Panasonic KX-FL313HK Operating Instructions Manual
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Panasonic KX-FL313HK Operating Instructions Manual

Panasonic KX-FL313HK Operating Instructions Manual

Compact laser fax
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Operating Instructions

Compact Laser Fax
KX-FL313HK
Model No.
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to the
appropriate service of your service
provider.

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Summary of Contents for Panasonic KX-FL313HK

  • Page 1: Operating Instructions

    Operating Instructions Compact Laser Fax KX-FL313HK Model No. Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service...
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...

  • Page 3: Handset

    Location of controls Please keep this page open when following operating instructions. For a description of each button, see page 8. Buttons (Listed in alphabetical order) AUTO ANSWER T BROADCAST C CALLER ID E COPY R FAX Q FLASH D HANDSET MUTE N HELP K JUNK FAX PROHIBITOR J...
  • Page 4 L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 5: Important Information

    Important Information Safety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.

  • Page 6: For Best Performance

    L For optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit: – Damage to the unit – Poor print quality –...
  • Page 7 L The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater than 32.5 °C. Damp basements should also be avoided. Recording paper L Store unused paper in the original packaging, in a cool and dry place.

  • Page 8: Table Of Contents

    Sending a fax using one-touch dial feature and phonebook... 29 Broadcast transmission ... 29 Receiving Faxes Selecting the way to use your fax machine . 31 Receiving a fax automatically – Auto answer ON ... 33 Receiving a fax manually – Auto answer OFF.

  • Page 9: Introduction And Installation

    1 Introduction and Installation 1.1 Included accessories Item Power cord Telephone line cord Handset Handset cord Paper tray Paper stacker Document stacker Drum unit Toner cartridge (starter toner cartridge) Operating instructions Quick installation guide Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

  • Page 10: Accessory Information

    – Replacement drum unit (KX-FAD91E) L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum unit. Finding the Controls 1.3 Description of buttons L Keep the front cover page open for button locations.

  • Page 11: Overview

    1. Introduction and Installation 1.4 Overview 1 Handset 2 Speaker 3 Document guides 4 Paper tray 5 Recording paper entrance 6 Tension plate 7 Document stacker 8 Paper stacker 9 Recording paper exit j Document exit k Front cover l Document entrance *1 The paper stacker and document stacker may not be shown in all illustrations.

  • Page 12: Toner Cartridge And Drum Unit

    1. Introduction and Installation Installation 1.5 Toner cartridge and drum unit The included toner cartridge is a starter toner cartridge. It will print about 500 A4-sized pages with a 5 % image area (page 65). L To replace the toner cartridge and the drum unit, see page 53.
  • Page 13 L If the lower glass (3) is dirty, clean it with a soft and dry cloth. Install the drum and toner unit (1) by holding the tabs. L Do not touch the transfer roller (2). L Make sure that the triangles (3) match to install the drum and toner unit correctly.

  • Page 14: Paper Tray

    1. Introduction and Installation 1.6 Paper tray Insert the paper tray (1) into the slot (2) on the back of the unit. Note: L Do not place the unit in an area where the paper tray may be obstructed (i.e., by a wall, etc.). L Keep this surface (3) away from walls etc.

  • Page 15: Document Stacker

    1.8 Document stacker Insert the document stacker (1) into the slots (2). Note: L Make sure the document stacker is inserted completely, or the document may jam. 1. Introduction and Installation 1.9 Handset cord Connect the handset cord (1). L The jack on the longer, uncoiled end (2) of the handset cord should be connected to the handset.

  • Page 16: Recording Paper

    1. Introduction and Installation 1.10 Recording paper A4, letter or legal size recording paper can be used. The unit can hold: – Up to 200 sheets of 60 g/m to 75 g/m – Up to 180 sheets of 80 g/m paper.

  • Page 17: Preparation

    4 Answering machine (not included) Note: L To avoid malfunction, do not position the fax machine near appliances such as TVs or speakers which generate an intense magnetic field. L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device.

  • Page 18: Dialling Mode

    2. Preparation 2.2 Dialling mode If you cannot dial (page 21, 27), change this setting depending on your telephone line service. {SET} {MENU} Press {MENU}. Press {#}, then {1}{3}. Press {1} or {2} to select the desired setting. {1} “PULSE”: For rotary pulse dial service. {2} “TONE”...

  • Page 19: Adjusting Volume

    2.4 Adjusting volume {SET} Ringer volume While the unit is idle, press {A} or {B}. L If any documents are in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance. To turn the ringer OFF 1.

