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Sharp UX-E800 Operation Manual

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I N T E R
OPERATION MANUAL
1. Installation
2. Sending and Receiving E-mail
3. Sending Faxes to Fax Machines
4. Receiving Faxes
5. Using Auto Dial Numbers
6. Making Copies
7. Making Telephone Calls
8. Answering Machine Hookup
9. Special Functions
10. Printing Lists
11. Maintenance
12. Troubleshooting
N E T F
MODEL(
UX-E800
A X
)

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Summary of Contents for Sharp UX-E800

  • Page 1 MODEL( UX-E800 OPERATION MANUAL 1. Installation 2. Sending and Receiving E-mail 3. Sending Faxes to Fax Machines 4. Receiving Faxes 5. Using Auto Dial Numbers 6. Making Copies 7. Making Telephone Calls 8. Answering Machine Hookup 9. Special Functions 10. Printing Lists 11.
  • Page 2 Fax: 9600 bps with automatic fallback to Modem speed lower speeds. E-mail: 33,600 bps Approx. 15 seconds per fax page Transmission time* *Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).
  • Page 3 2-line LCD display, 16 digits per line Display A4 size: 60 sheets Paper tray capacity (60 to 75 g/m paper) MR, MH, Sharp (H2) Compression scheme Applicable telephone line Public switched telephone network ITU-T (CCITT) G3 mode Compatibility Input document size...

  • Page 4: Important Safety Information

    Weight Approx. 3.3 kg As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
  • Page 5 • This machine must only be connected to a 220-240 V, 50/60 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. • Never insert objects of any kind into slots or openings on the machine.

  • Page 6: Table Of Contents

    Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist ........10 Connections .
  • Page 7 Table of Contents Sending a Fax to a Fax Machine by Automatic Dialling ..108 Sending an E-mail Message or Internet Fax by Automatic Dialling 114 6. Making Copies 7. Making Telephone Calls 8.

  • Page 8: A Look At The Operation Panel

    A Look at the Operation Panel START TEL FAX A.M. COPY VOLUME PQRS WXYZ FUNCTION STOP & RESOLUTION HOLD/ SPEED " DIAL REDIAL SEARCH SPEAKER .com RECEPTION MODE ENTER < > SHIFT SPACE 11 12 13 14 22 23 Number keys Use these keys to dial fax and phone numbers, and enter numbers when storing auto-dial numbers and e-mail addresses.
  • Page 9 Arrow keys Move cursor: Press these keys to move the cursor when entering an e-mail address, e-mail message, name, or fax/phone number. FUNCTION key settings: Press the up or down arrow keys after pressing the FUNCTION key to move through the FUNCTION key settings.
  • Page 10 RECEPTION MODE key Press this key to select the reception mode for faxes. An arrow in the display will point to the currently selected reception mode. SHIFT key Press this key (do not hold it down) and then press a letter key to enter an uppercase letter.

  • Page 11: Installation

    1. Installation Unpacking Checklist Before setting up, make sure you If any are missing, have all of the contact your dealer following items. or retailer. Original Quick Reference document Guide support Paper tray Handset extension Handset Operation cord manual Gears (4) Telephone line cord Imaging film...

  • Page 12: Connections

    Connections Connections Points to keep in mind when setting up Do not place the machine in Do not place the machine near direct sunlight. heaters or air conditioners. Keep dust away from the Keep the area around the machine. machine clear. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper...
  • Page 13 Connections Connecting the Handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!
  • Page 14 Connections Connecting the power cord Plug the power cord into a 220-240 V, 50/60 Hz, earthed AC (3-prong) outlet. Caution! Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty. The machine does not have a power on/off switch, so the power is turned on and...
  • Page 15 Connections Connecting the telephone line cord Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a standard wall telephone socket. Be sure to insert the line into the TEL.
  • Page 16 Connections Attaching the tray extension and document support Attach the paper tray extension. ♦ Pull the paper release plate forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place. Attach the original document support.
  • Page 17 Connections Extension phone (optional) If desired, you can connect an extension phone to the TEL. SET socket on the fax. ♦ To connect an answering machine to your fax, see Chapter 8, Answering Machine Hookup (page 132). Remove the seal covering the TEL. SET socket.

  • Page 18: Loading The Imaging Film

    Follow the steps below to load or replace the film.. The initial starter roll of When replacing the film, use a imaging film included with roll of Sharp UX-3CR imaging your fax can print about 30 film. One roll can print about 95 A4-size pages.
  • Page 19 Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 6. Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) and turn it over. Remove the used film from the cartridge.
  • Page 20 Loading the Imaging Film Remove the new roll of imaging film from its packaging. • Do not yet remove the band that holds the rolls together. Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.
  • Page 21 Loading the Imaging Film Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder. Cut the band that holds the two spools together.
  • Page 22 Loading the Imaging Film Rotate the large gear toward you until the film is taut. Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Click! Load paper in the paper tray and then initialize the film as explained on the following page.
  • Page 23 • The film is initialized. When to replace the imaging film Replace the imaging film when the display shows FILM END: 26-JUL 06:31 FILM END Use the following imaging film, which is available from your dealer or retailer: Sharp UX-3CR Imaging Film...

  • Page 24: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load A4-size paper in the paper tray. The maximum number of sheets is: ♦ 60 for paper from 60 to 75 g/m ♦ 50 for paper from 75 to 90 g/m Fan the paper, and then tap the edge against a flat surface to even the stack.
  • Page 25 Loading Printing Paper Push the paper release plate back down. • If the paper release plate is not pushed down, paper feed errors will result. Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.
  • Page 26 Loading Printing Paper Press 1 to select NORMAL or 2 to NORMAL LIGHT select LIGHT. The display will show: COPY CUT-OFF 1=YES, 2=NO Press the STOP key to return to the date and time display. STOP...

  • Page 27: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin Once you enter this sending faxes, you need to information, it will enter your name and fax automatically appear (telephone) number. You at the top of each fax also need to set the date page you send.
  • Page 28 Entering Your Name and Fax Number Press the FUNCTION key and then FUNCTION The display will show: ENTRY MODE PRESS Press the M key twice. The display will show: Press OWN NUMBER SET twice PRESS START KEY VOLUME Press the START key. START The display will show: ENTER FAX #...
  • Page 29 Entering Your Name and Fax Number Press the START key to enter the fax START number in memory. The display will show: ENTER YOUR NAME Enter your name by pressing the letter keys. Up to 24 characters can be entered. &...
  • Page 30 Entering Your Name and Fax Number Press the START key. START The display will show: SECURITY SELECT 1=ON, 2=OFF Press the STOP key to return to the date and time display. STOP...

