Related Manuals for Panasonic KX-FB422CX
Summary of Contents for Panasonic KX-FB422CX
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Page 1: Operating Instructions
Flat-Bed-Plain Paper Fax with Copier Operating Instructions KX-FB422CX Model No. General Information Please read these Operating Instructions before using the unit and save for future reference. - Page 2 Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number...
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Page 3: Safety Instructions
Safety instructions Important safety instructions Safety instructions When using this unit, basic safety precautions C. If the unit has been exposed to rain or should always be followed to reduce the risk of water. fire, electric shock, or personal injury. D. -
Page 4: Table Of Contents
Table of Contents Table of Contents Initial Preparation Accessories Included accessories ................6 Accessory information................6 Finding the Controls Overview ....................7 Location of controls ................8 Installation Connecting the document cover ............9 Unlocking the shipping lock ..............10 Ink film – installing / replacing .............11 Paper stacker and paper tray ..............13 Recording paper .................14 Connections and Setup... - Page 5 Table of Contents Programmable Features Features Summary Programming..................54 Basic features ..................55 Advanced features ................56 Help Error Messages Reports ....................59 Display ....................60 Frequently Asked Questions When a function does not work, check here ........62 Jams Recording paper jam ................65 Document jams – sending ..............67 Cleaning White plate and scanner glass ............68 Document feeder rollers...............69...
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Page 6: Included Accessories
L Save the original carton and packing materials for future shipping and transportation of the unit. Accessory information We recommend that you buy a full-size replacement film 120 metres for continuous use of your unit. For best results, use genuine Panasonic replacement film as follows: Model No. Item Specifications/Usage 216 mm ×... -
Page 7: Overview
Finding the Controls Overview Finding the Controls Front view Document guides Document exit ADF (Auto Document Feeder) cover Recording paper exit Paper stacker The paper stacker may not be shown in all illustrations. Recording paper entrance Paper tray Tension plate Document entrance Document cover Printer cover... -
Page 8: Location Of Controls
Finding the Controls Location of controls Display {NAVIGATOR, VOLUME} L To adjust volume (page 25). {MENU} L To search for a stored name (page 34, L To initiate or exit programming. 39). {PRINT REPORT} L To select the features or feature settings L To print reference lists and reports (page during programming (page 54). -
Page 9: Connecting The Document Cover
Installation Connecting the document cover Installation Gently insert the two tabs on the document cover into the slots on the unit (1), then close the document cover (2). Document cover Tabs Slots Connect the ADF cable to the jack on the back of the unit. -
Page 10: Unlocking The Shipping Lock
Installation Unlocking the shipping lock The shipping lock is to avoid damaging the scanner when it is being transported. Before using the unit, unlock the shipping lock. Press down the printer cover open button Close the printer cover by pushing down on (1). -
Page 11: Ink Film - Installing / Replacing
Installation Ink film – installing / replacing Install the included ink film or replace the used ink film with a new one. Replacement film Model No. KX-FA67A/KX-FA67E: prints about 375 A4 size pages. See page 6 for accessory information. For replacement only: For replacement only: If ejected paper is stacked on the paper Pull out the blue gear and remove the used... - Page 12 Installation Insert the gear of blue core of the front ink L Make sure that the ink film is wrapped film roll into the left slot of the unit (1). around the blue core at least once. Insert the rear ink film roll (2). Correct Gear of blue core Rear ink film roll...
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Page 13: Paper Stacker And Paper Tray
Installation Paper stacker and paper tray Line up the slots in the paper stacker with Note: the pegs on the bottom of the unit, then L Do not place the unit in an area where the slide until locked. paper tray may be obstructed (i.e. by a wall etc.). -
Page 14: Recording Paper
Installation Recording paper A4, letter or legal size recording paper can be loaded. The unit can hold up to 100 sheets of 75 g/m paper. You may use 60 g/m to 90 g/m paper. See the note for paper specifications on page 75. Fan the stack of paper to prevent a paper To add paper jam. -
Page 15: Popular Ways To Use The Fax Machine
Connections and Setup Popular ways to use the fax machine Connections and Setup You may already have other devices such as telephone or telephone answering machine besides the fax machine. You may use them in the same room or different room. Depending on your situation, select the way you prefer to use your fax machine. -
Page 16: Case 1: Receives Faxes And Phone Calls (On Answering Machine) On Single Line (One Phone Number)
Connections and Setup Case 1: Receives faxes and phone calls (on answering machine) on single line (one phone number) Your situation Connections You wish to use the fax machine and your answering machine in the same room. Remove the stopper. Telephone wiring image in house or office Answering machine... - Page 17 Connections and Setup How to set up How to receive calls At first your answering machine will pick up the call. Helpful hint: L If the call is a phone call, the answering machine will record voice message automatically. L If a fax calling tone is detected, the answering {+} {-} {SET} machine will be disconnected and the call will...
