Sharp UX-465L Operation Manual
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Sharp UX-465L Operation Manual

Sharp UX-465L Operation Manual

Sharp operation manual facsimile ux-465l
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1. Installation
2. Setting Up and Using OpenLCR
3. Using the Answering Machine
4. Sending Documents
5. Receiving Documents
6. Making Copies
7. Making Telephone Calls
8. Special Functions
9. Printing Lists
10. Maintenance
11. Troubleshooting
MODEL
UX-465L
FACSIMILE
OPERATION MANUAL

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Summary of Contents for Sharp UX-465L

  • Page 1 UX-465L 1. Installation 2. Setting Up and Using OpenLCR 3. Using the Answering Machine 4. Sending Documents 5. Receiving Documents 6. Making Copies 7. Making Telephone Calls 8. Special Functions 9. Printing Lists 10. Maintenance 11. Troubleshooting MODEL FACSIMILE OPERATION MANUAL...

  • Page 2: Serial Number

    Model Number Serial Number Date of Purchase Place of Purchase As an NERGY TAR partner, SHARP has determined that this product meets the TAR guidelines for energy efficiency. FOR YOUR RECORDS NERGY...

  • Page 3: Introduction

    (i.e., ITU-T phase C time only). Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax are shown below. Rapid Key Dialing: 4 numbers Speed Dialing: 40 numbers Initial starter roll (included with machine): 32 ft.
  • Page 4 Halftone (grayscale) Display Paper tray capacity (16- to 20-lb. paper) Compression scheme Applicable telephone line Public switched telephone network Compatibility Input document size Effective scanning width Effective printing width Contrast control Reception modes Copy function Telephone function Power requirements Operating temperature Humidity Power consumption 64 levels...

  • Page 5: Important Safety Information

    Dimensions Weight As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.
  • Page 6 Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

  • Page 7: Table Of Contents

    Table of Contents Introduction Important safety information ....... . 3 Table of Contents A Look at the Operation Panel 1.
  • Page 8 Table of Contents 5. Receiving Documents Using FAX Mode ........71 Using TEL Mode .

  • Page 9: A Look At The Operation Panel

    A Look at the Operation Panel PQRS SPEED DIAL key Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number. REDIAL key Press this key to automatically redial the last number dialed. REPEAT key Press this key to repeat playback of a message.
  • Page 10 Panel release Grasp this finger hold and pull toward you to open the operation panel. Number keys Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers. HOLD/SEARCH key When dialing, press this key to search for an auto-dial fax number.

  • Page 11: Installation

    1. Installation Unpacking Checklist Before setting up, make sure you have all of the following items. Paper tray Rapid key extension labels Original Handset document support Points to keep in mind when setting up Do not place the Do not place the machine near machine in direct heaters or air...

  • Page 12: Connections

    Connections Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. The ends of the handset cord are identical, so they will go into either jack. Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine! Use the handset to make ordinary...

  • Page 13: Connecting The Telephone Line Cord

    Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single- line wall telephone jack. Be sure to insert the line into the TEL.
  • Page 14 Connections Attaching the tray extension and document support Attach the paper tray extension. Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

  • Page 15: Loading The Imaging Film

    Loading the Imaging Film When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages. Pull the green release on the right side of the machine forward, and open the print compartment cover.
  • Page 16 Loading the Imaging Film Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge. Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! Remove the new roll of imaging film...
  • Page 17 Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together.
  • Page 18 Replace the imaging film when the display shows: FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film Caution! Be sure to use only genuine Sharp supplies with the following logo: UX-3CR START/MEMORY...

  • Page 19: Loading Printing Paper

    Loading Printing Paper You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading. Paper from 16 to 20 lbs. (60 to 75 g/m Letter size: 60 sheets Paper from 20 to 24 lbs.
  • Page 20 Loading Printing Paper Push the paper release plate back down. If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray.
  • Page 21 Your fax has been set at the factory to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys: FUNCTION PRINT CONTRAST Press 1 to select NORMAL or 2 to...