  • Page 31: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time by pressing the keys on the operation panel as shown below.
  • Page 32 Setting the Date and Time Press the L key three times: Press 3 times The display will show: DATE & TIME SET PRESS START KEY VOLUME Press the START key. START • The currently set date will appear in the display. Enter a two-digit number for the day (“01”...
  • Page 33 Setting the Date and Time Press the START key to start the START clock. The display will show: STORE JUNK # 1=SET, 2=CLEAR Press the STOP key to return to the date and time display. STOP...

  • Page 34: Setting The Reception Mode For Incoming Calls

    Setting the Reception Mode for Incoming Calls Setting the Reception Mode for Incoming Calls Your fax has four modes for receiving incoming calls and faxes: TEL mode: Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine.

  • Page 35: Setting The Reception Mode

    Setting the Reception Mode for Incoming Calls Setting the reception mode Press the RECEPTION MODE key until the arrow in the display points to the desired mode. .com ENTER SHIFT SPACE RECEPTION MODE key TEL FAX 01 JUN 10:30 A.M. STAND-BY TEL FAX 01 JUN 10:30...

  • Page 36: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the left and right arrow keys. Left arrow key Right arrow key .com ENTER SHIFT SPACE Speaker Press the SPEAKER key. SPEAKER Press the left or right arrow key. Display: SPEAKER : HIGH VOLUME...
  • Page 37 Volume Adjustment When the display shows the desired SPEAKER volume level, press the SPEAKER key to turn off the speaker. Ringer Press the left or right arrow key. (Make sure the handset has not been lifted and the SPEAKER key has not been pressed.) VOLUME VOLUME...

  • Page 38: Sending And Receiving E-Mail

    2. Sending and Receiving E-mail To use your Internet fax to send and receive e-mail and Internet faxes, you must have an account with an Internet Service Provider, and you must configure your Internet fax with your account information. If you do not have an If your Internet Service account with a provider, see Provider is one of the...
  • Page 39 Configuring Your Internet Fax with Auto Setup Auto setup sets the information shown in the following tables in your Internet fax, depending on which provider you select. ♦ When finished with auto setup, you will also need to enter your name, user name, password, and e-mail address for your account using the manual configuration procedure on page 42 .
  • Page 40 Configuring Your Internet Fax with Auto Setup Provider Hutchcity Pacific Supernet i-Cable E-mail address ISP User ID ISP Password Dial-up Number 30096688 30086300 30065800 Primary DNS 202.45.84.58 202.14.67.4 210.80.60.1 Secondary DNS 202.45.84.59 202.14.67.14 210.80.60.2 POP3 Server pop.hutchcity.com pop.pacific.net.hk pop.i-cable.com POP3 User ID POP Password SMTP Server smtp.hutchcity.com...
  • Page 41 Configuring Your Internet Fax with Auto Setup Enter a number from 1 to 6 as follows to select your provider: 1: Netvigator 2: HKNet 3: i-Cable Example: 4: iSm@rt Netvigator 5: Pacific Supernet 6: Hutchcity Display example: The account number (1 or SET TO ACT1 2) appears on the top line Netvigator...

  • Page 42: Manually Configuring Your Internet Fax

    Manually Configuring Your Internet Fax Manually Configuring Your Internet Fax If you wish to use an Internet Service Provider (ISP) that is not supported by auto setup, use the procedure in this section to enter your account information. If you used auto setup to set your provider information, use this procedure as well to enter your user name, password, and any other information required by your provider.
  • Page 43 Manually Configuring Your Internet Fax ♦ User name and password for your POP3 (incoming mail) server. (This is often the same as the user name and password for your account.) ♦ SMTP server (or outgoing mail server) Entering your account information Press the FUNCTION key and then FUNCTION The display will show:...
  • Page 44 Manually Configuring Your Internet Fax Press the letter keys to enter the name of your provider (this can be any name you desire). & " .com ENTER < > SHIFT SPACE ♦ To clear a mistake, press the DEL key. To move the cursor, press the left and right arrow keys.
  • Page 45 Manually Configuring Your Internet Fax Press the START key. START The display will show: MAIL ADDRESS Press the letter keys (and the number & keys if needed) to enter your e-mail " address. .com ENTER < > SHIFT SPACE • To conveniently enter ".com" at the end of your address, press the .com key.
  • Page 46 Manually Configuring Your Internet Fax Press the START key. START The display will show: ISP PASSWORD Press the letter keys and/or number & keys to enter your password. " .com ENTER < > SHIFT SPACE Press the START key. START The display will show: DIAL UP # Press the number keys to enter the...
  • Page 47 Manually Configuring Your Internet Fax Press the START key. START The display will show: 2ND DIAL UP # If needed, you can enter a second dial-up number for your Internet Service Provider. (Otherwise, go directly to Step 17.) PQRS WXYZ Press the START key.
  • Page 48 Manually Configuring Your Internet Fax Press the number keys and the “.” key to enter the address of your secondary Domain Name Server (DNS server). (If your provider doesn’t require that PQRS WXYZ you enter a secondary Domain Name Server, go directly to Step 21.) Press the START key.
  • Page 49 Manually Configuring Your Internet Fax Press the START key. START The display will show: POP3 PASSWORD Enter your password for your & incoming mail server (this is often the " same as the account password you .com ENTER < > SHIFT entered in Step 12).
  • Page 50 Manually Configuring Your Internet Fax Note: The following settings are used to make your Internet Fax automatically call your Internet Service Provider and retrieve e-mail at regular intervals during the day (see page 62 for more information). Press the START key. START The display will show: NUMBER OF POLL...
  • Page 51 Manually Configuring Your Internet Fax Press the START key. START Enter the time of the day that you want the Internet fax to stop making periodic calls to your provider to retrieve e-mail. • Enter a two-digit number for the Example: 7:30 P .M.

  • Page 52: Other Internet Settings

    Other Internet Settings Other Internet Settings Selecting the provider (Account 1 or Account 2) The Internet fax is initially set to use the provider that is set in Account 1 when you send or receive e-mail. If you wish to use the provider set in Account 2, follow the steps below.
  • Page 53 Other Internet Settings Clearing an account If you need to clear an Internet Service Provider account, follow the steps below. All settings for the account will be deleted. Press the FUNCTION key and then FUNCTION The display will show: INTERNET SETTING PRESS Press the M key four times.
  • Page 54 Other Internet Settings Press the STOP key to return to the date and time display. STOP Printing the ISP Setting Information List You can print a list of the settings that you have entered for your Internet Service Provider account. Follow the steps below. ♦...