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Page 18: Case 2: One Line Used For Fax Only
Connections and Setup Case 2: One line used for fax only Your situation Connections You wish to use the fax machine only for fax Connect to LINE. reception/transmission. Telephone wiring image in house or office Fax machine To a single telephone line Telephone jack... - Page 19 Connections and Setup How to set up {+} {-} {SET} {RECEIVE MODE} Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed. FAX ONLY MODE How to receive calls Just leave it. When the other party sends a fax, the fax machine will receive it automatically.
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Page 20: Case 3: Fax Machine And Telephone Share A Single Line (One Phone Number); Fax Seldom Used
Connections and Setup Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used Your situation Connections You wish to use the fax machine and an Connect to LINE. extension telephone in a different room. Most calls are phone calls and the fax machine is mostly used to send documents. - Page 21 Connections and Setup How to set up {RECEIVE MODE} {FAX/START} Set the fax machine to TEL mode by pressing {RECEIVE MODE} until the following is displayed. TEL MODE How to receive calls You can receive a fax with the fax machine and extension telephone.
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Page 22: Case 4: Receives Faxes And Phone Calls On Single Line, But Different Numbers (Distinctive Ring)
Connections and Setup Case 4: Receives faxes and phone calls on single line, but different numbers (Distinctive Ring) Your situation Connections You wish to use the fax machine and your Connect to LINE. answering machine in a different room and receive faxes and phone calls automatically. - Page 23 Connections and Setup How to set up Subscribe to Distinctive Ring service at your local telephone company to get a new phone number. Turn on the Distinctive Ring in feature #31 (page 48). L The display shows the following and you cannot change the receiving mode while the Distinctive Ring feature is activated.
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Page 24: Help Function
Help Button Help function Help Button You can print a quick reference for assistance as follows. {<} {>} {HELP} {SET} Press {HELP}. PRESS NAVI.[( )] & SET Press {<} or {>} until the desired item is displayed. 1. How to set the date, time, your logo and fax number. -
Page 25: Adjusting Volume
Volume Adjusting volume Volume {+} {-} {SET} Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press {+} or {-}. To turn the ringer off 1. Press {-} repeatedly until the following is displayed. RINGER OFF= OK? YES:SET/NO:STOP 2. -
Page 26: Date And Time, Your Logo And Fax Number
Initial Programming Date and time, your logo and fax number Initial Programming You should program the date and time, your logo and fax number. This information will be printed on each page transmitted from your unit. Setting the date and time Press {MENU}. -
Page 27: Setting Your Logo
Initial Programming Setting your logo Press {MENU}. The logo can be your company, division or Note: personal name. L You can enter your logo by pressing {+} or {-} in step 4. In this case, press {>} to move the cursor (see page 28 for details). {HANDSET MUTE} (Insert) To change capital or lower-case letters... - Page 28 Initial Programming To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters – → < > " & ¥ ’ To change capital or lower-case letter. {FLASH} Hyphen button (To insert a hyphen.) {HANDSET Insert button (To insert one character or one space.) MUTE}...
- Page 29 Initial Programming Setting your fax number To correct a mistake Press {<} or {>} to move the cursor to the {MENU} incorrect number, and make the correction. To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}.
