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Enhancing the Security of Electronic Files
Encrypting a PDF File(P. 312)
Adding a Device Signature(P. 313)
To use these functions
●
Some options need to be installed in the machine.
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Encryption and device signature are only available for PDF files.
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Both the encryption and device signature can be used at the same time.
Encrypting a PDF File
You can encrypt and send/save a PDF file by setting a password when scanning originals. The password setting helps
reduce the risk of the PDF file being viewed or edited by others.
1
Select <Scan> on the Home screen.
●
When the login screen appears, enter your user name and password and set up the authentication server.
Logging in to Authorized Send(P. 127)
2
Select <USB Memory>, <E-Mail>, or <File> on the Scan Basic Features screen.
Basic Features Screen(P. 283)
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If you select <USB Memory>, proceed to step 4.
3
Specify a destination, and configure the scan settings as necessary.
Operations for Scanning Originals(P. 286)
4
Proceed to <Set PDF Details>.
Saving data to a USB memory device
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Select <File Format>
Sending e-mail/saving data to a shared folder or FTP server
●
Select <File Format>
Scanning
Digital files are vulnerable in terms of security because they can be easily viewed or
tampered with leaving no trace. When scanning important documents, you can take
appropriate measures such as encrypting data and adding a device signature to
enhance security.
Home Screen(P. 116)
<Set PDF Details>.
<Set PDF Details> in the <Send Settings> tab.
312
System Options(P. 754)
19YU-060
Scan
Basic
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