  • Page 55: Sending An E-Mail Message Or An Internet Fax

    Sending an E-mail Message or an Internet Fax Sending an E-mail Message or an Internet Fax You can also fax You can use the letter a document to an entry keys to type an e-mail address. e-mail message. e-mail key .com ENTER SHIFT...
  • Page 56 Sending an E-mail Message or an Internet Fax Press the e-mail key. The display will show: MAIL MODE ENTER ADDRESS E-mail key selections alternately appear here. Press the letter entry keys (and the number keys if needed) to enter the e- mail address.
  • Page 57 Sending an E-mail Message or an Internet Fax When you have finished entering the address, press the ENTER key. ENTER • A semicolon appears after the address. • If you want to send the message to more than one e-mail recipient, repeat steps 3 and 4 for each recipient.
  • Page 58 Sending an E-mail Message or an Internet Fax If INVALID DATA or OVER 32 DIGITS appears in the display If you have entered an e-mail address that is not in the correct format or a fax/phone number that is over 32 digits, the display will show INVALID DATA or OVER 32 DIGITS together with the invalid e- mail address or fax/phone number.
  • Page 59 Sending an E-mail Message or an Internet Fax Press the letter keys to enter a message (up to 200 characters can be & entered). " • To insert a line break, press the .com ENTER < > SHIFT SPACE ENTER key. •...
  • Page 60 Sending an E-mail Message or an Internet Fax Note: If you did not scan in a document and also skipped entry of both a subject and a message, you will return to the subject entry line. Note: If you are faxing a document, the document will be sent to e-mail recipients as a file attachment in TIFF format.
  • Page 61 Sending an E-mail Message or an Internet Fax Press the START key. START The display will show: RECALL INTERVAL ENTER (1-5) (1) Enter a number from 1 to 5 for the interval in minutes between recall attempts. Example: The display will briefly show your 2 minutes selection, and then: RECALL TIMES...

  • Page 62: Receiving E-Mail Messages

    Receiving E-mail Messages Receiving E-mail Messages To receive e-mail, your You can call your Internet fax must call your provider and check for e- provider. If you have mail, mail anytime by pressing your fax will retrieve the the e-mail key and then mail and print it out.
  • Page 63 Receiving E-mail Messages Note: The Internet fax is only capable of printing English text; it cannot print Chinese text. Note: The maximum number of characters that can be printed for the subject of a received e-mail message is 128. The maximum number of characters that can be printed for the sender's information is also 128.
  • Page 64 Receiving E-mail Messages Press 1 to select Account 1 or 2 to ACCOUNT 1 ACCOUNT 2 select Account 2, depending on which number your account settings are stored in. The display will show: Your provider’s name will PROVIDER appear on the top line Press the L key.
  • Page 65 Receiving E-mail Messages • If you do not want the Internet fax to retrieve e-mail automatically, enter “00” for the number. Enter the time of the day that you want the Internet fax to begin making periodic calls to your provider to retrieve e-mail.
  • Page 66 Receiving E-mail Messages Press the START key. The display will show: Your provider’s name PROVIDER will appear on the top Press the STOP key to return to the date and time display. STOP Preventing e-mail reception If you never want the Internet fax to retrieve e-mail (even when you press the e-mail key and the START key), follow the steps below.
  • Page 67 Receiving E-mail Messages Press 1 to allow the Internet fax to ENABLE DISABLE receive e-mail, or 2 to prevent it from receiving e-mail. The display will briefly show your selection, and then: RETRY POLLING PRESS START KEY Press the STOP key to return to the date and time display.
  • Page 68 Receiving E-mail Messages Press the START key. START The display will show: RECALL INTERVAL ENTER (1-5) (5) Enter a number from 1 to 5 for the interval in minutes between recall attempts. Example: The display will briefly show your 2 minutes selection, and then: RECALL TIMES ENTER (1-5) (5)
  • Page 69 Receiving E-mail Messages Paper saving (white skip mode) The Internet fax normally prints each e-mail message you receive on a separate sheet of paper. If you wish to save paper, you can set the Internet fax to print multiple messages on each sheet of paper. Press the FUNCTION key and then FUNCTION The display will show:...
  • Page 70 Receiving E-mail Messages About receiving file attachments Your Internet fax is only able to receive and print out file attachments that are in TIFF-S format (a file attachment is a computer file that is sent together with an e-mail message). If you receive a file attachment that is not in TIFF-S format, a report giving information about the incompatible attachment will appear at the end of the printed e-mail message.
  • Page 71 Receiving E-mail Messages Press the L key four times. Press 4 times The display will show: RECEIVE MAIL 1=DELETE, 2=KEEP VOLUME Press 1 to automatically delete incompatible file attachments. Press 2 DELETE KEEP to retain incompatible attachments in your provider’s mail server. The display will briefly show your selection, and then: WHITE SKIP MODE...
  • Page 72 Receiving E-mail Messages Manually deleting incompatible file attachments If incompatible attachments are retained in your provider’s mail server, you can use this procedure to manually delete them. ♦ Allowing incompatible file attachments to accumulate in your provider’s mail server will slow down your e-mail retrieval time. Follow the steps below to manually delete incompatible file attachments: Press the FUNCTION key and then...

  • Page 73: Searching For An E-Mail Address

    Searching for an E-mail Address Searching for an E-mail Address When sending an e-mail message, you can search Your Internet fax keeps the addresses of your ten through these addresses to select recipients for the most recently received message. e-mail messages. Follow the steps below to search for an e-mail address when sending an e-mail message.
  • Page 74 Searching for an E-mail Address Press the e-mail key. The display will show: MAIL MODE ENTER ADDRESS E-mail key selections alternately appear here. Press the HOLD/SEARCH key. HOLD/ SEARCH The display alternately shows: 1=SEARCH DIAL PRESS 1-3 2=REVIEW CALLS PRESS 1-3 3=REVIEW MAIL PRESS 1-3 Press 1 (SEARCH DIAL) to search...
  • Page 75 Searching for an E-mail Address If you selected 1 (SEARCH DIAL), you can enter the first letter of the & name programmed in the Speed Dial number to begin your search from " .com ENTER names starting with that letter. <...
  • Page 76 Searching for an E-mail Address If you want to send the message to multiple recipients, you can go back to Step 3 to search for another address or fax number, or press the letter keys or number keys and then the ENTER ENTER key to directly enter an address or fax number.
  • Page 77 Searching for an E-mail Address If you have at least inserted a document or entered a subject, you can skip the remaining steps and start transmission from any step in this procedure by pressing the START key. Press the M key. The display will show: ENTER MESSAGE VOLUME...