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Page 30: Storing Names And Telephone Numbers Into One-Touch Dial
Automatic Dialling Storing names and telephone numbers into Telephone one-touch dial For rapid access to frequently dialled numbers, the unit provides 6 entries for one-touch dial. L Station 1 can be used alternatively as broadcast key (page 41). Enter the telephone number, up to 30 digits, Station keys {FLASH} using the dial keypad. -
Page 31: Storing Names And Telephone Numbers Into Navigator Directory
Automatic Dialling Storing names and telephone numbers into navigator directory For rapid access to frequently dialled numbers, the unit provides the navigator directory (100 entries). Press {SET}. {MENU} REGISTERED NAME= STORE:PRESS SET L To program other entries, repeat steps 3 {<} {>} {FLASH} {SET}... -
Page 32: Editing A Stored Entry
Automatic Dialling Editing a stored entry MENU {>} {+} {-} {SET} Press {>}. DIRECTORY [+ -] Press {+} or {-} until the desired entry is displayed. Example: MARY 0123456 SEND:PRESS SET EDIT:PRESS MENU Press {MENU}. Example: NAME=MARY EDIT=@ DELETE=# Press {*}. Example: NAME=MARY STORE:PRESS SET... -
Page 33: Erasing A Stored Entry
Automatic Dialling Erasing a stored entry MENU {>} {+} {-} {SET} {STOP} Press {>}. DIRECTORY [+ -] Press {+} or {-} until the desired entry is displayed. Example: PETER 9876543 SEND:PRESS SET EDIT:PRESS MENU Press {MENU}. Example: NAME=PETER EDIT=@ DELETE=# Press {#}. -
Page 34: Making A Phone Call Using One-Touch Dial And Navigator Directory
Automatic Dialling Making a phone call using one-touch dial and navigator directory Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (page 30, 31). Using one-touch dial Using the directory Press {>}. Station keys DIRECTORY [+ -]... -
Page 35: Sending A Fax Manually Using The Auto Document Feeder
Sending Faxes Sending a fax manually using the auto document feeder Start sending. Document guides When a fax tone is heard: Press {FAX/START}. When the other party answers your call: Lift the handset and ask them to press their start button. When the fax tone is heard, press {FAX/START}. - Page 36 Sending Faxes To transmit more than 15 pages at a time Insert the first 15 pages of the document. Add the other pages (up to 15 at a time) before the last page feeds into the unit. Convenient way to send a fax You can dial the fax number first before inserting the document.
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Page 37: Sending A Fax Manually Using The Scanner Glass
Sending Faxes Sending a fax manually using the scanner glass By using the scanner glass, you can send a page from booklets or small sized paper that cannot be sent with the auto document feeder. Press {FAX/START}. Example: PAGES=01 STANDARD Document cover NEXT DOCUMENT... -
Page 38: Documents You Can Send
Sending Faxes Documents you can send Using the auto document feeder Minimum size Maximum size Effective scanning area Document weight L Single sheet: 45 g/m to 90 g/m 4 mm Scanned L Multiple sheets: area 60 g/m to 75 g/m 4 mm 128 mm 4 mm... -
Page 39: Sending A Fax Using One-Touch Dial And Navigator Directory
Sending Faxes Sending a fax using one-touch dial and navigator directory Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (page 30, 31). Enter the fax number. Document guides Using stations 1–3: Press the desired station key. - Page 40 Sending Faxes To send a fax using the scanner glass 1. Confirm that there are no documents in the auto document feeder. Open the document cover. 2. Place the document FACE DOWN, then close the document cover. 3. Enter the fax number. 4.
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Page 41: Broadcast Transmission
Sending Faxes Broadcast transmission This feature is useful for sending the same document to more than one party (up to 20 entries). First program the entries, then see page 43 for transmission. L The broadcast function utilises station 1. The one-touch dial function will be cancelled. L The broadcast key can accept one-touch dial and navigator entries. - Page 42 Sending Faxes Adding a new entry into the Erasing a stored entry in the broadcast memory broadcast memory MENU {MENU} {<} {>} {+} {-} {SET} {<} {>} {+} {-} {SET} {STOP} {STOP} Press {>}. Press {>}. DIRECTORY [+ -] DIRECTORY [+ -] Press {+} or {-} until the following is Press {+} or {-} until the following is...
- Page 43 Sending Faxes Sending the same document Note: L Do not open the document cover while to pre-programmed parties sending a fax with the auto document feeder. using the auto document L If you select “FINE”, “SUPER FINE” or “PHOTO” resolution, the number of pages feeder that the unit can transmit will decrease.
- Page 44 Sending Faxes To send the same document to pre- programmed parties using the scanner glass 1. Confirm that there are no documents in the auto document feeder. Open the document cover. 2. Place the document FACE DOWN, then close the document cover. L If necessary, press {RESOLUTION} repeatedly to select the desired resolution (page 35).
