Page 182: Fax Send Settings

    Distinctive Ring Detection PBX Setting This Setting can only be activated in Canada, Australia, This Setting can only be activated in France, Germany. and New Zealand. When the machine is used on a PBX, you can enable If multiple telephone numbers have been assigned to the PBX setting to have the machine automatically your telephone line, the number called can be identified connect to the outside line.
  • Page 183 Deleting a sender name Registration of Own Name Select This is used to store sender names used in "Own Name Touch the [Amend/Delete] key. Select". ☞ TEMPORARILY CHANGING THE SENDER Touch the sender name key that you INFORMATION (Own Name Select) (page 85) wish to delete.

  • Page 184: Recall In Case Of Line Busy

    Recall in Case of Line Busy Recall in Case of Communication Error This program is used to set the number of recall attempts and the interval between recall attempts when This setting determines whether or not your machine will a transmission is not successful due to the line being re-attempt the call if a fax transmission fails due to a line error.

  • Page 185: Fax Receive Settings

    Fax Receive Settings The fax reception settings can be enabled or disabled to suit the needs of your workplace. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Receive Settings] key to configure the settings. Number of Calls in Auto Reception Auto Receive Reduce Setting This setting is used to select the number of rings on which the...

  • Page 186: Anti Junk Fax Setting

    Set the Telephone Number for Data Anti Junk Fax Setting Forwarding This setting is used to block fax reception from specified fax numbers (anti junk fax numbers). When a problem prevents the machine from printing a Up to 50 anti junk fax numbers can be stored. received fax, the received fax can be forwarded to another To enable the Anti Junk Fax setting, touch the [Valid] fax machine.

  • Page 187: Fax Output Settings

    Fax Output Settings These settings are used to select the number of copies and output tray for received faxes. When a finisher or a saddle stitch finisher is installed, the output tray and stapling can be selected. Touch the key of the desired output tray. Open the number of copies screen with the key.

  • Page 188: Fax Polling Security

    Fax Polling Security The following settings are for regular polling memory using the Public Box. Touch the [Image Send Settings] key, the [Fax Settings] key, and then the [Fax Polling Security] key to configure the settings. Note that these settings do not apply to F-code polling memory. Press the numeric keys to store the fax Polling Security Setting number.

  • Page 189: List Print (Administrator)

    List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key and configure the settings. Administrator Settings List Anti Junk Mail/Domain Name List Lists of the administrator settings for the following modes (When the Internet Fax expansion kit is installed.) can be printed.

  • Page 190: Enable/Disable Settings

    Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key and configure the settings. The Enable/Disable Settings control the same parameters as other settings such as the Printer Condition Settings. The settings are linked together (changing one setting changes the other).
  • Page 191 Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Fax/Image Send Mode Disable the use of the [Resend] key on the basic screen of image send mode. To enable this setting, select the checkbox touch the [OK] key.
  • Page 192 Facsimile Guide MODEL: MX-FXX1 MX2700-GB-FAX-Z1...

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