  • Page 78: Sending Faxes To Fax Machines

    3. Sending Faxes to Fax Machines Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: 210mm Minimum...
  • Page 79 Transmittable Documents Note: Letters or graphics on the edges of a document will not be scanned. Letters in the 5 mm shaded area will not be scanned. 4 mm 4 mm 5 mm Other restrictions ♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

  • Page 80: Loading The Document

    Loading the Document Loading the Document Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 81 Loading the Document Adjust the resolution and/or contrast RESOLUTION settings (if desired) as explained in Adjusting the Resolution and Contrast on page 82, then dial the receiving machine as explained in Sending a Fax on page 85. Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel.
  • Page 82 Loading the Document Remove the document. Close the operation panel, making sure it clicks into place.

  • Page 83: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time you setting is STANDARD don’t want to use the and the default contrast default settings.
  • Page 84 Adjusting the Resolution and Contrast Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Press the RESOLUTION key one or 29-JUL 01:44 more times until the desired STANDARD :AUTO resolution and contrast settings appear in the display.
  • Page 85 Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. Press the FUNCTION key and then FUNCTION The display will show: OPTION SETTING PRESS Press the M key.

  • Page 86: Sending A Fax To A Traditional Fax Machine

    Sending a Fax to a Traditional Fax Machine Sending a Fax to a Traditional Fax Machine Normal Dialling With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax.
  • Page 87 Sending a Fax to a Traditional Fax Machine Dial the number of the receiving machine by pressing the number keys. (Example) Wait for the connection. Depending on the setting of the receiving machine, you will either hear a Beep facsimile reception tone or the other person will answer.
  • Page 88 Sending a Fax to a Traditional Fax Machine Direct Keypad Dialling If you don’t need to speak to the other party before faxing, you can dial without picking up the handset or pressing the SPEAKER key. Load the document(s). • READY TO SEND appears in the display.

  • Page 89: Receiving Faxes

    4. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press the RECEPTION MODE key until the arrow in the display points to TEL and FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on one ring.
  • Page 90 Using TEL/FAX Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Press the FUNCTION key and then FUNCTION The display will show: OPTION SETTING PRESS Press the L key 10 times. Press 10 times The display will show:...

  • Page 91: Using Fax Mode

    Using FAX Mode Using FAX Mode To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX. RECEPTION MODE TEL FAX A.M. When the reception mode is set to FAX, the fax machine will automatically answer all calls on one ring and receive incoming faxes.
  • Page 92 Using FAX Mode Changing the number of rings If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX modes. Any number from 1 to 5 can be selected. Press the FUNCTION key and then FUNCTION The display will show: OPTION SETTING...

  • Page 93: Using A.m. Mode

    Using A.M. Mode Using A.M. Mode To select A.M. mode, press the RECEPTION MODE key until the arrow in the display points to A.M. RECEPTION MODE TEL FAX A.M. In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine.

  • Page 94: Using Tel Mode

    Using TEL Mode Using TEL Mode To select TEL mode, press the RECEPTION MODE key until the arrow in the display points to TEL. RECEPTION MODE TEL FAX A.M. When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.
  • Page 95 Using TEL Mode If the other party first speaks with you and then wants to send a fax, press the START key after speaking. (Press your START key before the sender presses their Start key.) • When RECEIVING appears in the display, hang up.
  • Page 96 Using TEL Mode If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception.
  • Page 97 Using TEL Mode Press the STOP key to return to the date and time display. STOP Turning off detection of the Tel/Fax Remote Number If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above Tel/Fax Remote Number.
  • Page 98 Using TEL Mode Fax Signal Receive Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem.
  • Page 99 Using TEL Mode Auto answer on 5 rings in TEL mode If desired, you can have the fax automatically answer calls and begin fax reception after five rings in TEL mode. To turn on this function, press the keys as follows: Press these keys: FUNCTION Press...
  • Page 100 Using TEL Mode 2 in 1 Print To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper).
  • Page 101 Using TEL Mode Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

  • Page 102: Substitute Reception To Memory

    Substitute Reception to Memory Press the STOP key to return to the date and time display. STOP Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

  • Page 103: Using Auto Dial Numbers

    5. Using Auto Dial Numbers Storing Fax Numbers and E-mail Addresses for Auto Dialling You can dial a fax/phone number or enter an e-mail address by simply pressing a One Touch Dial key, or by pressing the SPEED DIAL key and entering a two-digit number.
  • Page 104 Storing Fax Numbers and E-mail Addresses for Auto Dialling Storing fax numbers and e-mail addresses Press the FUNCTION key and then FUNCTION The display will show: ENTRY MODE PRESS Press the M key. The display will show: TEL #/ADDR. MODE Press 1=SET,2=CLEAR here...
  • Page 105 Storing Fax Numbers and E-mail Addresses for Auto Dialling If you are storing a fax or voice number, press the number keys to enter the number (max. 32 digits). (Note: A space cannot be entered.) (Example) If a pause is required between any of the digits to access a special service or an outside line, press the REDIAL key.
  • Page 106 Storing Fax Numbers and E-mail Addresses for Auto Dialling Press the START key. START If INVALID DATA or OVER 32 DIGITS appears in the display If you have entered an e-mail address that is not in the correct format or a fax/phone number that is over 32 digits, the display will show INVALID DATA or OVER 32 DIGITS together with the invalid e- mail address or fax/phone number.
  • Page 107 Storing Fax Numbers and E-mail Addresses for Auto Dialling Chain Dialling for area and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number. To use this number to dial, see Chain Dialling on page 130.
  • Page 108 Storing Fax Numbers and E-mail Addresses for Auto Dialling Enter the Speed Dial number that you want to clear by pressing the number keys. (Example) Press the START key. START Return to Step 4 to clear another number, or press the STOP key to Step 3 or return to the date and time display.

  • Page 109: Sending A Fax To A Fax Machine By Automatic Dialling

    Sending a Fax to a Fax Machine by Automatic Dialling Sending a Fax to a Fax Machine by Automatic Dialling Note: The procedures in this section can only be used to send a fax to a single fax recipient. To send a fax to multiple fax recipients, see page 145.
  • Page 110 Sending a Fax to a Fax Machine by Automatic Dialling Speed Dialling If the fax number you wish to dial has been programmed into a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number. Load the document(s).
  • Page 111 Sending a Fax to a Fax Machine by Automatic Dialling Searching for an auto-dial number If you don’t remember the Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START key.
  • Page 112 Sending a Fax to a Fax Machine by Automatic Dialling If desired, you can enter the first letter of the name programmed in the Speed & Dial number to begin your search " from names beginning with that letter. .com ENTER <...
  • Page 113 Sending a Fax to a Fax Machine by Automatic Dialling Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialling attempts at intervals of five minutes.
  • Page 114 Sending a Fax to a Fax Machine by Automatic Dialling Recall times for automatic dialling If desired, you can change the maximum number of automatic redialling attempts made when the line is busy. ♦ Under certain conditions (for example if a person answers the call on a telephone), automatic redialling may stop before the set number of redialling attempts are made.