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Page 45: Receiving A Fax Manually
Receiving Faxes Receiving a fax manually Receiving Faxes Activating TEL mode To stop receiving Press {STOP}. {STOP} {FAX/START} {RECEIVE MODE} Set the fax machine to TEL mode by pressing {RECEIVE MODE} until the following is displayed. TEL MODE How to receive calls When the unit rings, lift the handset to answer the call. -
Page 46: Receiving A Fax Automatically
Receiving Faxes Receiving a fax automatically Activating FAX ONLY mode {+} {-} {RECEIVE MODE} {SET} Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed. FAX ONLY MODE How to receive calls Just leave it. When receiving calls, the unit will automatically answer all calls and only receive fax documents. -
Page 47: Receive Polling (Retrieving A Fax Placed On Another Fax Machine)
Receiving Faxes Receive polling (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. -
Page 48: Using Two Or More Phone Numbers In A Single Telephone Line
Distinctive Ring Using two or more phone numbers in a single Distinctive Ring telephone line The Distinctive Ring service is a service offered by your local telephone company. This service provides several telephone numbers for a single telephone line, and the ring pattern differs according to which telephone number the call was addressed to. -
Page 49: Programming The Ring Pattern Assigned For Fax
Distinctive Ring If you use more than two Programming the ring pattern phone numbers assigned for fax You may wish to use more than two phone numbers for a single telephone line to distinguish {MENU} which number the call was addressed to. A different ring pattern must be assigned for each number. -
Page 50: Making A Copy
Copying Making a copy Copy Using the auto document Note: L Any transmittable document can be copied feeder (page 38). L Do not open the document cover when Document guides making a copy with the auto document feeder. To select the resolution Select the desired resolution according to the type of document. -
Page 51: Using The Scanner Glass
Copying Using the scanner glass Document cover Scanner glass {>} {+} {-} {START} {RESOLUTION} {STOP} {COPY} Confirm that there are no documents in the auto document feeder. Open the document cover and place the document FACE DOWN on the scanner glass, alligning the top edge of the document to the T mark on the unit. - Page 52 Copying Convenient way of copying To reduce a document 1. Press {>} after step 4 on page 50 or page To enlarge a document 1. Press {>} after step 4 on page 50 or page ZOOM 100% [+ -] <COLLATE>) ZOOM 100% [+ -] 2.
- Page 53 Copying Example: Making 2 copies of a 4-page To collate multiple copies original document The unit can collate multiple copies in the same order as the original document pages. Using the auto document feeder 1. After step 4 on page 50, press {>} 2 times. COLLATE OFF[+ -] <NUMBER>) 2.
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Page 54: Features Summary Programming
Features Summary Programming Programmable Features The unit provides various programming features. General programming method Programming by entering the program code number directly {MENU} You can select a feature by directly entering the program code (# and 2-digit number) instead of using {<} or {>}. -
Page 55: Basic Features
Features Summary Basic features Code #01: Setting the date and time Code #12: Securing the remote operation for the answering machine SET DATE & TIME PRESS SET REMOTE TAM ACT. =OFF [±] See page 26 for details. If you are using the unit with an answering Code #02: Setting your logo machine, activate this feature, and program the remote activation ID to secure the remote... -
Page 56: Advanced Features
Features Summary Advanced features Code #22: Setting the journal report to print Code #31: Activating the Distinctive Ring automatically feature AUTO JOURNAL DISTINCTIVE RING [±] =OFF [±] ON (default): The unit will print the journal See page 48 for details. report automatically after every 30 new fax Code #32: Setting the ring pattern for communications (page 36). - Page 57 Features Summary Code #36: Receiving oversized documents Code #44: Setting the memory reception alert RCV REDUCTION RECEIVE ALERT =92% [±] [±] If the size of the document sent by the other To alert you with a beeping sound when a party is as large as, or larger than the recording received fax document is stored into memory paper, the unit can reduce the document and...
- Page 58 Features Summary Code #76: Setting the connecting tone CONNECTING TONE [±] If you often have trouble when sending a fax, this feature allows you to hear connecting tones; fax tone, ring back tone and busy tone. You can confirm the status of the other party’s machine. L If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper.
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Page 59: Error Messages
Error Messages Reports Help If your unit cannot send a fax, check the following: – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (page 36). -
Page 60: Display
Error Messages Display If the unit detects a problem, one or more of the following messages will appear on the display. L The recording paper has jammed near the CALL SERVICE recording paper entrance. Clear the jammed paper (page 65) and press {SET} to clear the L There is something wrong with the unit. - Page 61 Error Messages MEMORY FULL REDIAL TIME OUT L When making a copy, the document being L The other party’s fax machine is busy or has stored exceeds the memory capacity of the run out of recording paper. Try again. unit. Press {STOP} to clear the message. Divide the document into sections.
