Default Printer And Default Fax-Output-Device; Storage Restrictions; Name Dialing - Siemens PhoneMail User Manual

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The OpenScape Xpressions PhoneMail Voicemail System
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1.2.1.10 Default Printer and Default Fax-Output-Device

With telephone operation, fax messages and e-mails are printed out on default output devices. The commands
that you can give in OpenScape Xpressions PhoneMail refer to the defaults that you have set in the Web Assistant
under Personal settings > Default output devices (see the OpenScape Xpressions Web Assistant manual). On
this page you can select one of the network printers offered in the OpenScape Xpressions system or any fax
output device internally connected to your PBX. You can default-set printers for the following purposes:
• For automatic fax message output.
Activation occurs automatically when you select a printer for this type of output.
• For the output on a standard printer via the OpenScape Xpressions PhoneMail menu.
This printer is addressed if you output a fax or e-mail on your standard printer via the telephone user interface.
• For the output on a standard fax-output-device (internal only) via the OpenScape Xpressions PhoneMail
menu.
This fax device is addressed if you output a fax or e-mail on your standard fax device via the telephone user
interface.
NOTE: You can also directly address an arbitrary fax output device via the OpenScape Xpressions PhoneMail
menu. See Section 2.2.3.7, "Selection Options for playing Fax Messages and e-mails", on page 42

1.2.1.11 Storage Restrictions

A maximum storage that your mailbox data may occupy may be defined in the system. If this is the case, a storage
control ensures that you are automatically informed about the decreasing storage capacity after reaching a certain
threshold. If the storage used by your mailbox has exceeded 100% of the value set by the system administrator,
it is no longer possible to send (forward or answer) messages from your own mailbox. If you are registered with
the Hicom or HiPath PBX, this also applies to other voicemail service access options.
In this situation, you should delete messages that are no longer needed or contact the system administrator.
Regardless of the storage required by your mailbox, other callers can always leave messages for you.

1.2.1.12 Name dialing

Instead of call numbers you can also enter names by selecting the letters assigned to the number keys on the
telephone. This is similar to entering short messages using the keypad on your cell phone. To inform the system
that you want to use the name dialing function, push the star key before you enter the recipient. In this way you
can address single users as well as distribution lists.
While you make your entries, the system constantly checks the database for users or distribution lists that match
the character combination keyed in. If matches are found, the system issues up to nine addressing suggestions.
The suggestions are announced and shown on the telephone display. If your desired recipient is among the
matches, you can directly select him/her by pushing the keys 1 to 9.
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OpenScape Xpressions V6 PhoneMail, User Guide
in this manual.