  • Page 115: Sending An E-Mail Message Or Internet Fax By Automatic Dialling

    Sending an E-mail Message or Internet Fax by Automatic Dialling Sending an E-mail Message or Internet Fax by Automatic Dialling Note: Do not lift the handset or press the SPEAKER key during any of the following procedures, or the e-mail message will be canceled. Using a One Touch Dial key If the e-mail address to which you want to send a message has been programmed into Speed Dial 01 or 02, you can enter the address by...
  • Page 116 Sending an E-mail Message or Internet Fax by Automatic Dialling Press the desired One Touch Dial key. • Only one address can be entered. • The display will show: Example: To enter the address stored SUB: in Speed Dial 01, ENTER SUBJECT press One Touch Dial key 1.
  • Page 117 Sending an E-mail Message or Internet Fax by Automatic Dialling Press the M key. The display will show: Press here ENTER MESSAGE VOLUME Press the letter keys to enter an e-mail message (up to 200 characters can be entered). & "...
  • Page 118 Sending an E-mail Message or Internet Fax by Automatic Dialling Using Speed Dial Numbers If the e-mail address to which you want to send a message has been programmed into a 2-digit Speed Dial number, you can enter the address by pressing the SPEED DIAL key and then entering the Speed Dial number.
  • Page 119 Sending an E-mail Message or Internet Fax by Automatic Dialling Enter the two digits of the Speed Dial number by pressing the number keys. • To enter Speed Dial numbers 1 through 9, first enter 0 and then the number. •...
  • Page 120 Sending an E-mail Message or Internet Fax by Automatic Dialling When you have finished entering Speed Dial numbers for the recipients, press the M key. Press The display will show: here VOLUME SUB: ENTER SUBJECT Press the letter keys to enter a subject for your e-mail message (up to 128 &...
  • Page 121 Sending an E-mail Message or Internet Fax by Automatic Dialling Press the letter keys to enter a message (up to 200 characters can be entered). & • To insert a line break, press the " .com ENTER < > ENTER key. SHIFT SPACE •...
  • Page 122 Sending an E-mail Message or Internet Fax by Automatic Dialling Searching for an e-mail address in a Speed Dial number If you don’t remember the Speed Dial number in which you have programmed a particular e-mail address, you can search for the address (using the name programmed in the Speed Dial number) and send a message as shown below.
  • Page 123 Sending an E-mail Message or Internet Fax by Automatic Dialling Press the HOLD/SEARCH key. HOLD/ SEARCH The display will show: SEARCH DIAL If desired, enter the first letter of the & name programmed in the Speed Dial number you are searching for. Your "...
  • Page 124 Sending an E-mail Message or Internet Fax by Automatic Dialling When the desired name appears, press the ENTER key to select it. ENTER Display example: TO:S09, When selected, the Speed ENTER SPEED # Dial number corresponding to the name appears on the top line.
  • Page 125 Sending an E-mail Message or Internet Fax by Automatic Dialling Press the M key. The display will show: Press ENTER MESSAGE here VOLUME Press the letter keys to enter an e-mail message (up to 200 characters can be & entered). "...

  • Page 126: Making Copies

    6. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 10 pages.) •...
  • Page 127 Making Copies ♦ If you are only making one copy of the original (or of each original) and want to make an enlargement or reduction setting, press the START key and go to Step 5. Press 1 (MULTI COPY) if you do not MULTI SORT want the copies sorted.
  • Page 128 Making Copies Set the amount of reduction or enlargement by entering a number from 1 to 5 as shown below (or press the START key to automatically select 100%). Copying will begin. Example: 50% 1: AUTO (automatic size adjustment to match the size of the printing paper) 2: 50% 3: 100% (no reduction or...
  • Page 129 Making Copies Copy Cut-off When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder).

  • Page 130: Making Telephone Calls

    7. Making Telephone Calls Your fax machine can be used like a regular telephone to make and receive voice calls. ♦ To make or receive a voice call, the power must be on. Pick up the handset or press the SPEAKER key.
  • Page 131 Making Telephone Calls Comments: ♦ While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party. ♦ The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M.
  • Page 132 Making Telephone Calls Hold You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection.

  • Page 133: Answering Machine Connection

    8. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out. Remove the seal covering the TEL. SET socket.
  • Page 134 Connecting an Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello.
  • Page 135 Connecting an Answering Machine Set your answering machine to auto answer. ♦ Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling. ♦...

  • Page 136: Optional A.m. Mode Settings

    Optional A.M. Mode Settings Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. Quiet Detect Time The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers.
  • Page 137 Optional A.M. Mode Settings Press the STOP key to return to the date and time display. STOP Fax when Answering machine Fails When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time.

  • Page 138: Special Functions

    9. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦...
  • Page 139 Caller ID Press 1 to turn on Caller ID. (Press 2 to turn Caller ID off.) The display will show: COVER SHEET 1=YES, 2=NO Press the STOP key to return to the date and time display. STOP How Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring.
  • Page 140 Caller ID Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service.
  • Page 141 Caller ID Press the M key to scroll through the list from the most recent call, or the L key to scroll through the list from the oldest call. VOLUME VOLUME If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.
  • Page 142 Caller ID Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.
  • Page 143 Caller ID Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (the Anti Junk Fax function normally only blocks faxes).

  • Page 144: Duplex Ringing (Requires Subscription To Service)

    Duplex Ringing Duplex Ringing (Requires Subscription to Service) If you are a subscriber to Homefax 2 or Faxline 2, services provided by Hongkong Telecom, you will need to turn on Duplex Ringing. When this is done, the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence.
  • Page 145 Duplex Ringing Press “1”(YES) to turn Duplex Ringing on, or “2”(NO) to turn it off The display will briefly show your selection, and then: FAX SIGNAL RX 1=YES, 2=NO Press the STOP key to return to the date and time display. STOP...