  • Page 22: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin using your fax, you must enter your name and fax (telephone) number. You also need to set the date and time. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send.
  • Page 23 Up to 24 characters can be entered. Example: SHARP = 77777 444 22 7777 SPACE = Entering Your Name and Fax Number To enter two letters in succession that require the same key, press the SPEAKER key after entering the first letter.

  • Page 24: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time by pressing the keys on the operation panel as shown below.

  • Page 25: Daylight Saving Time

    Enter a two-digit number for the day (“01” to “31”). Example: the 5th Enter the year (four digits). Example: 2001 Enter a two-digit number for the hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”). Example: 9:25 Press the * key to select A.M.

  • Page 26: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode Your fax has three modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by picking up the fax machine's handset or an extension...

  • Page 27: Volume Adjustment

    Volume Adjustment You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys. DOWN key UP key Speaker Press the SPEAKER key. SPEAKER Press the UP or DOWN key. DOWN When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.
  • Page 28 Volume Adjustment Ringer Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.) DOWN RINGER: HIGH RINGER: MIDDLE RINGER: LOW RINGER: OFF OK? The ringer will ring once at the selected level, then the date and time will reappear in the display.

  • Page 29: Setting Up And Using Openlcr

    2. Setting Up and Using OpenLCR Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate. OpenLCR service is free of charge. The only cost to you is that of a periodic call (usually once every three months) to OpenLCR to receive the latest rate data.
  • Page 30 Setting Up and Using OpenLCR Registering by fax To register by fax, fill in the Fax Transmission Test and OpenLCR Line Activation Form, and then fax the form as follows: Place the form with the side you wrote on face down, and push it gently into the document feeder of the fax machine.
  • Page 31 Follow the instructions you hear. Note: If you are on a pulse dial line, press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.) When registration is completed, your fax machine will receive the rate data from OpenLCR.
  • Page 32 Setting Up and Using OpenLCR Downloading lasts one or two minutes. During this time the display will show: LCR DOWNLOADING When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will also program the date and time and your fax number in your fax machine.
  • Page 33 Each time you make a long distance phone or fax call, the fax machine will automatically route the call through the least expensive carrier based on the downloaded rate information. Don’t unplug the fax, or the rate data will be lost! Caution! If you unplug the fax machine or an interruption occurs in your power...
  • Page 34 Setting Up and Using OpenLCR Your fax will automatically call OpenLCR within the (Blinking) next 24 hours to learn when correct rate data will be available. Your fax did not receive rate data because OpenLCR was unable to identify it by Caller ID. To remove the “H”...

  • Page 35: The Display

    Changing your user profile To call OpenLCR to change your user profile, follow these steps: Pick up the handset on the fax machine. Press the OpenLCR key and then the 3 key. OpenLCR If the display shows the alternating messages at right, press the number keys to enter your fax/ phone number, including the area code (the number must be 10 digits...
  • Page 36 Setting Up and Using OpenLCR What to do if you cannot connect to OpenLCR If you are unable to connect to OpenLCR when you use the OpenLCR key to register or manually download data, it is likely that the phone number that the fax machine dials when you press the OpenLCR key is no longer correct.
  • Page 37 Selecting a long or short call Before you make a long distance or international phone/fax call, select whether the call will be a long call or a short call. Your fax needs to know whether the call will be long or short to route it for the best rate.
  • Page 38 Setting Up and Using OpenLCR Press the START/MEMORY key. START/MEMORY SHORT TIME ENTER (01-29) 02 The current setting appears here. Enter a 2-digit number (01 to 29) for the number of minutes of the SHORT TIME setting. (If the number is less than 10, enter a 0 before the number.) Example: 3 minutes The display will show your selection...

  • Page 39: Using The Answering Machine

    3. Using the Answering Machine The UX-465L's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out. To use the answering machine, record an outgoing message and then set the reception mode to TAD when you go out.
  • Page 40 DELETE key after selecting it as explained above.) Note: If an extension phone is connected to the UX-465L, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used (while LINE IS IN USE appers in the display).

