Using A Master Mailbox For Directory Dialing - NEC IntraMail 4 System Manual

Using a Master Mailbox for Directory Dialing

Step 1 Set up the Directory Dialing Mailbox.
1.1
1.2
1.3
Step 2
Set up the name programming and enter names.
2.1
2.2
2.3
Step 3 Set up Directory Lists to control which extensions Directory Dialing can access.
3.1
3.2
Step 4 How many letters of the employee's name must the caller dial?
4.1
Step 5
When Directory Dialing finds a name match, should it route the call as a Screened or
Unscreened Transfer?
Unscreened Transfer
5.1
IntraMail System Guide
8005 - IntraMail Master Mailbox Options: Mailbox Number on page 218.
- Select the Master Mailbox (e.g., 607) you want to assign as a Directory Dialing Mailbox.
✔
By default, there are no Master Mailboxes assigned as Directory Dialing Mailboxes.
8005 - IntraMail Master Mailbox Options: Mailbox Type on page 218.
- Enter 4 to make the selected Master Mailbox a Directory Dialing Mailbox.
✔
By default, there are no Master Mailboxes assigned as Directory Dialing Mailboxes.
8005 - IntraMail Master Mailbox Options: Mailbox Active on page 219.
- Enter Y (9) to make the mailbox active.
- By default, all Master Mailboxes are active.
0201 - Tenant Option Programming: Name Format on page 193.
- Determine how extension names should be entered in 1801 - Extension Name or via the
telephone. The options are 1 (first name followed by last name) or 2 (last name followed by
first name).
✔
By default, the system expects names to be entered as first name followed by last name (1).
1801 - Extension Port Description: Extension Name on page 198.
- Enter the name for each extension. The format you use should follow the setting of 0201 -
Name Format.
✔
By default, there are no names entered.
8005 - IntraMail Master Mailbox Options: Extension Name Match on page 220.
- Select the portion of the extension name on which the Directory Dialing Mailbox should
route. Enter 1 for first; 2 for last. This option allows for dial-by-first-name and dial-by-last-
name Directory Dialing.
- For example, if 0201 - Name Format is 1 and the name in 1802 - Extension Name is
entered as first name followed by last name, enter 2 in this option to set up last name dialing.
✔
By default, the Directory Dialing Mailbox routes on the first portion of the name (1).
1808 - IntraMail Subscriber Mailbox Options: Directory List Number on page 206.
- Select the Directory List to which the extension belongs. The entries are 1-8 (for lists 1-
8), 0 (for no list), or * (for all lists). Directory Dialing to the extension can occur only if
the list entry matches the setting in 8005 - Directory List Number to Use for the Direc-
tory Dialing Mailbox.
✔
By default, extensions are not included in a Directory List (0).
8005 - IntraMail Master Mailbox Options: Directory List Number to Use on page 220.
- The Directory Dialing Mailbox can route calls only to the members of the Directory List
specified in this option. The entries are 1-8 ( for lists 1-8).
✔
By default, the Directory Dialing Mailbox uses list 1.
8005 - IntraMail Master Mailbox Options: Minimum Number of Letters Required on
page 220.
- Specify how many letters of an employee's name the caller must dial to use Directory Dial-
ing. If the caller dials less than the specified minimum number of letters, IntraMail cannot
route the call. The entries are 1-3 (1-3 letters).
✔
By default, callers must dial at least 1 letter of the employee's name (1).
8005 - IntraMail Master Mailbox Options: Unscreened or Screened Transfer on page 221.
- Enter 2 to route the call as an Unscreened Transfer.
Directory Dialing
Chapter 2: Features ◆ 71
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