  • Page 20: Your Logo

    2. Preparation Note: L The other party’s fax machine will print the date and time on the top of each page you send according to your unit’s date and time setting. L The accuracy of the clock is approximately ±60 seconds a month.
  • Page 21 Keypad Characters E F 3 G H I M N O 6 Q R S U V 8 W X Y Z Space To change uppercase or lowercase letter. To enter a hyphen. {FLASH} To insert a space. {HANDSET MUTE} To delete a digit.

  • Page 22: Your Fax Number

    2. Preparation 2.7 Your fax number {<}{>} {FLASH} Press {MENU}. Press {#}, then {0}{3}. Press {SET}. L The cursor (|) will appear on the display. Enter your fax number, up to 20 digits. Example: L To enter a “+”, press {*}. L To enter a space, press {#}.

  • Page 23: Telephone

    3 Telephone Automatic Dialling 3.1 Phonebook The phonebook allows you to make calls without having to dial manually. You can store 100 names and telephone numbers to the phonebook. L You can also send faxes using the phonebook (page 29). {<}{>}{A}{B} {MONITOR} 3.1.1 Storing phonebook items...

  • Page 24: One-Touch Dial Feature

    3. Telephone Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Press {#}. L To cancel erasing, press {STOP}. Press {SET}. L To erase other items, repeat steps 2 to 5. Press {STOP} to exit. 3.2 One-touch dial feature For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature.

  • Page 25: Caller Id

    Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Press {#}. L To cancel erasing, press {STOP}. Press {SET}. L To erase other items, repeat steps 2 to 5. Press {STOP} to exit. Caller ID 3.3 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company.

  • Page 26: Viewing And Calling Back Using Caller Information

    3. Telephone 3.4 Viewing and calling back using caller information You can easily view caller information and call back. Important: L Calling back will not be possible if the caller information does not include a telephone number. L If the area code of the received telephone number is the same as yours, the area code may need to be deleted before calling back.

  • Page 27: Storing Caller Information Into The Phonebook / One-Touch Dial

    Press {SET}. L “CALL LIST ERASE” will be displayed. Press {SET}. L To cancel erasing, press {STOP}, then {MENU}. Press {SET}. Press {STOP} to exit. 3.6.2 Erasing specific caller information Press {CALLER ID}. Press {A} or {B} repeatedly to display the desired item.
  • Page 28 3. Telephone 3.7.2 Into the one-touch dial Station keys {A}{B} {CALLER ID} {LOWER} Press {CALLER ID}. Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Select a station key. For station 1–3: Press the desired station key, press {A} or {B} repeatedly to select “DIAL MODE”, then press {SET}.

  • Page 29: Fax

    4 Fax Sending Faxes 4.1 Sending a fax manually {MONITOR} {STOP} {REDIAL/PAUSE} {START} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grasps the document and a single beep is heard.

  • Page 30: Document Requirements

    4. Fax Printing a sending report A sending report provides you with a printed record of transmission results. To print sending reports, make sure feature #04 is activated (page 41). For an explanation of error messages, see page 46. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes.

  • Page 31: Sending A Fax Using One-Touch Dial Feature And Phonebook

    If your unit does not send a fax L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party’s fax machine is answering by turning ON the connecting tone feature (feature #76, page 45).
  • Page 32 4. Fax 4.4.2 Adding a new item into the broadcast memory After initial programming, you can add new items (up to a combined total of 20). Press {>}. L Confirm that there are no documents in the document entrance. Press {A} or {B} repeatedly to display the desired broadcast memory (“<BROADCAST1>”, “<BROADCAST2>”...

  • Page 33: Selecting The Way To Use Your Fax Machine

    L Make sure feature #73 is set to “TEL/FAX” beforehand (page 44). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine will receive the fax automatically without ringing.
  • Page 34 4. Fax L Set the ring count in FAX ONLY mode of the fax machine to more than 4 (feature #06 on page 41), if you use with auto answer ON. How to receive calls When receiving phone calls, the answering machine will record voice messages.

  • Page 35: Receiving A Fax Automatically - Auto Answer On

    4.6 Receiving a fax automatically – Auto answer ON 4.6.1 Activating FAX ONLY mode Press {AUTO ANSWER} repeatedly to display the following. L The {AUTO ANSWER} indicator is ON. How faxes are received When receiving calls, the unit will automatically answer all calls and only receive fax documents.

  • Page 36: Activating Tel/Fax Mode

    Press {STOP} on the fax machine to talk with the calling party. “TEL/FAX delayed ring setting” (feature #78 on page 45).