  • Page 41: Operating The Answering Machine

    TAD if a general outgoing message has not been recorded. When the reception mode is set to TAD, the UX-465L will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received.
  • Page 42 Operating the Answering Machine To move back to the previous message, press the REPEAT key within 3 seconds of the beginning of the current message. REPEAT To skip forward to the next message, press the PLAY/SKIP key. PLAY/SKIP Note: Playback will stop if you receive a call, lift the handset, or press the STOP key.
  • Page 43 Date and time of ICMs You can check the date and time of your received messages by pressing the panel keys as shown below. The dates and times are also shown in the Message List, which can be printed out as described in Chapter 9 (see page 104).

  • Page 44: Optional Answering Machine Settings

    Automatic fax reception NO: The UX-465L will answer after 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers;...
  • Page 45 Press these keys: FUNCTION ON TAD FAILURE Press 1 to turn automatic fax reception on, or 2 to turn it off. Press the STOP key. STOP Calling Party Control detection When a caller hangs up, the cenral telephone exchange will issue a signal called a Calling Party Control (CPC) signal.
  • Page 46 Optional Answering Machine Settings OGM only mode If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialing.) Press these keys: FUNCTION...

  • Page 47: Transfer Function

    Transfer Function The Transfer function is used to make the UX-465L automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.
  • Page 48 Transfer Function Recording the transfer message The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter (see page 37).

  • Page 49: Override Ringing

    This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the UX-465L to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.
  • Page 50 He or she must re-enter the correct code within 10 seconds or the line will be disconnected. The UX-465L will make a special ringing sound. Pick up the handset to answer the call. If you do not answer within 30...

  • Page 51: Remote Operations

    Remote Operations You can call the UX-465L from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings. Remote code number To perform remote operations, you must first program a remote code number.
  • Page 52 Note: You can also access the UX- 465L for remote operation when the reception mode is set to FAX. In this case, call the UX-465L, press the "#" key immediately after it answers (before you hear the fax tone), and then continue from Step 2 below.
  • Page 53 Hang up: If you do not erase your messages first, they will be saved and any new messages will be recorded after them. If you want the UX-465L to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the...
  • Page 54 Remote Operations Comments: When a remote command is accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re- enter the correct command. When entering a command, do not pause longer than 10 seconds between each digit.
  • Page 55 Recording a new outgoing message Press "4" and "*" on the telephone. When you hear a short beep, speak into the telephone to record the new message. The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new...
  • Page 56 Recording a "Memo" You can record a "memo" for yourself or other users of the UX-465L. The memo will be played back when incoming messages are listened to. Press "*" and "#" on the telephone.

  • Page 57: Sending Documents

    4. Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size Maximum size 5.8"...

  • Page 58: Loading The Document

    Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 59 Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Grasp the finger hold and pull up to open the operation panel.

  • Page 60: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. The default resolution setting is STANDARD and the default contrast setting is AUTO. Note: The resolution and contrast settings are only effective for sending a document.

  • Page 61: Changing The Default Resolution

    Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display. The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

  • Page 62: Sending A Fax By Normal Dialing

    Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. If a person answers, you can talk with them through the handset before sending the fax.

  • Page 63: Using The Redial Key

    When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it. START/MEMORY When transmission is completed, the fax will beep once. Using the REDIAL key You can press the REDIAL key to redial the last number dialed. To send a document, press the START/ MEMORY key when you hear the fax tone after the connection is...

  • Page 64: Sending A Fax By Automatic Dialing

    Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number. To use Automatic Dialing, you must first store the full fax or telephone number in your fax machine.
  • Page 65 Storing fax and telephone numbers for Automatic Dialing Press these keys: FUNCTION FAX/TEL # MODE 1=SET,2=CLEAR Press the 1 key to select SET. FAX/TEL # SET ENTER SPEED # Enter a two-digit Speed Dial number by pressing the number keys (01 to 04 for Rapid Key Dialing, 05 to 44 for Speed Dialing).
  • Page 66 (If you don’t want to enter a name, go directly to Step Example: SHARP = 77777 444 22 7777 SPACE = To clear a mistake, press the SPEED DIAL key. To enter two letters in succession...

