Directory Dialing - NEC Aspire S IntraMail System Manual

Directory Dialing

Directory Dialing
Description
Software
Directory Dialing requires software version 2.64 or higher and IntraMail voice prompts version 1.2.
Note:
Directory Dialing allows an Automated Attendant caller to reach an extension by dialing the first few letters
in the extension user's name. With Directory Dialing, the caller does not have to remember the extension
number of the person they wish to reach — just their name. Here's how Directory Dialing works:
1. When the Automated Attendant answers, it sends the call to a Directory Dialing Mailbox. (Optionally,
the caller may be asked to dial a digit to access Directory Dialing.)
2. The Directory Dialing Mailbox plays the Directory Dialing Message (recorded by the System Adminis-
trator) which asks the caller to dial letters for the name of the person they wish to reach.
The caller dials the letters for the person's name plus #. They can dial by first name or last name, depend-
3.
ing on how the Directory Dialing Message was recorded and the Directory Dialing Mailbox was set up.
4. IntraMail searches the list of programmed extension names for a match of the caller-entered letters.
5. Voice prompts announce the first three matches, and allow the caller to dial a digit (1-3) to reach one of
the announced matches. Additionally, the caller can dial 4 to hear additional matches (if any).
The caller dials the digit for the extension they wish to reach, and IntraMail sends the call to that exten-
6.
sion. The call is sent as a Screened or Unscreened transfer, depending on programming.
For callers to use Directory Dialing, the system must have a name programmed for each extension (up to 12
characters, A-Z, using upper and lower case letters). Each extension should also have a name recorded in
their Subscriber Mailbox. In addition, each extension used by Directory Dialing must be installed and must
have their Subscriber Mailbox active.
The Directory Dialing Mailbox can be a Routing Mailbox assigned as a Directory Dialing Mailbox or a
Master Mailbox assigned as a Directory Dialing Mailbox. See Using a Routing Mailbox for Directory Dial-
ing below or Using a Master Mailbox for Directory Dialing on page 69 for more.
Related Features
Directory Dialing Mailbox (page 75)
A Directory Dialing Mailbox is the type of mailbox required to implement Directory Dialing.
System Administrator (page 164)
Only the System Administrator can record the Directory Dialing Message.
66 ◆ Chapter 2: Features
IntraMail for Aspire System Guide