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Page 62: Frequently Asked Questions
Frequently Asked Questions When a function does not work, check here Frequently Asked Questions General The {REDIAL/PAUSE} button does not function properly. I cannot make and receive calls. L If this button is pressed during dialling, a L The power cord or telephone line cord is not pause will be inserted. -
Page 63: Receiving Mode
Please do not reuse the ink film! document. For best results, use genuine Panasonic L The white plate or scanner glass are dirty. replacement film. Refer to page 6 for further Clean them (page 68). -
Page 64: If A Power Failure Occurs
“#”. Also change the code of Note: the fax machine with feature #12 (page 55). Please do not reuse the ink film! For best results, use genuine Panasonic Callers complain that they cannot send a replacement film. Refer to page 6 for further document. -
Page 65: Jams Recording Paper Jam
Jams Recording paper jam Jams When the recording paper has Remove the jammed paper carefully by pulling it toward you. jammed in the unit When the recording paper has jammed The display will show the following. under the roller: PAPER JAMMED If ejected paper is stacked on the paper stacker, remove it. - Page 66 Jams Turn the gear of blue core in the direction of Close the printer cover by pushing down on the arrow. both sides until locked. Gear of blue core Printer cover Remove the recording paper and Ink film straighten. Pull the tension plate forward and hold open while inserting the paper.
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Page 67: Document Jams - Sending
Jams Document jams – sending Lift, and hold open the ADF cover. Remove the jammed document carefully. ADF cover Jammed document L Do not pull out the jammed document forcibly before lifting the ADF cover. L If you cannot remove the jammed document, open the document cover, remove the document, then close the document cover. -
Page 68: Cleaning
Cleaning White plate and scanner glass Cleaning If a black line, a white line or a smudge appears on your recording paper, on your original, or on the fax document received by the other party, clean the white plate and scanner glass. Open the document cover. -
Page 69: Document Feeder Rollers
Cleaning Document feeder rollers If misfeeding of your original occurs frequently, clean the document feeder rollers. Lift, and hold open the ADF cover. ADF cover Clean the document feeder rollers with a soft and dry cloth. Document feeder rollers Close the ADF cover. ADF cover... -
Page 70: Thermal Head And Roller Shaft
Cleaning Thermal head and roller shaft If smudges or black/white bands appear on a copied or received document, check whether there is dust on the thermal head and roller shaft, and clean the thermal head and roller shaft to remove the dust. If ejected paper is stacked on the paper Remove the ink film and clean the thermal stacker, remove it. - Page 71 Cleaning L Make sure that the ink film is wrapped Clean the roller shaft with a cloth moistened around the blue core at least once. with isopropyl rubbing alcohol, and let it dry thoroughly. Correct 1 turn Blue core Tight Incorrect Roller shaft The ink film is not wrapped...
- Page 72 Cleaning Close the exit guide. Exit guide Close the printer cover by pushing down on both sides until locked. Printer cover Connect the power cord and the telephone line cord. Power cord Telephone line cord...
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Page 73: Printed Reports
Printed Reports Reference lists and reports General Information You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 55, 56). Telephone number list: provides you with names and telephone numbers which are stored in one-touch dial and navigator directory. -
Page 74: Specifications Technical Data About This Product
Specifications Technical data about this product Specifications Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width, Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: 208 mm Transmission time Approx. 8 s/page (Original mode) Scanning density: Horizontal: 8 pels/mm Vertical: 3.85 lines/mm –... -
Page 75: Specifications
Specifications Paper specifications A4: 210 mm × 297 mm Recording paper size: Letter: 216 mm × 279 mm Legal: 216 mm × 356 mm Note for recording paper: L Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used for resumes –... -
Page 76: Index Program Index
Index Program index Index Basic features #01 Date and time........26 #02 Your logo ...........27 #03 Your fax number ........29 #04 Sending report ......36, 55 #06 Fax ring setting........55 #12 Remote activation ID......55 #13 Dialling mode ........55 #16 Paper size .........55 #17 Ringer pattern ......25, 55 Advanced features #22 Journal report......36, 56... -
Page 77: Index
Index Index A Accessories..........6 H Help............24 Paper stacker ........13 Ink film............11 Paper tray ..........13 J Jams Advanced features ........56 Document ..........67 Alert Paper..........65, 66 Memory reception (Feature #44)...57 Journal report (Feature #22) ....36, 56 Auto document feeder......35, 50 L Logo (Feature #02) ......27, 55 B Basic features ..........55 Broadcast Transmission ......41 N Navigator directory... - Page 78 Index S Scanner glass ........37, 51 Sending Broadcast ..........43 From memory ........36 Manually ..........35 Navigator directory ........39 One-touch dial ........39 Sending report (Feature #04).....36, 55 Set default (Feature #80) ......58 Shipping lock..........10 Storing Broadcast ..........41 Navigator directory ........31 One-touch dial ........30 V Volume .............25...
- Page 80 Kyushu Matsushita Electric Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PFQX1757ZA CM0602YH0...