  • Page 67: Making Changes

    Press the START/MEMORY key. START/MEMORY Return to Step 3 to clear another number, or press the STOP key to return to the date and time display. STOP Step 3 or Making changes To make changes in a number previously stored, repeat the programming procedure.

  • Page 68: Rapid Key Dialing

    Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 04, you can dial it by pressing the corresponding Rapid Key. Load the document(s).

  • Page 69: Direct Keypad Dialing

    Sending a Fax by Automatic Dialing Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.) START/MEMORY Direct Keypad Dialing You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialing.
  • Page 70 Sending a Fax by Automatic Dialing Load the document(s). READY TO SEND Set the resolution and/or contrast if desired. RESOLUTION Press the HOLD/SEARCH key and then the 1 key. HOLD/ SEARCH Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the...

  • Page 71: Automatic Redialing

    Sending a Fax by Automatic Dialing Automatic redialing If you use automatic dialing (including Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialing attempts at an interval of five minutes.

  • Page 72: Error Correction Mode

    Sending a Fax by Automatic Dialing Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as...

  • Page 73: Receiving Documents

    5. Receiving Documents Using FAX Mode To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX. When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes. 4 rings If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as explained in Using TEL mode on page 73.
  • Page 74 Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected. Press these keys: FUNCTION NUMBER OF RINGS ENTER (2-5) (4)

  • Page 75: Using Tel Mode

    Using TEL Mode To select TEL mode, press the RECEPTION MODE key until the arrow in the display points to TEL. When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line. Answering with the fax’s handset When the fax machine rings, pick...
  • Page 76 Using TEL Mode Answering with an extension phone Answer the extension phone when it rings. If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

  • Page 77: Fax Signal Receive

    Turning off detection of the Tel/Fax Remote Number If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above Tel/Fax Remote Number. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the Tel/Fax Remote Number while you are talking on an extension...

  • Page 78: Reception Ratio

    Using TEL Mode 2 in 1 Print To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper).
  • Page 79 Press 1 to turn on automatic reduction, or 2 to turn it off. AUTO 100% If you selected AUTO, go to Step 3. If you selected 100%, go to Step 4. If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full).

  • Page 80: Substitute Reception To Memory

    Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER &...

  • Page 81: Making Copies

    6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) READY TO SEND Set the resolution and/or contrast if...
  • Page 82 Making Copies If you are making one copy per original, press the START/ MEMORY key. If you are making multiple copies per original, enter the number of copies per original (if the number is less than 10, enter a "0" before the number). Example: Three copies per original COPY RATIO...

  • Page 83: Making Telephone Calls

    7. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. To make or receive a voice call, the power must be on. Pick up the handset or press the SPEAKER key. Listen for the dial tone.

  • Page 84: Searching For An Auto-Dial Number

    Making Telephone Calls Chain Dialing After lifting the handset, you can dial any combination of Normal Dialing, Rapid Key Dialing and Speed Dialing numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by...

  • Page 85: Special Functions

    8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: To use this function, you must subscribe to a caller identification...

  • Page 86: Display Messages

    Caller ID How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

  • Page 87: Priority Call

    Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

  • Page 88: Caller Id

    Caller ID Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). PQRS WXYZ Press the START/MEMORY key and then the STOP key. STOP START/MEMORY Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter (see page 93)

  • Page 89: Distinctive Ring (Requires Subscription To Service)

    Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) Important: To use distinctive ring, you must subscribe to a distinctive ring service from your local phone company. Distinctive ring is only available in FAX reception mode. Your fax machine may not be compatible with some distinctive ring services.
  • Page 90 Distinctive Ring (Requires Subscription to Service) Set the reception mode to FAX. RECEPTION MODE Important: Distinctive ring will only work in FAX mode. You must set the reception mode of your fax machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings.

  • Page 91: Broadcasting

    Broadcasting Broadcasting This function allows you to send the same document to as many as 20 different locations with just one operation. First store the document in memory, then enter the numbers of the receiving machines. The document will be transmitted to each location.

  • Page 92: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions until you turn it off.
  • Page 93 Cover Sheet Selecting a header message (optional) When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

  • Page 94: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P .01", "P .02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P .

