NEC UNIVERGE UM8000 User Manual page 282

Configuring the Guest Template
Use the Hotel Guests > Guest Template page to configure a template for hotel guests. The guest template enables you
to automatically assign default settings for all guests added to the messaging system. Specify the default prefix used to
generate guest IDs, require first time enrollment, allow guests to use passwords to access their voice messages, allow
guests to select personal greetings, allow callers to change messages just recorded, allow callers to hear the guest's
default language, enable guests to make a language selection in a multilingual system, allow guests to set their spelled
name for the hotel guest directory, or even allow automatic password assignment. Along with these settings define how
long messages are stored for guests that have checked out.
To configure the guest template
Click Hotel Guests > Guest Template.
1.
Specify the prefix to use when generating guest IDs. The default is 8, the messaging system adds the number 8 to
2.
the beginning of room numbers to create the guest ID.
Select any of the following options:
3.
Options
First time enrollment Select to require guest enrollment and play the guest
Allow passwords
Allow personal
greetings
Allow callers to
change messages
they recorded
Allow callers to hear
guest language
Allow language
choice
Allow guests to set
spelled name for
directory
Automatic password
assignment
Password length
After message
retrieval go to ID
Days to store
messages for
checked out guests
Related Topics
Hospitality Site Configuration
Configuring Hotel Guest Recorded Name, Language, and Message Storage
Resetting a Hotel Guest Message Box
Accessing Messages After a Hotel Guest Checks Out
Checking Hotel Guest Messages
Hospitality Site Management
Description
enrollment conversation the first time guests log on to the
messaging system.
Select to enable hotel guests to use passwords to retrieve
voice messages.
Enable guests to record and change their own personal
messaging system greetings.
Enable callers to change a message they have just recorded.
Select to enable external callers to hear the system prompts
in the language the guest has chosen while in the guest's
mailbox. This setting is available only if
choice
is selected.
Select to enable guests to select the language they hear
when using the messaging system. This setting is available
only if the multilingual guest conversation feature is
installed.
Select to enable hotel guests to change the spelling of their
names in the hotel guest directory. If not selected, guests
cannot change the spelling of their names.
Select to enable the system to automatically assign
passwords to hotel guests. This field applies only to PMS
integrations that offer password assignment.
Specifies the minimum length of the guest password. The
default is four digits.
Sets the system ID of the transaction box where hotel
guests are routed after they have retrieved their messages.
Specifies the length of time, in days, that the messaging
system stores messages for checked
is three days.
Allow language
-
out guests. The default
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