  • Page 37: Using The Unit With An Answering Machine

    Otherwise, both machines will not function correctly. Activate the answering machine. Set the fax machine to the desired receiving mode (page 33). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 41).

  • Page 38: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    If you subscribe to Caller ID service (page 23), this feature prevents fax reception from calls that do not show caller information. Additionally, the fax machine will not accept faxes originating from numbers that match a programmable junk fax prohibitor list.

  • Page 39: Duplex Ring

    L Once you have programmed the assigned ring pattern into the fax machine, turn AUTO ANSWER L The fax machine will recognize incoming faxes on the second ring pattern and answer automatically. For phone calls, the fax machine will ring as a normal call.

  • Page 40: Copy

    6. Copy Copying 6 Copy 6.1 Making a copy {STOP} {START} {COPY} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grasps the document and a single beep is heard.
  • Page 41 To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Insert the document, then press {COPY}. 2. Enter the number of copies (up to 99). 3. Press {>} 2 times to display “COLLATE OFF”. 4.

  • Page 42: Programmable Features

    7. Programmable Features 7 Programmable Features Features Summary 7.1 Programming {<}{>}{A}{B} Press {MENU}. Press {#} and the 2-digit code (page 41 to page 45). Press the desired selection to display the desired setting. L This step may be slightly different depending on the feature.

  • Page 43: Basic Features

    7.2 Basic features Feature/Code Setting the date and time {#}{0}{1} Setting your logo {#}{0}{2} Setting your fax number {#}{0}{3} Printing a sending report {#}{0}{4} Changing the ring setting in FAX ONLY mode {#}{0}{6} Setting the dialling mode {#}{1}{3} Setting the ringer type of outside calls {#}{1}{7} Selection...

  • Page 44: Advanced Features

    7. Programmable Features 7.3 Advanced features Feature/Code Setting the journal report to print automatically {#}{2}{2} Sending documents overseas {#}{2}{3} Sending a fax at a specific time {#}{2}{5} Setting the caller information list to print automatically {#}{2}{6} Selection {1} “ON” (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 28).
  • Page 45 Feature/Code Selection Changing the silent fax To change the number of times the unit rings while in TEL/FAX mode. recognition ring setting {3} “3” (default) {4} “4” {#}{3}{0} {5} “5” {6} “6” {7} “7” {8} “8” {9} “9” Note: Activating the Distinctive {1} “ON”...
  • Page 46 {*} “700msec” (default) {#} “900msec” Note: L If the fax machine is connected via a PBX, PBX functions (transferring a call, etc.) might not work correctly. Consult your PBX supplier for the correct setting. {1} “TEL” (default): Telephone mode (page 33)
  • Page 47 6. Press {MENU}. L If the ring back tone continues, the other party’s machine may not be a fax machine or may have run out of paper. Check with the other party. L The connecting tone volume cannot be adjusted.

  • Page 48: Help

    L The document was not fed into the unit properly. Re- insert it and try again. ----- L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s fax machine rings too many times.

  • Page 49: Error Messages - Display

    L There is something wrong with the unit’s modem. Contact our service personnel. L The other party’s fax machine is busy or has run out of recording paper. Try again. L Recording paper is not installed or the unit has run out of paper. Install paper (page 14).
  • Page 50 8. Help Display “REPLACE DRUM SOON” “RX MEMORY FULL” “TONER EMPTY” “CHANGE SUPPLIES” “TONER LOW” “CHANGE SUPPLIES” “TRANSMIT ERROR” “WARM UP” “WRONG PAPER” Cause & Solution L The drum life is near to an end. Replace the drum unit as soon as possible (page 53).

  • Page 51: When A Function Does Not Work, Check Here

    L The power cord or telephone line cord is not connected. Check the connections. L If you connected the fax machine through a computer modem, connect the fax machine directly to a telephone line jack. L The dialling mode setting may be wrong. Change the setting (feature #13 on page 16).
  • Page 52 L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 15). L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s machine is not a fax machine. Check with the other party.
  • Page 53 Ask them to send a clearer copy of the document or to check their fax machine. L Some paper has instructions recommending which side to print on. Try turning the paper over.

  • Page 54: Using An Answering Machine

    8. Help Problem The printing quality is poor. 8.3.6 Using an answering machine Problem I cannot receive documents automatically. I cannot receive voice messages. I pressed the remote access code to access the answering machine remotely, but the line was disconnected. Callers complain that they cannot send a document.