  • Page 95: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.
  • Page 96 Blocking Reception of Unwanted Faxes Entering: Enter a 1-digit number from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step. (Example) Clearing: Enter the 1-digit number that identifies the fax number you want to clear, and go to Step 5.

  • Page 97: Sending Documents From Memory

    Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

  • Page 98: If The Memory Becomes Full

    Sending Documents From Memory Press the START/MEMORY key if you entered a Speed Dial number or a full number. START/MEMORY The document will be scanned and stored in memory. Your fax will then dial the receiving machine and transmit the document (redialing will take place automatically if necessary).

  • Page 99: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

  • Page 100: Polling Security

    Polling (Requesting a Fax Transmission) Press Rapid Key 04/POLL. If you used the handset, replace it when POLLING appears in the display. Reception will begin. 04/POLL Being polled (polling standby) To let another fax machine poll your fax, press the RECEPTION MODE key to set the reception mode to FAX and load the document(s).
  • Page 101 Polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. Press these keys: FUNCTION PASSCODE # MODE Press 1 to store a number, or 2 to clear a number.

  • Page 102: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.

  • Page 103: To Cancel A Timer Operation

    Timer Operations Adjust the resolution and/or contrast if desired (skip to the next step if you don't want to change settings). RESOLUTION Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

  • Page 104: Printing Lists

    9. Printing Lists You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below.
  • Page 105 Explanation of headings SENDER/ The name or fax number of the other machine involved in the transaction. If that machine does not have an ID RECEIVER function, the communication mode will appear (for example, "G3"). START The time at which transmission/reception started. TX/RX TIME Total time taken for transmission/reception.

  • Page 106: Message List

    Printing Lists If desired, you can set the Activity Report to automatically print out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) Follow the steps below: Press these keys: FUNCTION AUTO PRINT OUT Press 1 to turn on automatic print- out, or 2 to turn it off.

  • Page 107: Transaction Report

    Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result.

  • Page 108: Maintenance

    10. Maintenance Print head Clean the print head frequently to assure optimum printing performance. Unplug the power cord. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 109 Wipe the print head and roller with denatured alcohol. Print head Caution! Do not use benzene or thinner. Avoid touching the print head with hard objects. The print head may be hot if your fax machine has just received a large number of documents.

  • Page 110: The Housing

    Maintenance Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/ MEMORY key.

  • Page 111: Troubleshooting

    11. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. If you cannot solve the problem, call Sharp's Customer Assistance Center at 1-800-BE SHARP . Line error Problem LINE ERROR appears in the display.

  • Page 112: Dialing And Transmission Problems

    Problems and Solutions Dialing and transmission problems Problem No dial tone when you pick up the handset or press the SPEAKER key. Dialing is not possible. The power is on, but no transmission takes place. Nothing is printed at the receiving end.

  • Page 113: Reception And Copying Problems

    Reception and copying problems Problem The fax machine doesn't receive documents automatically. The power is on, but no reception takes place. The printing paper comes out blank when you try to receive a document. General print quality is poor. The received document is faint.
  • Page 114 Problems and Solutions A received document or copy prints out in strips. The quality of copies is poor and/or black spots appear. Reception/copying is interrupted. • Make sure the operation panel and the printer compartment cover under the operation panel are completely closed (press down on both sides of each).

  • Page 115: General Problems

    General problems Problem Information cannot be programmed in the fax. Nothing appears in the display. The machine does not respond when you press any of its keys. Automatic document feeding does not work for transmission or copying. Voice calls taken on an extension phone are interrupted by the fax.

  • Page 116: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see Caller ID in Chapter 8 for display messages related to Caller ID. CHECK PAPER SIZE COVER OPEN DOCUMENT JAMMED FAX RX IN MEMORY FILM END FUNCTION MODE HOLD...
  • Page 117 MEMORY IS FULL MEMORY PRINTING NO DATA NO SERVICE NO # STORED OFF HOOK ON HOOK DIAL OUT OF PAPER OVER HEAT PAPER JAMMED READY TO SEND The memory is full. This may occur during fax reception if too much data is received before the pages can be printed out.