  • Page 146: Fax Broadcasting

    Fax Broadcasting Fax Broadcasting This function allows you to send the same document to as many as 20 different fax locations with just one operation. ♦ You can only use One Touch Dial keys or Speed Dial numbers to dial the numbers of the receiving machines. Load the document(s).
  • Page 147 Fax Broadcasting Press the START key. START • Set the resolution and/or contrast if desired. RESOLUTION Press the START key. Transmission will begin. START • A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy"...

  • Page 148: Cover Sheet

    Cover Sheet Cover Sheet You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions. You can select a message. For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.
  • Page 149 Cover Sheet Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off. The display will show: AUTO PRINT OUT 1=YES, 2=NO Press the STOP key to return to the date and time display. STOP Selecting a header message (optional) When the cover sheet function is turned on, you can also select a...
  • Page 150 Cover Sheet Press the FUNCTION key and then FUNCTION The display will show: COVER SHEET HEAD 1=URGENT The message selections alternately appear here. Select a message by entering a number from 1 to 4: (Example) 1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS.

  • Page 151: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
  • Page 152 Batch Page Numbering Comments: ♦ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key. ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display.

  • Page 153: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.
  • Page 154 Blocking Reception of Unwanted Faxes Press these keys: Press FUNCTION twice The display will show: VOLUME STORE JUNK # 1=SET, 2=CLEAR Press 1 to enter a number in the Anti CLEAR Junk Number List, or 2 to clear a number from the list. Entering: Enter a 1-digit number from 1 to 5 with the numeric keys.

  • Page 155: Sending Documents From Memory

    Sending Documents From Memory Sending Documents From Memory With this function, the original document is scanned immediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.
  • Page 156 Sending Documents From Memory Enter the number of the receiving machine using one of the following methods: • Press a One Touch Dial key. • Press the SPEED DIAL key and enter a Speed Dial number. (Example) • Enter a full telephone number by pressing the number keys.

  • Page 157: Fax Polling (Requesting A Fax Transmission)

    Fax polling (Requesting a Fax Transmission) Fax polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
  • Page 158 Fax polling (Requesting a Fax Transmission) Requesting transmission Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press the SPEAKER key) and press a One Touch Dial key. Wait for the fax answerback tone.
  • Page 159 Fax polling (Requesting a Fax Transmission) Being polled (polling standby) To let another fax machine poll your fax, press the RECEPTION MODE key to set the reception mode to FAX and load the document(s). Transmission will take place when the other fax machine calls your machine and activates polling.
  • Page 160 Fax polling (Requesting a Fax Transmission) Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. Press these keys: FUNCTION The display will show: Press 4 times PASSCODE # MODE VOLUME 1=SET, 2=CLEAR...

  • Page 161: Timer Operations

    Timer Operations Timer Operations The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at any one time, and the times they will be performed can be specified up to 24 hours in advance.
  • Page 162 Timer Operations Enter the time at which you want the operation to take place (2 digits for the hour and 2 digits for the minute). Example: 9:25 Press the START key. START Enter the Speed Dial number of the receiving fax machine. •...
  • Page 163 Timer Operations To cancel a timer operation If you need to cancel a timer operation after it has been set, follow the steps below. Press these keys: FUNCTION The display will show: TIMER MODE PRESS Press the M key to cancel a SEND POLLING transmission operation, or the L key...

  • Page 164: Printing Lists

    10. Printing Lists You can print lists showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below.
  • Page 165 Printing Lists Explanation of headings The name or fax number of the other machine involved in SENDER/ the transaction. If that machine does not have an ID RECEIVER function, the communication mode will appear (for example, "G3"). The time at which transmission/reception started. START TX/RX TIME Total time taken for transmission/reception.
  • Page 166 Printing Lists MAIL ERR - XXX - (Note: “XXX” represents a 3-digit number.) An error occurred when the Internet fax attempted to send or receive e-mail. If one of the following messages appears after the error number, see Problems sending or receiving e-mail on page 177.
  • Page 167 Printing Lists If desired, you can set the Activity Report to automatically print out whenever information on 30 operations has accumulated. (A report can still be printed on demand at any time.) Follow the steps below: Press these keys: FUNCTION Press The display will show: here...
  • Page 168 Printing Lists Timer List This list shows the timer operations that are currently set. Telephone Number / Mail Address List This list shows the fax numbers and e-mail addresses that have been programmed into auto dial numbers.
  • Page 169 Printing Lists Passcode List This list shows polling security settings, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). Option Setting List This list shows your current selections for the option settings, which are accessed by pressing the FUNCTION key and then 4.
  • Page 170 Printing Lists Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function. Caller-ID/Review Mail List This list shows information about your 10 most recently received e- mail messages. If you are using the Caller ID function, it also shows information about your 10 most recently receivied calls)
  • Page 171 Printing Lists Print Setup List This list shows your current selections for the printing settings, which are accessed by pressing the FUNCTION key and then 6. Transaction Report This report is printed out automatically after a fax or e-mail operation is completed to allow you to check the result.
  • Page 172 Printing Lists Changing the Transaction Report print condition for single-party faxes Press the FUNCTION key and then FUNCTION Press the M key eight times. The display shows: Press TRANSACTION LIST 8 times VOLUME 1:ALWAYS PRINT The selections alternately appear here. Press a number from 1 to 5 to select the condition for printing.
  • Page 173 Printing Lists Changing the Transaction Report print condition for e-mail and multi-party faxes Press the FUNCTION key and then FUNCTION Press the M key nine times. The display shows: Press TRANS. LIST MULTI 9 times VOLUME 1:ALWAYS PRINT The selections alternately appear here.

  • Page 174: Maintenance

    11. Maintenance Print head Clean the print head frequently to assure optimum printing performance. First unplug the telephone line, then unplug the power cord. Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print...
  • Page 175 Maintenance Take the imaging film cartridge out of the print compartment and place it on a sheet of paper. Wipe the print head and roller with denatured alcohol. Roller Print head Caution! ♦ Do not use benzene or thinner. Avoid touching the print head with hard objects.
  • Page 176 Maintenance Place the imaging film cartridge back in the print compartment. Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down.
  • Page 177 Maintenance Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel (grasp the finger hold and pull up), and wipe the scanning glass and rollers with a soft cloth.

  • Page 178: Troubleshooting

    12. Troubleshooting Problems and Solutions If you have any problems with your Internet fax, first refer to the following troubleshooting guide. Problems sending or receiving e-mail Problem Solution The Internet fax is unable Make sure the telephone line is connected and you to connect to your provider hear a dial tone when you pick up the handset.

  • Page 179: Line Error

    Problems and Solutions Line error Problem Solution LINE ERROR appears in Try the transaction again. If the error persists, check the display. the following: • Check the connection. The cord from the TEL. LINE socket to the wall socket should be no longer than two meters.

