Using Your Own Mailbox (Direct Access) - Siemens PhoneMail User Manual

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Operating your Mailbox with OpenScape Xpressions PhoneMail

Using your own Mailbox (Direct Access)

2.2 Using your own Mailbox (Direct Access)
You can dial your own mailbox using the service access number for the direct access option. In doing so you also
specify your phone number and PIN for the access.
NOTE: If your telephone configuration allows polling messages without user identification, you need not enter a
PIN.
You now have unlimited access to your mailbox. You can:
• retrieve new or old messages as well as browse through saved ones. This is possible in your inbox and also
in your Xpressions folder that you use under Microsoft Outlook or Lotus Notes .
• retrieve outbox messages
• save or delete messages
• fast forward or rewind message playback
• repeat message playback and receive detailed information about the message
• issue fax messages to your default printer or to any fax device (optional)
• issue e-mails to your default printer or to any fax device (optional)
• issue e-mails as voice mails (only if the Text-To-Speech add-on software is installed) (optional)
• forward messages with or without comments (voice annotation)
• set up a direct connection to the sender of a message
• reply to and send messages and, consequently, make use of the various send options
• access conferences and work groups (with configured connection to OpenScape only).
• access the Unified Communications system (with configured connection to OpenScape only).
• change your personal settings, which includes:
– the telephone access PIN,
– the personal greetings (up to nine different greetings for different situations) as well as a name greeting
– the answering mode (accept messages mode or info greeting only)
– the private referral extension number or the number of the mailbox agent
– the type of prompts (detailed or short greetings)
– whether a notification is to be issued for incoming messages. The notification can be sent via any
telephone, via SMS to a cell phone, via setting the message waiting signal (MWI) or to a pager.
– whether the Xpressions folder should also be included when listening to messages (this allows you to set
up your e-mail client to place important messages in this folder and to play these messages first),
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OpenScape Xpressions V6 PhoneMail, User Guide