  • Page 118: Audible Signals

    Messages and Signals RECALLING SEARCH DIAL SET PAPER & PRESS START KEY (alternating messages) T.A.D. TRANSFER TOTAL PAGE(S) 01 Audible signals Continuous tone 3 seconds Intermittent tone 5 seconds (3 beeps) (1 second on, 1 second off) Rapid intermittent 35 seconds tone (0.7 seconds on, 0.3 seconds off)

  • Page 119: Clearing Paper Jams

    Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START/MEMORY key. If the document doesn't feed out, open the operation panel and remove it. Important: Do not try to remove a document without opening the operation panel.
  • Page 120 Clearing Paper Jams Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover. Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers.
  • Page 121 Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down. If SET PAPER & PRESS START KEY appears in the display, make sure the paper is inserted correctly and then press the START/ MEMORY key.

  • Page 122: Ordering Parts

    1015 NW 52nd Street Ft. Lauderdale, FL 33309 Fox International, Ltd. 23600 Aurora Road Bedford Heights, OH 44146 Andrews Electronics 25158 Avenue Stanford Santa Clarita, CA 91355 Sharp Accessories and Supply Center 2130 Townline Road Peoria, IL 61615 TINSE4176XHTZ TLABH480AXHZA QCNW-289ASCOW QCNW-290ASCZZ...

  • Page 123: Fcc Regulatory Information

    If you have any questions or problems which cannot be solved by reading this manual, please contact Sharp’s Customer Assistance Center. The number is 1-800-BE SHARP . This equipment may not be used on coin service provided by the telephone company.

  • Page 124: Quick Reference Guide

    Quick Reference Guide Entering Your Name and Number FUNCTION 1. Press: Display shows: OWN NUMBER SET 2. Press: START/MEMORY 3. Enter your fax number (max. of 20 digits) by pressing the number keys. To insert a space between digits, press the # key.

  • Page 125: Sending Faxes

    Sending Faxes Place your document (up to 10 pages) face down in the document feeder. Normal Dialing 1. Lift the handset or press 2. Dial the fax number. 3. Wait for the reception tone (if a person answers, ask them to press their Start key).

  • Page 126: Guía De Referencia Rápida

    Guía de referencia rápida Introducción de su nombre y número FUNCTION 1. Pulse: El visor muestra: OWN NUMBER SET 2. Pulse: START/MEMORY 3. Introduzca su número de telefax (20 dígitos como máx.) mediante pulsación de las teclas numéricas. Pulse la tecla # para introducir un espacio libre.
  • Page 127 Transmisión de mensajes telefax Coloque el original (hasta 10 páginas) cara abajo en el alimentador de documentos. Marcación normal 1. Levante el auricular o pulse: 2. Marque el número de telefax. 3. Espere hasta escuchar el tono de recepción (si contestara una persona, pídale pulsar su tecla Start).
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  • Page 132: Index

    Index Activity Report 102 Auto print-out 104 Anti Junk Fax 93 Anti Junk Number List 104 Audible signals 116 Auto-dial numbers, storing 63 Batch page numbering 92 Broadcasting 89 Caller ID 83 Caller ID List 104 Chain Dialing 64 82 Contrast 58 Copies 79 Copy cut-off setting 80...
  • Page 133 Messages Checking date and time 41 Erasing 40 Listening to 39 Listening to remotely 50 Setting allowed time 42 Normal Dialing 60 81 Number of rings in FAX reception mode 72 OpenLCR 27 Option Setting List 104 Ordering parts 120 Original document support 12 Outgoing message 37 Override Ringing 47...
  • Page 134 REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation. Please cut the card out, fold it along the dotted line, and carry it with you when you go out. Remote Operation Guide 1. Call your fax from a touch-tone telephone, and press # when the outgoing message begins.

  • Page 135: Limited Warranty

    In no event shall Sharp be liable, or in any way responsible, for any damages or defects in the Product which were caused by repairs or attempted repairs performed by anyone other than an authorized servicer.

  • Page 136: Sharp Corporation

    SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jersey 07430-2135 SHARP CORPORATION PRINTED IN THAILAND (TINSE4176XHTZ)

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