  • Page 180: Dialling And Transmission Problems

    Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you • Make sure the handset cord is connected to the pick up the handset or correct socket. See Connecting the handset on press the SPEAKER key. page 12.

  • Page 181: Reception And Copying Problems

    Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn't • Make sure that the reception mode is set to FAX. If receive documents you subscribe to a distinctive ring service, make automatically. sure that the Distinctive Ring function is set to the correct ring pattern.
  • Page 182 Problems and Solutions A received document or • Make sure the operation panel and the printer copy prints out in strips. compartment cover under the operation panel are completely closed (press down on both sides of each). (To close the printer compartment cover, grasp the top of the operation panel and pull to open it, and then press down on both sides of the printer compartment cover.)

  • Page 183: General Problems

    Problems and Solutions General problems Problem Solution Information cannot be • Make sure the fax is plugged in and the imaging programmed in the fax. film and paper have been loaded. (Programming is not possible if the imaging film and printing paper have not been loaded.) See Loading the Imaging Film and Loading Printing Paper in Chapter 1.

  • Page 184: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 139 for display messages related to Caller ID. ACCOUNT INVALID This appears if you press the e-mail key without having entered your Internet account information in the Internet fax.
  • Page 185 Messages and Signals INVALID DATA You have entered an e-mail address that is not in the correct format. Correct the address and then press key. LINE ERROR Transmission or reception was not successful. Press the STOP key to clear the message and then try again.

  • Page 186: Audible Signals

    Messages and Signals ON HOOK DIAL The SPEAKER key has been pressed and the fax machine is waiting for you to dial. OUT OF PAPER You are out of printing paper (or the paper release plate is open). Load paper as explained in Loading Printing Paper on page 23.

  • Page 187: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn't feed out, open the operation panel and remove it.
  • Page 188 Clearing Paper Jams Clearing jammed printing paper Pull the paper release plate forward and remove the paper. Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.
  • Page 189 Clearing Paper Jams Close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel. Pull the paper release plate toward you, reinsert the paper in the paper tray, and then push the paper release plate back down.

  • Page 190: Quick Reference Guide

    Quick Reference Guide Entering Your Name and Setting the Date and Time Number FUNCTION 1. Press: FUNCTION 1. Press: Press 3 Press times VOLUME twice VOLUME Display shows: OWN NUMBER SET DATE & TIME SET Display shows: PRESS START KEY PRESS START KEY 2.
  • Page 191 Quick Reference Guide Sending Faxes Sending an e-mail message Place your document 1. To send a fax to an (up to 10 pages) face e-mail address, insert it in the down in the document document feeder. feeder. Normal Dialling SPEAKER 1.