  • Page 55: Replacement

    If printing quality is still poor, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge (Model No. KX-FAT90E) and drum unit (Model No. KX-FAD91E). See page 8 for accessory information.
  • Page 56 8. Help L If you replace only the toner cartridge, tap on the used toner cartridge several times to allow the remaining toner to fall into the drum unit before removing. Turn the two levers (1) on the used toner cartridge firmly, until the triangles (2) match.
  • Page 57 Make sure that the triangles (1) match, to install the toner cartridge correctly. L If the lower glass (2) is dirty, clean it with a soft and dry cloth. Install the drum and toner unit (1) by holding the tabs. L Make sure that the triangles (2) match to install the drum and toner unit correctly.

  • Page 58: Recording Paper Jam

    8. Help Jams 8.5 Recording paper jam The display will show the following. 8.5.1 When the recording paper has jammed near the drum and toner unit Remove the handset and document stacker. Lift open the front cover (1), holding the OPEN tab (2).
  • Page 59 Remove the recording paper (1), then remove the drum and toner unit (2) to allow the jammed paper (3) to pull free from the rear cabinet. L Do not touch the transfer roller (4). Lift both green levers (1) forward until they stop. Remove the jammed paper (1) from the fuser unit by pulling it upwards carefully, then install the drum and toner unit.
  • Page 60 8. Help Pull the tension plate forward (1), then re-insert the recording paper. L Before re-inserting, make sure to fan and straighten the recording paper. Push back the tension plate. 8.5.3 When the recording paper is not fed into the unit properly The display will show the following.

  • Page 61: Document Jams

    8.6 Document jams Note: L Do not pull out the jammed document forcibly before opening the front cover. Remove the handset and document stacker. Lift open the front cover (1), holding the OPEN tab (2). Caution: The fuser unit (3) gets hot. Do not touch Pull open the inner cover (1).

  • Page 62: No Feeding Or Multiple Feeding Occurs

    8. Help Close the front cover (1) by pushing down on both sides, until locked. Place the handset on the cradle and attach the document stacker. 8.7 No feeding or multiple feeding occurs If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
  • Page 63 Clean the document separation roller (1) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly. Pull open the inner cover (1). L Do not touch the transfer roller (2). Clean the document feeder roller (1) with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
  • Page 64 8. Help Re-install the drum and toner unit (1) by holding the tabs. L Make sure that the triangles (2) match to install the drum and toner unit correctly. Close the front cover (1) by pushing down on both sides, until locked. Place the handset on the cradle and attach the document stacker.

  • Page 65: General Information

    9 General Information Printed Repor ts 9.1 Reference lists and reports You can print out the following lists and reports for your reference. – “SETUP LIST”: Provides you with the current settings of the programming features (page 41 to page 45). –...

  • Page 66: Specifications

    9. General Information Specifications 9.2 Specifications Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width, Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: 202 mm Transmission time Approx. 8 s/page (ECM-MMR) Scanning density: Horizontal: 8 pels/mm Vertical: 3.85 lines/mm-in standard resolution,...
  • Page 67 Recording paper specifications Recording paper size: A4: 210 mm × 297 mm Recording paper weight: 60 g/m to 90 g/m Note for recording paper: L Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20 %, such as letterhead paper or paper used for resumes –...
  • Page 68 9. General Information Drum life The drum unit is a consumable item and needs to be replaced regularly. There are various factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of sheets per print job.

  • Page 69: Index

    10. Index 10.1 Index # #01 Date and time: 17 #02 Your logo: 18 #03 Your fax number: 20 #04 Sending report: 28, 41 #06 FAX ring count: 41 #13 Dialling mode: 16 #17 Ringer type: 41 #22 Automatic journal report: 28, 42 #23 Overseas mode: 42 #25 Delayed send: 42 #26 Automatic caller information list: 42...

  • Page 70: Toner Cartridge

    10. Index Reset (Feature #80): 45 Resolution: 27, 38 Ringer type (Feature #17): 17, 41 Ring setting FAX ONLY (Feature #06): 41 Silent fax (Feature #30): 43 TEL/FAX (Feature #78): 45 S Scan contrast (Feature #58): 44 Sending faxes Broadcast: 30 From memory: 27 Manually: 27 One-touch dial: 29...
  • Page 71 Notes...
  • Page 72 Notes...
  • Page 73 Notes...
  • Page 74 9th Floor, Peninsula Centre 67, Mody Road, Tsimshatsui East, Kowloon, Hong Kong Web site: http://www.panasonic.oa.com.hk Manufacturer: Panasonic Communications (Malaysia) Sdn. Bhd. PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia Global web site: http://panasonic.net...

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