  • Page 192: Index

    Index Direct Keypad Dialling Display messages A.M. reception mode Document feeder Activity Report Document guides Auto print-out Document restrictions Answering machine connection Document sizes Activating Document, maximum scanning size Connecting Fax reception when A.M. fails Quiet Detect Time E-mail Troubleshooting Auto deletion of attachments Anti Junk Fax Auto retrieval retry settings...
  • Page 193 Index Imaging film, loading and replacing Pauses in automatic dialling Polling Initialize Film setting Power cord Internet account Print head, cleaning Auto setup Print Setup List Clearing Priority Call Setting Pseudo Ring Duration ISP Information List Recall interval Jams, clearing Recall times Reception mode A.M.
  • Page 194 Index Telephone Number List Transaction Report Time, setting Print-out condition for e-mail Timer List Print-out condition for fax Timer operations Two-in-one printing...
  • Page 198 ° • • • •...
  • Page 199 • • • • • • • • • • • •...
  • Page 202 START TEL FAX A.M. COPY VOLUME WXYZ PQRS FUNCTION STOP & RESOLUTION SPEED HOLD/ " REDIAL SEARCH SPEAKER DIAL .com RECEPTION MODE ENTER < > SHIFT SPACE 11 12 13 14 22 23...
  • Page 209 FUNCTION VOLUME STOP...
  • Page 214 • •...
  • Page 217 FUNCTION VOLUME START •...
  • Page 218 •...
  • Page 219 • FUNCTION VOLUME...
  • Page 220 STOP...
  • Page 221 .com ENTER SHIFT SPACE...
  • Page 222 FUNCTION VOLUME START • •...
  • Page 223 START & " .com ENTER < > SHIFT SPACE...
  • Page 224 START STOP...
  • Page 225 .com ENTER SHIFT SPACE FUNCTION...
  • Page 226 VOLUME START • •...
  • Page 227 START STOP...
  • Page 229     .com ENTER SHIFT SPACE TEL FAX 01 JUN 10:30 A.M. STAND-BY TEL FAX 01 JUN 10:30 A.M. RECEPTION MODE STAND-BY TEL FAX 01 JUN 10:30 A.M. STAND-BY TEL FAX 01 JUN 10:30 A.M. STAND-BY...
  • Page 230 .com ENTER SHIFT SPACE SPEAKER VOLUME VOLUME...
  • Page 231 SPEAKER • VOLUME VOLUME START...
  • Page 232 • • • • • •...
  • Page 234 FUNCTION VOLUME...
  • Page 235 STOP...
  • Page 237 FUNCTION VOLUME...
  • Page 238 & " .com ENTER < > SHIFT SPACE START & " .com ENTER < > SHIFT • SPACE...
  • Page 239 START & " .com • ENTER < > SHIFT SPACE START & " .com ENTER < > SHIFT SPACE...
  • Page 240 START & " .com ENTER < > SHIFT SPACE START PQRS WXYZ...
  • Page 241 START WXYZ PQRS START WXYZ PQRS START...
  • Page 242 PQRS WXYZ START & " .com ENTER < > SHIFT SPACE START & " .com ENTER < > SHIFT SPACE...
  • Page 243 START & " .com ENTER < > SHIFT SPACE START & " .com ENTER < > SHIFT SPACE START...
  • Page 244 START • •...
  • Page 245 START • START STOP...
  • Page 246 FUNCTION VOLUME STOP...
  • Page 247 FUNCTION VOLUME START...
  • Page 248 STOP FUNCTION VOLUME START...
  • Page 249 .com ENTER SHIFT SPACE • • RESOLUTION...
  • Page 250 & " .com ENTER < > SHIFT SPACE...
  • Page 251 ENTER • • ENTER • • ENTER VOLUME...
  • Page 252 & • " .com ENTER < > SHIFT SPACE VOLUME...
  • Page 253 & • " .com ENTER • < > SHIFT SPACE START...
  • Page 254 FUNCTION VOLUME...
  • Page 255 START ] [ ] ] [ ] STOP...
  • Page 256 .com ENTER SHIFT SPACE START...
  • Page 257 FUNCTION VOLUME...
  • Page 258 VOLUME START...
  • Page 259 • • START •...
  • Page 260 STOP FUNCTION VOLUME...
  • Page 261 STOP FUNCTION VOLUME...
  • Page 262 START ] [ ] ] [ ] STOP...
  • Page 263 FUNCTION VOLUME STOP...
  • Page 264 FUNCTION...
  • Page 265    VOLUME      STOP...
  • Page 266 FUNCTION VOLUME START •...
  • Page 267 • • RESOLUTION...
  • Page 268 HOLD/ SEARCH...
  • Page 269 & " .com ENTER < > SHIFT SPACE VOLUME ENTER...
  • Page 270 ENTER VOLUME & • " .com ENTER < > SHIFT SPACE...
  • Page 271 VOLUME & • " .com ENTER < > SHIFT SPACE START...
  • Page 272 52 g/m² 157 g/m² 80 g/m² 52 g/m²...
  • Page 274 •...
  • Page 275 RESOLUTION...
  • Page 278 • • RESOLUTION...
  • Page 279 FUNCTION VOLUME STOP...
  • Page 280 • • RESOLUTION SPEAKER...
  • Page 281 Beep • START •...
  • Page 282 • • RESOLUTION • START •...
  • Page 283 RECEPTION MODE TEL FAX A.M.
  • Page 284 FUNCTION VOLUME STOP...
  • Page 285 RECEPTION MODE TEL FAX A.M.
  • Page 286 FUNCTION VOLUME ) ( ) STOP...
  • Page 287 RECEPTION MODE TEL FAX A.M.
  • Page 288 RECEPTION MODE TEL FAX A.M. Beep...
  • Page 289 • START Beep...
  • Page 290 FUNCTION VOLUME ] [ ]...
  • Page 291 STOP FUNCTION VOLUME STOP...
  • Page 292 FUNCTION VOLUME STOP...
  • Page 293 FUNCTION VOLUME STOP...
  • Page 294 FUNCTION VOLUME STOP...
  • Page 295 FUNCTION VOLUME •...
  • Page 296 STOP...
  • Page 297 SPEED DIAL .com ENTER SHIFT SPACE...
  • Page 298 FUNCTION VOLUME...
  • Page 299 & " .com ENTER < > SHIFT SPACE...
  • Page 300 START & " .com • ENTER < > SHIFT SPACE START STOP...
  • Page 301 FUNCTION VOLUME...
  • Page 302 START STOP...
  • Page 303 • • RESOLUTION • •...
  • Page 304 • • RESOLUTION SPEED DIAL • START...
  • Page 305 • • RESOLUTION HOLD/ SEARCH...
  • Page 306 & " .com ENTER < > SHIFT SPACE VOLUME START...
  • Page 307 FUNCTION VOLUME STOP...
  • Page 308 FUNCTION VOLUME STOP...
  • Page 309 • • RESOLUTION...
  • Page 310 • • • & " .com ENTER < > SHIFT SPACE...
  • Page 311 VOLUME & • " .com ENTER < > SHIFT SPACE • START...
  • Page 312 • • RESOLUTION SPEED DIAL...
  • Page 313 • • • •...
  • Page 314 VOLUME & " • .com ENTER < > SHIFT SPACE VOLUME...
  • Page 315 • & • " .com ENTER < > SHIFT SPACE START...
  • Page 316 • • RESOLUTION SPEED DIAL...
  • Page 317 HOLD/ SEARCH & " .com ENTER < > SHIFT SPACE VOLUME...
  • Page 318 ENTER VOLUME & " • .com ENTER < > SHIFT SPACE...
  • Page 319 VOLUME & • " .com ENTER < > SHIFT SPACE • START...
  • Page 320 • • RESOLUTION COPY...
  • Page 323 FUNCTION VOLUME STOP...
  • Page 324 SPEAKER •  • • •...
  • Page 327 •...
  • Page 328 RECEPTION MODE TEL FAX A.M.
  • Page 330 FUNCTION VOLUME ] [ ]...
  • Page 331 STOP FUNCTION VOLUME STOP...
  • Page 332 FUNCTION VOLUME...
  • Page 333 STOP...
  • Page 334 HOLD/ SEARCH...
  • Page 335 VOLUME VOLUME • START • STOP...
  • Page 336 FUNCTION VOLUME START STOP...
  • Page 338 FUNCTION VOLUME...
  • Page 339 STOP...
  • Page 340 • START • •...
  • Page 341 START • RESOLUTION START •...
  • Page 342 FUNCTION VOLUME...
  • Page 343 STOP • •...
  • Page 344 FUNCTION...
  • Page 345 • FUNCTION •...
  • Page 347 FUNCTION VOLUME STOP...
  • Page 348 FUNCTION VOLUME START STOP...
  • Page 349 • • RESOLUTION START...
  • Page 350 • • • • START...
  • Page 351 FUNCTION VOLUME STOP...
  • Page 352 • • PQRS WXYZ • • •...
  • Page 353 FUNCTION VOLUME START STOP...
  • Page 354 FUNCTION VOLUME START STOP...
  • Page 355 FUNCTION VOLUME VOLUME...
  • Page 356 START • START RESOLUTION START STOP...
  • Page 357 FUNCTION VOLUME VOLUME START STOP...
  • Page 358 FUNCTION VOLUME START...
  • Page 359 " &...
  • Page 361 FUNCTION VOLUME STOP...
  • Page 366 FUNCTION VOLUME STOP...
  • Page 367 FUNCTION VOLUME STOP...
  • Page 371  ...
  • Page 372 —...
  • Page 373 • • • • • •...
  • Page 374 • • • • • • • • • • • •...
  • Page 375 • • • • • • • •...
  • Page 376 • • • • • • •...
  • Page 377 • • • • • • • • •...
  • Page 384 FUNCTION FUNCTION VOLUME VOLUME START START • • START START STOP • FUNCTION VOLUME & " .com ENTER < > SHIFT SPACE START STOP START START STOP...
  • Page 385 SPEAKER START    & " .com ENTER < > SHIFT SPEED SPACE DIAL START VOLUME TEL FAX 01 JUN 10:30 A.M. STAND-BY TEL FAX 01 JUN 10:30 RECEPTION MODE A.M. STAND-BY TEL FAX VOLUME 01 JUN 10:30 A.M. STAND-BY TEL FAX 01 JUN 10:30 A.M.
  • Page 390     ...

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